That sounds like a really good idea, with or without the contractor. Friday morning works for me, and I think we would all like to see this wrapped up expeditiously and in a manner that protects the interests of the Town and the Airport. Joel _____ From: Nancy Cline [mailto:ncline@addisontx.gov] Sent: Wednesday, September 09, 2009 5:50 PM To: Mark Acevedo; Clay Barnett; Dyer, Bill Cc: joel.jenkinson@addisonairport.net Subject: RE: Taxiway Romeo Payment Mark and others, Please do not pay them yet. Sounds like we need to sit down and decide: 1. What is 30 percent of their costs? What are their costs? We need the cost break down for the utilities. 2. Who is going to contact them and find out when they will complete the punch list? They received it last on September 3rd. It includes the two inlets, crack sealing, joint repair, etc. 3. We will subtract the cost of the concrete due to low air. This is $11,631.27. They can always remove and replace it if they wish. Technically, we agreed to reimburse them for up to 30 percent of the cost of improvements not to exceed $45,534.19 Subtract low air in concrete portion - $11,631.27 That leaves an amount (from our share of the 30 percent) not to exceed $33,902.92 to be paid as soon as they complete the punch list. They have completed the inlets poorly twice already. I would not recommend paying them any of the amount requested until they show an improved construction skill level in completing the punch list, deducted the amount for low air concrete, and justified the 30 percent cost request. I will set up a meeting for Friday morning at the Service Center if that works for you guys. If you want, we can invite the contractor also. Thank you, Nancy -----Original Message----- From: Mark Acevedo Sent: Wednesday, September 09, 2009 5:24 PM To: Clay Barnett; 'Bill.Dyer@wgint.com' Cc: Nancy Cline; 'joel.jenkinson@addisonairport.net' Subject: Re: Taxiway Romeo Payment All: Sorry if you get his twice, I'm having blackberry issues. We need to please resolve this quickly as what little funds we have left are in this years' budget. Beverly gave me an invoice today for $30K , I'm assuming it came from you Clay. From your email below it sounds like I need to hold off on processing payment. Someone please advise. Thanks!! Mark Mark Acevedo -------------------------- Sent from my BlackBerry Wireless Device _____ From: Clay Barnett To: 'Dyer, Bill' Cc: Mark Acevedo; Nancy Cline; Jenkinson, Joel Sent: Wed Sep 09 16:54:21 2009 Subject: RE: Taxiway Romeo Payment Bill, As was discussed in early May, 20% of the concrete on Taxiway Romeo does not meet the specifications for air. The Town’s cost for this portion of work is $11,631.27. Additionally, both inlets were poured without any prior inspection or concrete testing. One of the inlets was poured with sackcrete. Therefore, one and possibly both inlets will need to be removed and replaced. There is not a cost breakdown of these in the agreement, but I estimate the total at $8,000. The total retained until final acceptance is $7,500. The total of these amounts is $27,131.27. Also I did not receive a breakdown of cost for the utilities between the public and private portion, so it is not possible to determine if we are not exceeding the 30% as stipulated in the agreement. Finally, we need a resolution on the cost of the fire hydrant. It should come from these funds and the price for the relocation should be reasonable as based on industry standard. Please let me know how you would like to proceed. Thanks, Clay Barnett, P.E. Town Engineer Town of Addison 16801 Westgrove Drive Addison, TX 75001-2818 Office: (972) 450-2857 P Please consider the environment before printing this email. -----Original Message----- From: Dyer, Bill [mailto:Bill.Dyer@wgint.com] Sent: Tuesday, September 08, 2009 4:32 PM To: Clay Barnett Cc: Mark Acevedo; Nancy Cline; Jenkinson, Joel Subject: Taxiway Romeo Payment Clay, Attached is a 30-day statement for the $30,000 MSF/EHOAA invoiced the Town on 8/3/2009 (the attachment excludes all the back-up due to file size). If the $30K is paid, there will still be a balance of $15,534.19 held on account by the Town of which $7,500.15 is the required retainage per the contract. Pursuant to the Developer Participation Agreement, payment is to be made within 30 days of receipt of invoice. As you might recall Airport Management forwarded the invoice on 8/3/09 to your attention but later learned that the email did not go through apparently due to its file size. The recommendation for payment was resent to your attention on about the 16th of August via a FTP site, which you acknowledge receipt. Can you please advise us on the status of this payment and when MSF/EHOAA might expect payment. Ideally, we would like to see this project closed out by the end of the fiscal year if possible. Bill Dyer Real Estate Manager Addison Airport 972-392-4856 ******************************************************************************************************************* This e-mail and any files or attachments transmitted with it contains Information that is confidential and privileged. This document may contain Protected Health Information (PHI) or other information that is intended only for the use of the individual(s) and entity(ies) to whom it is addressed. If you are the intended recipient, further disclosures are prohibited without proper authorization. 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