, G} c-o 􀁾􀀠z rn 
, " GUIDELINES FOR THE LAP/CMS PROGRAM August 27, 1996 A. OBJECTIVE: Provide continued financial assistance for projects consistent with these guidelines and DART's enabling legislation
that enhance mobility in DART member cities that do not yet have rail construction in progress. B. ELIGmLE MEMBER CITIES: The following cities are eligible to receive LAP/CMS funds as
ofOctober 1, 1996: Addison, Carrollton, Cockrell Hill, Farmers Branch, Garland, Glenn Heights, Irving, Plano, Richardson, Rowlett C. ALLOCATIONS: The LAP/CMS fund allocations will be
made available for use by an eligible member city annually from FY 1997 through FY 2004 when the program allocations end. The annual allocation will be calculated by multiplying by 15%
(7,5% for Irving) the DART sales taxes collected in an eligible member city for the previous twelve month period ending June 30. Each new annual allocation will be available for expenditure
on October 1 (beginning in 1996), The FY 1996 Financial Plan includes approximately $87,000,000 for this program. Table I shows the allocations by DART member city, based on the 1996
projections and anticipated program duration. The time schedule in Table I is subject to change during DART's annual budget cycle. A city will no longer be eligible to receive program
funds in the fiscal year after the Board awards a contract to initiate rail construction within that member city. In no case shall the DART Board award such a contract more than six
months prior to construction, The budget for LAP/CMS will be revisited based on agency requirements to meet its obligations, D. PROJEcr ELIGmILITY: r,.Eligible types of projects are
shown below, In general, eligible projects are divided into two categories: 1) Transit related street improvements and 2) Transit supportive projects and programs. Typically, funds approved
for capital projects may be used for planning, environmental impact studies, engineering, final design, right-of-way acquisition, construction, and testingfmspection/surveying. Maintenance
and operations may also be funded ifapproved by the DART Board in accordance with Section E ofthe guidelines. 1 
Any project not explicitly listed but considered allowable under DART's enabling legislation may be proposed for DART consideration. Additional eligible projects include: Transit related
street improvements (streets with current or planned/previous bus routes). 1. Roadway improvements that add capacity Road widening Adding storage to turn lanes Adding turn lanes Adding/deleting
access points Adding bus priority lanes HOV lanes 2. Grade separations 3. Matching funds for federal!state programs 4. Intersection improvements New signals Computerization ofsignals
Traffic surveillance equipment Telecommunications 5. Cooperative funding ofintercity capacity improvements Signal progression Bus only lanes Bus signal preemption Arterial street HOV
lanes Roadway and intersection improvements 6. Special design provisions along roadways and intersections with planned bus routes Shelters Sidewalks Bus stops Bus turnouts Bus priority
treatments 7. Roadway and intersection safety improvements Transit supportive projects and and programs 8. Additional service including non-productive service (previously eliminated
or not meeting warrants) 9. Transportation services for the elderly and/or disabled Emergency medical Shuttle services 2 
10. ADA compliance items related to the provision oftransit service 11. Sidewalks related to providing access to transit facilities or services 12. Bus shelters 13. Bus benches 14. Travel
demand management Transportation Management Association operating funds User subsidies for transit service Vanpool programs Rideshare promotion and incentives Alternate work schedule
subsidies Employer trip reduction support Emergency ride home funding taxi/loaner car 15. Vans for vanpool programs 16. Park and Ride lots 17. Mid-block bus turnouts 18. Incorporating
private transit services/facilities into DART 19. Transportation enhancements at existing and planned DART transit centers, transfer centers and rail stations. 20. DART and Railtran
related railroad crossing and right of way improvements to include street closings or grade separations. 21. Technical Assistance Program (TAP) funds may include, but are not limited
to: -Transit planning, feasibility, design and engineering studies -Salaries for new or existing city staff time specifically allocated for transportation planning andlor studies, or
interface with the DART staff on activities affecting the subject city -Technical Assistance seminars -Study and implementation oftransit-supportive land use planning policies and other
policies that benefit public transit -Minor capital support for technical staff 22. Other projects not meeting the test ofpast, present, or future bus service, but which are of significance
to mobility as long as benefits to transit can be demonstrated. For example: A project not located on a DART fixed transit route that relieves traffic congestion on a parallel or intersecting
DART route could be eligible for LAP/eMS funding. 3 
E. PROJECT MAINTENANCE AND OPERAnON: Project maintenance is the responsibility of the project owner. If shared maintenance responsibility for a project is desired, the cost sharing arrangements
must be approved by the DART Board and the eligible city as part ofthe project approval process. Operating costs of LAP/CMS projects may be eligible for LAP/CMS funding subject to DART
Board approval. F. PROJECT SUBMITTALS AND REPORTING: Cities will prepare LAPICMS applications for consideration and approval by DART. DART staff will have 30 days to review and respond
to the applications. Once approved, the funding amount in the application becomes "programmed". Left over funding returned to DART after project closing becomes "unprogrammed". A city
may simultaneously return and "reprogram" left over funds by submitting a project application for approval along with the left over monies. DART will prepare, by September 1 of each
year, a projeCted LAP/CMS allocation for each city for budget purposes consistent with the DART Financial Plan in effect at that time. DART will report quarterly (within 30 days after
close of the quarter) on the status of the LAP/CMS fund including amounts allocated, amounts programmed, amounts expended, amounts available for reprogramming from completed projects,
and a total amount available for programming for each eligible city. Eligible cities will provide to DART notice of requests for LAP/CMS payment (at least 90 days in advance ofa request
for LAP/CMS payment) for any amount exceeding $250,000. Eligible cities will maintain accurate books and records of all approved projects. Cities will maintain separate records on each
project including project budgets, budget amendments, revised budget balances, expenditures to date, estimated cost to complete, and DART payments to date. DART maintains the right to
audit a city's books to ensure that funds are spent in accordance with the approved wOrkplan and DART's enabling legislation. Cities maintain the right to audit DART's books to ensure
that the the fund allocations and disbursements are in accordance with these guidelines and other applicable laws. Eligible cities will provide an Annual Cash Flow Projection report
(See Table 2) fur all approved projects by Iune 30 of each year beginning in 1997. DART may request updated cash flow projections from time to time to monitor its projected cash outflows.
G. CASH PAYMENTS: DART will prefund Technical Assistance Program (TAP) costs on an annual basis after submittal of an annual work plan by the eligible member city and approval by DART.
Technical Assistance funding will be 3% of an eligible city's annual program allocation. DART will distribute LAP/CMS funds to the city for a City Council approved project according
to the following schedule: 4 
Project cost of$250,OOO or less 100% of the cost upon approval by the City Council DART will pay within thirty (30) days of receipt of a request for payment with supporting documentation.
Project cost ofover $250,000 20% ofthe cost upon approval by the City Council. 80% ofthe cost upon Notice ofAward by the city. Provided that written notice is received from the city
at least 90 days in advance, DART will pay within thirty (30) days of receipt of a request for payment over $250,000 with supporting documentation. Eligible cities will provide to DART
a completion report for each project documenting final acceptance of the project and final project cost. Project documentation will consist of a statement of project expenditures attested
by an authorized financial staff member, copies of paid invoices, or other similar documents. DART staff is authorized without further Board approval to pay at project closeout an amount
up to 10% higher than the approved project amount for properly documented eligible project costs. At project completion, cities will return any LAP/CMS funds distributed but unspent.
These funds will be available for reprogramming. Any unused funds allocated to an eligible city in any year will continue to be available to that city in succeeding years unless the
city withdraws from DART. Interest will not be paid on allocated, but unpaid LAP/CMS balances. H. OTHER FINANCIAL CONSIDERATIONS: Since the LAP/CMS program allows for funding of operating
and capital transit projects, member cities will be eligible to apply for and receive ITA funds with prior approval by the DART Board. Plano will continue to be eligible to receive funds
for projects begun prior to FY 1989. Member cities may pool their LAP/CMS allocations for approval and implementation of eligible projects. Advanced (beyond 1 year) programming of funds
is allowed subject to Board approval; however, cities may not program, in any future year, more than the current year's LAP/CMS allocation. Board approval will be required for projects
over over $100,000. DART staff will approve projects requiring LAP/CMS funding in amounts of $100,000 or less. A city may appeal to the Board any DART staffdecision regarding project
approval. Starting October 1, 1997, all unused existing LAP funds will be administered as part of the new LAP/CMS program. Interest will accrue on the unpaid LAP balance through September
30, 1997, at a fixed rate of4%. 5 
All DART payments for LAP or LAP/eMS projects will be drawn from the eligible city's existing LAP fund balance until it is exhausted. After all LAP funds allocated are disbursed, further
payments will be drawn from that city's LAP/eMS allocation. L EXPANDEDREVENUESBARING In accordance with Section 5 of DART Board Resolution No. 950260 of November 14, 1995, it is DART's
intent to continue to explore options for expanded revenue sharing with member cities to meet the region's transportation needs. These guidelines do not reflect the process to be used
to provide expanded revenue sharing. J. WITBDRAWAL OF MEMBER CITIES If a city withdraws from DART, no additional LAP/eMS funding will be allocated to that city. In the event of a withdrawal,
only individual projects for which construction contracts have been executed or for which formal funding agreements have been executed will be funded by DART and allowed to proceed to
completion, and the funds for completing these projects will be included as that city's specific obligation if that city withdraws from DART. All other funds revert to DART. Once a city
calls a withdrawal election, no new LAP/eMS projects will be considered for approval until after the election is canvassed. K. PROJECT IDENTIFICATION Each construction project will display
at least one sign on each approach to the construction site indicating funding for that project is provided through the DART LAP/eMS program. In addition, after implementation, if a
project shall have a visible permanent marker, it shall indicate that funding for the project was provided through the DART LAP/eMS program. 6 
CITY Addison Carrollton Cockrell Hill Dallas Farmers Branch Garland Glenn Heights Highland Park Irving (2) Plano Richardson Rowlett University Park Total Table I LAP/CMS PROJECTIONS
COMPARISON BY MEMBER CITY (1) (In Thousands ofDollars) 15% LAP TO CONSTRUCTION Projected FY 1997 Allocation Total Program Cost Fiscal Year for Cities $ 1,136 $11,599 2004 1,908 17,313
2003 6 83 2004 0 0 na 1,518 12,522 2003 1,975 4,127 1998 8 89 2004 0 0 na 2,149 21,878 2004 4,167 12,908 1999 2,768 4,971 1998 188 1,835 2004 0 0 na $15,823 $87,324 2004 1 Assumes program
allocations end in FY 2004 for all cities. Allocations based on sales tax eollections from July I, 1995 through June 30, 1996. 2 Irving projected to receive 50% of the allocation of
other cities for LAP/eMS. 7 
--T"'2 EXAMPLE OFANNUAL CASH FLOW PROJECnoN WORKSHEET City of DIde (a) (b) (e) ..ld} (e) + (d) (f) (g) (Il) (i) 􀁾􀁰􀀬􀁯􀁪􀁉􀁤􀀠􀁾􀀠􀁾􀀠Budget Cum.nt PIrymentI P . P fromOART Toc.I Number
Transfer Rec'd to Oat. FY FY FY ----. ---. ------􀁾􀀠----. ---------------'---'--.-------------􀁾􀀭􀀮􀀭..-Toeal -8 04I2M8 02:25 PM lAPFORM1.W1<4