r Mr. Kenneth Piel Greenhill School 14255 Midway R. r L TC. J OF ADDISON P.o.-Box 144 ADDISON, TEXAS 75001 TELEPHONE: (214) 233-1331 Addison, TX 75244-3698· 􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭 􀀭􀀭􀀭􀀭STATEMENT No.l0G07 . TOWN·OF ADDISON P.O. BOX 144 ADDISON, TEXAS 75001 06/27/97 Pinal payment ··Gl:·ee,.nh:J,l,1,·S.cllOCI1' s cost of traffic $32,379.25 signal project on School Road and Spring Valley. 􀁾􀁾􀁏􀁩􀁤!!.''!..ng 􀁾􀁾􀁉􀀡􀁉􀁽􀁾􀀠_ .___ _ A.Hernandez PREPARED BY: . $3.2,379.25 ACCOUNT CHARGED: 41-000-54270-63300 TO INSURE PROPER CREDIT -RETURN DEPARTMENT CQPY. RmQITTANCE COPY WITH PAYMENT. .1 PUBLIC WORKS DEPARTMENT (972) 450-2871 16801 Westgrove June 26, 1997 Kenneth A Piel Greenhill School 14255 Midway Road Addison, Texas 75244-3698 Re: Spring Valley/Greenhill School Traffic Signal Dear Mr. Ken: Attached is an invoice for $32,379.25 which represents Greenhill School's final payment ofthe cost ofthe traffic signal project on Spring Valley and Greenhill School Road. The fmal cost of the signal installation was $83,839. Greenhill School's portion ofthis (75%) comes to a total of $62,879.25 minus the $30,500 paid in May. We enjoyed working with you on this project, and hope you are as satisfied as we are with the completed installation . 􀀮􀁧􀁾􀀱􀀠John Baumga ner Director of ublie Works "t, 􀁇􀁡􀁬􀁡􀁸􀁾􀀯Business Forms 􀁾􀀠214/241-9222 -Dallas, Tell8s -¢-􀀢􀁾􀁾􀀠􀀸TOWN OF ADDISON STATEMENTn P,O. BOX 144 :,' 􀁾􀀯􀀮􀀠ADDISON, TEXAS 75001 NO.l0807 TELEPHONE: (214) 233·1331 ADDisoN 􀁾􀀢􀀢􀀧􀀠STATEMENT DATE r "I 06/27/97 Mr. Kenneth Piel "" MAll R,EMITTAr;JCETO: " Greenhill School TOWN OF ADDISON 14255 Midway R. P,O. BOX 144 L ..J ADDISON, TEXAS 75001 Addison, TX 75244-3698 ,/Foldalong this line 􀁾􀀭􀀭􀀭􀀭􀀭􀁾􀁾􀀭􀀭----------------------------------------􀁾􀀭􀀭􀀭􀀭􀀭􀀭06/27/97 Final payment Greenhill School's cost of traffic signal project on School Road and Spring Valley. $32,379.25 1. r I. n,I"" ..... l􀁾􀀬􀀠􀁾􀁊􀀻􀁲􀀭􀀢􀀧.... "', ,. /"" I ''', I/,..It. 􀁾􀀠􀁾􀁁􀀠,f; 􀂷􀀧􀁜􀁩􀀧􀁾􀀻􀀮􀁾􀁾􀀠􀀬􀁾􀀠'" 'i:,\.A_ 􀁾􀁾__,l' " "'--.," .. 􀁾􀀠􀁾􀀺􀀧􀀺􀀺􀂷􀀺􀀺􀀺􀁾􀀺􀀼􀀷􀁚􀀺􀀺􀁣􀀻􀀺􀀺􀁴􀀧􀀬􀁾􀂷􀀺􀀺􀀻􀀺􀀺􀀠;.,1,Kr.·':);". 􀀺􀀺􀀢􀀮􀁾􀀮􀀧􀀺􀀱􀀭􀀺􀀺􀁻􀀺􀀺􀀿􀀧􀀲􀀮􀁦􀁾􀁾􀀮􀁾􀀺􀁬􀁉􀀧􀁾􀀧􀁴􀁩􀀠􀀩􀁃􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁀􀁾􀁟􀁟􀁟􀁟􀁟􀁟􀁟􀀠 _____ _____ _____ ________ 􀁾􀀠_______ _ PREPARED BY: A. Hernandez $32,37!Il.IiUi4MMd'h"'.' ACCOUNT CHARGED: 41-000-54270-63300 TERMS: Due upon receipt ofStatement .........,"[".fii:J....liiT..'.J... .WAil.) ""iiO'I1ii ..."'" ......... PUBLIC WORKS DEPARTMENT (972) 450·2871 16801 Westgmve April 2, 1997 MEMORANDUM TO: Ron Whitehead, Cit;y Manager FROM; John Baumgartner, Director of Public WorkS SUBJECT; Acceptance of Traffic Signal on Spring Valley at Greenbill School Approval of Final Payment to Durable Specialties, Inc. Durable Specialties, Inc. has completed the above referenced project as per the plans and specifications. Attached is their request for fmal payment of $8,383.90. The original contract amount for the project was $81,500. The actual work performed by Durable Specialties totaled $83, 839.00, which includes all change orders and reconciliation of the quantities. Greenhill School paid for the initial design of the signal and for 75 %of the construction cost. The Town is paying fur the remaining 25 %of the construction. The Town budgeted $25,000 for this project. The Town's share of the construction cost is $20,959.75. We have received the consent of surety to fmal payment, the contractors affidavit of release of liens, and a one year maintenance bond. Staff recommends that the Council accept the improvements and authorize final payment of $8,383.90 to Durable Specialties, Inc. DURABLE SPECIALTIES, INC. INVOICE DSI PROJ. #609 DATE: 12/24/96 TOWN OF ADDISON INV. #609-5 WORK END: 11/30/96 PUBLIC WORKS DEPARTMENT EST. NO.: FINAL & RET. P. O. BOX 144 ROUTE: SPRING VALLEY RD. @GREENVILLE ADDISON, TEXAS 75001 PROJECT: #96-16 ITEM NO. DESCRIPTION EST. QTY QTY. PRICE TOTAL 􀁗􀁾􀂷􀂷􀂷􀂷􀂷􀂷􀂷􀂷􀀢􀀢􀀢􀂷􀂷􀂷􀂷􀂷􀂷􀂷􀂷􀂷􀂷􀂷􀀢􀂷􀁾􀁾􀁾􀂷􀀢􀂷􀂷􀂷􀂷􀂷􀀢􀂷􀀢􀂷􀂷􀂷􀀢􀂷􀀴.. ............................ ... """"'" .... . .. .. .. .. .. .. .. .. .. .. .. .. .. . . .. .. .. .. .. .. .. .. .. .. ..... '""' ............ 􀁾􀀠 􀁾􀀠􀁾􀀠.......................................... ................ .. 1 BILLING FOR RETAINAGE SEE $0.00 ATTACHED INVOICE 1 LS 1 83,839.00 $83,839.00 $0.00 $0.00 $0.00 TOTAL EARNED 83,839.00 RETAINAGE PREVIOUS PAYMENT 75,455.10 AMOUNT DUE 8,383.90 P.O. BOX 381788 • DUNCANVILLE, TX 75138 • PHONE 1-214-296-6324 • FAX 1-214-780-7411 DATE g ATTENTION RE:Public Works I Engineering 16801 We.lgrove· P.O. Box 144 Addison, Texa. 75001 Telephone: 12141450-2871 • Fax: 12141931·6643 TO GENTLEMAN: 􀁾􀁁􀁒􀁅SENDING YOU . O;1\ttached o Under separate cover via _____the following items: ..If,! Shop Drawings d Prints o Plans 0 Samples 0 SpeCifications 0 ________________ o Copy of letter 0 Change order COPIES DATE NO. 1 II'"'" {-h'(. I " : DESCRIPTION C'UI'tCf I 􀁾iJ.A'> ckf /fJYI -hr l1>.. /􀁾􀀠-􀁾􀀠,/-I __ I-" 2'-6" 1'-3" 1'-3" 1'-1 1/2" 1'-1 1/2" SCALE: 1/2" = 1'-0" 2'-3" Sq, 7 3/4" 7 3/4" 2 -#3 Stirrups-\ Exist. Curb 1\ 􀁾􀀲􀀠..J I' \• ,1 ,.,.., 􀁾􀁜􀀠•,.,.., .. I 4 -#5 x 􀁴􀀭􀁬􀁬􀁾􀀠I III 1􀁾􀀠I 􀁾􀀠. '.' 4 '0 II l I #3 sti,,?' I . , . 1li <[T • , I I 0 4 N I , c N I if,It 101 􀁾􀀮􀀠" " /j\ I \ \ . I bo;c 􀀮􀀧􀁾􀀠4 I-----,';-;-------􀀭􀀮􀀭􀀭􀁾􀁦􀀮􀁟􀀭p v "¢ SWB F=:􀀴􀁴􀀩􀀴􀁴􀀩􀁾Exist. :;:::, 􀀨􀀧􀁭􀀬􀁤􀁾'j,t;:. I< \ . F=: .. , ;:::, 􀀮􀁾􀀠I =-k k f-:-P Exist. 16"¢ k--. b Waterline I 􀁾24"¢ Drilled Shaft 0'> 􀀧􀁦􀀺􀁾􀀣􀀳􀀠•. < :. (One flat turn\\2.6 􀁾􀀮􀀯􀀠ELEVATION . "S? 8 -#7" SCALE: 1/2" = 1'-0" p F=: 􀁎􀀨􀁑􀀩􀀧􀁩􀁩􀀧􀁾􀀠.:--P > L Concrete -3,600 psi.F=: 2. Reinf. Steel -ASTM A615, Gr. 60 , STIRRUP SPACING (From end nearest Curb) 4" 1'-10" 4 @6" 10" 3 @12" l'-10" 􀁾􀀠1/2" V "" •􀁾􀀠I ,.,.., Exist. 16"¢Exist. 4"¢ SWB Conduits PLAN Waterline ) PL 3/4" x 4" x 0'-4" (A36) l 2 i:!::J g'-8" , < -#7 '&:ll I g'-8" ANCHOR BOLT '&:lJ I-#7 DETAIL SCALE: r = 1'-0·9'-8" -#7 '&:ll I 8" Void Boxes 􀀬􀁾􀀠,􀁾􀀠• between Drilled Shafts s SEC"nON SCALE: 1/2" = l'-0' Spiral @6" pitch L i .top : •and bottom) ,.....nwFIC rnELIMINARY IIIi8'ii'EIii IEVE\I NOT F'OO' CCHSTRUCTiON PURf'OSESlHOT f"<)R B100flrf0 POIFOSl:S NOT f"<)R PERt.t1T PURP'OStS 'IMM 􀁾,....;I .....*1 ,...,tIbIu..n. __ 􀁾for (lIf till.􀁾􀁉􀁯􀁮􀀠􀀺􀀺􀀺􀀺􀀮􀁯􀀧􀀺􀁾� �􀀧􀀺􀀢􀁴􀁭􀀬􀀽:u:=1II\'1tllln .....ttw:riUik>n 􀀰􀁉􀀧􀁾􀀮􀀠1M. I \ 8IGIW. FOUNDATION SPRING VIillEfat GREENHILL SCHOOLmAS • 􀁔􀁯􀁷􀁮􀁏􀁦􀁁􀁄􀁄􀁉􀁓􀁾􀀬􀀢􀀬􀀮􀀠􀁉􀁾􀁒􀁬􀀡􀀱􀀡􀁄􀀵􀂮􀁾􀀠􀁟􀁮􀁾􀀬􀀬􀀺􀀬􀀽 􀀧􀀠.. '.-"" "".... .-... I'-... :1 ..... 􀀮􀀮􀀭􀁾􀁉... :1 ..7t. 2"¢ Steel Anchor Bolt (55 ksi Yield Strength) Galv. top 12". [ P [ J􀁾􀀠? 10'-2" 1'-3" 5'-3" ,. 5" ,. 3" • -,L-···· pqr-i 􀁾􀀮􀀠􀀮􀁾􀀭···ll 24"¢ Bolt Circle-I\ n /111111 : rlv· 􀀭􀁘􀁬􀀭􀀭􀁾􀀢􀀠' I /I II II I I I Ir \ I'•1.--".--'----f...-. ...---l-:-I\::---Il:: : : l'\j, fi"1 j I I-'--_ -1-1-,-+',"""<-1Exist. 4"¢ SWB Exist. 15"¢ ) Conduits PLAN Waterline SCALE: 1/2" '" 1'-0" 2'-3" Sq. Exist. Curb 2 -#3 Stirrups." P \ 2'-6" 1'-3" l'_3" 1'-1 112" 8 1/2" 􀁾􀀠􀁾􀀠.I 􀁾􀀠􀁾􀀠I • < • 0 I #3 S · ! iftlrrups I A 8" Void Boxes j!􀁾􀀠j < rl , 1,1 . c . J;" I I I 1'-1 1/2" 8 1/2" 4 4 -4 PL 3/4" x 6" x 0'-6" (A36)􀀷􀁲􀀭􀀭􀀭􀁾􀀽􀀽� �􀀡􀁅􀀽􀁴􀀳􀁦􀁦􀀱􀁾, g'-8" " . 􀁾􀁾􀀮􀀠" " -#7 kl I􀁾􀀠g'-8" ANCHOR BOLT•o 4 -#5 x 􀀲􀀧􀀭􀀱􀀱􀀧􀁾􀀠I 􀁉􀁾􀀭􀀫􀀭􀀭􀀭􀀭􀀫􀀭! 4-__ • C) I 0'> ! I 1 #7 kl I DETAILN SCALE: l' = 1'-0'g'-8" -#7 kl I 􀀭􀀭􀁾...􀀽􀀭􀁾􀁾􀀽􀀽􀀡􀀽􀀽􀁩􀀽􀁩􀀧􀁾􀀽􀁴􀁾􀁈􀀫􀀫􀀧􀀭􀀫􀁾􀁾•...􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀁾􀁊􀀠􀁾􀀭􀀻􀀮􀀮􀀮􀁌􀀠'prj􀁾􀁾􀀴􀁩􀁡􀁬􀀮􀀮􀀯􀁅􀁸􀁩􀁳􀁴􀀮􀀠4"¢ SWB! 􀁾􀀠i STIRRUP SPACINGbetweenCond u its I f':::-""''-L> Drilled Shafts (From end nearest Curb) SECTION 4" SCALE: 1/2" = 1'-0' l'-10" Exist. 16"¢ d .s f Waterline• #3 Spirol @5" pitch 􀁾􀀠t 􀁾􀀠(One flot turn top 24" ¢ Drilled Shaft and bottom)&" 􀁾􀀠8 -#7" ELEVATION􀁾􀀠SCALE: 1/2' = 1'-0"'"' '"􀁾􀀠ii 1. Concrete -3,600 psi. I 2. Reinf. Steel -ASTM A615, Gr. 60 i I 4 @6" 10" 3 @12" 1'-10" " '''' ,TOWNOF'"• ,? " ", ADDISoN PUBLIC WORKS ' To: Lq!£r L-as t-<2-From: David Nighswonger, P,E: Engineering I,Company: ' 􀁖􀁶􀁴􀀬􀁙􀁱􀁾􀀱􀁾􀀠" Phone: 214/450-2879 IFAX: 2141931-6643 jFAX #: { 􀁾􀁏-1t.{Lt 16801 Westgrove iDate: P.O. Box 144 roll!Qfo f j Addison, TX 75001 I " , , .. , # of pages (including cover):,---5___ , _ Original in mail _ Per your request 􀁾􀀧􀁆􀁙􀁉􀀠_ Call me .... .:' . Comments: 'r1e..a.src Y"e,v,'ev 1$(.(' s: ' :-J 􀁙􀁑􀁷􀀯􀁾􀁳􀀻􀀺􀀠􀁾J i':"Y.: -", ft1u.e. 'ei (fyQV1'J ,<2... ,es􀁾􀀧􀁮􀀧􀁊􀀺􀀼􀀺􀀫􀁾􀀠fay ,fhe' q d t '-h Ovta ,', ,().AA. Cos-I-10 C.Ir'Y1. s+n..t. d---ft. 􀁾􀀮􀀠.:2. sA<.l '" fd h􀁗􀁬􀁉􀁾􀀠-t'V1a (, JyttW'I \'1, S -hr //0. 1'\0 'fcJ'i?r fha-􀁨􀀭􀀭􀀯􀁾􀀢􀀠􀁾􀁤􀀯􀁾􀀠,Oh whuff Clfrt1lt1e-i-s WI11()')--! 􀀦􀀭􀁾􀁨􀁾􀁓.. • ' .' -.: •• .'.. .". 0::.' " ------REED5®[I[I 􀀢􀀢􀀢􀀢􀀢􀀧􀁾􀀠􀁾􀁔􀁎􀀻􀁾􀁊􀀠􀁾􀀱􀁟􀀱􀀠..... 􀁾􀀠,_ MIUII ............ 1 10' 2"-l'-3" I. 6'-3" 1'-5" 1'-3" -I I II Ir r'$ Brit Circle-\ • /-'--,..., : :: :: : :/"-1ft A -"-,I ,{ \ I " " I I <0 -. I I " " I I I \I 􀁾􀀠I II II I I N , I ' --l /I " " I I I 􀁾􀀠I "' { I I " " I I \. 􀁾􀀮􀀧􀀠( -'-.-/: :: :: : : /-/Exist. 􀀴􀀢􀁾􀁾􀁉􀁉lIT L I ..__. 2 -#3 Stirrups-r.-.• •.,.,:,: ";,....i 4 -#5 x 􀀲􀀧􀀭􀀱􀀱􀀧􀁾􀀠-•0 I N • 􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀁾􀀠kH-PI 􀁾􀁾􀁾􀁅􀁸􀁩􀁳􀁴􀀮􀀠4"il SWB Conduits '" p t=o '"" 1<: ::=0 Exist. 16"il Waterline L--k t=> •a I 1\24"il Drilled Shaft 􀀨􀁾;" • • 􀁜􀁾􀀰􀀻ELEVATION -SCALE: 1/2" _ 1'-0" I p p"'" ::=0 <: [\). 1'-3" 1'-3" • l'-1 1/2" 1'-1 112 a 112" a 1/2" ),. Exist. Curb , 􀁛􀁾􀀠.,., I-r: .' . 4 'll •b ',' :. 4I N '!rj If; -;fIT'; }.I 4113 Stirrups I 􀁾􀀠8" Void Boxes Jbetween Drilled Shafts SECTION SCALE: 1/2" • 1'-0" #3 Spirol ® 6" pitch (One flat turn top and bottom) 8 -1/7" N!.n1ES 1. Concrete -3,600 psi. 2. Rein!. Steel -ASm A615, 2"il Steel Anchor Anchor Bolt (55 ks; Yield Strength) Galv. top 12". 112" 2'-6" ,. Exist. 16"1\ Conduits PLAN Waterline SCALE: 1/2" • 1'-0' 2'-3" So. I 0'-6" (A36) 9'-8" -117 b:>11 􀀹􀀧􀁾􀀸􀀢􀀠-117 'coli SCALE; 1" = 1'-0"9'-8" -117 b:>11 STIRRUP SPACING (From end nearesl Curb) 4" ]'-10' 4 ® 6" PRELIMINARY FOillImIiIIIIi IiImn10" 1:1 1 􀁲􀁬􀁮􀁲􀁲􀁾􀀠􀁂􀁯􀁾􀁴􀀠Circle __ j ,\ ;..., c-r-, f:: :: : : :1 !\ -! I /, \ I II II I I , I I : \ , " I -I, i 1 I II II I I : \ I I I II II I ;..., I II II I I 􀀧􀁾􀀬􀀭􀁙􀀠I ' I I "􀁾􀀠/I II II I I I i --_/i :: :: : : i_//I I JJU [ l .. , Exist. 4"0 SWB t 6"-Exisl. 􀀱􀀶􀀢􀁾􀀠1'-3" 1'-3" 1'-1 1/2" 1'-1 1/2" 73/4" 7 3/4" , r ""' ,I , -4 'rr . , 0 4I N , • /#3 StirrupsJ IA "'* [T l\!-I-" 4 ---Conduits ;..., I -, C> I N' 0 I .. 􀀭􀁾.. : ! j, i-+ PLAN Waterline ( SCAlE: 1 /2" = 1'-0" 2'-3" SQ. (ExiSt. Curb2 -#3 Stirrups 4 -#5 x 􀁴􀀭􀁬􀀱􀁾􀀠 ' . #7L==t i 117I ! I II.-_Mi! 1 117 1------------------1--F 1-> 8" Void Boxes􀁾􀁾􀁑􀀬􀀬􀀯􀁅􀁸􀁩􀁳􀁴􀀮􀀠4"0 SWB > '"' betweenConduits :> "" Drilled Shafts= Do fc SECTION p SCAlE: 1/2" = 1'-0" t:;" '"' I "" I :>~~ 1. Concrete -3,600 psi.! i 2. Reinf. Steel -ASTM A515, Gr. 50 1 1/4"¢ Steel Anchor Bol t (55 ksi Yield Strength) PL 3/4" x 4" x 0'-4" (A36) Galv. top 12". 112" 9'-8" 'hoJi 9'-8" 'hoJi 9'-8" 'hoJi STIRRUP SPACING (From end neorest Curb) 4" 1'-10' 4 @6" 10" 3 @12" 1'-10" SPRING VAllEY at GREENHILL SCHOOL IDAS ANCHOR BOLT DETAIL SCAl£: I" = 1'-0" PRELIMINARY F it 􀁩􀁾1lIl:1Iiii'" ; HOf FCR COH'StIIVCTlON 􀁾􀀠! MOT rl)q 01001"'; PVf!?O&l'i kOrfCl'l 􀁾􀁬􀁬􀁬􀀧􀁬􀀮􀁬􀁒􀁐􀀧􀁏􀁓􀀨􀀤􀀠I I I I I I---.J 􀁾􀀭􀀭􀀭􀀭􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀁾􀀠 ,',";" II P, 0, Box 260119 JA£K HA'reHELL & ASSO£IATES Plano, Taxas 75026·0119 CONSL'LTiNG ENGINEERING ==-------------------,("'21"'4),-4:::2:-:-4.-:-:136=8--June 13, 1995 Mr. Ken Piel Greenhill School 14255 Midway Road Dallas, Texas 75244 Re: Proposal for preparation of design plans and specifications for installation of traffic signal on Spring Valley Road at Greenhill School. Dear Mr. Piel: Thank you for contacting me concerning the preparation of design plans and specifications for the installation of a traffic signal at the intersection of the Greenhill School Driveway and Spring Valley Road in Addison, Texas. I have prepared this proposal based on a telephone conversation with Mr. John Baumgartner, Director of Public Works, Town of Addison. If accepted by you, this proposal will become a Letter of Agreement between Greenhill School and Jack Hatchell & Associates for the Scope of Services described below. SCOPE OF SERVICES 1. I will prepare plans for the new traffic signals to include signal poles, signal heads, heads, detectors and other necessary traffic signal materials and equipment in accordance with Town of Addison standards. 2. I will prepare specifications for traffic signal equipment and the installation of same using Town of Addison specifications. 3. I will prepare timing plans for the traffic signal based on coordinated traffic flow along Spring Valley Road. 4. Bid documents will be prepared using Town of Addison bid specifications. 5. After review of the plans, specifications and bid documents by the Town of Addison and City of Farmers Branch, I will make any necessary corrections and furnish a corrected copy to the Town of Addison for bidding, -'J'" f{rCd>wJ -COlf-r3rhi,,,1< JA£1i HAT£HELL &. ASSOCIATES FEE AND METHOD OF PAYMENT The fee for providing the services described above is $3,500.00. An invoice for 90% of the fee ($3,150.00) will be submitted upon transmittal of the plans and specifications to the Town of Addison for review. The remaining fee ($350.00) will be due upon completion of the bidding process. AUTHORIZATION I am prepared to initiate work on this project immediately following receipt of an executed copy of this Letter of Agreement. I anticipate completion of the plans, specifications and bid documents within three weeks following authorization to proceed. Again, thank you very much for providing me the opportunity to provide these professional transportation engineering services. Please do not hesitate to call me if you have any questions or need additional information. Sincerely, APPROVED: Signature (Typed or Printed Name) AUTHORIZED TO EXECUTE AGREEMENTS FOR: Date Greenhill School BARTDN-ASI:HMAN A PARSONS 􀁔􀁒􀁁􀁎􀁓􀁐􀁏􀁒􀁔􀁁􀁔􀁬􀁏􀁾􀀠GHOUP COMPANY BarlOn-Aschman Associates, Inc. 5485 Belt line Road, Suite 199' Dallas, Texas 75240. (214) 991·1900. Fax: (214) 490·9261 June 16, 1995 Mr. Ken Piel Business Manager Greenhill School 14255 Midway Road Addison, Texas 75244 RE: Proposal for Traffic Signal Design for the Greenhill School Dear Mr. Piel: Barton-Aschman Associates, Inc. is pleased to submit this proposal to provide professional transportation engineering services in connection with the design of the traffic signal installation at the Greenhill School entrance on Spring Valley. We have prepared a scope of services "menu" and fee estimate based on our recent discussion and our knowledge of Town of Addison design standards. If accepted, this letter will become an agreement between the Greenhill School (CLIENn and Barton-Aschman Associates, Inc. (BA) to provide the services outlined in the Scope of Services presented below: SCOPE OF SERVICES Our Scope of Services encompasses the work effort involved in the traffic signal design and corresponding timing plan development at the intersection of the school's main entrance and Spring Valley Road west of Midway Road. Depending on initial discussion's with Town of Addison staff, we can also develop construction documents for a hardwire interconnect traffic signal system. Task 1 -Data Collection 1.1 Obtain base plans (e.g., paving plans) from the Town of Addison and verify plans in the field. If existing base plans are not available, the intersection will be drawn based on field measurements which include roadway widths, lane widths, and curb radii. This assumes that BA will not have to survey the intersection. 1.2 Assemble the following existing data and information: • Signal hardware • 24-hour turning movement counts • Intersection turning movement counts fUI 􀁾􀁐􀁁􀁒􀀵􀁄􀁎􀀵􀀠 ) Mr. Ken Piel June 16, 1995 Page 2 • Geometric and intersection configurations • Existing signal timing data • Arterial link data 1.3 Collect AM, Off, and PM peak hour turning movement counts for the intersections of Spring Valley at Greenhill School entrance, at Midway, and at Proton. 1.4 Meet with Town of Addison staff to discuss design standards and signal coordination preferences. Task 2 -Signal Plan Design 2.1 Prepare intersection base map using a scale of 1" =20'. The base map will be based on the information collected in Task 1. The base map will be printed on a 24" x 36" sheet. 2.2 Prepare traffic signal construction layout on base plan. This sheet will include proposed pole locations, controller location, conduit runs, wiring table, detector locations, signal head designations, power source and other design features. 2.3 Prepare signing and pavement marking plans. 2.4 Incorporate appropriate standard detail sheets. 2.5 Review with the Town of Addison. Incorporate all comments. 2.6 Prepare a list of materials and general notes based on the approved preliminary sheets. 2.7 Prepare probable quantity and cost estimates. 2.8 Prepare plan set title sheet and incorporate standard traffic control plan sheet. 2.9 Revise Town of Addison signal specifications, as necessary, to conform with this project. Task 3 -Generation of Traffic Signal Timing Plans 3.1 Using turning movement volumes and 24-hour volumes collected previously, Mr. Ken Piel June 16, 1995 Page 3 develop coordinated timing plans for Spring Valley at the cross-streets of Greenhill School, Midway, and Proton. 3.2 Prepare timing plan sheet for incorporation into plans. 3.3 Assist Town of Addison in the implementation and fine-tuning of the actuated and coordinated timing plans. Task 4 -Hardwire Interconnect Design 4.1 Based on the results of Task 1.4 collect base map information between the Greenhill School entrance and Proton as well as prepare roadway base maps using a scale of 􀀱􀀢􀁾􀀴􀀰􀀧􀀮􀀠The base map(s) will be printed on a 24" x 36" sheet. 4.2 Determine most cost effective interconnect alternative and verify with the Town of Addison. 4.3 Prepare hardwire interconnect construction layout on base plan. This sheet will show interconnect routing, pull box locations, conduit size, type, and installation procedure, as well as, estimated quantities. Task 5 -As-Built Plans 5.1 Revise plans to include any in-field changes. 5.2 Deliver as-built plans to the Town of Addison. MEETINGS For the purpose of our budget and fee estimate, we have identified three (3) formal meetings with the local agencies. Additional meetings authorized by the CLIENT will be billed on a cost basis and are not reflected in our fee estimate. DELIVERABlES SA will deliver the following products for each phase: 1. Three (3) copies of the preliminary signal layouts. 2. Ten (10) full sized (24" x 36") sets of the final signal plans and specifications. 3. Original mylar reproducible set and five (5) bluelines of the as-built signal plans. Mr. Ken Piel June 16, 1995 Page 4 4. Construction cost estimate letter. FEE FOR SERVICES AND METHOD OF PAYMENT The fee for completing the project will be based on our hourly rates for staff personnel, current at the time of performance, for staff services rendered. The maximum fee and expenses for completion of Tasks 1 through 4 are highlighted below and will not exceed $13,110.00 without prior written authorization from the CLIENT. Task Description .Qat Task 1 -Data Collection $880.00 Task 2 -Signal Plan Design $5,600.00 Task 3 -Generation of Traffic Signal Timing Plans $2,700.00 Task 4 -Hardwire Interconnect Design $3,450.00 Task 5 -As-Built Plans $480.00 $13,110.00 The fee for extra services, meetings, work sessions, and presentations (and work in addition to the tasks indicated in the Scope of Services) will be billed separately based on our hourly rates for staff time and expense. Direct reimbursement for out-of-pocket expenses such as mileage, reproduction, etc., will be billed at cost and will be added to the staff time costs incurred on the project. Invoices will be submitted monthly and will indicate charges incurred during the preceding month. Billings are due and payable within thirty (30) days of invoice date. AUTHORIZATION We are prepared to initiate work on this project upon receipt of a signed copy of this Letter of Agreement. ) B70N-ASCH. 􀁖􀁡􀁾K. She ski, P. Mr. Ken Piel June 16, 1995 Page 5 We appreciate the opportunity to submit this proposal and look forward to assisting you on this project. If you have any questions regarding this proposal, please do not hesitate to call. Sincerely, S, INC. ACCEPTED AND APPROVED BY Sen lor Associate (Signature) GZ-lf!!, Vice President (Printed of Typed Name) BKS:dw (Title) AUTHORIZED TO EXECUTE AGREEMENTS FOR: Date:______ (Organ izatlon) (Title) •JUN 15 '95 15:47 DESHAZO TRNG & ASSOCIATE P.V3 DeShaz\. ,I Tang & Asso iates, 11.,.,. Engineers -Planners 330 U mOD Station. Dl luas. Texas 75202 Telephone: (214) 743-6740 FAX: (214) 74&-7037 1 Telec ppier T smittalI I Date Fa led; U. t5.96" I F )m: 􀁾􀁾􀁷􀁾􀁾􀁭􀀠Pro 􀁾􀁴􀀺􀀠􀁣􀀺􀀵􀁦􀁾􀁂􀁜􀀬􀀠􀁾􀀫􀀼􀁋􀁬􀀮􀀮􀀮􀁌􀁣􀀮􀀮􀁣􀀺􀀮􀀮􀀢􀁜􀀠.Project NUIl1 er: 􀁾􀁕􀁁􀁦􀀠Transmitted lQ: Name: Mt'"2. 􀁾􀀭". '" IF-Company: City/State: FAX Number: 􀀮􀀴􀀮􀁯􀀴􀀭􀁾􀁚􀁉􀁉􀀠eIephone Number: 1 1 I o FYI , D ResponseI I o Requested Due Date: Message: COIlIIting this cover: letter, we are 􀀮􀁾􀀠, 􀁾􀀭pages • Ifa1/page8 are 1JOt received, . . call: at (214) 748-6740 JUN 15 '95 15:48 􀁄􀀭􀁾􀁚􀁏􀀠TANG & AsSOCIATES JUlle IS, 1995 Mr. Kenneth Piel Greenhill School 142SS Midway ROlld 􀁁􀁤􀁤􀁾􀀬􀁔􀁥􀁾􀀠7S244 REI Traffic: Signal 􀁾􀀤􀁉􀁧􀁵􀀠for Sprin Dear Mr. Pie!: We are pleased to submit this proposal to Valle" A Gte rovlde prot! the Greenhill School to prepare traffic s' nal design p the driveway to Greenhill School and Sp ing Valley Ro Ifaccepted, this will become a Letter of greement bet Associates to prepare traifig signal des' n plans and s accordance with the foUowing tasks. TASK 1 -Meet with the City of to developlDlInt of the sf TASKl -Make appropriate site d traffic r CiJnstrainl3 retative to the location of th 􀁔􀁁􀁓􀁋􀁾􀀠Develop and review prer city stafr. TASK4 -Prepare intersection sign instaltation of the traffic LIMlTATlONS ON LIABILITY Limitations Oil. liability help to keep our tbe liability of DeShazo, Tug and Ass subcontractors on the project, due to Associates. Inc. such that the total sure iSO.DOO or the total fee for services rend PROJECT STAFF Tony Trammel, P.E., will. serve as princi a1-in-charge and design staff willllSsist. 'nary traffic s construction ignal design. ee structure tes, 1:ru:. to egJigent aCts, te liability of ed on this pr P.2/3 DeShazo, Tang A Associates,lm:. Engineers • PlaolMrS .0& Sout. Ho..Iol!., sua.. IlaO Dana., T_ 11>202.4&0. '14/1"-6740 • Met", 2U/:Hl3-UA ¥JLK 214/748-1OS7 hill Sc:hool Inlerseetioll! 􀀹􀁾􀀰􀀷􀀱􀀠ianal trsnsportation engineering services to s and specifications for the intersection of een Greenhill School and DeShazo, Tang & cifications for the subject intersection in tablish standards and direction for the nnaissaoce to identify various physical traffic siglla[ standards. nat concepts with the Greenhill School and ans and specification for procurement aDd low as possible. The client agrees to limit client and to any and all contractors !!lld rtors or omissions by DeShazo, Tang & e firm to all those named shall not ex<»e > > REDUCE TO CONTRACT LIMIT ($1,300) $ 400.04 ilion-Labor Costs TravelfMileage $ 40.50 Subtotal $ 40.50 10% Handling $ 4.05 Non-Labor Costs -Total $ 44.55 TOTAL DUE> > > $ 444.59 /-Dc;J Engineers, Inc. Grantham. Burge & Waloloauer Mr. John Baumgartner, PE Director of Public Works Town of Addison 16801 Westgrove Drive Addison, Texas 75001 Invoice No.: 19 Date: May 4. 1996 GBW Project No.: 96-011 PROJECT: Greenhill/Spring Valley Traffic Signal Review REMITTANCE PAGE: Total Current Invoice $ 444.59 TOTAL AMOUNT ENCLOSED $ _____ Pay to the Order Of: GBW Engineers, Inc. 1919 S. Shiloh Road 'Suite 530 L.B. 27 Garland, Texas 75042 Please Return This Page With Payment For Prompt And Accurate Credit 1919 S, Shiloh Road. Sui'e 530, L.B. 27, Garland, Texas 75042 Tel (214) 840·1916 Fax (214) 84()"2156 Engineers, Inc. Grantham. & WaSdbauer Mr. John 8aumgartner, PE Director of Public Works Town of Addison 16801 Westgrove Drive Addison, Texas 75001 INVOICE Invoice No.: 8 Date: April 1, 1996 G8W Project No.: 96-011 PROJECT: Greenhill/Spring Valley Traffic Signal Review INVOICE SUMMARY From 03/01/96 to 03/31/96 Total Due This Invoice Total Previous Invoices Less Payments/Credits Total Amount Now Due $ 1,352.14 $ 0.00 ($ 0.00) $ 1,352.14 Please Retain This Page For Your Records 1919 S. Shiloh Road. Suite S30. LB. 27, Garland, Texas 75042 Tel (214) 840-1916 Pax (214) &10-2156 Invoice No.: 8 Date: April 1, 1996 Project: Greenhill/Spring Valley Traffic Signal Review Greenhill/Spring Valley Traffic Signal Review Labor Costs ENGINEER Grantham. Bruce 8 Waldbauer, Jim 1 ENGINEER TOTAL: 9 449.98 Subtotal Salary Cost $ 449.98 Overhead Multiplier 12.0) 2.0 Labor Costs -Total $ 899.96 /:;Ion-labor Costs Thomas Reprographics $ 149.13 The Secretarial Center $ 155.16 Kinko's Copies $ 106.78 Subtotal $ 411.07 10% Handling $ 41.11 Non-Labor Costs -Total $ 452.18 TOTAL DUE> > > $ 1,352.14 Jf)c;J Grantham. 8. Waadbauer Engineers, Inc. Mr. John Baumgartner, PE Invoice No.: 8 Director of Public Works Town of Addison Date: April 1, 1996 16801 Westgrove Drive Addison, Texas 75001 GBW Project No.: 96-011 PROJECT: Greenhill/Spring Valley Traffic Signal Review REMITTANCE PAGE: Total Current Invoice $ 1,352.14 TOTAL AMOUNT ENCLOSED $ _____ Remittance Address: GBW Engineers, Inc. 1919 S. Shiloh Road Suite 530 L.B. 27 Garland, Texas 75042 Please Return This Page With Payment For Prompt And Accurate Credit 1919 S. Shiloh !load, Suite 530, L.B. 27, Garland, Tex", 75042 Tel 􀀨􀀲􀀱􀁾􀀩􀀠840-1910 Fax (214) 840-2156 :l! 􀁊􀁬􀀧􀁾􀀧􀁬􀀠84u.gartne:r • To.., of Ad f,.., John Hill 5-6-sa 2:BSp. p. 2 or 4 􀁾􀀠􀀢􀁾􀀠STATE OF TEXAS § § SIGNAL PARTICJPATION AGREEMENT COUNTY OF DALLAS § This Signal Participation Agreement is entered into this M:fb.o.ay of May. 1996 by and between the Town of Addison. Texas (the "City") and Greenhill School ("Greenhill'). RECITALS I. Greenhill is a private school located within the City, with its southern border lying along the north side of Spring Valley Road. The Greenhill campus is accessible by motor vehicles from Spring Valley. 2. When 1arae volumes of motor vehicles are accessina Greenhill from Spring Valley, traffic congestion results and causes delays for those entering into and exiting from the Greenhill campus. 3. The City and Greenhill aaree that a traffic signal (Ihe "traffic signal') controlling traffic accessing Greenhill from Sprina Valley is necessary In order to improve the traffic circulation at that site, and the City and Greenhill desire to cooperate in the acqUisition and installation of that signal. 4. The City has heretofore solicited bids for the traffic signal in accordance with State law, has awarded the bid to acquire and construct the traffic signal to Durable Specialties, and has entered into a contract WiUl Durable Specialties for the acquisition and construction of the traffic signal (the "Construction Contract") in the amount of $81,500. NOW, THEREFORE, for and in consideration of the above and foregoing premises, the benefits flowing to each of the parties hereto, and other good and valuable consideration, the Town of Addison, Texas and Greenhill School do hereby contract and agree as follows: Section 1. Traffic signal. The duties and obligations of the City and Greenhill with respect to the traffic signal shall be as follows: A. 􀁾􀀺􀀠1. Perce/llage allocation: The City shall pay 25% and Greenhill shall pay 75% of the cost of the Construction Contract, 􀁡􀀮􀁾􀀠may be modified by change order. 2. Time ofpayl/umt: (a) Qilx: TIle City shall pay Durable Specialties ill accordance with Ule ConstructiOn Contract. (b) Greenhill: Greenhill shall pay to the City, as reimbursement for the City's payment to Durable Specialties under the Construction Contract, its percentage : 􀁾􀁾􀁮􀀠BauMgdrtner • Town of Ad FrcM: John Hill ;-6-96 2:B5p' p. 3 of 4 􀁾􀀠allocation as set forth herein. In accordance therewith, upon the execution of this Agreement Greenhill shall pay to the City the sum of $30,500.00, with the balance of the reimbursement to be paid to the City in accordance with the following: Upon the activation of the traffic signal, the City shllll send to Greenhill an invoice reflecting the balance of the percentage owed by Greenhill, and Greenhill shall pay the City the amount of the invoice within 30 days thereof. B. Construction management: The City shall serve as the owner and construction manager under the Construction Contract. Section 2. Notices. Where the terms of this Agreement require that notice in writing be provided, such notice shall be deemed delivered three (3) days following the deposit of the notice in the United States mail. postage prepaid, and sent by certified mail, return receipt requested and properly addressed as follows: TO TOWN OF ADDISON: TO GREENHILL SCHOOL: P.O. Box 144 Kenneth A. Piel Addison. Texas 75001 14255 Mjdway Road DlIIlas, Texas 75 244-3698 Attn: City Manager Section 3. l!llinuoration of Recitals. The recitals set forth herein are intended, and are hereby deemed. to be a part of this Agreement. Section 4. AuthQrjty to execute. The undersigned officers and/or agents of the parties hereto are the properly authorized officials snd have the necessary authority to execute this Assignment on behalf of the parties hereto. and each party hereby certifies to the other thal any necessary resolutions or other act extending such authority have been duly passed and are now in full force and effect. Section 5. Bjnding effect. This Assignment shall be binding upon and inure to the benefit of the successors and assigns of the parties hereto. 􀁾􀁾􀀮􀀠Baumgartner • town of Ad FrOIM John Hill 5-6-96 2:95pm p. 􀁾􀀠of 􀁾􀀠I EXECUTED at Dallas County, Texas on the day and year first written above. TOWN OF ADDISON, TEXAS GREENHILL SCHOOL By;.=k-\ L 􀁾􀀠\;:;:tJt;;D 􀁂􀁹􀀻􀁾􀁪􀀠C ;kfflRon Whiteheid, City Manager Its: Director of Finance and OperationsATIEST: 􀁂􀁙􀀺􀁟􀀭􀁣􀁜􀀬􀀧􀀭􀀺􀀻􀀾􀁥􀀢􀀧􀀺􀀢􀁍􀀫􀁴􀀺􀀱􀀭􀁯􀁾􀁲􀁦􀀮􀁬􀁾􀀭􀀬􀀮􀂣� �􀀴􀀢􀁾􀀢􀁦􀀾􀁎􀀢􀁥􀁣􀀢􀀧􀁲􀁾􀁥􀁴􀀭􀁬􀀮􀁡􀁲􀁹􀀭..."" 1\ortIdpo.... A__·.,...."j 􀁄􀁏􀁃􀀧􀁊􀁾􀀮􀁜􀀠 .• 􀀧􀀮􀁾􀀧􀁾􀀧􀁾􀀺􀀢􀀢􀁾􀀧􀀺􀀢􀀠􀁾􀀻􀁻􀀧􀀮􀀬􀁟􀀮􀀠'.-_. ;,c : 􀀺􀀺􀀮􀁾􀀺􀀺􀀧􀀮􀁃􀁏􀀢􀀺􀀧􀀺􀀭􀀻􀀧􀀧􀀭􀀧􀀮􀀺􀀺􀀺􀁾􀂷􀀮􀀭􀀻􀀧􀀧􀀠􀀮􀀧􀀬􀀧􀀮􀁾􀀧􀀠.. 􀀬􀀢􀀧􀀭􀀭􀁾􀀧􀀠.:;.__ . '-':.' '"_ . o 0._.•', ., '., 􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀁾􀀭􀀭􀀭􀀭􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭TOt,IN OF 􀁒􀁄􀁄􀁉􀀵􀁯􀁴􀁾􀀠􀁾􀀱􀁩􀁳􀁣􀁥􀁬􀁬􀁡􀁮􀁥􀁯􀁵􀁳􀀠􀁃􀀮􀁾􀁳􀁨􀀠05-16-96 12:03:45 Receipt. # 228787 Recount. # CK # 017417 􀁄􀁅􀁕􀁅􀁌􀁏􀁐􀁅􀁆􀁾􀀠􀁃􀁯􀁴􀁾􀁔􀁒􀁉􀁂􀁕􀁔􀁉􀁯􀁴􀂷􀁪􀀠FROt'1 􀁇􀁒􀁅􀁅􀁴􀁾􀁈􀁉􀁌􀁌􀀠􀀧􀁾􀀻􀁃􀀠HOOL FOR TRRFFIC SIGt·jRL Rrflount. t.endered > 30,500.00 Hem p.3id Rmount paid 4100048711􀁾􀀱􀀰􀀰􀀰􀀰􀀰􀀰􀀰􀀠30, 50(1. '}0 Change n?tu 􀁾􀀭􀁮􀁥􀁤􀀠> 0.00 THRNK VOU 􀁶􀁯􀁵􀁾􀀭􀁣􀁡􀁳􀁨􀁩􀁥􀁾􀀭RI=!E ,.'.... ...... ;.-: REM ITT AN'CE COpy --'Fold along this line 􀀭􀀭􀀭􀀮􀀭􀀭􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭tRE. P.. A.. RED BY.: '., Bernancle·" .._ Z. GREENHJLI,. SCHOOL -DALLAS, TEXAS , . 017417 . , . , NET AMOUNT 6900' TRAFFIC SIGNAL $30;500)00 􀀺􀀮􀁾􀁾􀀠, .. .{)! . ,-,.-.';, . , 􀀮􀁾􀀬􀀠:. -'-.'" :'. ".I" ..'.'.. : : =. " ..... To: Jr.!!." S"GMgartner • JOWl of Ad From: John Hill • I STATE OF TEXAS § § SIGNAL PARTICIPATION AGREEMENT COUNTY OF DALLAS § This Signal Participation Agreement is entered into this M1b.day of May. 1996 by and between the Town of Addison. Texas (the 'City") and Greenhill School (·Greenhill"). RECITALS I. Greenhill is a private school located within the City, with its southern border lying along the north side of Spring Valley Road. The Greenhill campus is accessible by motor vehicles from Spring VaHey. 2. When large volumes of motor vehicles are accessing Greenhill from Spring Valley, traffic congestion results and causes delays for those entering into and exiting from the Greenhill campus. 3. TIle City and Greenhill agree that a traffic signal (the "traffic signal") controlling traffic accessing Greenhill from Spring Valley is necessary in order to improve the traffic circulation at that site, and the City and Greenhill desire to cooperate in the acquisition and installation of thet signal. 4. The City has heretofore solicited bids for the traffic signal in accordance with State law, has awarded the bid to acquire and coustruct the traffic signal to Durable Specialties. and has entered into a contract with Durable Specialties for the acquisition and construction of the traffic signal (the 'Construction Contract') in the amount of $81,500. NOW, THEREFORE, for and in consideration of the above and foregoing premises. the benefits flowing to each of the parties hereto, and other good and valuable consideration, the Town of Addison, Texas alld Greenhill School do hereby contract and agree as follows: Section 1. Traffic sigllal. The duties and obligations of the City and Greenhill with respect to the traffic signal shall be as follows: A. 􀁾􀀺􀀠I. Percelltage allocatioll: The City shall pay 25% and Greenhill shall pay 75% of the cost of the Construction Contract. as may be modified by change order. 2. Tillie ofpa)7IIelll: (a) City: TIle City shall pay Durable Specialties in accordance with Ille Construction Contract. (b) Greenhill: Greenhill shall pay to the City. as reimbursement for the City's payment to Durable Specialties under the Construction Contract, its percentage 􀁾&nIdpo&o "-• r,... I "J DOC II 37000.\ 􀁉􀁾􀀠􀁊􀁯􀁨􀁾􀀠Bao.gartntr I 􀁔􀁡􀁾􀀠of Ad Fro.: John Hill 5-6-95 􀀲􀀺􀀹􀀵􀁾􀀮􀀠p. l of 4 allocation as set forth herein. In accordance therewith, upon the execution of this Agreement Greenhill shall pay to the City the sum of $30,500.00, with the balance of the reimbursement to be paid to the City in accordance with the following: Upon the activation of the traffic signal, the City shall send to Greenhill an invoice reflecting the balance of the percentage owed by Greenhill, and Greenhill shall pay the City the amount ofthe invoice within 30 days thereof. B. Construction management: The City shall serve as the owner and construction manager under the Construction Contract. Section 2. Notices. Where the terms of this Agreement require that notice in writing be provided, such notice shall be deemed delivered three (3) days following the deposit of the notice in the United States mail, postage prepaid, and sent by certified mail, return receipt requested and properly addressed as follows: TIlTOWN OF ADDISON: ADDISON: TO GREENHILL SCHOOL: Kenneth A. PielP.O. Box 144 Addison, Texas 7500 1 14255 Midway RQad Dallas, Texas 75 244-3698 Alln: City Manager Sectlon 3. Incorporation of Recitals. The recitals set forth herein are intended, and are hereby deemed. to be a part of this Agreement. Section 4. AuthQrity 10 execute. TIle undersigned officers andlor agents oflhe panies hereto are the properly authorized officials and have the necessary authority to execute this Assignment on behalf of the parties hereto, Ilnd ench party hereby certifies to the other that any necessary resolutions or other act extending such authority have been duly passed and are now in full force and effect. Section 5. Binding effect. This Assignment shall be binding upon and inure to the benefit of the successors and assigns of the parties hereto. frcua: John Hill 5-5-98 2:3Sp' p. 􀁾􀀠of 4 EXECUTED at Dallas County, Texas on the day and year first written above. TOWN OF ADDISON, TEXAS GREENHILL SCHOOL By:=:R-\L UeSZ:O, Ron Whitehe:d, City MlUllIger Its: Director of Finance and OperationsATTEST: BY:_-'c*C:::7e'/«::n-:-Itjco-f"P-,􀁣􀀢􀁰􀁬􀀧􀀽􀁲􀁹􀀢􀀰􀁎􀀢􀀧􀁥􀀢􀀧􀁣􀁲􀁥􀁾􀁴􀁡􀀭􀁲􀁹􀀭 .A1:):6isoN 􀁾􀁲􀀦􀁴􀀧􀀢􀁾􀁬􀀧􀁾􀀠Poal Office Box 144 PUBLIC WORKS DEPARTMENT (214) 450-287 L Addison, Texas 75001 16801 Wcstgrove May 8, 1996 Mr. Ken Piel Greenhill School 14255 Midway Road Dallas, Texas 75244-3698 Re: Traffic Signal on Spring Valley at Greenhill School Entrance Dear Ken: Attached are two copies of the Signal Participation Agreement for your execution. Council will approve the agreement at the May 14, 1996 Council meeting. It would be very helpful if you could return to me both copies of the agreement executed by you by Monday, May 13, 1996. I will be happy to come by and pick them up. I will return one copy of the agreement to you for your records after Ron has signed them. Also attached is an invoice for $30,500, which is approximately one-half of Greenhill's cost for the construction of the signal. The Town will invoice you for the remainder when the project is complete. If you have any questions please call me at 450-2879. Sincerely, 􀁬􀀡􀀺􀀺􀀡􀁯􀁯􀁦􀁊􀁾􀀭􀁾􀀠Public Works Engineer 􀁁􀁾􀁄􀁗INsoofN.t'l.1.J PUBLIC WORKS DEPARTMENT (214) 450-2811 16801 Westgrove MEMORANDUM April 30, 1996 To: Ken Dippel City Attorney From: John R. Baumgartner, P.£) 􀁾􀀠Director ofPublic Works I Re: Signal Participation Agreement The Town ofAddison & Greenhill School have agreed to construct a traffic signal at the intersection ofGreenhill School and Spring VaUey. Greenhill School is paying for 75% ofthe construction cost and The Town of Addison is paying for 25% of the cost and providing project management/inspection. The total project cost as bid is $81,500. Greenhill school's share is $61,125 or 75% of the actual construction cost. They have generally agreed to pay $30,500 now, and the remainder upon activation ofthe signal. I would propose payment is due 30 days from the date ofthe invoice. I would like an infrastructure participation agreement between the Town ofAddison and Greenhill School. They have dedicated easements as Greenhill School, by Ken Piel, Business Manager. Please coordinate with David Nighswonger ifyou have any questions. FROM GBW ENGINEERS PHONE NO. 214 840 2155 Apr. 11 1995 04:45PM P6 Engineers, Inc. <& Wl!!ldbauer April II, 1996 Mr. David J. Dillman MFS Oru: Dallas Centre' 350 North St. Paul: Suite 2950 Dallas, TX 75201' Re: Utility Coordination for Traffic Signal Installation Spring Valley Road and Greenhill School Dear Mr. Dilbnan: Jack Hatchell &. Associates has prepared plans on behalfofGreenhill School to install traffic signals at their south entrance offSpring VaUey Road, approll.imately 1300 reet west ofMidway Road. This project has been advertise" for bid by the Town ofAddison and the bid opening is scheduled for April 15. 1996. A cons!nlction schedule of 110 calendar days has bcl:n included in the bid opening to allow for the completion ofthe 􀁾􀁩􀁧􀁮􀁡􀁬􀀠installation prior to school starting in August ofthis year. The plan sheets 􀁦􀁯􀁾􀀠the signal installation have been enclosed for your review. These plan sheets do not reflect a right-tum lane which will be constructed into the south enlrlince by the School in the near furore, nor do they reflect itll oflhe underground and overhead utilities in the proposed construction area. A recent field inspection ofth. site was conducted by our firm and it appeared that all ofthe underground u.tiIities had been niarked in preparation for the cOllStruction ofthe aforementioned right-tum IlIII.e. Based on the undeJground markings that appeared on the sidewalk, the proposed signal pole foundations on the north side ofSpnng Valley will need to be located behind the sidewalk. As a result, the proposed signal poles will be in conflict with the overllead utility lines. In addition, the overhead utilities on the south side of Spring Valley may also be in conflict with the proposed signal pole. Please review the c)1cioscd plans for potential conflicts with your facilities. I will be in contact within the Deld week to discuss these potential conflicts with you. Very truly yours. it-...",< Enclosure 00: David Nighswonger Jack Hatchell Tci (214) 840·1916 1'.... (214) 1l40-21% PHONE NO. 214 840 215& flpr. 11 1996 04:44PM PSFROM GBW ENGINEERS Grantham. & WaJdb_r Aprilll,I996 Mr. Tim Beide!tnah Southwestern Bell : 275 N. Greenville: Richardson, TX 􀁾􀁓􀀰􀀸􀀱􀀠Re; Utility CoQrdination for Traffic Signal Installation Spring 􀁖􀁡􀁾􀁥􀁹􀀠Road and 7$042 PHONE NO. 214 840 2156 􀁾􀁰􀁲􀀮􀀠11 1996 04:44PM P4 FROM GBW ENG INEERS Inc. April 11. 1996 ,, i Mr. Rick Jaskula j TCl Gablevision r' 934 E. Centerville d. Garland, IX 7523 1 Re: Utility Cobrdlmttion for Traffic Signal Installation Dear 􀁍􀁲􀁾􀀺􀀽􀁾􀀺􀀱􀀱􀁥􀁹􀀠Road and Greenhill School I Jack Hatchell & ASsociates bas prepared plllllS on behalfofGreenhill School to iostalltraffic signals at their south entrancb offSprin,g Valley Rood, approxim*ly 1300 feet west ofMidway Road. This project has been odvertised for bid by the Town ofAddison and the bid opelling is scheduled for Aprill5. 1996. A construction schbdule of 11 0 calendar days has been included in the bid opening to allow fOI the completion ofthe ¥gnal installation prior to s<:hool starting in Augnst oithis year. The plan sbeets 􀁦􀁾the signal installation have been enclosed for your review. These plan sheets do not reflect a right-tum lane which will be constructed into the south entrance by the School in the near future, nor do they reflect litl ofthe underground and overhead utilities in the proposed constru.cti.on area,I A recent field insp 􀀷􀀵􀁾􀀲􀀠I Apr. 11 199& 04:43PM P3 PHONE NO. 214 840 215&FROM GBW ENGINEERS Gl'1Intham, & WaldbaueT April II, 1996 I i Mr. Howard Lewis! Lone Star Gas I 1111 Jupiter Road, fuite lISE Plano, TX 75074 ! , Re: Utility 􀁃􀁯􀁯􀀮􀁾􀁩􀁮􀁡􀁴􀁩􀁯􀁮􀀠fOr 1laffic Signal Illslallation Spring Valr' RQlId and Greenhill Sebool Oear Mr. Lewis: i Jack HatcheD & AJOI:iatcs has prepa..ed plans on behalfofOreenhill School to inslalJ traffic signals lit their south 􀁥􀁮􀁴􀁲􀁡􀁮􀁣􀁥􀁾􀁦􀁦Spring Valley Road, approxima"'1Y 1300 feet west ofMidway Road. This proje<:t has been advertised 􀁾􀁯􀁲􀀠bid by thl' Town ofAddison and the bid opening is scheduled fur April 15, 1996. A construction schooule of 11 0 calendar days has been included in the bid opening to allow for the completion of the 􀁳􀁾installation prior to school starting in August ofthis year., ! The plan sheets for 􀁾􀁥signal inslallation have been enclosed fur your review. These plan sheets do not reflect a right-tum 14ne which will be constructed into the south entrance by the School in the near future, no! do they reflect all of Ibe underground and overhead utilities in the proposed construction areaL I I A recomt field inspedtion ofthe sile was jlCIIing is scheduled for April 15, 1996. A oonstruction sclledule of 110 calendar days has been included in the bid opening to allow for the oompletion ofthe signal installation prior to school starting in August oftl1is year. The plan sheets for the signal inslaliation have been enclosed for YUllf "Mcw. These plan sheets do not ndlect a right·turn lane which will be constructed into the south entrance by the School in the near fulUIe, nor do 􀁾relect all ofthe Wldergro\llld and overhead utitlities in tlte pIoposed cons!rIlclion area. A recent field inspection ofthe site was conducted by our finn and it appeared that all ofthe urulllrground utiljtes had been nwked in pnlparationfo.r the COIl$l:rul;!ion ofthe aWlCIDentioned right-tum lane. Based 01) the uruIergroWld 􀁾􀁡􀁲􀁫􀁩􀁮􀀬􀁧􀁳that appeared on the sidewalk, the proposed signal pole fOlllldations on the north side ofSpring Yalley will need to be located behind the sidewalk. As a result, the proposed signal poles will be in conflict with the overhead utility lines. In addition, the overhead utilities on the south side ofSprlng 􀁖􀁡􀁬􀁬􀁥􀁹􀁭􀁾also be in conflict with the proposed signal pole. PI_review the endos.:d phm$ fur potential conflicts with YUUt facilities. I will be in contact within tlte next week to discuss 􀁾􀁥􀁳􀁥potential confIi(;\S with YUUo I Very tnI1y yuurs, . 􀁧􀁴􀂣􀁾􀀪􀀮􀁅􀀮􀀠Enclosure , cc: David Nighswonier Jack Hatehell ! 1919 S. Shilnb Road, Sui... 53p. I..a. 27, G:irl.nd, 􀁔􀁾􀁘􀀢... 75042 Tel (21<1) 84Q.1916 1'"" (214) MQ·2156 I I FROM' GEW ENGINEERS PHONE NO, 214 840 215& 􀁾􀁰􀁲􀀬􀀠08 1996 01:11PM PI Facsimile Transmittal 4/g[q b"'" 􀀬􀀢􀀬􀀮􀀬􀀬􀀻􀀮􀁲􀀬􀀮􀀻􀀻􀀻􀁃􀀢􀀢􀀢􀀭􀀧􀀢􀀧􀁾􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀁾􀀧􀀧􀀧􀀧􀁾􀀧􀀢 􀀧􀀧􀁾􀀧􀀧􀁾􀀧􀀧􀀢􀀧􀁾􀁾􀁾􀀧􀂥􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀧􀀢􀀻􀀬􀀬􀀢􀁜􀀩􀀬􀀱􀁩􀀮􀁾􀀮􀁾􀀬􀀬􀀠Date: Fax To: DaVIA 􀁦􀁊􀁬􀁾􀁮􀀡􀁗􀁏􀁨􀀮􀀱􀁥􀁙􀀠Fall 1#: _'1_3_''_6l-_3=--___ Rc: 􀀵􀁲􀁦􀁬􀁬􀀧􀁬􀁾􀀠􀁖􀁡� �􀁉􀁉􀁾􀀯o/ee!-jhd/Sch09/fighl1lS 7..## of Pages (including tbia sheet): ___ FroID: GBW Engineers, Inc. 1'1' S. Shiloh Rd. Suite 530, LB. 17 GarIaad,Tens 75042 􀁔􀁥􀁬􀀨􀁚􀀱􀀴􀀩􀁾􀀱􀀹􀀱􀀧􀀠Fu: (Z14) 840-2156 FlU: FroID: Comments: This_u􀁩􀁮􀁉􀁣􀁮􀁤􀁣􀁇􀁾lOr t!oe_oftbo 􀁾􀁯􀁲􀀢􀁴􀁯􀁟iris_wi __iot_."'" is privi!opd._1iaI ...!......,livm'tlilI&rIlt __....._ """"""" yoo ...bmby1IDIiIioI!bAIonr-dbrribulioft 'iew the 􀁾􀁣􀁬􀁯􀁳􀁥􀁤plans for potentiaJ conflias with y<>Ul' facilities. I mIl be in contact within the next week to discuSs these potential conflicts with you. Very lruly yours, Bruce R Granthwp, P.E. 00: David Nighs+gcr Jack Hatchell IGirantiham, & Waldoauer Engineers, Inc. April 8, 1996 Mr. John Baumgartner, P.E. Director of Public Works Town of Addison I 680 I Westgrove Dr. Addison, TX 75001 Re: Letter Agreement for Bidding Services Spring Valley Road and Greenhill School Signalization Dear Mr. Baumgartner: GBW Engineers, Inc. (GBW) is pleased to present this letter agreement to provide bidding services for the traffic signal installation at Spring Valley Road and Greenhill SchooL The scope of services for this project is outlined below: • Review the construction plans and bid documents for quantity consistency and confonnance with Town of Addison policies and procedures. • Inspect the site for field conditions which may impact the project quantities. • Prepare the Advertisement for Bid and coordinate the bid schedule with Clyde Johnson. • Arrange for the bid document revisions to be completed. • Coordinate the required changes to the construction plans and bid documents with Jack Hatchell and Town ofAddison staff. • Arrange for the printing ofthe construction plans and bid documents. • Contact the private utility companies in writing regarding potential conflicts with the project improvements. • Prepare one addendum ifrequired. • Attend the bid opening and tabulate the bids. • Check the low bidder's references and prepare a recommendation letter for the Town ofAddison. GBW proposes to provide the Jabor cost associated with this scope ofwork on an hourly basis for a fee not to exceed $1,300 without prior written approval from the Town ofAddison. Any reirnburseables associated with this project, including printing, reproduction and secretarial support, wili be invoiced at cost plus i 0% handling. Please execute this letter agreement if it meets with your approval and return a copy to our office. Very truly yours, APPROVED BY: uce R. Grantham, P.E. President Town ofAddison \addison\96..oll\oontract 1919 S. Shiloh Road, Suite 530, L.B. 27, Garland, Texas 75042 Tel (214) 840-1916 Fax (214) 840-2156 (214) 450-2871 16801 Westgrove PUBLIC WORKS DEPARTMENT February 13, 1996 Mr. Ray Gresset M.A. Block Investment 14901 Quorum Drive Addison, Texas 75240 Re: Greenhill School/Spring Valley Traffic Signal Dear Mr. Gresset: The Town of Addison and Greenhill School are working together to place a traffic signal at the entrance to Greenhill School and Spring Valley. The estimated construction cost for this signal is $100,000. The Town has committed to paying for 25% ofthe construction cost, performing all construction management/inspection, and funding all long term operational/maintenance costs. At this time, Greenhill School is funding the engineering, 75% ofthe construction cost and providing the necessary easements for the controller and interconnect cable. Our current schedule for the project calls for a bid opening in late March with a contract award on April 9, pending the receipt of Greenhill's portion ofconstruction. It is our goal to complete the project prior to the start ofschool in August. Please call call me if you have any questions, or need additional information. Sincerely, John R. Baumgartner, P.E. Director ofPublic Works cc: David Nighswonger KenPiel -,TOWN OF ADDISON PAYMENT AUTHORIZATION MEMO ,. " CLAIM # ___ CHECK AMOUNT $ 3;2.L(. 'l>" Vendor No. Vendor Name Address Address j P/evno Address Zip Code TOTAL 􀁌􀁾􀀧􀀺􀀺􀀱􀀮􀀮􀀮􀀮􀀡􀀮􀀮􀁾􀀮􀀮􀁊􀀠EX PLANATION Pro h 5S/(!'y,C(/71996 ll)VVI\ v' . .....t .... ,_ I' , Arr,O\ 􀁉􀁉􀁜􀁜􀁔􀁉􀁉􀁜􀁉􀁾􀀠! /􀁾􀁆􀁉􀁾􀁎􀁁􀁾􀁎􀁾􀁾􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭ORIGINAL To'ACCOUNTINGlYELLOW FOR DEPARtMENT FILE INVOICE NO. 1 For professional transportation engineering services rendered in connection with the investigation and preparation of temporary traffic signal timing plans on Midway Road at Greenhill School. Staff Jack Hatchell 2.75 hours @$ 75.00 per hour $ 206.25 Direct Expenses Traffic Counts (Metrocount) 118.70 Total Amount Due This Invoice $ 324.95 Please make check payable to Jack Hatchell and remit to address below. Jack Hatchell P.O. Box 260119 Plano, Texas 75026-0119 Thank you. ME"rROCOUNT Traffic Data Collection INVOICE JACK HATCHELL and ASSOCIATESCLIENT POBox 260119 Plano I Texa,,??();2E;_-.;,0'-'1"'1,..9"-____ 􀁄􀁁􀁲􀁥􀁟􀁾􀁓􀁾􀁥􀁾􀁰􀁾􀁴􀁾􀁥􀁾􀁭􀁾􀁢􀁾􀁥􀁾􀁲􀁾􀀲􀁾􀀷􀁾􀀯􀁾� �􀁾􀀹􀁾􀀹􀁾􀀵􀁾_____________ 􀁉􀁎􀁾􀁃􀁅􀁎􀁕􀀬__􀁾􀁾􀁾􀁾____________ REMIT 10: METROCOUNT 3800 Beaumont Lane PI.no, Te"" 75023 (214) 618-0663 'Payment is due 30 days from dale of Invoice. After 60 days, a lat. charg. of 5% per month will be addad, For traffic data collected PERSONNEL Project Manager Analyst Field Technician DIRECT EXPENSES Mileage TOTAL AMOUNT DUE Thank 􀁙􀀰􀀧􀀱􀁉􀀺􀁾􀀠J. tf<>fU-' ":':':T T. Hope Higinbotham METROCOUNT at Midway & Greenhill School. .5 hrs $ 12.50 .5 hrs 10.00 8.0 hrs 83.20 52 miles 13.00 $118.70 3600 Buumonl Lane • Plano. Tens 75023 • {214} 618-0063 • Fax (214) 611J.:l /li, 'J""'7 • j iI , ro 1 n a.j.£. I r() J ec.l'::' REQUIRED INFORMATION COMPANY 􀁎􀁁􀁍􀁅􀀮􀀽􀁊􀀧􀀮􀁴􀁊􀀮􀁩� �􀁾􀀬􀀭􀀭􀁊􀀮􀁴􀁦􀁴􀁪􀁾􀁨􀁌􀁌􀁌􀁾􀀯􀀭􀀭􀀭􀀬􀀭􀁁􀁾􀀮􀁳􀁾􀁓􀀺􀀮􀁦􀁏􀁾􀁣􀀮􀀺􀀮􀁌􀀯􀁑􀁯􀀺􀀮􀀱􀁁􀁾􀀭􀁣􀀧􀁾􀀮􀀤􀁾______-.I MAILING 􀁁􀁄􀁄􀁒􀁅􀁓􀁓􀀭􀀭􀁾􀁾􀁾__􀁾􀁾􀁾􀁟􀀻􀁚__􀁢􀁟􀁏􀁾􀁾􀁌􀀭____________________ ______-1 CITY, STATE, 􀁚􀁉􀁐􀁾􀁾􀁾􀁾􀁲􀀭􀁾􀁾􀁾􀁾􀁌􀀭􀀭􀀭􀀭􀁌􀁾􀁾􀁾􀁌􀀭􀁾􀁕􀀭􀁌􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭__________ TELEPHONE '-{2/-1 -/'36 g 􀁆􀁁􀁘􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀱􀀠TAX IDlf 􀁓􀁓􀀣􀀨􀁉􀁮􀁤􀁩􀁶􀁩􀁤􀁵􀁡􀁬􀀩􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀀭􀀱􀀠-1 Billing/Additional Contact Name Information (if different from above) I Company Name ICompany Address City, State, Zip !I i "'i II !i Telephone I' Faxn :1 ! 'I 􀁾􀀠PURCHASING INFORMATION Vendor Number II II II :i,j Date Entered Initials II Ii :1 P. O. Box 260119 Plano. Texas 75026·0119JACK HATt:HELL & ASSOCIATES COlVSI."LTllVG ENGINEERING (214) 424·1368 January 24, 1996 Mr. David C. Nighswonger, P.E. Engineering Town of Addison P.O. Box 144 Addison, Texas 75001 Dear Mr. Nighswonger: Please find enclosed Invoice No. 1 for professional transportation engineering services rendered in connection with the construction of the storm drainage system on Midway Road. This invoice includes traffic counts obtained at the intersection of Midway Road and Greenhill School and investigation of temporary signal timing plans for construction of the crossing of Greenhill School. We were indeed fortunate that the signal timing did not have to be changed because of the construction of the crossing during the school Christmas break. If you find this invoice to be in order, I will appreciate receiving payment in the amount of $ 324.95. Thank you and the Town of Addison for providing me the opportunity to provide these services. I have initiated similar work for the Proton crossing. Please do not hesitate to call if you have any questions or need additional information. Sincerely, P.E. P. O. Box 260119 JACK HATCHELL &. ASSOCIATES Plano, Texas 75026-0119 COlVSL'LTllVG ElVGllVEERllVG (214) 424·1368 TO: David Nighswonger, P.E. Town of Addison From; Jack Hatchell, P.E. Date: January 24, 1996 David Please find attached the project Manual for the Spring Valley Road and Greenhill School traffic signal. I have also included a disk that contains the front portions of the Project Manual (all items except the technical specifications) in ASCII format and in professional write. Thank you and Charles for your review of the plans and specifications and for your patience. Please do not hesitate to call me you have any questions or need additional information. • • I I , ,. I I I I I i I I : 11 I : I : I I , : I 􀁾􀀠i I " I ' 􀁾􀀠I III g;' I I I I I I I I I . I ..., I .///'r /I '. "'., 􀁾􀁾􀀬􀀠iRf' ,, II I: Iii >Ii ,,, '9 I I I I I I I I ,,,:,,,,, I :, ,'I I , 1,,,,,,,,,,, 􀀺􀁾,0,,,:,.. 􀁬􀁾l:;'" : , " ' '" : 􀁾􀀠􀁾􀀠l til ' ,, r,, I , , : i , . ', , 11 : !. , ' i I, . , . , , . i I: !,I I: ii', , : ' 11, , , , ! 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