I'm ok with that. I assume "they" is UDR, that Joel is a representative of UDR, and that the e-mail reflect that UDR is paying. Just wanted to confirm that we had something in writing. ________________________________ From: Lea Dunn [mailto:ldunn@addisontx.gov] Sent: Thursday, March 04, 2010 11:17 AM To: Hill, John; Randy Moravec Cc: John Hill; Nancy Cline; Clay Barnett; Carmen Moran Subject: RE: Electric Service - Vitruvian Park Phase 1B John: The original email to Clay from Joel mentions that they are processing the payment but if you think it appropriate to prepare a letter so that its clear UDR is paying, I’m fine with that. Clay, Nancy: any comments? Thanks, Lea Lea Dunn Deputy City Manager 972-450-7037 ldunn@addisontx.gov -----Original Message----- From: Ext_mail John Hill Sent: Thursday, March 04, 2010 11:17 AM To: Lea Dunn; Randy Moravec Cc: John Hill; Nancy Cline; Clay Barnett; Carmen Moran Subject: RE: Electric Service - Vitruvian Park Phase 1B Do we have something in writing from UDR that they will pay? ________________________________ From: Lea Dunn [mailto:ldunn@addisontx.gov] Sent: Thursday, March 04, 2010 11:08 AM To: Randy Moravec Cc: John Hill; Nancy Cline; Clay Barnett; Carmen Moran Subject: FW: Electric Service - Vitruvian Park Phase 1B Randy: Clay received a letter from Oncor regarding the payment for the electric service items for Vitruvian. UDR will pay the additional $47,243 requested. Prior to signing the agreement, I asked John to review. He sent it to Clarence for his comments which are attached and included in the email. I’m attaching the original email from Clay regarding this item. Per Clarence’s suggestions, could you please follow up with Oncor? Appreciate it. Let me know if you have any questions. Thanks, Lea Lea Dunn Deputy City Manager 972-450-7037 ldunn@addisontx.gov -----Original Message----- From: Ext_mail John Hill Sent: Thursday, March 04, 2010 10:56 AM To: Clay Barnett; Lea Dunn Cc: Nancy Cline Subject: RE: Electric Service - Vitruvian Park Phase 1B ***************************************************************************** IMPORTANT/CONFIDENTIAL: This message contains information from the law firm of Cowles & Thompson, P.C. which may be privileged, confidential, and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee, or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately at our telephone number (214) 672-2000 ****************************************************************************** As we discussed, I forwarded this item to Clarence West. Clarence responded yesterday afternoon as set forth below. He attached to his e-mail (attached to this e-mail as well) various excerpts from Oncor's tariff regarding facilities extensions and costs. Please note his comments, recommending that Oncor provide a detailed cost estimate (how they got to $47,243.32) and that the extension be coordinated with the Town's retail electric provider. This invoice from Oncor seems in accordance with the Oncor Tariff (Dec. 30, 2009) Section 5.7 “Facilities Extension Policy”, 5.7.1-5.7.2. (See also, Oncor Tariff Section 5.3.1.2 “Initiation of Delivery Service where Construction Services are Required”, and Section 5.3.2 “Request for Construction Services”, relevant tariff sections are attached.) Oncor Tariff Section 5.7.2 provides that the “Company will provide a detailed cost estimate…”. The Oncor cost estimate of $47,243.32 as provided is not very “detailed”. As a matter of prudence and due diligence I would ask Oncor for the underlying detail of the $47,243.32 cost estimate-to make sure Addison is getting what it needs and not “more”-i.e., it is not buying a “gold plated” extension. (I am told this level of ‘detail” is not always readily provided by Oncor.) Let me now if you need additional assistance in this area. This extension should be coordinated with your Retail Electric Provider (REP) to make sure you have power when it is completed. ________________________________ From: Clay Barnett [mailto:cbarnett@addisontx.gov] Sent: Friday, February 26, 2010 2:23 PM To: Lea Dunn Cc: Nancy Cline; John Hill Subject: FW: Electric Service - Vitruvian Park Phase 1B Lea, Attached is the agreement that I was requested to sign by Icon. Thanks, Clay Barnett, P.E. Town Engineer Town of Addison 16801 Westgrove Drive Addison, TX 75001-2818 Office: (972) 450-2857 -----Original Message----- From: Joel Massey [mailto:jmassey@icon-engineers.com] Sent: Friday, February 19, 2010 1:55 PM To: Clay Barnett Cc: Bruce Dunne; elittle@udr.com Subject: FW: Electric Service - Vitruvian Park Phase 1B Clay, Per our meeting this morning, below and attached are the electric service items from Oncor Electric Delivery for the Vitruvian Park Phase 1B Infrastructure project. We need to get these items processed so that electric service will be available when the street lighting, traffic signal and power items in the project are ready for power. Eric Little is coordinating the payment and we are preparing the required easement for the UDR property. Joel A. Massey Project Manager icon Consulting Engineers, Inc. Bicentennial Financial Center 250 W. Southlake Blvd., Suite 117 Southlake, Texas 76092 Phone: (817) 552-6210 Fax: (817) 552-3126 Mobile: (817) 229-7944 jmassey@icon-engineers.com From: Karen.Eastman@oncor.com [mailto:Karen.Eastman@oncor.com] Sent: Wednesday, February 03, 2010 11:30 AM To: Joel Massey Cc: Bruce Dunne; cbarnett@addisontx.gov; elittle@udr.com; David.Slone@oncor.com Subject: RE: Electric Service - Vitruvian Park Phase 1B Attached is a statement of charges for the additional cost above the allowable to provide service to streetlights along Brookhaven Club Dr. in conjunction with the Vitruvian Park development. Please remit payment to Vickie Coe at the address listed on the invoice. Also attached is a letter of agreement which I have addressed to Clay Barnett with the City of Addison. Please sign this document and return it to me at the address below. The letter indicates to send it to Vickie along with the check, but since the check will be coming from UDR please send the letter of agreement back to me. Additionally, Oncor will need to secure an easement for the temporary overhead line which will service the streetlights. Please provide the legal owner and the signature block information so that I may go ahead and prepare this document. Oncor will require an exhibit of the overhead facilities. Upon receipt of the check, the letter of agreement and the easement, Oncor can release the project to construction. As requested in the meeting yesterday, the order of construction will be to install the temporary overhead line, remove the idle facilities on site and install the single phase transformer on the south end of the first phase. We will follow with the installation of the other two transformers. If you have any questions, please do not hesitate to call. Thank You, Karen Eastman New Construction Manager Oncor Electric Delivery 200 North Ector Euless, Texas 76039 Office 817-355-7050 Fax 817-355-7090 ****************************************************************************************************************** This e-mail and any files or attachments transmitted with it contains Information that is confidential and privileged. This document may contain Protected Health Information (PHI) or other information that is intended only for the use of the individual(s) and entity(ies) to whom it is addressed. If you are the intended recipient, further disclosures are prohibited without proper authorization. If you are not the intended recipient, any disclosure, copying, printing, or use of this information is strictly prohibited and possibly a violation of federal or state law and regulations. If you have received this information in error, please delete it and notify Hamid Khaleghipour at 972-450-2868 immediately. Thank you. *******************************************************************************************************************