10-4. 

 

From: Clay Barnett [mailto:cbarnett@addisontx.gov] 
Sent: Monday, February 28, 2011 8:11 AM
To: Eric T. Little
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Eric,

 

I have requested resumes from Mr. Farrow.  Additionally, I am going to call some suppliers and find out if CPS Civil has been paying their bills.

 

I believe I can gather more information, but I may need additional time and it may not change the outcome.  Just some food for thought.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Eric T. Little [mailto:ELittle@udr.com] 
Sent: Monday, February 28, 2011 8:03 AM
To: Clay Barnett
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Clay,

 

Nick’s statement says exactly what mine would have. It appears we have no choice but to leave this to the council to decide so I’m just going to let it lay for now.

 

Tom wants to discuss internally this morning – he may have a stronger position when we get done.

 

Thanks,


Eric

 

From: Clay Barnett [mailto:cbarnett@addisontx.gov] 
Sent: Friday, February 25, 2011 6:07 PM
To: Nancy Cline; Lea Dunn; Tom Forrest; Matt McCombs; Nick Jacob; Tom Lamberth; Eric T. Little; 'Bruce Dunne'; 'K Power'
Cc: Ext_mail John Hill
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Vitruvian Team,

 

Attached is a draft of the council agenda item.  Although I am reluctant to recommend the project to CPS Civil, I do not know if we have the basis needed to award the job to the next
low bidder.  I have incorporated all of the results of our information gathering into the report.  Please give me your thoughts.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Clay Barnett 
Sent: Friday, February 25, 2011 10:23 AM
To: Nancy Cline; Lea Dunn; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'; 'K Power'
Cc: John Hill (jhill@cowlesthompson.com)
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Vitruvian Team,

 

Attached is an email from Randy Moravec regarding the financial statements provided by Civil CPS.

 

I have also called all of the references provided by Civil CPS.  I am awaiting to hear back from two of them.  Here is a summary of the individuals I have spoken with thus far:

 

Project 1:

1.       Did a good Job.

2.       Did not initially show up with a backhoe large enough to handle the job.  Did eventually get the right equipment for the job and did complete on schedule.

3.       No safety issues.

4.       No problems on change orders.

 

Project 2:

1.       Did a good job.

2.       No safety issues.

3.       Finished on schedule.

4.       Only problem was that the superintendant they sent did not speak English.

 

Project 3:

1.       Quality of work was great, but had a lot of problems on the administration side.  They had particular issues in completing the large amount of paperwork associated with a Federally
funded project.

2.       Change Orders were a nightmare.  Very difficult to reach a reasonable standard.

3.       Finished 3 days ahead of schedule.

4.       No safety issues.

5.       Would work with again on projects not involving Federal funding.

 

Project 4:

1.       Did a good job on a project that involved a lot of coordination.

2.       Company administration was difficult to work with.

3.       They did have an instance in which the shoring they were using was inadequate.  They were in a trench of greater than 10’ depth.  The shoring was inadequately supported and
street plates were used to extend the height of the shoring to the same height as the adjacent curb.  The client shut the project down.  It was resolved after a lot of heated discussion
and required CPS Civil administration to come to the site to inspect and discuss the inadequacies of the shoring.

4.       Change Orders were a little excessive compared to other contractors.  They were able to negotiate some of the costs.

5.       Would hire again, but recommended strict inspection.

6.       “Not the best but certainly not the worst.”

 

Please review this information and let me know if you have any questions or comments.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Clay Barnett 
Sent: Wednesday, February 23, 2011 6:10 PM
To: Lea Dunn
Cc: Nancy Cline; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Lea,

 

We do have an issue in which I am unsure if the low bidder is qualified to complete the project.  I would like to set up a meeting on Friday with them and discuss their qualifications.
 Because the success of the contractor can effect the overall project, I would like for the Vitruvian Team to be present at the meeting.

 

Once we determine a low bidder, I should be able to complete the captions.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Lea Dunn 
Sent: Wednesday, February 23, 2011 10:45 AM
To: Clay Barnett
Cc: Nancy Cline; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Clay:

 

 

Sounds great.  Matt is taking the lead on this agenda and to be helpful to him, I’d appreciate it if you’d go ahead and at least enter the captions for the items in Novus.  I know you
don’t have all the attachments yet but having the captions will help Matt.   Let me know if you have any questions.  Thanks, 

 

Lea

 

Lea Dunn

Deputy City Manager

972-450-7037

ldunn@addisontx.gov <mailto:ldunn@addisontx.gov> 

 

From: Clay Barnett 
Sent: Wednesday, February 23, 2011 10:09 AM
To: Lea Dunn
Cc: Nancy Cline; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Lea,

 

I anticipate bringing it to council on March 8.  Along with that we will have the construction management contract with UDR and an additional services contract with Kleinfelder.  Additionally,
we will be bringing Change Order #5 for the park and Change Order #1 for Vitruvian Way Extension as well as an agreement with AT&T.  It will be six Vitruvian related items in total (seven
if the plat is included).

 

If you have any additional questions, please let me know.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

From: Lea Dunn 
Sent: Wednesday, February 23, 2011 9:42 AM
To: Clay Barnett; Nancy Cline; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'
Subject: RE: Bid Tab for Vitruvian Park, Phase 2

 

Clay:

 

When do you plan on bringing the item to Council?  Thanks, 

 

Lea

 

Lea Dunn

Deputy City Manager

972-450-7037

ldunn@addisontx.gov <mailto:ldunn@addisontx.gov> 

 

From: Clay Barnett 
Sent: Tuesday, February 22, 2011 7:47 PM
To: Nancy Cline; Lea Dunn; Tom Forrest; Matt McCombs; 'Nick Jacob (PJacob@udr.com)'; 'Tom Lamberth'; 'Eric Little (elittle@udr.com)'; 'Bruce Dunne'
Subject: Bid Tab for Vitruvian Park, Phase 2

 

Attached is the bid tabulation for Vitruvian Park Public Infrastructure, Phase 2 (Bella Lane).  The only abnormality was that Jaske Construction failed to enter a price for mobilization.
 All other bids were correctly tabulated and I did not see any items that appeared to be excessive when compared to the other bidders.

 

Please note that Item 72 will not be awarded.  This will lower the bids by roughly $70-80k.

 

We will be vetting the low bid submitted by CPS Civil.

 

If you have any questions, please let me know.

 

Thanks,

Clay Barnett, P.E.

Town Engineer

Town of Addison

16801 Westgrove Drive

Addison, TX 75001-2818

Office: (972) 450-2857

 <http://www.addisongreen.info/> 

 

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