All: Mark, Joel and I have talked about project timeline and its constraints this afternoon. We are now working toward the following schedule: Advertise for Bids: July 8th Bid Opening: July 29th Council Agenda DL July 30th Council Meeting August 10th Construction August 24th – September 24th We will revise the sequence of construction so that the small reconstruction area will be funded with FY 10 RAMP funds and the large reconstruction area will be funded FY 11 RAMP funds. This morning we delivered plans to Nancy and Joel. Please let me know if you have questions or comments about the plans by June 30th. Frank McIllwain, PE Garver From: McIllwain, Frank, O Sent: Friday, June 18, 2010 10:04 AM To: 'Jenkinson, Joel' Cc: Nancy Cline; Clay Barnett; joe.mcanally@addisonairport.net; McAnally, Mitchell, R Subject: RE: ADS Taxiway Romeo Phasing Joel: You are right about the TxDOT dates – the FY 10 deadline is September 30 & FY 11 starts on October 1. I’ve attached project schedules that use the July 13 and August 10 Council dates as fixed milestones. Considering these schedules, if we go to Council on August 10, construction is projected to be finished on September 24th, leaving only a cushion of one week before the end of FY10, which may not be enough to account for weather or other construction delays. The contractor will need approximately 10 working days after the Council to procure performance bond, payment bonds, and insurance, I don’t think we can afford to bypass the July 13 Council meeting. We have completed the plans, specifications and bid documents. I am going to deliver them to the Airport, Public Works and Finance before lunch today. Frank McIllwain, PE Garver From: Jenkinson, Joel [mailto:Joel.Jenkinson@wgint.com] Sent: Thursday, June 17, 2010 2:03 PM To: McAnally, Mitchell, R; joe.mcanally@addisonairport.net Cc: McIllwain, Frank O.; Nancy Cline; Clay Barnett Subject: RE: ADS Taxiway Romeo Phasing Importance: High Mitch, Schedule 2 should not begin until October 1, 2010 (the first day of FY11). Also, I do not think we need to have schedule 1 completed by August 31, even though that would be good if it were … I think (per Frank’s conversation with Kari Campbell) that the August 31 deadline is an ‘artificial’ deadline established by TX-DOT to make sure everyone gets their RAMP grant submissions in before the end of the fiscal year on September 30, so TX-DOT does not get swamped on the last day of the fiscal year. Also, Frank, do we absolutely need to make the July 13 Council meeting? If the August 31 deadline is not a hard deadline, and we go to September 7 or so for the completion of Schedule 1, wouldn’t that still be enough time to get everything in to Kari Campbell, or did I misunderstand what you said about the August 31 deadline? If we go to Council on August 10 to award the bid, with NTP no later than August 16 and 30 calendar days to complete Schedule 1, then the contractor will finish by September 15 and we can get the paperwork in to TX-DOT within a few days after that. Wouldn’t that work OK? Also, that makes the wait before they can start Schedule 2 a bit shorter, because that definitely cannot start before October 1 when Addison’s FY11 starts. Regards, Joel Joel Jenkinson Director, Addison Airport main: (972) 392-4850 fax: (972) 788-9334 ________________________________ From: McAnally, Mitchell, R [mailto:MRMcAnally@garverusa.com] Sent: Thursday, June 17, 2010 9:33 AM To: joe.mcanally@addisonairport.net; joel.jenkinson@addisonairport.net Cc: McIllwain, Frank O. Subject: ADS Taxiway Romeo Phasing I have attached the proposed project layout and phasing plan. If you have any questions or comments about the drawing let us know as soon as possible. Like Frank just mentioned we are trying to get these plans to you tomorrow. Mitchell McAnally Project Engineer Office: 972-377-7480 Ext: 231 E-mail: MRMcAnally@GarverUSA.com