Clay:

 

I concur with your assessment and recommend that we meet with the contractor one more time with a specific list of expectations and we discuss everyone’s desire to have all work performed
in a safe manner.  Although we are not convinced that the contractor will perform as required, we can set the stage early of our expectations and it is also appropriate to inform the
contractor that we will be recommending him for award.  

 

This meeting will show the Town’s hand of good faith while also indirectly putting him on notice of what we expect from him so he can hit the ground running.  This will be very important
if we expect him to meet the 150 day schedule.

 

Let me know if you have any questions and I can help you with an brief agenda if necessary.  

 

THANKS !

 

Kent Power, P.E.

210.889.8143 (Mobile)

210.525.0647 (Office)

 

                                    

                     R. H. Shackelford, Inc.

1100 NW Loop 410, Suite 546                           15218 Isla Pinta Drive

San Antonio, TX  78213                                    Corpus Christi, TX 78418

 

                           Email:  kpower@rhsitx.com  

                              Fax:  210.492.8842

 

           A Service Disabled Veteran Owned Small Business (SDVOSB)

 

 

 

From: Clay Barnett [mailto:cbarnett@addisontx.gov] 
Sent: Friday, February 25, 2011 6:07 PM
To: Nancy Cline; Lea Dunn; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'; 'K Power'
Cc: Ext_mail John Hill
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Vitruvian Team,

 

Attached is a draft of the council agenda item.  Although I am reluctant to recommend the project to CPS Civil, I do not know if we have the basis needed to award the job to the next
low bidder.  I have incorporated all of the results of our information gathering into the report.  Please give me your thoughts.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Clay Barnett 
Sent: Friday, February 25, 2011 10:23 AM
To: Nancy Cline; Lea Dunn; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'; 'K Power'
Cc: John Hill (jhill@cowlesthompson.com)
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Vitruvian Team,

 

Attached is an email from Randy Moravec regarding the financial statements provided by Civil CPS.

 

I have also called all of the references provided by Civil CPS.  I am awaiting to hear back from two of them.  Here is a summary of the individuals I have spoken with thus far:

 

Project 1:

1.       Did a good Job.

2.       Did not initially show up with a backhoe large enough to handle the job.  Did eventually get the right equipment for the job and did complete on schedule.

3.       No safety issues.

4.       No problems on change orders.

 

Project 2:

1.       Did a good job.

2.       No safety issues.

3.       Finished on schedule.

4.       Only problem was that the superintendant they sent did not speak English.

 

Project 3:

1.       Quality of work was great, but had a lot of problems on the administration side.  They had particular issues in completing the large amount of paperwork associated with a Federally
funded project.

2.       Change Orders were a nightmare.  Very difficult to reach a reasonable standard.

3.       Finished 3 days ahead of schedule.

4.       No safety issues.

5.       Would work with again on projects not involving Federal funding.

 

Project 4:

1.       Did a good job on a project that involved a lot of coordination.

2.       Company administration was difficult to work with.

3.       They did have an instance in which the shoring they were using was inadequate.  They were in a trench of greater than 10’ depth.  The shoring was inadequately supported and
street plates were used to extend the height of the shoring to the same height as the adjacent curb.  The client shut the project down.  It was resolved after a lot of heated discussion
and required CPS Civil administration to come to the site to inspect and discuss the inadequacies of the shoring.

4.       Change Orders were a little excessive compared to other contractors.  They were able to negotiate some of the costs.

5.       Would hire again, but recommended strict inspection.

6.       “Not the best but certainly not the worst.”

 

Please review this information and let me know if you have any questions or comments.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Clay Barnett 
Sent: Wednesday, February 23, 2011 6:10 PM
To: Lea Dunn
Cc: Nancy Cline; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Lea,

 

We do have an issue in which I am unsure if the low bidder is qualified to complete the project.  I would like to set up a meeting on Friday with them and discuss their qualifications.
 Because the success of the contractor can effect the overall project, I would like for the Vitruvian Team to be present at the meeting.

 

Once we determine a low bidder, I should be able to complete the captions.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Lea Dunn 
Sent: Wednesday, February 23, 2011 10:45 AM
To: Clay Barnett
Cc: Nancy Cline; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Clay:

 

 

Sounds great.  Matt is taking the lead on this agenda and to be helpful to him, I’d appreciate it if you’d go ahead and at least enter the captions for the items in Novus.  I know you
don’t have all the attachments yet but having the captions will help Matt.   Let me know if you have any questions.  Thanks, 

 

Lea

 

Lea Dunn

Deputy City Manager

972-450-7037

ldunn@addisontx.gov <mailto:ldunn@addisontx.gov> 

 

From: Clay Barnett 
Sent: Wednesday, February 23, 2011 10:09 AM
To: Lea Dunn
Cc: Nancy Cline; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Lea,

 

I anticipate bringing it to council on March 8.  Along with that we will have the construction management contract with UDR and an additional services contract with Kleinfelder.  Additionally,
we will be bringing Change Order #5 for the park and Change Order #1 for Vitruvian Way Extension as well as an agreement with AT&T.  It will be six Vitruvian related items in total (seven
if the plat is included).

 

If you have any additional questions, please let me know.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Lea Dunn 
Sent: Wednesday, February 23, 2011 9:42 AM
To: Clay Barnett; Nancy Cline; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Clay:

 

When do you plan on bringing the item to Council?  Thanks, 

 

Lea

 

Lea Dunn

Deputy City Manager

972-450-7037

ldunn@addisontx.gov <mailto:ldunn@addisontx.gov> 

 

From: Clay Barnett 
Sent: Tuesday, February 22, 2011 7:47 PM
To: Nancy Cline; Lea Dunn; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'
Subject: Bid Tab for Vitruvian Park, Phase 2

 

Attached is the bid tabulation for Vitruvian Park Public Infrastructure, Phase 2 (Bella Lane).  The only abnormality was that Jaske Construction failed to enter a price for mobilization.
 All other bids were correctly tabulated and I did not see any items that appeared to be excessive when compared to the other bidders.

 

Please note that Item 72 will not be awarded.  This will lower the bids by roughly $70-80k.

 

We will be vetting the low bid submitted by CPS Civil.

 

If you have any questions, please let me know.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

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