Ron,

 

Please see Matt’s comments below.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Matt McCombs 
Sent: Monday, January 17, 2011 10:55 AM
To: Clay Barnett
Cc: Nancy Cline
Subject: RE: Addison EST Advertisement for Bids

 

Clay –

 

To reiterate, I have the following dates for the EST.

 

Ad to DMN: Tuesday, January 18

Bid Released: Friday, January 21

Pre-bid conference: Wednesday, February 2, 2:00 pm (Service Center)

Bid Opening: Friday, February 11, 2:00 pm (Service Center)

To Council: Tuesday, February 22.

 

The spec itself looked great.  Just a few tweaks to help clarify a few issues:

 

Advertisement for Bids (AB-2)

·         On item 1, the Finance Building is listed as the dropoff location.  I imagine this has been changed in an updated copy of the spec book, but I would rather not assume anything.

·         The bid number (11-10) should accompany the project name throughout the spec book.  Again, this may already have been changed.

·         On item 3, I suggest removing the binder of insurance clause.  The bid bond/bank check is usually more than enough flexibility for any contractor and project, and the paragraph
is already really wordy.  In its place, I would tack on “due at the time of bid opening” to the preceding sentence.  Although we specify this later on in the document, the last thing
we want is for one missed technicality to invalidate a bid.  Better to be safe than sorry.

·         On item 8, it may be a good idea to flip the order of the two sentences.  Most of the questions I get in any bid like this are technical questions that need to go to you. 
If they read “information on bidding, contact Matt McCombs,” they’ll likely just call me, rather than reading on.  This should get the contractors questions to the right person much
more quickly.

 

Instructions to Bidders (IB-2)

·         On item A, add 11-10 to the project line.

·         On item E, add February 2nd to the pre-bid conference line.  Also, it may be a good idea to clarify if this a mandatory or optional pre-bid conference.

·         On item K, add 11-10 to the project name line.

·         On item U, change the last sentence to read “Such checks or bid bonds will be returned upon request to any vendor who is not awarded the contract.”  Stipulating that we WILL
return the checks or bid bonds is usually an extra step that few vendors actually care about.  (I’ve only received a dozen check/bond return requests since I started.)

 

The insurance requirements looked alright – if you and Freese feel these are acceptable limits, then I’m on board as well.

 

Was I crazy, or was there some talk at one point of having a solar component to this project?  I may be mixing my projects, but I thought it had been discussed at some point?

 

I’ll get this advertisement out to DMN tomorrow, and I’ll copy you both in on it.  The only thing I need for sure before then is a clarification on if the pre-bid meeting is mandatory
or not.

 

Thanks,

 

-matt

 

Matthew E. McCombs

Management Analyst

Town of Addison

(972) 450-7090

Fax: (972) 450-7065

mmccombs@addisontx.gov

  <http://www.addisongreen.info/> 

From: Clay Barnett 
Sent: Friday, January 14, 2011 10:44 AM
To: Matt McCombs
Cc: Nancy Cline
Subject: RE: Addison EST Advertisement for Bids

 

Matt,

 

I believe the dates look good.  We were not going to hold a prebid conference on this project.  There are only two companies in North America that construct water towers and the engineer
has been in contact with them.

 

As always, thanks for your help Matt.  If you have any questions, please let me know.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Matt McCombs 
Sent: Thursday, January 13, 2011 3:46 PM
To: Clay Barnett
Cc: Nancy Cline
Subject: RE: Addison EST Advertisement for Bids

 

Okay.  Let me know if the following calendar looks good:

 

Ad to DMN: Tuesday, January 18

Bid Released: Friday, January 21

Pre-bid conference: Wednesday, February 2, 2:00 pm (Service Center)

Bid Opening: Friday, February 11, 2:00 pm (Service Center)

To Council: Tuesday, February 22.

 

Assuming 10 days for contract turnaround, this would put us at around March 4 for Notice to Proceed.

 

Do all of those dates and times work for you?

 

Thanks,

 

-matt

 

Matthew E. McCombs

Management Analyst

Town of Addison

(972) 450-7090

Fax: (972) 450-7065

mmccombs@addisontx.gov

  <http://www.addisongreen.info/> 

From: Clay Barnett 
Sent: Wednesday, January 12, 2011 2:27 PM
To: Matt McCombs
Cc: Nancy Cline
Subject: FW: Addison EST Advertisement for Bids

 

Matt,

 

The schedule is below.  If this is not what you are looking for, please let me know.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Ron King [mailto:RGK@freese.com] 
Sent: Thursday, January 06, 2011 2:27 PM
To: Nancy Cline; Clay Barnett
Cc: Ron King; Debby Greer
Subject: Addison EST Advertisement for Bids

 

Nancy, Clay:

 

Attached is the advertisement for bids for the project for your use in advertisement in the paper.  I have assumed in the schedule that you will advertise on 1-21-11 and 1-28-11, and
that bids will be opened on 2-11-11.  I have also assumed that since we have a pretty short advertisement schedule, we won’t have a pre-bid meeting.  Please let me know if you have any
comments on any of this.

 

Also, we’ve begun uploading plans and specs to CivCast for prospective bidders to download on several of our projects.  If you would like for us to do that on this project, so you don’t
have to coordinate selling plans and specs, we would be glad to do so.  If so, please let me know and I will update the Advertisement for Bids accordingly.

 

I also have a handful of other questions for you to finalize the contract documents:

 

1.       Do you have a bid number I can put on the spec cover?

2.       What are the normal working hours and days that the Town allows contractor’s to work?  Do you charge the contractor for inspector overtime for working outside these days and
hours, or during holidays?

3.       Do you have a specified day of each month that will be considered the end of monthly pay period?

 

Thanks,

 

Ron


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