Dan - I am very concerned at the lack of response regarding the inclusion of Time Warner into the town's duct bank system. The repercussions of not being included in the system could cause Time Warner to not have the ability to deliver service to the building by the end of the year when the first units deliver. The schedule for the street and sidewalks currently under construction could last through the middle of next year 2010 and I don't believe Addison is in a position to allow Time Warner to do independent work during this timeframe. Please advise or call with any questions. -----Original Message----- From: Clay Barnett [mailto:cbarnett@addisontx.gov] Sent: Friday, August 14, 2009 10:24 AM To: Padderud, Dan Cc: Matthew Brendel Subject: RE: Vitruvian Park - Addison Texas Dan, If there is anything we can do to assist you, please let me know. Thanks, Clay Barnett, P.E. Town Engineer Town of Addison 16801 Westgrove Drive Addison, TX 75001-2818 Office: (972) 450-2857 Please consider the environment before printing this email. -----Original Message----- From: Padderud, Dan [mailto:dan.padderud@twcable.com] Sent: Thursday, August 13, 2009 2:04 PM To: Clay Barnett Cc: Matthew Brendel Subject: RE: Vitruvian Park - Addison Texas Hi Clay, I know our construction guys are still reviewing and discussing this. I will follow up with them as I thought they wanted to meet again regarding this. Thanks, Dan Padderud 214-764-1292 P Go Green! Print this email only when necessary. Thank you for helping Time Warner Cable be environmentally responsible. -----Original Message----- From: Clay Barnett [mailto:cbarnett@addisontx.gov] Sent: Thursday, August 13, 2009 1:53 PM To: Padderud, Dan Cc: Matthew Brendel Subject: RE: Vitruvian Park - Addison Texas Dan, Do you know where we are at with this? Thanks, Clay Barnett, P.E. Town Engineer Town of Addison 16801 Westgrove Drive Addison, TX 75001-2818 Office: (972) 450-2857 Please consider the environment before printing this email. -----Original Message----- From: Clay Barnett Sent: Monday, August 03, 2009 5:02 PM To: 'Padderud, Dan' Cc: Matthew Brendel Subject: RE: Vitruvian Park - Addison Texas Dan, The $45 was for labor and embedment materials. The actual cost of the conduit is the only item that is not included in that price. I do think we need to price and supply all materials to NT Contracting. If we do it in that fashion, we will not have to approach them about new work, just using the items we have prices for. In order to get an accurate count on the number of manholes, we need to have a design prepared for the street. Is this something that Joe at Kinetic Solutions can help us with? Eventually it will need to be designed by Icon Consulting Engineers, but Joe can at least give us an idea of what we are looking for. Thanks, Clay Barnett, P.E. Town Engineer Town of Addison 16801 Westgrove Drive Addison, TX 75001-2818 Office: (972) 450-2857 Please consider the environment before printing this email. -----Original Message----- From: Padderud, Dan [mailto:dan.padderud@twcable.com] Sent: Monday, August 03, 2009 12:03 PM To: Clay Barnett Cc: Matthew Brendel Subject: RE: Vitruvian Park - Addison Texas Thanks Clay, I appreciate it. If you can get us an estimate of the number of manholes and such, we can work to price that out. So just to clarify in your estimate, the $45 per LF was conduit and labor. All other materials, we will need to price and supply and NT Contracting will do the labor? Correct? Thanks, Dan Padderud 214-764-1292 P Go Green! Print this email only when necessary. Thank you for helping Time Warner Cable be environmentally responsible. -----Original Message----- From: Clay Barnett [mailto:cbarnett@addisontx.gov] Sent: Monday, August 03, 2009 11:02 AM To: Padderud, Dan Cc: Matthew Brendel Subject: RE: Vitruvian Park - Addison Texas Dan, $45 is before we split the cost. Splitting the cost would reduce the price to $22.5 per foot, which does fit your price range. However, I do not believe this price includes materials, so we would need to get a price for that. As I mentioned, Time Warner can install the system now, but they do have to use North Texas Contracting to do the work. Please understand my situation that I cannot stop the progress on the street construction. If you have any additional questions, please let me know. Thanks, Clay Barnett, P.E. Town Engineer Town of Addison 16801 Westgrove Drive Addison, TX 75001-2818 Office: (972) 450-2857 Please consider the environment before printing this email. -----Original Message----- From: Padderud, Dan [mailto:dan.padderud@twcable.com] Sent: Friday, July 31, 2009 4:55 PM To: Clay Barnett Cc: Matthew Brendel Subject: RE: Vitruvian Park - Addison Texas Thanks, sorry about 2 years ago. The issue with us is that we cannot apply a cost to anything unless it is tied to a particular project. Each project has its own budget. Ideally we would have been able to do something back them. But it just is not possible in a capital constrained world. Since we just signed the agreement with Vitruvian Park, that is what drives the budget and the current discussions. Waiting is not an option for us and I know UDR would not want us to wait so we need to make this work now. The biggest issue is that we can do conduit for $15-$22 per foot not including manholes or covers. And you state $45, are you including the costs of manholes and covers and such? And all labor and materials? Thanks, Dan Padderud 214-764-1292 P Go Green! Print this email only when necessary. Thank you for helping Time Warner Cable be environmentally responsible. -----Original Message----- From: Clay Barnett [mailto:cbarnett@addisontx.gov] Sent: Friday, July 31, 2009 4:46 PM To: Padderud, Dan Cc: Matthew Brendel Subject: RE: Vitruvian Park - Addison Texas Dan, The objective two years ago when we started this process was for the Town of Addison to build one duct bank system and license all of the franchise utilities to use it. However, both Time Warner and Verizon stated that they were not interested in the project and AT&T said that they did not want to license the conduit. I guess since the concept is dead anyway, we will allow you to build whatever you need. That being said, we are not issuing permits to anyone for Brookhaven Club Drive other than the contractors that we have present on the job site. Reason being is that we are financially responsible for any delays to the contractor regardless of who causes those delays. Therefore, if Time Warner chooses to use North Texas Contracting to install their facilities, we will issue a permit. Otherwise, Time Warner will need to wait until the completion of the work on Brookhaven Club Drive before constructing their facilities. Please keep in mind that after the completion of the road, we will be doing landscape along Brookhaven Club Drive, so it could be the end of next year before we are issuing permits for Brookhaven Club Drive again. The 4 duct bank system would run $45/lf and we would need about 3000lf feet of it, so we are looking at roughly $135,000 in conduit with Time Warner's share being $67,500. If Time Warner is interested in partnering with us, please let me know. If you have any additional questions, please let me know. Thanks, Clay Barnett, P.E. Town Engineer Town of Addison 16801 Westgrove Drive Addison, TX 75001-2818 Office: (972) 450-2857 Please consider the environment before printing this email. -----Original Message----- From: Padderud, Dan [mailto:dan.padderud@twcable.com] Sent: Thursday, July 30, 2009 3:09 PM To: Matthew Brendel Cc: Clay Barnett Subject: RE: Vitruvian Park - Addison Texas Hi Clay, there still seems to be some confusion as this is all new to us. We have not had to do anything like this in the past. When we originally estimated our costs for this community, this was not a part of it and it seems that it may add some costs to the project. Costs that may not be in our construction/capital budget. So we need to get a better understanding of this. Here are some follow up questions: 1. Please clarify again, the reason the duct bank system is required as opposed to us just dropping our conduit in a trench along the road? You had already mentioned that we could do that in March, so why can't we do that now while there is nothing paved? 2. What is the estimated cost of the duct system you are proposing? 3. Why can't we take care of the duct bank system ourselves with our own contractors? 4. Is this a dedicated system for our two conduits plus your two conduits? Are any other conduits going in there? Is that the most efficient use of a brand new duct bank system? Is there any other way we can add others in there to limit our costs Thanks Dan Padderud Time Warner Cable Office: 1-972-830-3971 Cell: 1-214-764-1292 Fax: 1-972-830-3907 email: dan.padderud@twcable.com ________________________________ From: Matthew Brendel [mailto:MBrendel@udr.com] Sent: Thu 7/30/2009 1:20 PM To: Padderud, Dan Subject: FW: Vitruvian Park - Addison Texas We need to resolve this. I left you a voice message. Can you respond via email or give me a call please? We have agreements on the first 2 phases, but we would like to get service to the building as efficiently as possible. Matt Brendel Development Associate RE3 A UDR COMPANY Three Lincoln Centre 5430 LBJ Fwy, Ste. 1250 Dallas, TX 75240 T: 972.763.3510 | F: 972.866.0163 www.UDR.com ________________________________ From: Clay Barnett [mailto:cbarnett@addisontx.gov] Sent: Thursday, July 30, 2009 1:17 PM To: Zapata, Juan Cc: Matthew Brendel Subject: RE: Vitruvian Park - Addison Texas Juan, There are two issues that need to be addressed: 1. We cannot just add conduits on top of the AT&T duct bank. They have a 10 duct bank system that is 3' in height. If we add any additional conduits, we will be unable to get water services, sewer services, storm drainage, gas services and electric services around the thing. Also, we would have to get approval from AT&T, which would likely not be possible. 2. There would need to be an agreement in place to fund the construction. When we met on June 25, we had discussed putting an agreement in place where by we split the cost of a 4 duct bank system and place it in another location in the road. Is this something Time Warner is interested in doing? If so, we would provide the engineering in conjunction with Kinetic Solutions. I have attached the agreement with AT&T. They are funding 100% and supplying the materials, but if we agree that Time Warner controls two conduits and the Town of Addison controls two conduits then we can split the cost 50/50. Please let me know if this is something Time Warner is interested in doing. Thanks, Clay Barnett, P.E. Town Engineer Town of Addison 16801 Westgrove Drive Addison, TX 75001-2818 Office: (972) 450-2857 P Please consider the environment before printing this email. -----Original Message----- From: Zapata, Juan [mailto:juan.zapata@twcable.com] Sent: Thursday, July 30, 2009 12:15 PM To: Clay Barnett Subject: FW: Vitruvian Park - Addison Texas Mr. Barnett, could you tell us if this has been worked into the plans. I have not heard back from anyone on this project and I understand that work has begun. Thanks, Juan ________________________________ From: Zapata, Juan Sent: Wednesday, July 08, 2009 1:32 PM To: cbarnett@addisontx.gov; jmassey@icon-engineers.com Cc: Morelan, Marty; Stewart, Josh; Walker, Leon; Manriquez, Robert; Rassmusen, Michael; Jackson2, Greg Subject: Vitruvian Park - Addison Texas Mr. Barnett, Attached is a highlighted print of the route where we would like to have the 2-4" ducts placed in conjunction with your ducts. Please note that we will need to get from the existing utility pole at the SW corner of Brookhaven Club Dr and Marsh Ln over to first manhole in the median of Brookhaven Club Dr and east of Marsh Ln. let me know if this is enough information for your engineering firm to design the additional ducts required for TWC. If you have any additional questions please feel free to call me. Juan This E-mail and any of its attachments may contain Time Warner Cable proprietary information, which is privileged, confidential, or subject to copyright belonging to Time Warner Cable. This E-mail is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient of this E-mail, you are hereby notified that any dissemination, distribution, copying, or action taken in relation to the contents of and attachments to this E-mail is strictly prohibited and may be unlawful. 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Thank you. ************************************************************************ ******************************************* This E-mail and any of its attachments may contain Time Warner Cable proprietary information, which is privileged, confidential, or subject to copyright belonging to Time Warner Cable. This E-mail is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient of this E-mail, you are hereby notified that any dissemination, distribution, copying, or action taken in relation to the contents of and attachments to this E-mail is strictly prohibited and may be unlawful. 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Thank you. ************************************************************************ ******************************************* This E-mail and any of its attachments may contain Time Warner Cable proprietary information, which is privileged, confidential, or subject to copyright belonging to Time Warner Cable. This E-mail is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient of this E-mail, you are hereby notified that any dissemination, distribution, copying, or action taken in relation to the contents of and attachments to this E-mail is strictly prohibited and may be unlawful. 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Thank you. ************************************************************************ ******************************************* This E-mail and any of its attachments may contain Time Warner Cable proprietary information, which is privileged, confidential, or subject to copyright belonging to Time Warner Cable. This E-mail is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient of this E-mail, you are hereby notified that any dissemination, distribution, copying, or action taken in relation to the contents of and attachments to this E-mail is strictly prohibited and may be unlawful. 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Thank you. ************************************************************************ ******************************************* This E-mail and any of its attachments may contain Time Warner Cable proprietary information, which is privileged, confidential, or subject to copyright belonging to Time Warner Cable. This E-mail is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient of this E-mail, you are hereby notified that any dissemination, distribution, copying, or action taken in relation to the contents of and attachments to this E-mail is strictly prohibited and may be unlawful. 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