.. "1 , " ::i:, 􀁾􀁾􀀠 􀁾􀁾􀀠 􀁾􀀺􀀺􀀻􀀺􀀺 􀁜􀁾􀀠 FIt\) , '" 􀁾􀀠 .I..".. 􀁾􀀠 􀁾􀀠 ['\ 􀁾􀀠 􀁾􀀠 :::j 􀁾􀀠 MEMO Engineers, Inc. 1919 S. Shiloh Rd., Suile 500, LB 27, Garland. TX 75042 Date: February 27, 2002 To: Steve Chutchian, P.E. From: Bruce Grantham, P.E. Re: Arapaho Road Utility Relocation The following is a current update on the progress of the relocation of utilities for the Arapaho Road Project. • AT&T -All utility relocations completed. • SWB -All utility relocations completed. • TXU Gas -They have completed the lines on Surveyor and Realty (Arapaho Road). The Marsh Lane lines are complete but still need to be tied into the lines down Realty. This will take approximately 3 days. Clean-up will take approximately 3 days. Their forecasted completion date is March 7, 2002. It is the policy ofTXU to not allow construction near an existing line during extreme cold temperatures; therefore, they lost time yesterday and this morning. • TXU Electric -The poles should be completely out of the right of way; however, we have been unable to confirm this with James Davis. We have put together a summary ofthe approximate location ofthe relocated utilities, which are not shown on the construction plans. The contractor should confirm these locations with the utility companies and DIGTESS prior to construction. • AT&T -AT&T had overhead lines located on the TXU power poles located near paving station 30+00. These lines were relocated onto the new TXU power poles outside ofthe proposed right of way. I • SWB -SWB's existing underground telephone lines Were just behint the north curb from paving station 1.1+50 to paving station 20+50. The line then crossed to Business Road. This line has been rel6cated to approximately 2 to 3 feet offthe north right of way. The existing hand hold located near paving station 19+50 has been removed. This hand hold was not replaced as the cables were spliced together. • TXU Electric -The overhead electric power poles located near paving station 30+00 were relocated to outside the right of way. The underground electric line located along the south side of the existing roadway serves the street lights only, consequently, it will be abandoned during construction. • TXU Gas -The underground gas line down the east side ofMarsh Lane and the south side ofthe existing Realty is currently being completed. The new gas line down the existing Realty has been located to behind the proposed curb approximately 4 feet below the existing grade. With the exception ofthe line from paving station 10+50 to 12+00, this portion ofthe line will be located under the proposed pavement to meet with the tie-in to the Marsh Lane line. The Marsh Lane line has been located to behind the proposed curb and is approximately 4 feet below the proposed grade. A tie-in ofthe two lines is located in the Marsh Lane intersection. MEMO Engineers, Inc. 1919 S. Shiloh Rd .. Suite 500, LB 27, Garland, TX 75042 Dale: February 27, 2002 To: Steve Cbutcbian, P.E. From: Bruce Grantbam, P.E. Re: Arapabo Road Utility Relocation The following is a current update on the progress ofthe relocation of utilities for the Arapaho Road Project. • AT&T -All utility relocations completed. SWB -All utility relocations completed. • TXU Gas -They have completed the lines on Surveyor and Realty (Arapaho Road). The Marsh Lane lines are complete but still need to be tied into the lines down Realty. This will take approximately 3 days. Clean-up will take approximately 3 days. Their forecasted completion date is March 7, 2002. It is the policy ofTXU to not allow construction near an existing line during extreme cold temperatures; therefore, they lost time yesterday and this morning. • TXU Electric -The poles should be completely out of the right of way; however, we have been unable to confirm this with James Davis. We have put together a summary of the approximate location of the relocated utilities, which are not shown on the construction plans. The contractor should confirm these locations with the utility companies and DIGTESS prior to construction. • AT&T -AT&T had overhead lines located on the TXU power poles located near paving station 30+00. These lines were relocated onto the new TXU power poles outside of the proposed right ofway. ! SWB -SWB's existing underground telephone lines were just behtft-d the north curb from paving station-IQ+50 to paving station 20+50. The line then crossed to Business Road. This line has been 􀁲􀁥􀁾􀁡􀁴􀁥􀁤􀀠to approximately 2 to 3 feet offthe north right ofway. The existing hand hold located near paving station 19+50 has been removed. This hand hold was not replaced as the cables were spliced together. • TXU Electric -The overhead electric power poles located near paving station 30+00 were relocated to outside the right ofway. The underground electric line located along the south side ofthe existing roadway serves the street lights only, consequently, it will be abandoned during construction. • TXU Gas -The underground gas line down the east side of Marsh Lane and the south side ofthe existing Realty is currently being completed. The new gas line down the existing Realty has been located to behind the proposed curb approximately 4 feet below the existing grade. With the exception ofthe line from paving station 10+50 to 12+00, this portion ofthe line will be located under the proposed pavement to meet with the tie-in to the Marsh Lane line. The Marsh Lane line has been located to behind the proposed curb and is approximately 4 feet below the proposed grade. A tie-in ofthe two lines is located in the Marsh Lane intersection. Steve Chutchian From: Bruce Grantham [Bgrantham@gbwengineers.comJ Sent: Thursday, February 07, 2002 4:56 PM To: steve chutchian Co: jerry holder; Katura Curry Subject: Fw: Arapaho Road Utility Update Steve: Please find outlined below an update on the utility coordination work that Katura has been handled for us on the Arapaho Road project. It appears as though all of the relocation work has either been completed, is being checked on, or is underway. I am going to be out of town tomorrow, Friday, and next Monday. When I return to the office next Tuesday, I will send you another update. If you need anything in my absence, please don't hesitate to contact Katura. I will have my cell phone with me is anything comes up that requires my personal attention. Have a great weekend. Regards, Bruce -----Original Message ----From: Katura Curry To: Bruce Grantham Sent: Thursday, February 07, 2002 1:44 PM Subject: Arapaho Road Utility Update > Bruce, > The following is the current status of the utility relocates on the Arapaho , > project. • > > AT&T -I spoke with Al Kramer on 02/04, they completed the relocation of > their overhead lines approximately 2 months ago. Those line were relocated > to TxU's new poles. > > TxU Electric -I called James Davis about the possible down wire located in > the ROW. He is going to check into this and let me know what he finds out. > If I haven't heard back in a day or two, I will follow-up. He is also going > to check into the status of the pole removal. He said if it hasn't already > been done, he will provide me a schedule for when it is expected to be > 􀁲􀁥􀁭􀁯􀁶􀁥􀁤􀁾􀀠 > > TxU Gas -I have spoken with John Smith, I try to call him weekly for 1 > updates on the relocation of the gas line. He confirmed that they were > complete with the relocation of the gas line along Surveyor Boulevard. They > are currently working on the line down Realty and have started the bore down > Marsh Lane. They anticipate beginning nights in about a week to tie-in the > Marsh Lane and Realty lines. Although they have lost 2 days to weather this > week, they are still anticipating completing the relocation by the end of > the month. > > SWB -I spoke with Lance Long. The overhead line was removed from the TxU > pole on 01/30. All of the underground construction is complete with the > exception of removing the handhold that was built in the wrong location. > That has been contracted out and it will be removed within the week. Other > than that, all of their work is complete. > > If any additional concerns come up, please let me know and I will follow-up > with the utility companies. > > Katura > > , 􀁾􀀠 2 Steve Chutchian From: Bruce GflInlham [Bgfllnlham@gbwengineers.com] Sent: Friday, February 15,2002 4:18 PM To: steve chutchian Cc: jerry holder Subject: Fw: Arapaho Road Utilities Steve: Attached is an update from Katura on the utility coordination on Arapaho. Please call me if you have any questions. Regards, Bruce -----Original Message ----From: Katura Curry To: Bruce Grantham Sent: Friday, February 15, 2002 1:44 PM Subject: Arapaho Road Utilities > Bruce, > The following is the current status (as of 02/14/02) of the utility > relocates on the Arapaho project. > > AT&T -complete, no follow-up necessary. > > TxU Electric -James Davis called (02/12/02) concerning the removal of the > pole from within the ROW. This is scheduled to be completed by the end of > next week (02/22/02). I will check back with him next week. There has been > a delay due to the ice emergency in Oklahoma, local crews were sent to help > up there. He checked into the down guy that that appeared to be located within > the proposed ROW, he said it was not within the ROW. > > TxU Gas -I spoke with John Smith. The crews have finished up On Realty. , > The remaining work is the 6" bore on Marsh, which is the mosa time > consuming. 􀁊􀁯􀁨􀁮􀁾􀁳􀁡􀁩􀁤􀀠he is still anticipating the end of the month for ... > completion. He 􀁾􀁡􀁩􀁤􀀠when I call next week, he will have a better estimate > of the exact day, based on how far they get this week. I reiterated how > important it was that this work be completed this month due to the > contractor being out there next month. I will call him again the middle of > next week. > > SWB -I spoke with Lance Long. The handhold has been removed and the area > has been filled. That completes their work in the area. > > If any additional concerns corne up, please let me know. > > Katura > 1 Steve Chutchian From: Bruce Grantham [Bgrantham@gbwengineers.com] Sent: Wednesday, February 06, 2002 2:29 PM To: Jerry Rider Cc: steve chutchian; Katura Curry Subject: Re: Drainage Improvements for Arapaho Road Phase 2 ExtenSion Jerry; Thanks for the approval letter regarding the drainage improvements on the Arapaho Road Phase 2 project. This project has been bid and construction is scheduled to start in March in accordance with the plans that I sent you. The contractor will be doing the following work in TXU's right-of-way related to the drainage improvements which were addressed in your letter; Removal and replacement of a portion of the existing concrete lined channel to match the box culverts under the new roadway. Construction of embankment slopes on either side of the new roadway. Regrading on gravel access roads for your service vehicles on the north and south sides of the new roadway. Other miscellaneous improvements. Following our previous conversations, I have passed your approval letter on to the the Town of Addison with the understanding that it covers the related work described above. Please let me know if you have any further questions for me regarding this project. Regards, Bruce Grantham Original Message ----From: Jerry Rider To: Bruce Grantham Sent: Friday, 􀁎􀁯􀁶􀁥􀁾􀁥􀁲􀀠30, 2001 2:39 PM Subject: Re: Drain1ge Improvements for Arapaho Road Phase 2 Extension > > > I mailed this letter to you on this date. Should you not receive the letter I > am e-mailing it to you also. > > 1 Steve Chutchian From: JDAVIS4@IXu.com Sent: Tuesday, January 08, 2002 9:57 AM To: Schutchian@ci.addison.IX.us; Bgrantham@gbwengineers.com Co: arpartain@txu.com Subject: Arapaho Road Extension When TXU pole in the proposed roadway of Arapaho Road Extension is removed, TXU electric facilities will be clear on this project. It is my understanding that the remaining phases of the project concerning TXU will proceed in the following order: (1) City contractor will install conduit, secondary boxes, and street light bases for the lights on the north side of the proposed roadway; (2) TXU will follow with the installment of street light standards, electric cable, and necessary terminations to make the new street lights on the north side operational (the precise division of responsibilites between city contractor and TXU concerning the street lights is on the plans r have sent you); (3) With permission from the city to proceed, TXU will remove electric cable and street light standards from the existing street lights on the south side which are no longer needed and will be in the way of the future roadway work; (4) City contractor will remove conduit and old street light bases in the process of their work on the south side of the new road. (5) City contractor will install conduit, secondary boxes, and streetlight bases for new lights on the south side of the proposed , road; ... (6)TXU will follow1with the installment of street light standards, electric • cable, and necessary terminations to make the new street lights on the south side operational. Please contact me if the above order of work is not correct. Otherwise, following the removal of the TXU pole, further TXU work will await the completion of the work by the city contractor in step one. Thank you, James Davis Metro Design Engineering, TXU Energy Delivery 214.875.2380 jdavis4@txu.com 1 Steve Chutchian From: JOAVIS4@txu.com Sent: Tuesday, January 08, 2002 9:57 AM To: Schutchian@ci.addison.tx.us; Bgrantham@gbwengineers.com Cc: arpartain@txu.com Subject: Arapaho Road Extension When TXU pole in the proposed roadway of Arapaho Road Extension is removed, TXU electric facilities will be clear on this project. It is my understanding that the remaining phases of the project concerning TXU will proceed in the following order: (1) City contractor will install conduit, secondary boxes, and street light bases for the lights on the north side of the proposed roadway; (2) TXU will follow with the installment of street light standards, electric cable, and necessary terminations to make the new street lights on the north side operational (the precise division of responsibilites between city contractor and TXU concerning the street lights is on the plans I have sent you); (3) With permission from the city to proceed, TXU will remove electric cable and street light standards from the existing street lights on the south side which are no longer needed and will be in the way of the future roadway work; (4) City contractor will remove conduit and old street light bases in the process of their work on the south side of the new road. (5) City contractor will install conduit, secondary boxes, and streetlight bases for new lights on the south side of the proposed , 􀁲􀁾􀁤􀀻􀀠 􀁾􀀠 (6)TXU will follow1with the installment of street light standards, electric • cable, and necessary terminations to make the new street lights on the south side operational. Please contact me if the above order of work is not correct. Otherwise, following the removal of the TXU pole, further TXU work will await the completion of the work by the city contractor in step one. Thank you, James Davis Metro Design Engineering, TXU Energy Delivery 214.875.2380 jdavis4@txu.com 1 Steve Chutchian From: JDAVIS4@lxu.com Sent: Monday, January 07, 2002 12:04 PM To: Schulchian@ci.addison.lx.us; Bgrantham@gbwengineers.com Cc: arpartain@lxu.com Subject: Arapaho Road Extension TXU has completed the overhead and underground work associated with removing a TXU pole in the proposed Arapaho Road Extension and replaced poles and transferred wires to provide appropriate clearance over the proposed road just east of the pole to be removed. AT&T has now completed the transfer of cable to the replaced poles and we are awaiting the completion of SWB work to remove the pole in the future roadway and the replaced poles at the same time. It is my understanding that SWB is in the process of performing their underground work and will be completed soon. If you have any questions please contact me. Thank You, James Davis Metro Design Engineering, TXU 214.875.2380 1 12/11/2901 09:25 972B402156 KARl PAGE 92/02 TXU TXU Bus;ne$$ Service! 300 South Sf. Paul $ueet Dallas.TX 7S201 P.O. SOl< 130093 􀁯􀀮􀁡􀁮􀁡􀁾􀀮TX 􀀢􀁓􀀳􀀱􀁾􀀹􀀰􀀸􀁬􀀠 November 30,2001 Mr. Steven Z. Chutchian, P .E. Assistant City Engineer Town of Addison 16081 Westgrove Drive P.O. Box 9010 Addison, Texas 75001-0910 Reference: Requeslr􀁾􀀬􀀻􀁊􀀮􀀮􀀬􀀮􀁉􀁣􀀺􀁾􀀠. 􀁕􀁊􀁥􀁲􀁩􀁹􀁾􀁥􀁔􀀬􀀠SRf WA. ... '. . ..... Right 􀁯􀁦􀁗􀁡􀁹􀀮􀁁􀁧􀁥􀁮􀁴􀀬􀀺􀁾􀁲􀀮􀀠 12/11/2001 09:25 9728402155 KARI PAGE 01/02 Facsimile Transmittal Date: I 2..-ll -() ( From: GBW Engineers, Inc. 1919 S. Sbilob Rd. Suire 500, L.B. 27 Garland, Texas 75042 Tel. (972) 840-1916 Fax (972) 840-2156 Fax# 􀁱􀀷􀁚􀂷􀀴􀁾􀁯􀂷􀀠't,R37 Ref: T'\C LA # of Pages (including this sbeet): 2-Fax From: Comments: Tms mcss;tse is intended only for flli: 􀁕􀁾􀀠of tht individual Or entity to wrucb it is 􀁏􀁬􀁤􀁤􀁲􀁵􀁳􀁾􀁤􀁬􀀠and may contain infpnnatiqn th.ut is privlltgtd. oonfidcnrial .mer o:cmllt from ,Usr;lowrc under upplicnblt 'av., 1t the readl!r orUtis lMSSlIge is not Ul\! imcndcd 􀁲􀁣􀁾􀁩􀁰􀁪􀁬􀀺􀁮􀁴􀀮􀀠or 􀁴􀁨􀁾 employt:e or &!gent rc.sponsibl¢ (Of ddiveril1g the 􀁭􀁥􀁳􀁳􀀺􀀢􀀬􀁾􀀠10 the inltOded fC(;ipiem, )'ou IlfC herc:\ly nofi(;cd thlll uny 􀁤􀁩􀁾􀁾􀁥􀁭􀁩􀁮􀀮􀁴􀁩􀁯􀁮􀀬􀀠disl1abutioti or copyinJ of this communication is strictly prohibi1.td. Ifyou have reec\ved tht.. (!(Jmmunical;ion in ezror. please-notify us immc.d:ialcJ), by tQ(CPt'lonc, and tclumihe ;)fig,nlll mC3!1age to us at lhc above Dddrcss viD!.h1! U,S. PosLai 􀁓􀁾􀁲􀁶􀁩􀁣􀁴􀀮􀀠 Tbatlk )'0\1, Page I of I Steve Chutchian To: Bruce Grantham Subject: RE: Arapaho Road Utility Relocations Bruce -I really appreciate your update. It looks like the relocation efforts are well underway. Thanks. Steve Chutchian -----Original Message----From: Bruce Grantham [mailto:Bgrantham@gbwengineers.com] Sent: Monday, December 03, 2001 12:33 PM To: steve chutchian Cc: jerry holder Subject: Arapaho Road Utility Relocations Steve: I spoke with James Davis this morning and he informed me that TXU Electric started work last week and is scheduled to be finished around the end of this week. James has left messages with AI Kramer (AT&T) and Lance Long (SWB) to let them know when the TXU poles will be relocated; however, SWB is going underground in the TXU right-of-way, consequently, they are not being held up by TXU's work. I then spoke with the SWB contractor who is doing the work in Reality and he projects being completed around the end of this week also. I will follow up with Lance Long regarding the work in TXU's right-ofway as it is not being handled by the Realty contractor. I also spoke with John Smith, who is the contract coordinator for TXU Gas. I received his phone number from Kyle Bowman, the utility coordinator who entered our project in TXU's system for a start date of November 28. Unfortunately, the work order had not reached John, so he promised to track it down and get the project scheduled as soon as possible. He said that it would normally take him two weeks to have a contractor on the ground so I stressed the urgency of this job and promised him a New Zealand calendar if he would get it going sooner. I will follow up with everyone in a couple of days and let you know the status then. , Regards, Bruce .. 12/3/01 Page 1 of2 Steve Chutchian from: Steve Chutchian Sent: Wednesday, November 21, 2001 8:44 AM To; 'Bruce Grantham' Subject: RE: Arapaho Road Utility Status Bruce -I thought the letter we received from TXU covered all of their easement area. If it does not, I would appreciate it very much if you would contact James and obtain an additional letter of authorization to work in the total construction area. Also, we would like to add your firm to our list of engineering design firms through a general services agreement. We have an "Engineering Services Agreement" form that I will e-mail to you. We plan to place it before the Council for consideration very soon. This will allow your firm perform design services for the Town without gOing through the SOQ process. You submitted a SOQ for this earlier and we would like to include your firm. Thanks. Steve Chutchian -----Original Message-From: Bruce Grantham [mailto:Bgrantham@gbweng ineers.com] Sent: Tuesday, November 20, 2001 6:01 PM To: steve chutchian Cc: jerry holder Subject: Arapaho Road Utility Status Steve: I have prepared the following status report for you on the Arapaho Road utility relocations: Southwestern Bell Lance Long: Manager -Engineering Design -Jody Williams Manager -Construction -Steve Contractor -Paul Meyer Co. All the underground worik, between Marsh Lane and just east of Business Avenue, is underway and scheduled to be completed by November 26. I mel with Steve, Jodyand Luke on the first day of construction last Wednesday and found that the SWB design plans had been incorrectly laid out. We corrected the errors and I furnished the contractor with the latest civil pl:tns for the project. The contractor (Steve) requested additional stakes along the frontage of the40..MB Property II, L.P. tract where the pJllPosed right-of-way slopes up the landscaped berm. I met with Steve and an ARS survey crew this m 24+40: Paveltlent is being widened. The field locale shows there may be two gas lines in this area. After widening, one gas line appears to be under the new pavement. Approximately 2' ofmaterial will be excavated above these gas lines for construction of the roadway and parkway. 6. Station 24+70 to 25+20: Pavemont is being widened. The gas line is shown just behind the proposed curb. Approximately:2' of material will be excavated for the construction of the roadway and parlcway. 7. Station 33+80: Construction o/inlorseclion with Surveyor Boulevard. The gas line along Surveyor will now cross Arapaho. Approximately 2' of material will be excavated for construction of the new roadway and intersection. Locations wbere we may have a contlici and it i5 uDcertain wbether the gas line will need to be relocated I. Station 12+)4, 11+00. /4+75. 18+00,22+00, and 24+60: EXisting Drives. New cODcrete drives will be reconstructed. Less than I' ofexcavation will will be perfonned. 2. Station 12+80 to /6+00: Pavement is being widened, The gas line appears now be under Or cJose to the pavement and curb. Less than I' ofmaterial will be excavated above the gas line for construction ofthe roadway. 3. Station 20+0Q: Existing Business Road. The existing 􀁣􀁯􀁮􀁣􀁲􀁥􀁾􀀠road will be reconstruoted above the gas line. Less than l' of excavation will be performed. 4. Station 2/+50: Gas Line crosses Arapaho. Construction of the roadway will be above the gas line crossing Arapaho. Less than I' of excavatioD below the existing pavement will be performed for construction oftbe roadway. 5. Station 21+60: New Fire Hydrant Assembly Per town standards. the fife lIydl'an! must be placed a minimum of2' behind the curb and no more than 4' behind the curb. The gas line is shown behind the fire hydl'anl. The location ofthe gas line should be confinned to rule out any possible conflict. ..1 Your immediate attention to this project and these concerns is greatly appreciated. Should you have any questions, pIe:+: do nOI hesitate to contact me at (972) 840-1916. Attachment cc: Steve Chutchian, Town of Addison Jeny Holder, HNTB rei.: (972) KARl PAGE 01 11/13/2661 15:03 9728462156 Facsimile Transmittal Date: --1.IIY/i..Ll13>4/..0..!..l..i_____ Fax To: Me. SkI/a, C\hut(lbio.n Of: "Ii)!!)n Qf Add;,'>00 . Fax# 919 -4-50 .' .9,K3J Ref; ArapoJnD Ro:..d # of Pages (ioeludiog this sheet): ---""",,'3_ Conuuents: From: GBW 􀁅􀁮􀁧􀁩􀁮􀁥􀁥􀁲􀁳􀁾􀀠InC. 1919 S. Shiloh Rd. Suite 530, L.B. 27 Garland, Texas 75042 Tel. (972) 840-1916 Fax (972) 840-2156 . Fax From: , l Thts I"(ICIStiC is irlleruled: ortJy!'or the us<: (If the indiv«lu.a.1 or entity 10 whit;b it is add.rt$ed, aod 0'Qy c:ooWQ inform.lwn llIAl is prlvileged. .cotlfidenlill and 􀁾􀁲􀁮􀁰􀁴 from Lll.sclosWl:: under appllclblC' law. I(&he mdfC of this meS53ge is 00' the intc.ndcd m::lpleftf., or cbe employee fir IJgwt i'd'ponsibto for deli"trin; the mCS$lge co dl,e intended recipient. you are hcrcbynolified that my dWCflt\l'l.!litiOll., di'srribution or oopying oftbis oommuniutiol\ b jttietly prObibited.. ltyeu have reccived this. eommunicutlon in m'Or, 􀁰􀁬􀁾􀁥 ,I\OJify us 􀁩􀁲􀁲􀁮􀁮􀁾􀁩􀁁􀁜􀁃􀁬􀁹􀀠by tel«:,hone;. and rdum the origin..' m(:$$8se to us It the aboYt lddteu vi" the U,S. 􀁐􀁩􀀾􀀺􀁳􀀺􀁾􀀱􀀠􀁓􀁾 􀁲􀁶􀁩􀁤􀀮􀀠 Thank you. Page 1 of2 Steve Chutchian To: Bruce Grantham Subject: RE: Arapaho Road Bruce -I faxed the TXU documents to you this morning. 􀁌􀁾􀁴􀀠me know if you didn't get them. Also, Mike Murphy, Jim Pierce, and I met with the Aetna people yesterday (parcels 18-1 & 18-2). We came to a final agreement that we will pull the proposed right-of-way northward to the back of the existing parking lot curb along Realty Rd. We have ARS Engineers preparing revised legal descriptions and a map to correspond with this agreement. This change does not affect parcel 18-2 and it does not affect the westerly portion of parcel 18-1. Hopefully, you can finalize the location of the water main and associated coordination with TXU Gas. If you have any questions, please let me know. Thanks. Steve Chutchian -----Original Message----From: Bruce Grantham [mailto:Bgrantham@gbwengineers.oomj Sent: Wednesday, October 31, 200112:25 PM To: steve chutchian Cc:: jerry holder Subject: Arapaho Road Steve: I have provided below the results of recent phone conversations with the utility contacts on Arapaho Road: -James Davis with TXU is waiting on a permit from their transmission department which he anticipates within the next week. The street lights have been ordered. He now anticipates a start date around November 8 with construction completion before the end of November. He will notify me when he has the permit in hand. -Kyle Bowman with TXU gas has completed the pot hole locates on the south side of the street and has requested a profile of the proposed water line. Based on our previous meeting with you, if the existing parking lot remains within the new right-of-way limits, it would be better to leave the water line on the north side. In this event, the only required gas relocation will be at a proposed inlet; Kyle previously indicated this work could be done in a short period of time. .!. -Lance LGIlg with SBC anticipates work starting next week with completion within a week of the siart date. His 􀁣􀁯􀁾􀁳􀁴􀁲􀁵􀁣􀁴􀁬􀁯􀁮􀀠contract includes the required work in the TXU transmission right-of-way. I would appreciate your help with the following items: -A copy of the letter you received from TXU's transmission department approving the temporary work required in their right-of-way, which falls outside the limits of the road right-of-way acquired from TXU by the Town. -Any update on the negotiations with the owner of the property whose parking lot extends into the proposed right-of-way. If the negotiations are not completed this week, I would recommend that we leave the water line on the north side of the street, and I will ask Kyle to schedule the gas relocation at the inlet conflict. Thanks, Bruce 11/1/01 Page 1 ofI Steve Chutchian From: Bruce Grantham [Bgrantham@gbwengineers.com] Sent: Thursday, October 11, 2001 5:21 PM To; steve chutchian Cc: JDAVIS4@txu.com Subject Arapaho Road ElecticIGas Relocates Steve: I spoke with James Davis this afternoon regarding the following issues: 1. James and AI Kramer with AT&T are confident that they will be able to raise their subject overhead lines sufficiently to provide the clearance they require from the proposed Arapaho Road pavement. Taller poles are going to be installed in the vicinity of the TXU right-of-way 2. About 70-feet to the west of the combined TXU/AT&T poles is another line of poles which carry a single SWBeIl circuit. Taller poles are going to be installed here also. 3. James will be picking up the completed permit from the Town tomorrow. 4. Kyle Bowman at (214) 8752247 is the contact person for the gas line relocation. I will follow up with him tomorrow. Please let me know if you have any quesitons. Regards, Bruce , .l 10115/01 Steve Chutchian From: Dave Wilde Sent: Monday, October 22, 2001 5:06 PM To: 'LONG, LANCE K (SWBT)' Cc: Steve Chutchian Subject: RE: SWBT -Arapaho Rd Widening Mr. Long: Open cut will be acceptable. You will need to maintain two-way traffic by plating and/or flagging. Restoration of the trenches shall be flowable fill to within 18" of finished grade, IS" of crushed rock base, and 3" HMAC. The paving project will be at least 3 months behind your relocations, and the patches will need to be maintained up to the time of removal. The permit is on our counter ready for pick-up. Notify me before you will start actual work, sO that I can make sure our water and sewer lines are located for you. Feel free to call me with any questions that may arise. Dave Wilde Public Works Inspector, Town of Addison (972) 450-2847 dwilde@ci.addison.tx.us -----Original Message----From: LONG, LANCE K (SWBT) [mailto:112l4S@sbc.com] Sent: Monday, October 22, 2001 4:20 PM To: dwilde@ci.addison.tx.us Subject: SWBT -Arapaho Rd Widening Mr. Wilde, I applied for a permit last week to move all of the Southwestern Bell facilities for the Arapaho Rd extension project. I was just curious about the status of this permit. Our construction manager is mainly needing to know if cutting the street is acceptable instead of boring so 􀁾􀁡􀁴􀀠she =n 􀁾􀀠 bid the job. We 􀁦􀁾􀁵􀁲􀁥􀁤􀀠that cutting the road would be okay due to the fact ""!' that the road was going to be worked on for this project in the near future. Please let me know if there is anything I need to do. Any information you have on this permit would be greatly appreciated. Thank you, Lance Long Southwestern Bell Telephone Manager Engineering Design (214) 920 -0189 1 Page 1 of1 Steve Chutchian To: Bruce Grantham Subject: RE: Arapaho Road Phase 2 Bruce -At this time, we are not planning to construct sidewalks within this portion of Arapaho Rd. However, we intentionally place the retaining walls along the north side of Realty Rd. at least five feet back of curb in order to permn future construction of the sidewalks. If we decide to place Sidewalks here later, we might have to make them 4 ft. wide, in lieu of the normally desired 5 ft. width. I think we will be O.k. with the new poles at a distance of 1 ft. inside of the r.O.w. line. Thanks. Steve Chutchian -----Original Message----From: Bruce Grantham [mailto:Bgrantham@gbwengineers.com] Sent: Friday, October 19, 2.001 4:41 PM To: steve chutchian Cc: JDAVIS4@txu.com Subject: Arapaho Road Phase 2. Steve: October 19, 2001 James Davis with TXU raised a question with me this week regarding the location of new poles along the alignment of their existing right-of-way. He indicated their intention was to locate the new higher poles 1-foot inside the right-of-way for Arapaho Road, which is typically where they are placed. As these poles will be expensive to relocate, he asked me if there were any other improvements proposed in the parkway, such as sidewalks, which the poles might be in conflict with. It is my understanding that no new sidewalks with be constructed in the vicinity of the TXU right-of-way in conjunction with the Arapaho Road project The proposed location of the poles, 1-foot of the street right-of-way appears to be the best location, as it would provide the maximum separation between the roadway and the poles. In addition, a future sidewalk could be constructed against the back of curb. Please let me know is you see any problem with the proposed pole location. , Regards, Bruce .. 10/22/01 Steve Chutchian From: Jerry Holder [JHolder@HNTB.com] Sent: Wednesday, October 17, 2001 7:37 AM To: Steve Z. Chutchian (E-mail) Cc: Angela Stoddard; Bruce R. Grantham (E-mail); Hugh W. Knight fE-mail) Subject: Arapaho Phase 2 R-O-W staking by ARS Steve, just wanted to give you a heads up that TXU has asked for the R-O-W to be staked on the north and south sides of the new Arapaho Road alignment next to their TXU easement, just west of the concrete channel. I spoke with Hugh Knight with ARS this morning and asked him to put together a price for the following and get with you today. Stake R-O-W on north and south sides of new Arapaho Road alignment from the following limits: 100' west of the western limits of the existing TXU easement 50' east of the eastern limits of the existing concrete channel. Bruce: if this is not the area you anticipated, please call me. If I can be of any further assistance please let me know. Jerry D. Holder, Jr., PE Director of Capital Projects HNTB Corporation 5910 W. Plano Parkway, Suite 200 plano, Texas 75093 (972) 661-5626 (Office) (972) 628-3159 (Direct) (972) 661-5614 (Fax) jholder@hntb.com ..1 This e-mail and 􀁡􀁮􀁾􀀠files transmitted with it are confidential and are intended solely 􀁦􀁯􀁾􀀠the use of the individual or entity to whom they are addressed. If you are NOT the intended recipient or the person responsible for delivering the e-mail totheintendedrecipient.be advised that you have received this e-mail in error and that any use, dissemination, forwarding, printing, or copying of this e-mail is strictly prohibited. 1 Steve Chutchian From: Bruce Grantham [Bgrantham@gbwengineers.com] Sent: Thursday, October 11, 2001 8:47 AM To: jerry holder Cc: steve chutchian Subject: Fw: Arapaho Utility Relocations -----Original Message ----From: LONG, LANCE K (SWBT) <112145@sbc.com> To: Bruce Grantham Sent: Wednesday, October 10, 2001 1:35 PM Subject: RE: Arapaho Utility Relocations > Mr. Grantham, > > I know that I sent you an email stating that we had someone to stake the > proposed R.O.W., but I believe it would take too long for our time > constraints on this project to go through a source that is not already > familiar with this project. If the offer still stands, I would really > appreciate it if you could stake this for us. I am needing it staked out on > the North side of Realty Road from Business Ave to Marsh Ln (Sta 11+00 to > Sta 21+00). Thanks for the help. > > Lance Long > Southwestern Bell Telephone > Manager -Engineering Design > (214) 920 -0189 > > > -----Original Message----> From: Bruce Grantham [mailto:Bgrantham@gbwengineers.com] > sent: Wednesday, October 10, 2001 8:00 AM > To: LONG, LANCE K (SWBT) > Cc: jerry holder , > Subject: Arapaho Utility Relocations 4 > > > Lance: > Pursuant to your request to have the neW right-ot-way staked along the > proposed Arapaho Road alignment, it would be very helpful if you could > identify the limits of the staking that you need. It would be best if you > could provide us with paving stations; for example, Sta. 10+00 to Sta. 15+00 > (north side). We will arrange for the staking as soon as possible. Please > let me know if you have any questions. > Regards, Bruce > > 1 Page 1 of1 Steve Chutchian From: Bruce Grantham [Bgrantham@gbwengineers.com) Sent: Tuesday, October 09, 20012:11 PM To: steve chutchian Cc: jerry holder Subject: Arapaho Utility Relocations Steve: I spoke with James Davis at TXU earlier today. He clarified the following issues: 1. The street light pedestal on his design which appeared to be in conflict with the Niles property building on the east side of the channel is actually located on the west side of the channel. James indicated his drawing is only a schematic representation of the proposed lighting facilities. 2. James found that his contracting department would not schedule a start date for construction until he picked up a permit from the City, which he intends to do this afternoon. Apparently, it will be a couple of weeks from the time the contracting department receives the permit until construction starts; I asked James to notify me when a firm date is sel. In a previous e-mail from James Davis, he stated that the Town will need to own and maintain the street lights which are being installed on the signal poles at the Arapaho intersections with Surveyor and Marsh. Is this okay with the Town's maintenance staff? I will be in most of Tuesday afternoon and Wednesday morning to discuss SWBelis request to stake to proposed right-of-way. Regards, Bruce 10/9/01 Page 1 of 1 Steve Chutchian From: Bruce Grantham [Bgrantham@gbwengineers.com] Sent: Friday, October 05, 2001 9:31 AM To: schutchian@cLaddison.tx.us Cc: jholder@hntb.com Subject: Arapaho Utility Relocations Steve: Copied below is a recent e-mail I sent to AI Kramer and James Davis. Please let me know if you see any problems with this message. Regards, Bruce AI: On HNTB's paving plan and profile sheet, between Station 31 +00 (approx. top of channel bank on east side) and Station 31+70 (approx. west wall of building to be removed), the proposed road will be elevated between 2-feet above the existing ground at Station 31+00 and 1-foot above the existing ground at Station 31+50. Can you work around an increase in the proposed road elevation above the existing grade of 2-feet or less in this area? Regards, Bruce , .. 10/9/01 Steve Chutchian From: Bruce Grantham [Bgrantham@gbwengineers.comj Sent: Monday, October 08, 2001 4:02 PM To: Angela Stoddard Cc: schutchian@ci.addison.tx.us Subject: Fw: Arapaho Road Extension Angie: Do you have any concerns regardings these comments from TXU. Regards, Bruce -----original Message ----From: To: Sent: Sunday, OCtober 07, 2001 3:33 PM Subject: Arapaho Road Extension > > Bruce: > > Just like to get a few things clarified: > > (1) There are three combo traffic signal/street lights. One is at the > Marsh and Arapaho intersection and the other two are at the Surveyor and > Arapho intersection. The one at the Marsh intersection appears to be > sourced from the existing signal on the west side of Marsh and will be > metered at the existing pedestal on the west side of Marsh. No problem > there. However, my design calls for the combos at the Surveyor/Arapaho > intersection to be sourced from the new street light cable pulled on the > north side of Arapaho ( there is no other source available). Under that > scenario the logical meter point would seem to be at the northwest COrner > of the intersection of Arapaho and Surveyor rather than the southwest > corner shown on TS-3. > > (2) I have advised John Schallert that these three combos will be supplied .& > and installed by the city. TXU will not have ownerShip. They will only be ., > metered for power 􀁾􀀠consumption. > > (3) The street light pedestal in conflict which you referred to in a prior > note is actually in TXU Transmission R.O.W. west of the channel. Unless I > misunderstand something about the demolition of the building, I do not see > any possible conflict there. The pole line in this R.O.W. is our only souce > other than Marsh, which is too far away to serve all the street lights. > Please let me know if I'm not clear on this and there is a conflict. > > (4) I will contact Al Kramer to let him know that with the changes in pole > height and moving our neutral closer to the transformer he can gain no more 1 > than 6 feet in height above the existing elevation at point of contact > with our poles(or 4 feet above the new grade). > > Thank you, > James Davis > > 2 I Steve Chutchian From: Bruce Grantham [Bgrantham@gbwengineers.comj Sent: Friday, October 05, 2001 9:08 AM To: schutchian@ci.addison.tx.us Cc: jholder@hntb.com Subject: Fw: Realty Rd. Widening Steve: will contact you to discuss the request outlined below in Lance Long's e-mail. Regards, Bruce -----Original Message ----From: LONG, LANCE K (SWBT) <112145@sbc.com> To: Bruce Grantham (E-mail) Sent: Thursday, October 04, 2001 5:16 PM Subject: Realty Rd. Widening > Mr. Grantham, > > I am currently coordinating with our construction manager in regards to the > Realty Rd. widening project. We have the job drawn up, but we need to know > exactly where the new R.O.W. will be located. Can you or someone you know > from the Town of Addison stake the new R.O.W. for us? Please let me know if > you need more information. We could place our facilities, but we want to > make sure we do not end up in private property. Thanks for the help. > > Lance Long > Southwestern Bell Telephone > Manager -Engineering Design > (214) 920 -0189 > > 1 Steve Chutchian From: Bruce Grantham [Bgrantham@gbwengineers.com) Sent: Wednesday, October 03,2001 9:32 AM To: schutchian@ci.addison.tx.us Subject: Fw: Arapaho Relocations -----Original Message ----From: LONG, LANCE K (SWBT) <112145@sbc.com> To: Bruce Grantham Sent: Monday, October 01, 2001 11:46 AM Subject: RE: Arapaho Relocations > Mr. Grantham, > > I have issued the work prints to our construction managers l and they are > currently in the process of bidding out the job. They will start work as > soon as the job is awarded to the right construction company. The bidding > should happen this week, so I believe the work will start sometime next > week. Thank you for your patience, and please do not hesitate to call or > email if you need more information. > > Thanks again, > Lance Long > Southwestern Bell Telephone > Manager -Engineering Design > (214) 920 -0189 > > -----Original Message----> From: Bruce Grantham [mailto:Bgrantham@gbwengineers.com] > Sent: Friday, September 28, 2001 8:33 PM > To: LONG, LANCE K (SWBT) > Cc: kramer.al@broadband.att.com > Subject: Arapaho Relocations , > 􀁾􀀠 > > Please find 􀁡􀁴􀁴􀁡􀁾􀁨􀁥􀁤􀀠an e-mail to James Davis with TXU which indicates their . > contractor's likely relocation start date in the first half of October. > Please let me know your schedule. > > Thanks, > Bruce Grantham > > James: > > Pursuant to our conversation earlier today, the Town of Addison is ready for > your utility relocation to begin on the Arapaho project as soon as possible. > If a contractor can begin work within the next two weeks, as you indicated > might be possible, that would be much appreciated. 1 > >'I understand that you have been coordinating directly with HNTS regarding > the proposed design; I am not aware that they have any concerns other than a > street light pedestal which you show just west of Surveyor on the north side > of the street. There is an existing building, which will not be demolished > until January 2002, that appears to conflict with this pedestal. Our > preference would be to have you move this pedestal to a pOint between the > building and the channel, so that all your relocation work Can be completed > at once. > > If there is not a suitable point to place this pedestal prior to the > building demolition, the Town would request that all the other work be > completed now, and the conflicting pedestal only be delayed until after the > building is demolished. This would still allow for the bidding of the road > construction contract on schedule. > > I understand you have moved the street lights to the north side of the > street which we have sequenced for construction first. It is my > understanding that nO temporary lighting will be required for this project. > > Have you had an opportunity to coordinate your work with Al Kramer at AT&T > and Lance Long at SBC? Also, what is the status of the gas line relocations > required for this project? > > I will be out of town until next Wednesday. Please send me an e-mail or > leave a voice mail message if you need anything in the meantime. Also, > please contact HNTB's staff early next week if you have any other lighting , > questions. > 4 > Thanks for your 􀁾􀁬􀁰􀀠on this important project. > 1 > Regards, > Bruce Grantham > 2 Page 1 ofl Steve Chutchian 􀁾􀁾􀁾􀀭􀀭􀁾􀁾􀁾􀁾􀀭􀀭􀁾􀀠 From: Bruce Grantham [Bgrantham@gbwengineers.comJ Sent: Friday, September 28, 2001 7:53 PM To: jdavis@lxu.com Cc: schutchian@ci.addison.lx.us Subject: Arapaho Relocations James: Pursuant to our conversation earlier today, the Town of Addison is ready for your utility relocation to begin on the Arapaho project as soon as possible. If a contractor can begin work within the next two weeks, as you indicated might be possible, that would be much appreCiated. I understand that you have been coordinating directly with HNTB regarding the proposed design; I am not aware that they have any concems other than a street light pedestal which you show just west of Surveyor on the north side of the street. There is an existing building, which will not be demolished until January 2002, that appears to conflict with this pedestal. Our preference would be to have you move this pedestal to a point between the building and the channel, so that all your relocation work can be be completed at once. If there is not a suitable point to place this pedestal prior to the building demolition, the Town would request that all the other work be completed now, and the conflicting pedestal only be delayed until after the building is demolished. This would still allow for the bidding of the road construction contract on schedule. I understand you have moved the street lights to the north side of the street which we have sequenced for construction first. It is my understanding that no temporary lighting will be required for this project. Have you had an opportunity to coordinate your work with AI Kramer at AT&T and Lance Long at SBC? Also, what is the status of the gas line relocations required for this project? I will be out of town until next Wednesday. Please send me an e-mail or leave a voice mail message if you need anything in the meantime. Also, please contact HNTB's staff early next week if you have any other lighting questions. Thanks for your help on this important project. Regards, Regards, Bruce Grantham 􀁾, lO/Vi)} 301 S. Harwood 6th Floor South Dallas, Texas 75201 September 19, 2001 Steven Chutcheon Town of Addison 16801 Westgrove Dr. P.O. Box 9010 Addison, Texas 75001-9010 R.E. Arapaho Road Extension c.c. Mr. Bruce Grantham Dear Mr. Chutcheon: Attached to this letter you will find the TXU plan for removing existing street light facilities along Realty Road (Arapaho Road Extension) and providing electric service to the new street lights and points of service for the pedestrian lighting. In this proposal I have changed the original plan as engineered by Mr. John Schallert so that the street lights can be served from two sources rather than one. These sources are located at the NE comer of the Marsh Lane and Arapaho Road intersection and on the north side of Arapaho between Commerce Avenue and Surveyor Road. These will be the locations for the street lighting controls. The location of one of the three proposed pedestrian lighting controls will be changed. It will be located near the street light control at Marsh and Arapaho. These changes were made to accommodate the positions of our sources of electric service and to avoid the excessive voltage drop of employing only one source. I request that you examine this proposal and inform me if there are any conflicts with the city. In a conversation with Mr. Schallert on September 18 I was made aware that the street light plan had changed so that the wire for serving the lights would now be on the north side of Arapaho. As soon as I receive the new plans I will change my plans to reflect this. However, as I understand the changes, they will not significantly effect the locations of the controllers. TXU projects can not be released for construction until the engineer is confident that the engineering plans submitted by our customers are to a reasonable degree final plans. I would appreciate being informed of changes that impact TXU as quickly as possible. This will enable us to fulfill your construction plans in a timely manner. .t. Sincerely yadrs, 􀀡􀀲􀀢􀀧􀀢􀁦􀂣􀀹􀁾􀀠 James E. Davis, P.E. Senior Engineer TXU Page 1 of1 From: Bruce Grantham [Bgrantham@gbwengineers.com] Sent: Monday, September 17, 200111:41 AM To: jdavis4@txu.com Cc: schutchian@cLaddison.tx.us Subject: Arapaho Road James: Pursuant to our conversation today, please mail a copy of your proposed street lighting service layout to the follOwing people: Mr. Steven Chutchian, P. E. Assistant City Engineer Town of Addison 16801 Westgrove Drive P.O. Box 9010 Addison, Texas 75001-9010 Mr. John Schallert HNTB 5910 West Plano Parkway Suite 200 Plano, Texas 75093 Mr. Bruce Grantham GBW Engineers, Inc 1919 S. Shiloh Rd. Suite 530, LB 27 Garland, Texas 75042 Thank you for your work on this project. Regards, Bruce 9/17/01 Engineers, Inc. Grantham, Burge & Wa!cllbauer August 29, 2001 Mr. Reeves Partain Metro Major Design Engineering TXU 301 S. Harwood, 6 South Dallas, TX 75201 GBW No. 00-249 Re: Utility Relocations for Arapaho Road Phase 2 Extension Marsh Lane to Surveyor Boulevard Dear Partain: Thank you for attending the utility coordination meeting which was held at the Town of Addison's Service Center earlier this month. We appreciate your willingness to prioritize this very important project for Addison. I received notification from the Town of Addison's staff today that all the required right-of-way for this project should be obtained no later than the end of September. Consequently, your finn's utility relocation work IS On the critical path to determine a start date for the roadway construction. Please review the status of your engineering work related to this project and determine whether the relocation work will start in September/October and end in OctoberlNovember pursuant to our previous discussion with Addison. I will contact you in the near future to follow up. in the meantime, if you have any further questions about this project, please contact me. Very truly yours, uce Grantham, P.E. Project Manager cc: Steve Chutchian. Town of Addison James Davis, TXU BG/gg 1:\WPOOCS\PROJECTS\aOO-249\Uti!I.1.rs .ln! 1919 S. Shiloh Road, Suite 530, LB 27, Garland, Texas 75042 www.gbwengineers.com Tel (972) 640-1916, Fax (972) 840-2156 Engineers, Inc. Grantham, Burge & Walcllbauer August 29, 200 I Mr. AI Kramer AT&T Broadband 1776 Greenville Avenue Richardson, TX 75081 GBW No. 0()"249 Re: Utility Relocations for Arapaho Road Phase 2 Extension Marsh Lane to Surveyor Boulevard Dear Mr. Kramer: Thank you for attending the utility coordination meeting which was held at the Town of Addison's Service Center earlier this month. We appreciate your willingness to prioritize this very important project for Addison. I received notification from the Town of Addison's staff today that all the required right-of-way for this project should be obtained no later than the end of September. Consequently, your firm's utility relocation work is on the critical path to detenrune a start date for the roadway construction. Please review the status of your engineering work related to this project and determine whether the relocation work will start in September/October and end in OctoberfNovember pursuant to our previous discussion with Addison. I will contact you in the near future to follow up. In the meantime, if you have any further questions about this project, please contact me. uce Grantham, P.E. Project Manager cc: Steve Chutchian, Town ofAddison James Davis, TXU BG/gg 􀁊􀀺􀁜􀁗􀁐􀁄􀁏􀁃􀁓􀁜􀁐􀁒􀁏􀁊􀁅􀁃􀁉􀀧􀁓􀁜􀁡􀁏􀁏􀁾􀀲􀀴􀀹􀁜􀁕􀁴􀁩􀁬􀁌􀀱􀁲􀁓 􀀮􀁬􀁩􀁉􀁬􀀠 1919 S. Shiloh Road. Suite 530. LB 27. Garland. Texas 75042 www.gbwengineers.com Tel (972) 840·1916. Fax (972) 840·2156 Engineers, Inc. Grantham, Burge & Waldlbauer August 29, 200 I Mr. Lance Long Southwestern Bell Telephone Company 1341 West Mockingbird Lane, Suite 950E Dallas, TX 75247 GBW No. 00-249 Re: Utility Relocations for Arapaho Road Phase 2 Extension Marsh Lane to Surveyor Boulevard Dear Mr. Long: Thank you for attending the utility coordination meeting which was held at the Town of Addison's Service Center earlier this month. We appreciate your willingness to prioritize this very important project for Addison. I received notification from the Town of Addison's staff today that all the required right-of-way for this project should be obtained no later than the end of September. Consequently, your fum's utility relocation work is on the critical path to determine a start date for the roadway construction. Please review the status of your engineering work related to this project and determine whether the relocation work will start in September/October and end in OctoberlNovember pursuant to our previous discussion with Addison. I will contact you in the near future to follow up. In the meantime, if you have any further questions about this project, please contact me. Very truly yours, , .. ruce Grantham, P.E. Project Manager ce: Steve Chutchian, Town of Addison James Davis, TXU BG/gg 􀁊􀀺􀁜􀁗􀁐􀁄􀁏􀁃􀁓􀁜􀁐􀁒􀁏􀁊􀁅􀁣􀁲􀁳􀁜􀁡􀁏􀁏􀁾􀀲􀀴􀀹􀁜􀁕􀁴􀁩􀁬􀁬􀀮􀁴􀁴􀁳􀀢􀁳􀁢􀁥􀀠 1919 S. Shiloh Road. Suite 530. LB 27, Garland. Texas 75042 www.gbwengineers.com Tel (972) 840-1916. Fax (972) 840-2156 Facsimile Transmittal Date: From: GBW Engineers, Inc. Fax To: S-teve C1rtutch ItlYl 1919 S. Shiloh Rd. Suite 530, L.B. 27 Of: 􀁾􀁍􀀮􀀺􀀻􀀮􀀺􀁤􀀺􀀻􀀮􀀺􀀬􀁬􀁓􀀺􀀭􀀺􀀰􀀺􀀮􀀺􀀮􀀺􀀮􀁮____ GarlaDd, Texas 75042 Tel. (972) 840-1!H6 Faxll l1:t 􀁾􀀩􀀠4'? 0 '2 R3 7 Fax (972) 840-2156 Ref: Utcl+, (oordwtatIOI1/tl(tlpaho /I of Pages (inc:ludiJ;lg this sheet): S Fax From: 7hi.5 MW4tt is intended Mlyfbr the: IlSe orUte indivldl.laJ or tn{lty 10 wbich it ts IdcIrcswJ. Mel may contain jnfomuwon that is privileged, cohfidcnti3I' and cumpt 6-om dtselO$Wc ,,,'!der applicable laW'. Ifthe rt3dcr otthi$ message is not the intendcG' r«ipient. or dte 􀁣􀁭􀁰􀁬􀁾􀁇 Of agoru respcthsiblc for delivering die message 10 the il'lt:ndcd recipient. you If\: hereby hOlirtcd that In)' IDsseminltitll'l. distribution or (.()pying oftbj, communitatioti is wictly , prohibited. .fyoll bBve ttcel"c;d thi$ communiution in emir, plc:n:sc notify uS immediately by lelepbone.. &Ad teCum the. originllil meuage IQ us al ihC' abi::t¥e addrtn: via the U$. fostal SeNt" Thank you, Engineers, Inc. Grantham, 8. Weldbsuer August 29. 200 I Mr. Reeves Partain Metro Major Design Engineering TXU 301 S. Harwood, 6 Soulh Dallas, TX 75201 DBW No. 00·249 Re: ". Utility Relocations for Alapaha Road Phase 2 Extension \ 'Marsh Lane to Surveyor Boulevard "., Dear Partain: Thank yon for attending the utility coordination meeting which was held at lhe Town of Addison's Service Center earlier tlus month. We appreciate your willingness to prioritize this vel'}' important project for Addison. I received nOlification from the Town ofAddisou's staff today that all the required right-of-way for this projectshould be obtained no later than the end of September. Consequently, your fum's utility relocation work is on the critical path 10 detennine a start date for the roadway construction. Please review the status ofyour engineering work related to tbis project and determine whether the relocation work will start in September/October and end in OCloberlNovember pursuant to our previous discussion with Addison. I will cootsct you in the near fUture to follow up. 10.the meantime, if you have any further questions about this project, please contact me. Vel'}' truly yours, , .. 􀁾􀁰􀁾 Project Manager ce: Steve Chulchian. Town of Addison ]ames Davis, TXU BGlgg 􀁊􀀺􀁜􀁗􀁐􀁏􀁏􀁃􀁓􀁜􀁐􀁒􀁏􀁊􀁅􀁃􀁔􀀤􀁜􀀱􀀰 􀀰􀀮􀀲􀀴􀁾􀁜􀁕􀁴􀁩􀁬􀀱􀀮􀁊􀁴􀀡􀀬􀁴􀁸􀁕􀀠 1919 S. Shiloh Road. Suite 53(1. LB 27. Garland. Tox.a, 75042 www.rbwengineers.com T.I (972)840.1916. F"", (972) 840-2156 Facsimile Transmittal Date: . B/2 􀁾􀀯􀁾􀀠 '8/􀀳􀁾􀀯􀁄􀁉􀀠 From: GBW Engineers, Inc. 1919 S. Shiloh Rd. Fax To: Sieve Chutd-JloYl Suite 530, L.B. 27 Garland, Teus 75042 􀁯􀁾􀁾􀀴􀁤􀁾􀁤􀀽􀀬􀁾􀁳􀁯􀁾􀁮􀁾 _______ Tel. (971) 840-1916 Fax (972) 840-2156 FaxJI L11Z)4-tJ01€37 Ref: t1t1111 􀁃􀁯􀁾􀁲􀁤􀁲􀁶􀁴􀁡􀀫􀀨􀁑􀁖􀀱􀀡􀁉􀁽􀀨􀁾􀁾􀁨􀁯􀀠 # of Pages (including this sheet): 􀁾􀁖􀁬􀁉􀁬􀁬􀀾 From: , ... Thi$ mc3$SB;C i.s 􀁩􀁮􀁬􀁥􀁮􀁾 only (oc Ihe usc oithe individual Ql entity to vAlith it is ac:ldn:s.s.ed, 􀁾􀁤 may CMttaiD information '!JIlt is 􀁰􀁲􀁩􀀢􀀧􀁬􀁬􀁣􀁾 confic:tcflti&1 and nempt '('tQm disd'osl.lf'C under applicatlt: lD.w. Jf d)c re"de' of mj$ mcsSlSg:e if n(lt the lrittndcd recipient, Of the 􀁣􀁭􀁰􀁾􀁥 or &J;entffi,poD5jble (M del.....cring 1M messe.ge to the ilt,1ett4od reeipient, you an: hereby notified /hac .flY disseminAtion.. di1!tjbVll¢11 or copying Qfthis cOWl\loInication is :nriC"lly ptohibhed. If)'Ou bave rccei'VCd this eommunicolion 11'1 error, please notify us Jmrn«fiatcly bY' 􀁾􀁥􀁰􀁨􀁯􀁮􀁥􀀮􀀠and rerum rho Ql'igiraaJ 􀁾􀁥 (0 US at the above 􀁡􀁤􀁤􀁾􀁮􀀠"ju the U.S. Postal Sc1'\'ke. Thilnk you. ,& Waldlbauef Engineers. Inc. AugUSI 29. 2001 Mr. Al KCBm\!I' AT&T Brqadband 1176 Gretloville Avenue Richardson, TX 75081 GBW No. 00-249 Re: Utility Relocation& for Ardpaho Rond Phase 2 Extension Marsh Lane to Surveyor Boulevard Dear Mr. Kramer: Thank you for attending lhe utility coordination meeting which was held at the Town of Addison' s Service Center earlier this month. We 􀁡􀁰􀁰􀁾􀁥􀁣􀁩􀁡􀁬􀁥􀀠your willingness to prioritize tlus very important project for Addison. I received notification from the Town of Addison's staff Loday that all the required right-of-way for tlus project should be obtaiJl.cd llO later chan the end of September. Consequently, your fllm's utility relocation worK is on the critical path to determine a S!art date for the roadway construction. Please review the stams of your engineering work related to this project and deternline whether the relocation worle will start in September/Octooer and end io OctoberlNovember pursuant to our previous discussion with Addison. I will contact you in the near future to follow up. In the meantime, if you bave any further questions about tbis project, please COll.tact me. .I ce Granthal'!'. P.E. Project Manager cc: Sieve Chutchian, TaWil of Addison James Davis, TXU BG/gg ,1:\WI'OOCS\PROJE.CTS\1.I00·249\UlllUruHt 1919 S. Shiloh 1\0'0, Suite 5JO. La 27. Garland. Texa, 7504l Engineers, Inc. Grantham. &. WaldbalOer August 29, 2001 Mr. Lance Long Southwestern Bell Telephone Company 134] West Mockingbird Lane, Suite 950E Dallas, TX 75247 I GBW No 00-249 Re; Utility Relocations for Arapaho Road Phase 2 Extension Mush Lane to 􀁓􀁵􀁲􀁶􀁾􀁹􀁯􀁲􀀠Boulevard Dear Mr, Long; Tha'Ok you for attending the utility coordlnarion meeting which. was held alIne Town of Addison's Service Center earlier this m.omh. We appreciate your willingness to prioritize this very important project for Addison. [received notification from Iho Town of Addison's slafftoday that nll the required right-ai-way for Ihis project should be obtained no later than tbe end of Sep.tember. Consequently, your firm's utility relocation work is on the critical path to determine a Start date fOl' the roadway construction. Please review the S!atus of your engineering work related to this project and determine whether the relocation work will start in SeptembeI'/Octobe,( and and in Oc[oberfNovembcr pursuant to our previous discussioJ:l with Addison. I will cootaet you in the near fu[u('e to follow up. In the meantime, if you have any further que.tions about this project, please contact me. Very truly yours, ... ruee Grantham. PE. Project Manager co: Steve Chl1tclrian, Town of Addison James Davis. TXU BG/gg i:\Wf!DOCS\i>l'\OIECT'S\lIOO-14§1\UtilL[{ubc 1919 S. Shiloh Road, Su;", 530. LB 27. Garland. T.... 7SQ.42 Tel (972) 􀀸􀀴􀀰􀀭􀀱􀁾􀀱􀀶􀀮􀀠Fax (972) 840·2156 Gral"lltham. & Weldbauer July 27, 2001 Mr. Jerry Rider TXU Business Services Post Office Box 970 Fort Worth, Texas 76101 GBW No. 00-249 Re: Coordination Issues for Arapaho Road Extension Dear Mr. Rider: Please find an enclosed plan for a portion of the Arapaho Road extension project which highlights two issues related to the existing TXU right-of-way (ROW). The issues are as follows: • Currently. there is an unpaved access road within the TXU ROW which is highlighted on the enclosed plan sheet. We have proposed a replacement road on the plan sheet, with a 25-foot wide curb cut, to access the substation from Arapaho Road. • A portion of the proposed box culverts and replacement concrete channel lining extend beyond the ROW transfer from TXU to the Town of Addison. These improvements are contained within the limits of the existing concrete-lined channel. On the behalf of the Town of Addison, we respectfully request permission to proceed with the two improvements listed above in conjunction with the Arapaho Road extension. We will work with you regarding any necessary modifications to the attached plan. The phone number for the Town of Addison's project manager, Mr. Steve Chutchian, is (972) 450-2886. Mr. Chutchian or I would be pleased to provide you with any further information you may need about our project or its scheduled construction. , I will contact you in the near future to follow up. ... " Verx truly 􀁹􀁯􀁵􀁾􀀬􀀠 ruce R. Grantham, P.E. Project Manager Enclosure cc: Steve Chutchian, Town of AddisolY' Jerry Holder. HNTB BG/gg J:\WPDOCS\PROJECfS\aOO·249\TXU Pem)issioo Request.wpd 1919 S. Shiloh Road, Suite 530, LB 27. Garland, Texas 75042 www.gbwengineers.com Tel (972) 840-1916. Fax (972) 840-2156 ------CURVE DATA; '"-. ".,:-/---"--\ \ '" 4. 􀁾􀀬􀀠 j I;.. , \ ! i . I I (I P"""""". -""" ---[ -----------__ ----EIUf.LIVOG -IDd'. cowsr./-. EAStU'Nl 􀁾􀀠 I. AU. $TOR\! SEWI:R i'V'£. SHALL et RCP ClASS I'll UNlESS OTHFRWtSE tfOTm SHT. 2. REfER TO SHEU S'W-I .OR ¢l'WtHE1. UfoJItiG OETAItS SWOF SW-3 Engineers, Inc. Dale: To: Ce: From; Re: August 1,2001 Steve Chutcilian, P .E. Town of Addison Jerry Holder HNTB Brute Grantham MEMO 􀁾􀁬􀁗􀀧􀀮􀁮􀀠Jl! 656 1246 Ph 972-656·5519 DATE 6121101 6128 712 7110 7113 7119 6/21/lJ1 6/28 715 716 ACTIVITY I RESPONSE Senlletler and drawing. Anoll1er person's \!(lice mail answered this number. The firs! name sounded like "Forrest' left adelailed message. He called back and said OQug Hosea is lhe right person lor Illis area. Left message -Doug called back and said ft Vlould be best to resend Ihe info to him. Resent 713. Left amessage. Senf2" leUer following up a 2" DIGTESS locate. Called and left a message. He called back and said he has !he firslletler bul nollhe second. 1 I IOld him I Vlould be following up Ie Ihe 2'" one. Senlle"er and drawing. L. McKinney is flO flO longer wf Me I. Spoke 􀁷􀁾􀁨􀀠TIm Manley. He said ntakes atleasf aweek lor mail to aIrive and go through their system belore it gels to him. Left amessage. He called bacl< and said !he request was processed and mailed today. Rec'd lener stafing they have no facUities in the alea, 􀁾􀁾􀀠 FOLLOW UP NOTES "'" CaU 7123 10 verify reel ..NONE NEEDED. Ii ",,,. UTILITY COMPANY CONTACT PHONE & FAX DAlE ACTIVITY I RESPONSE FOLLOW UP NOTES AT&T Cable 1565 Chenautt SI. Dallas, TX 75228 Juan Zapala Ph 214-<:120·7404 6/25101 712 Senl 􀁬􀁥􀁾􀁥􀁲􀀠and dlQ\l/ing. Left message. 7/5 Spoke wilh Juan he said he will call back In the morning (he was leaving), 7/10 Left a message, 7/13 7/19 Left amessage, Juan called eally and left amessage on Gayle's voice mail saying he hasileen on vacation, and Iilal he does have Ihe request 10 work on. Gayle <;aIled and leI! another message lor him 10 clarify whfch project he is referring 10, since he was requesls lor two GBW projecls. .., Call 7123 􀁾􀀠no cb. ",,,. Engineers, Inc. & Waldbauer June 25, 2001 Mr. Todd Guinn TXU 1015 Hutton Street Carrollton, TX 75006 GBW No. 00-249 Re: Utility Coordination for Arapaho Road Extension, Phase II Dear Mr. Guinn: Attached please find a location map indicating an area in the Town of Addison where construction of a new road is presently being designed. The road will be an extension of Arapaho Road from the intersection of Marsh Lane and Realty Road, through what is now called Realty Road, across a property where there is currently a building, to Surveyor Road. Based upon the information our firm has gathered from utility plans and a DIGTESS locate, we believe your utility lines may be in conflict with the proposed road. The conflict with the electric line appears to be between approximately 21 +00 and 26+00, but is not limited to that area. In addition, there are several power poles that may have to be relocated. The conflict with the gas line appears to be between approximately 24+00 and 26+00 and at approximately 34+00. Please review the enclosed plans to verify all conflicts and contact us to discuss a schedule to relocate the portions of the line that will now be in conflict. Thank you for your prompt attention to this matter. If you have any other facilities that do not appear on our plans, please contact me. Your attention to this matter will be most appreciated. fn)LyYMuO 􀁾􀁏􀁬􀁬􀁙􀀺􀁾􀂣􀁮􀀬􀀠EU. Project Assistant Attachment cc: Jerry Holder, HNTB Steve Chutchian, Town of Addison MP/gg 1:I\VPDOCS\I'ROJECfS\aOO·249\UI1L601.TXU 1919 S. Shiloh Road. Suite 530. LB 27, Garland, Texas 75042 www.gbwengineers.com Tel (972) &10-1916. fax (972) &10-2156 Engineers, Inc. & Waldlbauer June 25, 2001 Mr. Loren McKinney MCI Tech Support Dept. 28551642 2250 Lakeside Drive Richardson, TX 75082 GBWNo.00·249 Re: Utility Coordination for Arapaho Road Extension, Phase II Dear Mr. McKinney: Attached please find a location map indicatiog an area in the Town of Addison where construction of a new road is presently being designed. The road will be an extension of Arapaho Road from the intersection of Marsh Lane and Realty Road, through what is now called Realty Road, across a property where there is currently a building, to Surveyor Road. Based upon the information our finnhas gathered from utility plans and a DIGTESS locate, there are underground telephone lines that may be in conflict with the proposed road. There is a metal vault conflict at station 19+60 along with a telephone line conflict between approximately 19+00 and 21 +00, and at approximately 34+00, although the conflicts are not limited to that area. Please review the enclosed plans to verify all conflicts and contact us to discuss a schedule to relocate the portions of the line that will now be in conflict. Thank you for your prompt attention to this matter. If you have any other facilities that do not appear on our plans, please contact me. Sincerely, 􀀡􀀡􀀦􀀡􀁾􀀠 Project Assistant Enclosure 00: Jerry Holder, HNTB Steve Chutchian, Town of Addison MP/gg I:\WPDOCSIPRMCl'S\aOO-249\UIlUiOl.MCI 1919 S. Shiloh Road. Suite 530. LB 27, Garland. Texas 75042 www.gbwengineers.co m Tel (972) 84()·1916. Fax (972) 84()·2156 Engineers, Inc. Waldbauer June 25, 20(J1 Mr. Tim Beidelman Southwestern Bell 275 N. Greenville, 2nd Floor Richardson, TX 75081 GBW No. 00-249 Re: Utility Coordination for Arapaho Road Extensions, Phase II Dear Mr. Beidelman: Attached please find a location map indicating an area in the Town of Addison where construction of a new road is presently being designed. The road will be an extension ofArapaho Road from the intersection of Marsh Lane and Realty Road, through what is now called Realty Road, across a property where there is currently a building, to Surveyor Road. Based upon the information our firm has gathered from utility plans and a DIGTESS locate, there are underground telephone lines that may be in conflict with the proposed road. There is a metal vault conflict at station 19+60 along with a telephone line conflict between approximately 19+00 and 21+00, and at approximately 34+00, although the conflicts are not limited to these locations. Please review the enclosed plans to verify all conflicts and contact us to discuss a schedule to relocate the portions of the line that will now be in contlict. Thank you for your prompt attention to this matter. Ifyou have any other facilities that do not appear on our plans, please contact me. Sincerely. vyYl 􀁾􀁊􀁬􀀱􀀻􀁊􀁾􀀠 􀁾􀀺􀁬􀁬􀁹􀁾􀀲􀀮 EU. Project Assistant Enclosure ec: Jerry Holder, HNTB Steve Chutchian. Town of Addison MP/gg 1:\WPOOCS\PRo.J:eCfS\fIOO.249\UTtU4l.SWB 1919 S. Shiloh Road. Suit. 530.lB 27. Garland, Texas 75042 www.gbwengineers.com Tel (972) 840-1916. Fax (972) 840-2156 Engineers, Inc. 8. Waldlbauer June 25, 2001 Mr. Juan Zapata AT&T Cable 1565 Chenault St. Dallas, TX 75228 GBW No. 00-249 Re: Utility Coordination for Arapaho Road Extension, Phase II Dear Mr. Zapata: Attached please find a location map indicating an area in the Town of Addison where construction of a new road is presently being designed. The road will be an extension of Arapaho Road from the intersection of Marsh Lane and Realty Road, through what is now called Realty Road, across a property where there is currently a building, to Surveyor Road. Based upon the information our firm has gathered from utility plans and a DIGTESS locate, there appears to be no cable television lines in the area of the project. Please review the enclosed plans to verify that there are not any conflicts. If you have any facilities that do not appear on our plans, please contact me. Thank you for your prompt attention to this matter. Sincerely, 􀀡􀀡􀀺􀁾􀁌􀁾􀀠 Project Assistant Attachment cc: Jerry Holder, HNTB Steve Chutchian, Town of Addison MP/gg J:IWPDOCSIl'ROJECfS'aOO·249\UT1L601.AIT.wpd 1919 S. Shiloh Road, Suit. 530. LB 27. Garl.nd, Texas 75042 www.gbwengineers.com Tel (9n) 340·1916, Fax (9n) 340-2156