All: Attached are the NTCOG procedures for requesting reimbursement. I’d like to meet to review the procedures and update on where we are with the various grants. Let me know if you’re available Wednesday at 4:00 pm to meet. Thanks, Lea Lea Dunn |Deputy City Manager, Town of Addison | 5300 BeltLine Road | Dallas, Texas 75254 ofc 972.450.7037 | ldunn@addisontx.gov From: Emily Beckham [mailto:ebeckham@nctcog.org] Sent: Tuesday, June 28, 2011 8:19 AM To: Lea Dunn Cc: Nancy Cline; Alison Ream; Patrick Mandapaka; Karla Weaver Subject: NCTCOG Invoicing and Reporting Proceudres 2009-2010 SDCFP Lea, Please utilize the attached process for invoicing and reporting related to the 2009-2010 Vitruvian Park Sustainable Development Infrastructure Project. Below is a detail of all the attachments: FAQ Infrastructure Addison: This document includes most frequently asked questions regarding where to send invoices and progress reports, what documentation is necessary to be provided to NCTCOG, as well as information regarding the time of payment. Infrastructure Invoicing and Reporting Checklist: This is a checklist for the City to complete to help make sure that all items have been included in the invoice as well as any additional certification/contract requirements have been met. Infrastructure Project Expense Summary: This is the invoice template that is to be filled out and submitted with each invoice request to NCTCOG. This document must be printed on City Letterhead and signed by the project manager. Please note there are two templates, one for Phase 1 which includes items under the Pre-Award Authorization and one for Phase 2. Milestone Report: This is the milestone reporting template that is to be filled out and submitted with each reimbursement request. It provides a summary of overall project status- work completed, delays, budget information, etc. If you have any questions regarding the information or attachments please do not hesitate to contact Patrick or me. _______________________________________ Emily R. Beckham Senior Grants and Contracts Coordinator North Central Texas Council of Governments 616 Six Flags Drive, Suite 200, Centerpoint Two P.O. Box 5888 Arlington, TX 76005-5888 Phone: 817-608-2308 ebeckham@nctcog.org Find us on Facebook Follow us on Twitter The information contained in this transmittal and accompanying documents, if any, is protected by both state and federal law. This information is intended only for the use of the individual or entity named above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or action taken in reliance on the contents of this transmittal is strictly prohibited. If you have received this transmittal in error, please notify the sender immediately to arrange for return or destruction of these documents. The authorized recipient of this information is prohibited from disclosing this information to any other party except as may be permitted by law, and is required to destroy the information after its intended purpose has been fulfilled, unless otherwise permitted by law.