Tom I wanted to make sure you were in the loop on this email. We can talk more about it this afternoon during our budget meeting. We had a productive meeting with the DISD representatives yesterday. They signed off on the school landscaping/playground plans and schedule, as well as, the Spring Valley Road intersection and streetscape improvements. We are ready to proceed with bidding both projects. As you can see from Tom Braun’s email below, payment from DISD will be in the form of a flat fee, which is a much cleaner process for us. Thanks Slade Strickland Director of Parks and Recreation Town of Addison P.O. Box 9010 Addison, Texas 75001-9010 Direct Office - 972.450.2869 Cell - 972.489.4426 Email - sstrickland@addisontx.gov From: Tom Braun [mailto:tbraun@verticon.us.com] Sent: Tuesday, September 28, 2010 6:34 PM To: Slade Strickland Cc: Ron Whitehead; Clay Barnett; Chris Terry Subject: RE: Invoice for DISD Portion of the Wastewater Main Extension Importance: High Slade, Thanks for the invoice. As we discussed this afternoon, DISD has agreed to pay the Town a flat fee of $314,000 for the landscaping/irrigation, water line extension, sewer line extension, and playground equipment. Since Clay has spent $58,679.50 for the utility services, we have $255,320.50 left to apply to your items. DISD does not need any breakdown of costs for any of this work since they have agreed to pay us this flat fee. So, after talking with Phil Jimerson today, all we will need to do is send him a copy of our final contract for the linear path/school work along with our invoice to DISD for $314,000. I will help review and facilitate that billing. There is no need to give them any unit prices, bid breakdowns, etc.... for these items. The roadway portion is a little different. They have agreed to pay 50% of the cost of roadway section 1A and 33.33% of the cost of roadway section 1B. What we will do to get started is to present DISD with a copy of our executed contract for the entire roadway. This contract should also include a break-out of cost for section 1A & 1B (no need to show any unit prices at this time) Along with a copy of this contract we will issue DISD an invoice for 50% of the 1A cost and an invoice for 33.33% of the 1B cost. (Note: UDR will also need to be invoiced their 33.33% portion of the 1B cost) Phil said he would pay for those invoices up front. Then, upon completion of the project, we would provide a reconciliation report showing all the final costs, unit prices, etc… of each portion of the road. Any savings would be returned to each party and any additional costs would be divided out proportionately. I know this is not the usual way we get reimbursement but this way will be much easier and faster. Regarding the various grants, I think we need to get a good handle on what each grant will pay for and make sure we label, describe, and break out costs as needed to make sure we maximize those grants. I would be happy to help in that effort as well as help review the bids with you guys. Slade------below are a few of our deal points I want to make sure you and TBG take into consideration: I. District Scope A. Pay for fifty per cent (50%) of landscape water needs. Addison parks department will control watering. Addison shall invoice District for it’s one-half share quarterly. B. District shall leave the site at +/- 0.10’ per the grading plan and provide 4” of tops soil. Additionally District shall also provide sleeves under paving as needed for the irrigation system. C. Provide vinyl coated chainlink or better fencing on school site & parking lot. As you can see, THEY are suppose to grade the site to +/- 0.10’ , provide all irrigation sleeves AND provide top soil. ALL their fencing should be vinyl coated. Additionally, as you heard from Karl today, they have a net deduct in their paving quantities since they are planning to push all the sidewalks into our scope of work. I have attached a copy of the site plan they used in their bid documents for comparison to our final documents. I think they should give us the credit for the difference. Good job everyone……….things are progressing nicely! Tom Braun VertiCon Construction 6850 TPC Drive, Suite 210 McKinney, TX 75070 972-569-9416 469-742-0836 fax www.verticon.us.com -----Original Message----- From: Slade Strickland [mailto:sstrickland@addisontx.gov] Sent: Monday, September 27, 2010 8:25 AM To: 'Tom Braun' Cc: Ron Whitehead; Clay Barnett Subject: FW: Invoice for DISD Portion of the Wastewater Main Extension Tom in response to our conversation last week relating to the DISD funding contribution, here is a copy of the sewer line costs. Please let me know if you need anything else. Slade Strickland Director of Parks and Recreation Town of Addison P.O. Box 9010 Addison, Texas 75001-9010 Direct Office - 972.450.2869 Cell - 972.489.4426 Email - sstrickland@addisontx.gov -----Original Message----- From: Clay Barnett Sent: Monday, September 20, 2010 11:20 AM To: 'Jack Seay' Cc: Lea Dunn; Marisa Perry; Nancy Cline Subject: RE: Invoice for DISD Portion of the Wastewater Main Extension Jack, The invoice has been revised and is attached. If you need any additional revisions, please feel free to contact me. Thanks, Clay Barnett, P.E. Town Engineer Town of Addison 16801 Westgrove Drive Addison, TX 75001-2818 Office: (972) 450-2857 -----Original Message----- From: Jack Seay [mailto:JSeayP@dallasisd.org] Sent: Monday, September 20, 2010 9:44 AM To: Clay Barnett Cc: Lea Dunn; Marisa Perry; Nancy Cline Subject: Re: Invoice for DISD Portion of the Wastewater Main Extension Clay, Can you revise this invoice to include the following reference to the interlocal agreement?: "The amount of this invoice shall be paid out of the $300,000 allotment of funds associated with Exhibit B, Item 2.F. of the Inter-local Agreement between the Town of Addison and Dallas ISD" If you can make this adjustment, we will get it to the right folks as soon as possible. Thanks, Jack Seay, Project Manager PARSONS 2008 Dallas ISD Bond Program 3801 Herschel Ave. Dallas, TX 75219 office 972.925.7320 I mobile 972.670.6520 JSeayP@dallasisd.org ( mailto:JSeayP@dallasisd.org ) www.parsons.com ( http://www.parsons.com/ ) Safety-Make It Personal Confidentiality Notice: This email message, including all attachments, is for the sole use of the intended recipient(s) and may contain confidential student and/or employee information. Unauthorized use and/or disclosure is prohibited under the federal Family Education Rights & Privacy Act (20 U.S.C. §1232g, 34 CFR Part 99, 19 TAC 247.2, Texas Government Code 552.023, Texas Education Code 21.355, 29 CFR 1630.14(b)(c)). If you are not the intended recipient, you may not use, disclose, copy or disseminate this information. Please call the sender immediately or reply by email and destroy all copies of the original message, including attachments. >>> Clay Barnett 7/22/2010 3:58 PM >>> Jack, Attached is an invoice for DISD's portion of the wastewater main extension along Vitruvian Way. If I need to readdress the invoice or have any other questions, please feel free to contact me. Thanks, Clay Barnett, P.E. Town Engineer Town of Addison 16801 Westgrove Drive Addison, TX 75001-2818 Office: (972) 450-2857 [cid:image003.jpg@01CB29B6.CF813810] ****************************************************************************************************************** This e-mail and any files or attachments transmitted with it contains Information that is confidential and privileged. This document may contain Protected Health Information (PHI) or other information that is intended only for the use of the individual(s) and entity(ies) to whom it is addressed. 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