Karon: After consulting with Town of Addison and Addison Airport staff, we have developed the attached criteria and point system for pre-qualification of bidders on the upcoming runway rehabilitation project. We would like to publish an advertisement requesting qualifications based on the anticipated project criteria. We would provide preliminary plans/specifications with description of work and construction limitations regarding night work and time restraints for opening and closing of runway each night, including liquidated damages if runway cannot open when scheduled. Thank you for working with us on this pre-qualification process. Please feel free to call or email me if you have any questions. Frank McIllwain, PE Garver, LLC From: Karon Wiedemann [mailto:KWIEDEMA@dot.state.tx.us] Sent: Thursday, January 21, 2010 9:33 AM To: McIllwain, Frank O. Cc: Amy Slaughter; David Fulton; joel.jenkinson@; mike.nicely@; ncline@; Siemens, Paul, T Subject: RE: Addison Airport - Construciton Contractor Qualifications Frank: Just send it to me and I'll get it to all necessary parties. There will be multiple people who will need to review and approve the requested qualifications and criteria but no need to inundate too many email boxes! I'll get it where it needs to go. Karon >>> "McIllwain, Frank O." 1/21/2010 9:19 AM >>> Karon: Thank you so much for your assistance. We will develop the list of qualifications and evaluation criteria to start the qualification process now. Should I submit our suggested list of qualifications and evaluation criteria to just you or include others? Of course, we will copy the Airport and Town on all correspondence. Thanks again. I think our work in advance of bidding will pay dividends during construction. Frank McIllwain, PE Garver, LLC From: Karon Wiedemann [mailto:KWIEDEMA@dot.state.tx.us] Sent: Thursday, January 21, 2010 9:06 AM To: David Fulton; McIllwain, Frank O.; mike.nicely@ Cc: Amy Slaughter; joel.jenkinson@; ncline@; Siemens, Paul, T Subject: Re: Addison Airport - Construciton Contractor Qualifications Frank: We can do a contractor qualifications process first, qualify the contractors that meet your standards, and allow only those contractors to bid. This does obviously add to the length of time required to award the contract but you could do your qualifications now. We would need the specific requirements and qualifications that are required of each contractor, how you would evaluate and grade them, and then we could begin the qualifications process. Bids would only be allowed from those qualified contractors. Karon Karon Wiedemann TxDOT - Aviation Director, Grant Management (512) 416-4520 (512) 416-4510 FAX kwiedema@dot.state.tx.us >>> "McIllwain, Frank O." 1/9/2010 11:10 AM >>> Gentlemen: I’m writing to follow up on our meeting at Addison Airport and discussion of the upcoming runway construction project. The runway construction needs to be performed by a contractor qualified and capable of performing the asphalt pavement repairs and overlay and able to meet FAA specifications and tight time frames. This project is unique in that the repairs and overlay must be performed during night and weekend periods. The Airport and its tenants cannot afford extended runway closure due to the construction contractor’s lack of experience, equipment, or capacity. We would like to add contractor experience and qualifications as a part of the criteria for award of the construction contract. Please understand that we are not asking for a qualification-based selection for construction contract award. We would like to have a mechanism in the bid documents to prevent award to a contractor who little or no experience with FAA specifications or airfield paving. Please check within your organizations to see if there is a way we can add contractor experience and qualifications as a part of the criteria for award of the construction contract. I will check with our aviation engineering staff and let you know what we have done on similar projects. Thanks for your assistance. Frank McIllwain, PE Senior Project Manager Office: 972-377-7480 Ext: 222 Mobile: 214-250-3967 E-mail: FOMcIllwain@GarverUSA.com =========================== Don't Mess with Texas Some things you should keep to yourself... like trash. Learn more at www.dontmesswithtexas.org =========================== Don't Mess with Texas Some things you should keep to yourself... like trash. Learn more at www.dontmesswithtexas.org