To All, Concerning lab for densities, I am going to say we will need them at the site between 1 - 3pm. The only reason I am uncertain of this time is that I don't know when the main will actually be shut down. If it is shut down before 7am, Hanson could begin cutting the pipe at 8am & have the joints welded by noon. We then would need additional time for concrete blocking, grouting the weld joints, & testing. This may be 2 hours, depending on testing requirements by the City and concrete truck delivery. Clay Barnett & David Wilde, Another ISSUE to discuss: We feel we WILL need to shut down the (2) Northbound Lanes of Addison Road overnight Friday & Saturday. This would leave the turn lane & southbound lane to allow for 2-way traffic. We will have ALL lighted barricades but now need to know if electronic ARROW BOARDS will be required for the overnight barricades. Clay, please confirm this as soon as you can. If arrow boards are required, we will have them delivered Friday & set them up Friday night & Saturday night. Claire Callaham CalHar Construction, Inc. 2138 CalHar Drive Melissa, Texas 75454 Office: 972-838-2888 Fax: 972-838-2299 Mbl: 214-325-1879 E-Mail: ckcallaham@calhar.com _____ From: Johnathon Grammer [mailto:jgrammer@rogers-obrien.com] Sent: Wednesday, November 11, 2009 12:03 PM To: Claire Callaham; 'David Wilde'; Carson Coleman; Donnie Tidwell; 'Clay Barnett' Cc: don@calhar.com; 'Allen Braddock'; joseh@calhar.com; 'Jurgerson, Billie (Grand Prairie) NA' Subject: RE: Methodist Hosp Addison - Cross Connection Water Line Shut Down Schedule/Issues The lab is set up. However, I do need to give him an estimated time frame on when he will be required. Johnathon Grammer Office Engineer Main 972.248.0411 ext 208 Fax 972.248.0562 Rogers-O'Brien Construction Dallas | Austin www.rogers-obrien.com From: Claire Callaham [mailto:ckcallaham@calhar.com] Sent: Wednesday, November 11, 2009 11:55 AM To: 'David Wilde'; Johnathon Grammer; Carson Coleman; Donnie Tidwell; 'Clay Barnett' Cc: don@calhar.com; 'Allen Braddock'; joseh@calhar.com; 'Jurgerson, Billie (Grand Prairie) NA' Subject: RE: Methodist Hosp Addison - Cross Connection Water Line Shut Down Schedule/Issues Importance: High To All: I talked with Mr. Barnett today & he is going to try to confirm with his valve operations manager exactly what the process will need to be for the hydro testing + when we are to pull the water samples & what lab we will need to submit them to. I do need to confirm one other item with Addison concerning the valve operations on Sunday morning. We need to know the time the City will be present at the location to begin shutting down the main + how long this process will take. We understand 7am is the time we will be allowed to start setting up our barricades. Will the valve crew actually have the main shut down before 7am? This is important as we need to confirm a time for the Hanson crew to begin the RCCP line cutting. Clay, please let me know this by Thursday afternoon as needed to schedule the Hanson crew. I will also need to know the testing process by Thursday afternoon in order to be prepared with the proper materials & testing equipment on Sunday. Concerning backfill, Clay confirmed the standard details for embedment, native backfill, & compaction will apply. This means we do have to have a testing lab on standby as provided by Rogers-O'Brien for the backfill process to be completed Sunday afternoon. Please confirm with me that you do have this set up. I have additional contact information for anyone interested from Hanson. The superintendent over the pipe cutting & welding process is Eddie Pierce. His cell is 817-909-6089. The sales person overseeing this work with Hanson is Billie Jurgerson at 214-850-7421. Not including time for ditch dewatering & cross/valve assembly installation, they expect the pipe cutting & welding time to be approximately 3 hours, provided we can achieve a dry ditch. This means we will need every minute of the day to complete all tasks required to put the main back in operation. We need to make sure this is well coordinated with City officials, suppliers, & other subs. If anyone has any questions concerning the events on Sunday, please let me know. Thanks, Claire Callaham CalHar Construction, Inc. 2138 CalHar Drive Melissa, Texas 75454 Office: 972-838-2888 Fax: 972-838-2299 Mbl: 214-325-1879 E-Mail: ckcallaham@calhar.com _____ From: Claire Callaham [mailto:ckcallaham@calhar.com] Sent: Friday, November 06, 2009 12:19 PM To: 'Clay Barnett'; 'David Wilde' Cc: 'Donnie Tidwell'; 'Carson Coleman'; 'Johnathon Grammer'; 'don@calhar.com'; 'Allen Braddock'; 'joseh@calhar.com' Subject: RE: Methodist Hosp Addison - Cross Connection Water Line Shut Down Schedule/Issues Importance: High Clay, Could you please read through the below comments we have concerning testing requirements for the RCCP / Cross connection at Sojourn & Addison Road and let me know by email you response to each? Our goal for this connection is to complete any required testing at the time of the shut-down on Sunday as to avoid putting any businesses out of water service beyond that date. As discussed in the previous meeting, we have concern with how much line we would need to isolate & pressure test beyond our joints. This main is old and we don't know if any of the existing line will be compromised by the test. We also don't know if existing isolation valves on the line, especially the butterfly valve south of the connection, will be able to hold during such a test. The supplier for the RCCP fittings & weld service is telling us they typically only provide a "leak test" which is simply to put the line back in service under normal city pressure & check for any leaks. We propose this method along with providing a hydro test to the newly installed valves at the cross. Concerning water quality, it was discussed in the same meeting that we would super shock the system while still isolated, thoroughly flush the lines, and expect this would be enough to return the water to potable. Please confirm this is still the case. Soon as you have a moment today, please forward to me your comments & expectations for this process as soon as possible. FYI. I have updated the below schedule to correct the date for the week following the Sunday shut-down + moved the hydro / water quality testing to "UNKNOWN" date (until all above is confirmed) + ADDED Saturday to the schedule in the event we need this additional time to prep for the shut-down. I do need to make sure with you that Addison is in acceptance for us to possibly work Saturday, 11/14, if necessary. By Mid-day Friday, 11/13, we should know how the day will end and can notify David Wilde of our needs / intentions. Let me know if this is acceptable. Thanks, Claire Callaham CalHar Construction, Inc. 2138 CalHar Drive Melissa, Texas 75454 Office: 972-838-2888 Fax: 972-838-2299 Mbl: 214-325-1879 E-Mail: ckcallaham@calhar.com _____ From: Claire Callaham [mailto:ckcallaham@calhar.com] Sent: Thursday, November 05, 2009 10:01 PM To: 'Clay Barnett'; 'David Wilde' Cc: 'Donnie Tidwell'; 'Carson Coleman'; 'Johnathon Grammer'; 'don@calhar.com'; 'Allen Braddock'; 'joseh@calhar.com' Subject: Methodist Hosp Addison - Cross Connection Water Line Shut Down Schedule/Issues Importance: High METHODIST HOSPITAL PROJECT Water Main Shut Down at Intersection of Addison Road & Sojourn Sunday, 11/15/09 - 7am: Requirements prior to Equipment / Crew Mobilization: * Confirm with Addison all valve operations acceptable as needed to proceed. * Determine from Addison final requirements & methods for hydrostatic pressure testing & water sampling. * Confirm final embedment requirements from Addison at 16" RCCP Cross Connection. * Confirm concrete encasement or collars by means of hand mixing acceptable to Addison. * Meeting with all members responsible for this work to finalize any unaddressed or unconfirmed specifications, requirements, concerns. SCHEDULE: Thursday, 11/12/09 * Mobilize Equipment, Unload Pipe & Fitting deliveries, Set up barricades at 9am, remove road plates, excavate backfill material, and begin continued jack hammering and hand excavation to expose all portions of the existing tee, valve, & main. At this time, additional saw cutting may be required. * Material delivery to include (1) 16x10 All Flange Cross, (2) 16" All Flange GV, (2) 10" MJxFLG GV, (1) 12x10 C110 LEB Reducer, (2) 16" RCCP FLG x PE Adapters, (1) 10" C110 MJ Long Sleeve, and mechanical joint restraint * Re-plate roadway & lay down barricades at City specified time to continue following day. Friday, 11/13/09 * If intended work from previous day was not completed, continue the task until preparations complete for main connection to take place Sunday. Saturday, 11/14/09 * If intended work from previous day was not completed, continue the task until preparations complete for main connection to take place Sunday. Sunday, 11/15/09 - 7am TILL: * 7am Barricade set up, City valves to be isolated per Town of Addison personnel, remove (2) 10'x20' road plates * Cut & de-water existing water line * Install pipe/valve/fitting assembly per Addison specification. Hanson to weld joints. * Install wrappers at weld joints & fill with concrete. (Any concrete required for this scope or for blocking may need to be hand mixed due to Sunday work) * Backfill & Compaction per Addison specification (RO: Lab is to be available on site for compaction testing. If unavailable, please notify us so we may plan this work for Monday) * Replace plates to cover excavated area * Lay down barricades pending the following week's pavement replacement work * Water main shut-down time expected is 6 hours. UNKNOWNS: * Load & hydrostatic test the proposed/installed Water Connection (This method must still be confirmed prior to testing) * Pull water samples per City of Addison specification. (This method must still be confirmed prior to testing) Week of 11/16/09: * Once pressure testing is approved, our intention is to provide pavement replacement in this excavated area earliest possible during this same week. Pavement replacement will be per the attached detail, modified to 3" asphalt overlay, per the Town of Addison request. FIELD CONTACTS: * CalHar Foreman: Jose Hernandez 214-325-1838 cell * CalHar Superintendent: Allen Braddock 214-325-1861 cell * CalHar Owner: Don Callaham 214-325-1870 cell * CalHar Project Manager: Claire Callaham 214-325-1879 cell * Rogers-O'Brien Field Superintendent: Donnie Tidwell 214-546-2713 cell * Rogers-O'Brien Project Manager: Carson Coleman 214-384-7867 cell * Rogers-O'Brien Safety Coordinator: Letty Coleman 214-546-2786 cell * Town of Addison Engineering Inspector: David Wilde 972-450-2871 office * Town of Addison Asst. City Engineer: Clay Barnett 972-450-2857 office * Town of Addison Streets Supervisor: Robin Jones 972-450-2849 office * Town of Addison Fire & Police: 972-450-7156 or 911 * ALPHA Testing - Densities / Lab : Unknown at this time If anyone has any questions or concerns with the information I have provided, please let me know. Thanks, Claire Callaham CalHar Construction, Inc. 2138 CalHar Drive Melissa, Texas 75454 Office: 972-838-2888 Fax: 972-838-2299 Mbl: 214-325-1879 E-Mail: ckcallaham@calhar.com