Jonathan,
In response to Comment 5, I thought the format that is attached of adding a separate column to the end of the accounting spreadsheet would be easier. Please let me know if this is acceptable
in lieu of the summary chart. If so, I will submit this along with the additional requested information and the revised invoice.
Thanks,
Clay Barnett, P.E.
Town Engineer
Town of Addison
16801 Westgrove Drive
Addison, TX 75001-2818
Office: (972) 450-2857
From: Jonathan Toffer [mailto:JONATHAN.TOFFER@dallascounty.org]
Sent: Tuesday, November 02, 2010 9:30 AM
To: Clay Barnett
Cc: Tushar Solanki; Komala Narra
Subject: FW: Invoice
Clay,
The Court Order for the PSA has been approved and we have completed review of the individual items. Please resubmit the reimbursement request letter indicating that the initial reimbursement
request is for the amount of $500,000 per the PSA.
When you resubmit please provide us items 3-5 below, which will be needed to complete processing of the initial invoice.
Thanks,
Jonathan Toffer, E.I.T.
Transportation Engineer
Dallas County Public Works
411 Elm Street, 4th Floor
Dallas, Texas 75202
214.653.6417
________________________________
From: Jonathan Toffer
Sent: Friday, October 08, 2010 3:25 PM
To: Clay Barnett
Cc: Tushar Solanki; Komala Narra
Subject: RE: Invoice
Clay,
We are still reviewing the individual items, but please see below for our preliminary comments on the Pay Application One dated September 29, 2010:
1) Processing of this payment request for Segment A is pending execution of the PSA. Per this PSA for Segment A $500,000 can be paid upon invoice for MCIP eligible items and up to $500,000
can be paid for MCIP eligible items upon completion of Segment A.
2) The amount of this pay application does not need to match $500,000. The eligible amounts that exceed the $500,000 limit can be resubmitted with the next invoice at the completion
of Segment A.
3) Please provide a signed copy of the "Application and Certificate for Payment"
4) Please be sure to include copies of the checks for each of the payments to the contractor.
5) Please include an accounting summary listing the various sources of funding tracking utilization. An example of this can be found at the end of the "Construction Accounting" spreadsheets
in the Addison Road invoices.
6) Please refer to the invoice submittals for the Addison Road MCIP project for examples of comments 3-5.
Before resubmitting please wait until we have completed our review of the individual items.
Thanks,
Jonathan Toffer, E.I.T.
Transportation Engineer
Dallas County Public Works
411 Elm Street, 4th Floor
Dallas, Texas 75202
214.653.6417
________________________________
From: Clay Barnett [cbarnett@addisontx.gov]
Sent: Thursday, October 07, 2010 4:54 PM
To: Jonathan Toffer
Cc: Nancy Cline; Lea Dunn; Tom Forrest
Subject: Invoice
Jonathan,
The invoice I handed you at the meeting last week was for $704,449.00. I know we had discussed the invoice and that the PSA would limit the reimbursable amount to $500k until the completion
of the project. Do I need to revise the invoice to reflect the $500,000? If so, please let me know.
Thanks,
Clay Barnett, P.E.
Town Engineer
Town of Addison
16801 Westgrove Drive
Addison, TX 75001-2818
Office: (972) 450-2857
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