Joel: Only bids from pre-qualified contractors will be considered. Frank McIllwain, PE Garver From: Jenkinson, Joel [mailto:Joel.Jenkinson@wgint.com] Sent: Monday, April 12, 2010 1:03 PM To: McIllwain, Frank O.; Mcanally, Joe; joe.mcanally@addisonairport.net; Mark Acevedo; Nancy Cline; Clay Barnett Cc: david.foster@addisonairport.net; Griffin, Michael, J Subject: RE: Addison Airport - Construciton Contractor Qualifications Frank, The emphasis on a requirement for English-speaking gate guards (and other key personnel) is a good one; I believe it can be enforced for safety reasons and without fear of discrimination charges because English is the international standard for air traffic control communications. If you cannot speak and understand ATC instructions in English, then you are not qualified to do that type of work (escorting and related tasks). One point I would like to emphasize is that no matter how well-trained and capable the contractor personnel may be, our Operations staff (Joe) will still be responsible for ensuring operational safety. It’s a great idea to have trained contractor personnel to take some of the load off us for escorting, but they will need to understand that the final responsibility for ensuring safety is still ours … and as long as the contractor personnel understand that and look to Joe for direction should any questions arise, we’ll be fine. Experience with the FAA P-401 asphalt spec is absolutely essential; maybe there should be a minimum tonnage of P-401 that they have put down, with some threshold limit of average PWL achieved on three most recent jobs, or limits on the amount of asphalt that was placed with a PWL less than 55, and/or less than (say) 80. In other words, generate some yes/no questions that speak to quantity of experience (number of jobs, tons of asphalt placed) and quality of asphalt placed. You guys are probably way ahead of me on this, but I thought I would throw that out for consideration, because I think both the quantity and the quality are important. In other words, I don’t want to pre-qualify anyone who hasn’t done quite a bit of this kind of work, nor do I want to pre-qualify someone who may have done a lot of this work but not done it very well. Am I correct in thinking that any contractor who is not pre-qualified will not be permitted to bid? Or, they would be permitted to bid but must demonstrate that they meet the same qualifications as the pre-qualified bidders? Joel Joel Jenkinson Director, Addison Airport main: (972) 392-4850 fax: (972) 788-9334 ________________________________ From: McIllwain, Frank O. [mailto:FOMcIllwain@GarverUSA.com] Sent: Monday, April 12, 2010 11:49 AM To: Mcanally, Joe; Jenkinson, Joel; joe.mcanally@addisonairport.net; Mark Acevedo; Nancy Cline; Clay Barnett Cc: david.foster@addisonairport.net; Griffin, Michael, J Subject: RE: Addison Airport - Construciton Contractor Qualifications Joe: Consider it done. We’ll add a question for the bidder to confirm their willingness to attend training and follow the rules for driving on-airport and in movements areas as well as willingness to provide English speaking gate guards, escorts and radio-equipped personnel. I talked with Karon, Amy and Sheri at the TxDOT conference about the pre-qualifications. We are going to restructure the pre-qualification format to be in the form of questions that require “yes” or “no” answers. Frank McIllwain, PE Garver From: Mcanally, Joe [mailto:Joe.Mcanally@wgint.com] Sent: Monday, April 12, 2010 10:35 AM To: Jenkinson, Joel; joe.mcanally@addisonairport.net; Mark Acevedo; Nancy Cline; Clay Barnett Cc: david.foster@addisonairport.net; McIllwain, Frank O. Subject: RE: Addison Airport - Construciton Contractor Qualifications Joel, Could we ask for a provision that they have experience with or are capable of driving in the movement area? Specifically, would they be willing to train, learn and provide some of their own escorts if needed? Obviously, they would need to have tower radios either installed in their vehicles or hand held’s. Any thoughts? Joseph McAnally Operations Manager Addison Airport (972) 392-4861 ________________________________ From: Jenkinson, Joel [mailto:Joel.Jenkinson@wgint.com] Sent: Tuesday, April 06, 2010 3:28 PM To: joe.mcanally@addisonairport.net; Mark Acevedo; Nancy Cline; Clay Barnett Cc: david.foster@addisonairport.net; McIllwain, Frank O. Subject: FW: Addison Airport - Construciton Contractor Qualifications All, Attached is the early draft contractor pre-qualification criteria from Garver. Per Harry & Karon from TX-DOT, we cannot use the point system, it will have to be a yes/no qualified/not qualified set of criteria. With respect to the contractor having performed work at airports “similar” to Addison, I would specify either a Part 139 (Air Carrier) airport OR a large GA Reliever (100 or more based aircraft, 100,000 or more annual operations, minimum 6,000-foot primary runway with at least one precision instrument approach) … that speaks to the type of operation we have here, the busy operational environment. Anyone else with anything to add – Joe especially – please chime in. Thanks, Joel Joel Jenkinson Director, Addison Airport main: (972) 392-4850 fax: (972) 788-9334 -----Original Message----- From: Harry Lorton [mailto:HLORTON@dot.state.tx.us] Sent: Tuesday, April 06, 2010 2:34 PM To: Frank O. McIllwain Cc: Jenkinson, Joel Subject: RE: Addison Airport - Construciton Contractor Qualifications Frank, Karon was asking me if I had seen a revised "qualifications" list from you. I have not so assume you are still working on it. Understandably, this list must include qualification questions that can be answered either yes or no. We discussed the first question should be is the contractor pre-qualified with TxDOT? It would be great if you could have a draft list by the conference (or before) we can look at and discuss with Karon there if we want to keep this ball rolling. This process will add about 3-4 months onto the standard bid process so we need to keep this in mind. Thanks, Harry >>> Karon Wiedemann 3/25/2010 >>> Good Morning, Frank! For this process it will not be a rating and ranking type situation. It's a thing of being qualified or not being qualified. You will need to determine the very specifics of what the contractor must possess in skills and experience that would make them qualified. It is a yes or no type of situation. For the bidding process for construction contracts with the state statutes that prevail in Texas for this project, we are not allowed to select the contractor on a qualifications basis. It is low bid period. But we can be sure that the contractors that submit their bids are qualified. Our current qualifications include the financial ability, equipment, appropriate experience, insurance, bonding and such sufficient to ensure they can handle the project they are bidding. You want additional qualifications so you will need to cover the existing qualifications that we require of all projects plus whatever else is necessary to deal with the specialities of this project. Those items must be quantifiable so we know if the contractor has them yes or no. There is no need for points. You could possibly develop almost a check-list type process of the must haves. Since we accept the highway qualified contractors, you might want to talk to Sheri Quinlan and see if she can possibly obtain a qualification form that the contractors submit when they get qualified for TxDOT highway jobs. That could be a good basis to give you ideas on how you want to proceed. Karon