• ) ! I I 
-M-ADDIsoN Public Works I Engineering 16801 Westgrove. P.O. 80x 9010 Addison, Texas 75001 DATE'. 1/-2.7-CJ;L. IJOBNa. ArrENT/DN RI': .....:::;UJd-flY1-fn f.J dL,u-p..;' nt ;..-j-II J
Telephone: 1972) 450·2871 • Fax: 19721 450-2837 GENTLEMAN: WE ARE SENDING YOU ¥ttached o Under separate cover via _____the following items: o Shop Drawings o Prints o Plans 0 Samples
0 Specifications o Copy of letter o Change order 0 _____________ COPIES DATE NO. 7 '" DESCRIPTION , Jrj; <d1 ILl.o/U A/I) PiJ,1 -II% dubCtJ"LVl,. _ i/􀁾􀀺􀀠 '" A 􀁾􀁾􀀬􀀠 TIi h"" ..
_ I A. , I I (j "'I... jA ",i._ , J--Jaa-. A. ,..is If A_ ,(j d j L../J,. 7A-r1 I I f I I I THESE ARE TRANSMITTED as checked below: o For approval /!4For your use 0 Approved as submitted
0 Approved as noted o Resubmit ____ copies for approval o Submit copies for distribution o As requested 0 Returned for corrections o Return ____ ccrrected prints o For review and comment
0 ________________________ o FOR BIDS DUE 19 0 PRINTS RETURNED AFTER LOAN TO US REMARKS 􀁾􀀮􀁊􀁕􀁦􀁾 􀁾 􀁤􀀽􀁾􀀨􀁊􀀢􀁦􀁴􀀮􀀴􀀠􀁾􀀠 􀀪􀁾􀁲􀀠 --v-SIGNED: 􀀭􀀫􀀫􀀺􀀺􀀭􀀽􀁦􀀮􀀺􀀺􀀡􀀺􀀺􀀺􀀡􀀺􀀮􀁾􀁾􀀭􀀭􀀭�
�􀀭􀀭􀀭 If enclosures are not as noted, please notify 
TOWN OF ADDISON, TEXAS RESOLUTION NO. R02-118 A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A SUPPLEMENTAL AGREEMENT· TO THE
MASTOR. INTERLOCAL AGREEMENT WITH DALLAS COUNTY GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS FOR THE PURPOSE OF TRANSPORTATION IMPROVEMENTS ON ARAPAHO ROAD. WHEREAS, on
July 30,2002, the Town of Addison and the County of Dallas entered into a Master Interlocal Agreement for Transportation Improvements which allows the Town to receive certain grants
from Dallas County through its Capital Improvements Program; and, WHEREAS, the Master Interlocal Agreement provides for supplemental agreements to establish the contractual rights and
responsibilities of the Town and the County as it relates to road improvements approved by the Town and approved by the County for inclusion in its Transportation Major Capital Improvements
Program; and, WHEREAS, transportation improvements on Arapaho Road from Addison Road to Surveyor Boulevard have been approved by the Town and approved by the Commissioners Court of the
County for inclusion in its Transportation Major Capital Improvements Program; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS: SECTION 1. That the City
Council dOes hereby authorize the City Manager to enter into a Supplemental Agreement to the Master Interlocal Agreement with the County of Dallas, Texas for the purpose of transportation
improvements on Arapaho Road from Addison Road to Surveyor Boulevard. SECTION 2. That this Resolution shall take effect immediately from and after its passage. PASSED AND APPROVED by
the City Council of the Town of Addison this 26th day of November 2002. R. Scott Wheeler, Mayor ATTEST: caononUb' APPROVED AS TO FORM: Ken Dippel, City Attorney 􀁾􀀠 OFFICE OF THE CITY
SECRETARY R02-118 
,.' Council Agenda Item:-.tib() SUMMARY: This item is to request Council approval to enter into a Supplemental Agreement to the Master Interlocal Agreement with Dallas County governing
Transportation Major Capital Improvement Projects for the purpose ofTransportation Improvements on Arapaho Road. FINANCIAL IMPACT: Approval ofthe Supplemental Agreement to the Master
Interlocal Agreement will allow the Town to receive a grant for improvements on Arapaho Road; in the amount of $1,432.812.00, from Dallas Countytbrough their Capital Improvement Program.
BACKGROUND: In Fiscal Year 2000, the Dallas County Commissioners Court replaced its traditional bond financing approach to funding infrastructure improvements with a programmed Major
Capital Improvement Program. This Program is implemented by issuing an annual countywide call for projects to identify and fund needed roadway improvements within the County, with local
govermnents submitting candidate projects for potential selection and funding. The Town ofAddison submitted a total ofsix projects. Pursuant to Court Order 2000-2117, dated October 17,
2000, Dallas County Conunissioners Court approved certain projects for inclusion in Program Years 2004, 2005, and 2006 ofthe Transportation Major Capital Improvement Program. County
funding for a portion of construction ofthe following roadway related improvements in the Town ofAddison was established: Project Amount Arapaho Road, Phase ill (Addison Rd. to Surveyor
Blvd.) $1,432,812 Midway Rd. Signal Improvements (Spring Valley Rd. to Dooley) 196,000 Funds for Midway Rd. and Arapaho Rd. are available to the Town of Addison in Fiscal Years 2005
& 2007, respectively. The remaining cost for Midway Road signal upgrade will be funded from the North Central Texas Council ofGovermnent' s Congestion Mitigation and Air Quality Improvement
and Surface Transportation/Metropolitan Mobility Grant Program. The remaining cost ofconstruction ofthe third phase of Arapaho Rd. will be funded from the Town's General Obligation Bond
Program. 
A Master Agreement was prepared between the Town of Addison and Dallas County, and approved by both parties, which provides the basis for cost participation in the approved roadway improvements.
This agreement also established design, utility relocation, and construction responsibilities ofeach party. Subsequent to approval ofthe Master Agreement by the Town and Dallas County
Commissioners Court, a Supplemental Agreement (see attached supplemental agreement) was prepared for the proposed Arapaho Road improvements project, and must be approved by each party.
This agreement establishes project specific design guidelines, as well as contractual rights and responsibilities, for the Arapaho Road improvements project (see attached resolution).
RECOMMENDATION: Staff recommends Council authorize the City Manager to enter into a Supplemental Agreement to the Master Interlocal Agreement with Dallas County governing Transportation
Major Capital Improvement Projects for the purpose of Transportation Improvements on Arapaho Road. 
TOWN OF ADDISON, TEXAS RESOLUTION NO. R,____ A RESOLUTON OF THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A SUPPLEMENTAL AGREEMENT TO THE
MASTER INTERLOCAL AGREEMENT WITH DALLAS COUNTY GOVER1'lING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS FOR THE PURPOSE OF TRANSPORTATION IMPROVEMEl'.'TS ON ARAPAHO ROAD. WHEREAS,
on July 30, 2002, the Town of Addison and the County of Dallas entered into a Master Interlocal Agreement for Transportation hnprovements which allows the Town to receive certain grants
from Dallas County through its Capital Improvements Program; and WHEREAS, the Master Interlocal Agreement provides for supplemental agreements to establish the contractual rights and
responsibilities of the Town and the County as it relates to road improvements approved by the Town and approved by the County for inclusion in its Transportation Major Capital Improvements
Program; and WHEREAS, transportation improvements on Arapaho Road from Addison Road to Surveyor Surveyor Boulevard have been approved by the Town and approved by the Commissioners Court
of the County for inclusion in its Transportation Major Capital Improvements Program; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS: Section 1. That
the City Council does hereby authorize the City Manager to enter into a Supplemental Agreement to the Master Interlocal Agreement with the County of Dallas, Texas for the purpose of
transportation improvements on Arapaho Road from Addison Road to Surveyor Boulevard. Section 2. That this Resolution shall take effect inunediately from and after its passage. PASSED
AND APPROVED by the City Council of the Town of Addison this 26th day of November 2002, Mayor ATTEST: Carmen Moran, City Secretary o/nTOFORM 􀁋􀁾􀁃􀁄􀁩􀁖􀁐􀁣􀁬􀀮􀁾􀀠
STATE OF TEXAS § COUNTY OF DALLAS § SUPPLEMENTAL AGREEMENT TO MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS THIS SUPPLEMENTAL AGREEMENT to the MASTER AGREEMENT
GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS ("MASTER AGREEMENT") is made by and between the Town of Addison, Texas, hereinafter called "CITY", and the County of Dallas,
Texas, hereinafter called "COUNTY", acting by and through its du1y authorized officials, for the purpose of Transportation Improvements on ARAPAHO ROAD from ADDISON ROAD to SURVEYOR
BOULEVARD inside Dallas County, which is on the North Central Texas Council ofGovernment's Regional Thoroughfure Plan.. Article I. INCORPORATED DOCUMENTS This SUPPLEMENTAL AGREEMENT
incorporates the MASTER AGREEMENT authorized by Court Order No. 2002-1375 dated Ju1y 30, 2002 and ATTACHMENT A., Design and Constructinn Criteria, as if each was reproduced herein word
for word. These documents together define the scope ofthe project with an agreed upon preliminary preliminary alignment. The MEMORANDUM OF AGREEMENT was waived by the parties at the
Pre-design Charrette held for this project on October 3, 2001. As agreed by the parties at said Charrette, the Design and Construction Criteria (ATTACHMENT A) was prepared in lieu ofthe
MEMORANDUM OF AGREEMENT and said Criteria is hereby approved by COUNTY and agreed upon by the parties. Articlell. EFFECTIVE DATE TInS SUPPLEMENTAL AGREEMENT BECOMES EFFECTIVE WHEN SIGNED
BY THE LAST PARTY WHOSE SIGNING MAKES THE RESPECTIVE AGREEMENT FULLY EXECUTED (THE "EFFECTIVE DATE"). Article ill. THE PARTIES COVENANT AND AGREE AS FOLLOWS: A CITY shall provide project
management of the Project as designated LEAD AGENCY from commencement ofplanning to completion ofconstruction. B. CITY shall execute the necessary agreements for the implementation of
design and construction of the ARAPABO ROAD PROJECT mutually agreed upon and incorporated herein by this SUPPLEMENTAL AGREEMENT. C. CITY shall, and does hereby provide City Council Resolution
No. R99-039 (ATTACHMENT B), adopting the approved preferred alignment for the project. D. CITY shall pay fur initial professional services required for scoping, preliminary and primary
design, such funds to be reimbursed pursuant to the MASTER AGREEMENT. As CITY is funding such initial project costs, Paragraph E of Article XI of the MASTER AGREEMENT, requiring CITY
to escrow an amount adequate for such costs, shall not apply to this project. SUPPLEMENTAL AGREEMENTFOR ARAPAHO ROAD PROJECT Page 1 of2 
The Town of Addison, State of Texas, has 􀁾􀁥􀁣􀁵􀁴􀁥􀁤􀀠this Agreement pursuant to duly authorized City Council Resolution , :Minutes dated the day of , 2002. The Cow.rty of Dallas,
State of Texas, has executed this Agreement pursuant to Commissioners Court Order Number and passed on the day of , 2002. TOWN OF ADDISON COUNTY OF DALLAS . BY: BY:__􀁾􀁾􀀽􀀽􀁾􀁾􀀽􀀭____
􀀭􀀭􀁃􀁾􀁉􀁔􀀽􀀽􀁙􀁾􀁍􀁾􀁁􀁎􀁾􀁾􀁁􀁾􀁇􀀽􀁅􀀽􀁒􀀭􀀭􀀭􀀭􀀭􀀭 COUNTY JUDGE ATTEST: BY:_=::::-::=:==-:-=:--__ CITY SECRETARY ED AS TO FORM: APPROVED AS TO FORM: City Attorney Janet R. Ferguson
hief, Civil Section alias County District Attorney's Office SUPPLEMENTAL AGREEMENTFOR ARAPAHO ROAD :PROJECT Page 2 of2 
ATTACHMENT A Supplemental A2reement to Master A2reement Governin2 Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECTNAME: Arapaho Road, Phase
III Date: April 2002 PAVEMENT AND ALIGNMENT TOPICS P A VEMENI SECTION PAVING DESIGN CRITERIA NCTCOG Standard S,pecifications for Public Works Construction & Town ofAddison Standard Construction
$,pecifications ROW WIDTH: Existing: _.J...N!!..<TIA3....-___ Proposed: ---'8..0.'--·--":z:.:.􀁹..􀁰􀁾􀀮􀁟􀀠 PAVEMENT WIDTH: Existing: NIA Proposed:. 2-22' No. oflanes proposed: _...;;4,,--_
PARKWAY: Proposed Width varies Proposed Sidewalk Width 4 ' Minimum Parkway cross fall slope maximum 2. 08% GRADE REQUIREMENTS: Is TC 6" below adjacent ground criteria to be followed?
NO Any deep cuts, high fills? YES-BRIDGE APPROACHES PAVEMENT CROSS FALL PROPOSED 114 inlft MINIMUM 1/8 inlft MAXIMUM 114 inlft 
ATTACHMENT A Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road. Phase
III VERTICAL GRADE: MINIMUM 0.5% MAXIMUM 6% CENTERLINE ALIGNMENT POSITION: IN CENTER OF EXISTING ROW? NIA OFFSET FROM CENTER NIA ON BRAND NEW ALIGNMENT? YES ., CRASH CUSHIONS /ATTENTUATORS
INVOLVED YES ___ NO X RAILROAD CROSSINGS INVOLVED 􀁙􀁅􀁓􀀬􀀭􀀭􀀼􀀮􀀡􀁘􀁾􀁟􀀠 NO ___ NOTE: IF CURRENT CROSSING IS NOT USED, IS ABANDONMENT AN OPTION? YES ___ NO ---,,-,X__ 2 
ATTACHMENT A Supplemental Agreement to Master Agreement Governin2 Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III PAVEMENT STRUCTURE DESIGN WHEEL LOAD 2,700. 000 Equivalent 18.000 Ib single axleloads BUS AND HEAVY TRUCK TRAFFIC YES 􀁟􀀭􀀢􀁘􀁾__ NO ROADWAY CLASSIFICA nON MINIMUM PAVEMENT STRUCTURE
THICKNESS: 8" MINIMUM PAVEMENT BASE OR SUBGRADE THICKNESS: 6" DESIGN SPEED ' 45 MPH POSTED SPEED 40 MPH MEDIANS MEPIAN WIDTH 15' (F-FJ ANY MID BLOCK OPENINGS TO CONSIDER? " YES 􀁾􀁘􀀢􀀧􀀭􀀭􀁟􀀠
NO ANY SIDE STREETS TOO CLOSE FOR OPENING? YES,__ NO_X_ STANDARD TURN LANE WIDTH 11 ' STANDARD NOSE WIDTH 5' 3 
ATTACHMENT A Supplemental A2reement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III DRIVEWAYS: MAXIMIMUM RESIDENTIAL GRADE N/A MAXIMIMUM COMMERCIAL GRADE ,,-<S°!.C\LO_ MINIMUM COMMERCIAL DRIVEWAY WIDTH 26' B-B SIDE STREET CONSIDERATIONS: TURNING RADIUS, MINIMUM
-21l:. PAVEMENT THICKNESS 6" -8" COMMERCIAL DRIVEWAY THICKNESS _--,,-6'_'___ DRAINAGE TOPICS STORM SEWER DESIGN CRITERIA: TxDOT CITY X HYDRO-35 TP-40 INLET DEPTHS (APPROPRIATE FOR PAVEMENT
THICKNESS) 4' MlNIMUM COVER LATERALS 2'. BRIDGESIBOX CULVERTS INVOLVED 􀁙􀁅􀁓􀀭􀀭􀀢􀀢􀁘􀁾􀁟NO ___ 100 YEAR FLOOD PLAIN CONSIDERATION __.J....'. _ FT FREEBOARD 4 
ATTACHMENT A Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III PERMITS COE 404 PERMITS NEEDED YES NO X TNRCC 401 PERMIT YES NO . X CDC PERMIT YES NO X EIS YES NO X ADA PERMIT YES X (If> $50.000 of pedestrian tilcilities) NO ANY OTHER PERMITS
FROM OTHER AGENCIES SUCH AS TXDOT, DFW AIRPORT, DART ETC.? YES --"'"X____ NO ___ UTILITIES LIST OF ALL KNOWN UTILITIES . TXU gas and electric AT&T Southwestern Bell DOCUMENT KNOWN RISKS
(TRA lines, Transmission Towers, Lone Star Gas Valve Stations) FOR OUR UTILITY PARTNERS: ARE UTILITIES ON EXISTING STREET R.O.W.? NIA DO UTILITIES OWN THEIR R.O.W. OR HAVE PREVIOUS EASEMENTS?
YES HAS WORK ORDER BEEN ISSUED FOR SUE (Subsurface Utility Engineering) ? No 5 
ATTACHMENT A Supplemental Allreement to Master Alireement Governinli Transportation Major Capital Improvement PrQj ects .DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road.
Phase III ANY UNUSUAL CONSIDERATIONS? _ ....N....QL-___---'R-O-W ACQUISITION RIGHT OF WAY CONSTRAINTS, IF ANY, PROVIDE A LIST AND DESCRIPTION ALONG WITH DATA FOR RISK ASSESSMENT: ANY
NON-ROUTINE, i.e., CEMET ARY, JUNK. YARD, OLD CHURCHES, SERVICE STATIONS, CONTAMINATED SOILS, LANDFILLS, NOISE WALL CONSIDERATIONS, TRAlLERPARKS, TREE ORDINANCES? YES X NO ___ ANY NON-CONFORMING
ISSUES? YES ___ NO X ., R-O-W MAP NEEDED YES X NO FlEW NOTES NEEDED YES X NO R-O-W PLATS NEEDED YES X NO RELOCATION ASSISTANCE INVOLVED YES NO X P ARKINGILOSS OF PARKING CONSIDERATIONS
YES X NO HISTORICAL SITE CONSIDERATION YES NO X 6 
ATTACHMENT A Supplemental A2reement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road. Phase
III USUAL CITY TOPICS OF CONCERN DESIGN STANDARDS TO BE USED? ORDER OF PRECEDENCE OF STANDARDS. NCTCOG Standard Specifications (or Public Works Construction & Town o(Addison Standard
Construction Specifications: Addison. AUXILIARY LANES? NO PROVISIONS FOR FUTURE WIDENING? NO LANDSCAPING? --<Yc;,E",,-S___ EXPOSED AGGREGATE DRIVEWAYS, SIDEW 􀁁􀁌􀁋􀁓􀀿􀁾􀀮__􀁎􀁉􀀮􀀮􀀡􀀮􀁏􀁾􀁟􀀠
-, STAMPED/COLORED CONCRETE? YES IRRlGATION? YES. BRICK PAVERS? YES STREET LIGHTING? YES 􀁾􀁒􀁁􀁆􀁆􀁉􀁃􀀠SIGNALS? Yes PAVEMENT MARKINGS? Yes. BIKE LANES (EXTRA WIDTH)? No NEW SIDEWALKS?
Yes BUS TURNOUTS? No. BUS STOPS OR BUS SHELTERS? No. WATER UTILITY BETTERMENTS? Minor water line extension. 7 
ATTACHMENT A Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road. Phase
III WATER UTILITY 􀁒􀁅􀁌􀁏􀁃􀀮􀁾􀀠 Yes SAN. SEWER BETTERMENTS? NO SAN. SEWERRELOC.? NO RETAINING WALLS? Yes (STONE, BLOCKS, GABIONS, PROPRIETARY TYPES) SOD, SEEDING, TOPSOIL? __-",B""lo""ck""S""o""d"
""o!!,n...,a.l.l. .􀁷􀁩􀁭􀁾􀁰􀀡􀀮􀀮􀀾􀁲􀁯􀀢􀀢􀀬􀁶􀀢􀀢􀁥􀁤􀀬􀀭􀀭􀀬􀁡􀀢􀀭􀁲􀁥􀀢􀀢􀁡􀀢􀀬􀀬􀀬􀁳􀀮􀀠 DRAINAGE IMPROVEMENTS? Install one storm sewer trunk with laterals crossing under (rom
orlJ!osite side inlets. Also, utilize velocity dissipaters at outfall end o(the two cross-drain 9 ' x 5 'structures. RR CROSSING IMPROVEMENTS? Yes GRADE SEPARATIONS? Yes RAMPS OR CONNECTORS
TO TXDOT FACILITIES? NO SPECIAL SCHOOL OR EMERGENCY VEHICLE CONSIDERATIONS .i\NY NEARBY OR ADJACENT SCHOOLS, CITY HALL, FIRE OR POLICE DEPARTMENT REQU1RING SPECIAL CONSIDERATION? ..
NO DOCUMENT POTENTIAL SITES FOR PUBLIC AND OR NEIGHBORHOOD MEETINGS. The Stone C9ttage 4901 Addison Circle Road PUBLIC INVOLVEMENT CITY COUNCIL APPROVAL OF ALIGNMENT, REQUlRED ? YES
􀀭􀀧􀁘􀁾􀁟􀀠 NO __ HAVE ALL NEIGHBOR GROUPS PROVIDED EARLY INPUT? YES NIA NO __ 8 
---ATTACHMENT A Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road. Phase
III NEIGHBORHOOD MEETING, REQUJRED YES N/A NO IF REQUIRED WHO CONDUCTS, CITY OR COUNTY? City lead with Countv participation CONSTRUCTIBILITY REPORT FROM INSPECTION STAFF, DOCUMENT ANY
AND ALL ISSUES THAT MAY AFFECT PROJECT SCOPE, BUDGET, CONSTRUCTIBILTY, THE PROJECT SCHEDULE ANDIOR THE SAFETY OF PROJECT? NIA 9 
, ' ATTACHMENTB RESOLUTION NO, R99-039 A RESOLUTION BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, APPROVING THE TECHNICALLY PREFERRED ALIGNMENT FOR ARAPAHO ROAD PHASE 111111. WHEREAS,
the Town desires to further extend Arapaho Road from Addison Road west to Marsh Lane; and WHEREAS, an engineering report entitled Alignment Study for Proposed Arapaho Road Extension,
dated January 1999, was prepared for the Town; and WHEREAS, the Study proposes a Technically Preferred Alignment for Arapaho Road Phase 111111; and WHEREAS, a depiction of the Technically
Proposed Alignment is attached to this Resolution; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS: . THAT, the City Council does hereby approve the
Technically Preferred Alignment for Arapaho Road Phase 111111. OFFICE OF THE CITY SECRETARY R99-039
ATTACHMENT B DULY PASSED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, this the 27th day of April, 1999. Mayor ATIeST: CIVkPeN City Secretary OFFICE OF THE CITY SECRETARY R99-039
ATTACHMENT B 1 ! J! 􀁾􀀠 􀁾􀀠 !' I J\ .. 􀁾􀀮􀀠 􀁾􀀠 80", (on Of Midcourl Rd "'0 '"i :!il '" Wiley Post Rd Lindberg Or Dort Roil Bell Line Rd 6o!\".y tl< Keller S rin i >' 􀁾􀀠 :a: i
􀁾􀀠 V..'>. -' <3 -' "" 􀁾􀀠 0 .5 c; 􀁾􀀠 .5 .... t !!! 1 ;lj y",d Veley 􀁾􀀠 PROPOSED ARAPAHO ROAD EXTENSION --....PROPOSED ARAPAHO ROAD PHASE I ARAPAHO ROAD EXTENSION ( UNDER CONSTRUCTION
) :CE OF THE CITY SECRETARY R99-039 
DALLAS COUNTY PUBLIC WORKS December 26, 2002 Mr. Michael Murphy, P.E. Director ofPublic Works City of Addison P. O. Box 9010 Addison. Texas 15001-9010 Re: Arapaho Road MCIP Project No.
10302 (Addison Road to Surveyor Boulevard) Transmittal ofSupplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects Dear Mr. Murphy: Enclosed
please find one (1) original of the referenced Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects for the referenced project, plus
a copy ofCourt Order No. 2002-2295, dated December 11, 2002 for your records and use.. Ifyou have any questions or cotnments, please do not hesitate to contact this office at 214-653-1151.
Sincerely, 􀁾􀀡􀁾􀁾􀀠 Project Manager Idle Attachment 411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151 
2.tJQ2 2'2J5 COUNTY AtJDnoR ORDER NO; OEC 172002 DATE: fH!C 172DDZ FUNDS AVAILABLF STATE OF TEXAS 1ft COUNTY OF DALLAS BE IT REMEMBERED, at a regular meeting of the Commissioners Court
of Dallas County, Texas, held on the 17th day of __________􀀭􀀽􀁄􀁥􀁾􀁣􀁾􀁥􀁲􀁮􀁾􀁢􀁾􀁥􀀽􀁲_______________ , 2002, on motion made by Mike Cantrell, District 2 and seconded by Jim Jackson,
District 1 the following order was adopted: WHEREAS, the matter set forth below was briefed in Commissioners Court on December 10, 2002; and WHEREAS, pursuant to Court Order 2000-2117
Dallas County Commissioners Court approved participation in the MCIP with a list of proposed accepted projects attached to the Court Order; and WHEREAS, pursuant to Court Order No. 2002-1375
dated July 30, 2002, the Town of Addison and Dallas County executed a MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS which reflected the projects authorized
by Court Order 2002-1261 approved on July 9, 2002 which included a project on Arapaho Road from Addison Road to SUrveyor Boulevard; and WHEREAS, total projected cost for the project
is $14,238,120 for which Dallas County has committed to fund $1,423,812 with the remainder to be funded by the City; and WHEREAS, the Town of Addison has submitted a SUPPLEMENTAL AGREMENT
TO MASTER AGREEMENT GOVERNING TRANSPOM:'ATION MAJOR CAPITAL IMPROVEMENT PROJECTS for project specific responsibilities for the Arapaho Road Project from Addison Road to Surveyor Boulevard
for which is attached for' execution by Commissioners Court. IT IS THEREFORE ORDERED, ADJUDGED AND DECREED by the Dallas County Commissioners Court that the County Judge is hereby directed
and authorized to execute the attached SUPPLEMENTAL AGREEMENT TO MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS with the Town of Addison for the implementation
of the Arapaho Road Project in an amount not to exceed $1,423,812 to be funded from Fund 196, Account 08010, Project 08201. Director of Public 􀁷􀁯􀁾􀀠 District 3 Donald R. Holzwarth,
􀁾􀁫􀁾 __ 2 
,.-, TOWN OF ADDISON, TEXAS RESOLUTION NO. R02·118 A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A SUPPLEMENTAL AGREEMENT
TO THE MASTOR .INTERLOCAL AGREEMENT WITH DALLAS COUNTY GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS FOR THE PURPOSE OF TRANSPORTATION IMPROVEMENTS ON ARAPAHO ROAD. WHEREAS,
on July 30, 2002, the Town of Addison and the County of Dallas entered into a Master Interlocal Agreement for Transportation Improvements which allows the Town to receive certain grants
from Dallas County through its CaPital Improvements Program; and, WHEREAS, the Master Interlocal Agreement provides for supplemental agreements to establish the contractual rights and
responsibilities of the Town and the County as it relates to road improvements approved by the Town and approved by the County for inclusion in its Transportation Major Capital Improvements
Program; and, WHEREAS, transportation improvements on Arapaho Road from Addison Road to Surveyor Boulevard have been approved by the Town and approved by the Commissioners Court of the
County for inclusion in its Transportation Major capital Improvements Program; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS: SECTION 1. That the City
Council does hereby authorize the City Manager to enter into a Supplemental Agreement to the Master Interlocal Agreement with the County of Dallas, Texas for the purpose of transportation
improvements on Arapaho Road from Addison Road to Surveyor Boulevard. SECTION 2. That this Resolution shall take effect immediately from and after its passage. PASSED AND APPROVED by
the City Council of the Town of Addison this 26th day of November 2002. R. Scott Wheeler, Mayor ATIEST: 􀁾􀁾􀀠 Carmen 􀁾 iyeC/e\ary APPROVED AS TO FORM: Ken Dippel, City Attorney 􀁾􀀠
OFFICE OF THE CITY SECRETARY R02·118 
STATE OF TEXAS § COUNTY OF DALLAS § SUPPLEMENTAL AGREEMENT TO MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS THIS SUPPLEMENTAL AGREEMENT to the MASTER AGREEMENT
GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS ("MASTER AGREEMENT") is made by and between the To'Wl1 of Addison, Texas, hereinafter called "CITY", and the County of Dallas,
Texas, hereinafter called "COUNTY", acting by and through its duly authorized officials, for the purpose of Transportation Improvements on ARAPAHO ROAD from ADDISON ROAD to SURVEYOR
BOULEVARD inside Dallas County, which is on the North Central Texas Council ofGovernment's Regional Thoroughfare Plan. Article I. INCORPORATED DOCUMENTS This SUPPLEMENTAL AGREEMENT incorporates
the MASTER AGREEMENT authorized by Court Order No. 2002-1375 dated July 30, 2002 and ATTACHMENT A, Design and Construction Criteria, as ifeach was reproduced herein word for word. These
documents together define the scope ofthe project with an agreed upon preliminary aligrunent. The MEMORANDUM OF AGREEMENT was waived by the parties at the Pre-design Charrette held fur
this project on October 3, 2001. As agreed by the parties at said Charrette, the Design and Construction Criteria (ATTACHMENT A) was prepared in lieu of the MEMORANDUM OF AGREEMENT and
silid Criteria is hereby approved by COUNTY and agreed upon by the parties. ArticleD. EFFECTIVE DATE TIllS SUPPLEMENTAL AGREEMENT BECOMES EFFECTIVE WHEN SIGNED BY THE LAST PARTY WHOSE
SIGNING MAKES THE RESPECTIVE AGREEMENT FULLY EXECUTED (THE "EFFECTIVE DATE"). Article ill. THE PARTIES COVENANT AND AGREEAS FOLLOWS: A. CITY shall provide project management of the Project
as designated LEAD AGENCY from commencement ofplanning to completion ofconstruction. B. CITY shall execute the necessary agreements fur the implementation of design and construction
of the ARAPAHO ROAD PROJECT mutually agreed upon and incorporated herein by this SUPPLEMENTAL AGREEMENT. C. CITY 􀁳􀁨􀁡􀁬􀁾􀀠 and does hereby provide City Council Resolution No. R99-039
(ATTACHMENT B), adopting the approved preferred aligrunent for the project. D. CITY shall pay for initial professional services required for scoping, preliminary and primary design,
such funds to be reimbursed pursuant to the MASTER AGREEMENT. As CITY is funding such initial project costs, Paragraph E of Article XI of the MASTER AGREEMENT, requiring CITY to escrow
an amount adequate for such costs, shall not apply to this project. SUPPLEMENTAl-AGREEMENT FOR ARAPAHO ROAD PROJECT Pagel ofl 
The Town of Addison, State of Texas, has executed this Agreement pursuant to duly authorized City Council Resolution , Minutes dated the day of , 2002. The County 􀁯􀁦􀁑􀁦􀁜􀁉􀀱􀁉􀁬􀁾􀀠State
ofTexas, has executed this Agreement pursuant to Commissioners Court Order Number 􀁚􀁾􀁾􀁾􀀠 and passed on the 17th day of December, 2002. TOWN OF ADDISON COUNTY OF DALLAS 􀁂􀁙􀁾􀁾 CNYJUDG
ATTEST: APPROVED AS TO FORM: APPROVED AS TO FORM: 􀁾􀁣􀁾􀁾 City 􀁁􀁴􀁴􀁯􀁲􀁮􀁥􀁾􀀠 " Janet R. Ferguson hier, Civil Section alias County District Attorney's Office SUPPLEMENTAL AGREEMENTFOR
ARAPAHO ROAD PROJECT Page2of2 
ATTACHMENT A Sugglemental Agreement to Master Agreement Governing Transportation Major Cagital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III Date: April 2002 PAVEMENT AND ALIGNMENT TOPICS PAVEMENT SECTION PAYING DESIGN CRITERIA NCTCOG Standard Specifications for Public Works Construction & Town ofAddison Standard Construction
Specifications ROW WIDTH: Existing: 􀁟􀀮􀂣􀁎􀁾􀀧􀁉􀁁􀀲􀀭􀀭___ Proposed: _8",0<...·_TL y""o,,-,_ PAYEMENT WIDTH: " Existing: __--<N ..Z"'I1____ Proposed:, 2 -22 • No, of lanes proposed:
_.-:4L-_ PARKWAY: Proposed Width varies Proposed Sidewalk Width 4' Minimum Parkway cross fall slope maximum 2,08% GRADE REQUIREMENTS: Is TC 6" below adjacent ground criteria to be followed?
NO Any deep cuts. high fills? YES -BRlDGEAPPROACHES PAYEMENT CROSS FALL PROPOSED 114 infO MINIMUM /18 inlO MAXIMUM 114 inlO 
ATTACHMENT A Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III VERTrCAL GRADE: MfNlMUM 0.5% MAXIMUM 6% CENTERLfNE ALIGNMENT POSITrON: fN CENTEROF EXISTfNG ROW? NIA OFFSET FROM CENTER NIA ON BRAND NEW ALIGNMENT? YES CRASH CUSHIONS I A TTENTUA TORS fNVOL VED YES ___ NO X RAILROAD CROSSfNGS INVOLVED 􀁙􀁅􀁓􀁾􀁘􀁾􀁟􀀠 NO ___ NOTE:
IF CURRENT CROSSfNG [S NOT USED, IS ABANDONMENT AN OPTION? YES ___ NO ---",X__ 2 
ATTACHMENT A Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road. Phase
III PAVEMENT STRUCTURE DESIGN WHEEL LOAD 2,700, 000 Equil/qlent 18,000 lb single a;r:/e loads BUS AND HEAVY TRUCK TRAFFIC YES _LX'--__ NO ROADWA Y CLASSIFICATION MINIMUM PAVEMENT STRUCTURE
THICKNESS: 8 " MINIMUM PAVEMENT BASE OR SUBGRADE TmCKNESS: 6" DESIGN SPEED . 45 MPH POSTED SPEED 40 MPH MEDIANS MEDIAN WIDTH 15' (F-FI ANY MID BLOCK OPENINGS TO CONSIDER? '. YES 􀁾􀁘􀀢􀀧􀀭􀀭􀁟􀀠
NO ANY SIDE STREETS TOO CLOSE FOR OPENING? YES__ NO_X_ STANDARD TURN LANE WIDTH 1I' STANDARD NOSE WIDTH 3 
ATTACHMENT A Supplemental A{:reement to Master A{:reement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III DRIVEWAYS: MAXIMIMUM RESIDENTIAL GRADE N/A MAXIMIMUM COMMERCIAL GRADE ",,50/,,-,,-0_ MINIMUM COMMERCIAL DRIVEWAY WIDTH 26' B-B SIDE STREET CONSIDERATIONS: TURNING RADlliS, MINIMUM
20' PAVEMENT THICKNESS 6" -8" COMMERCIAL DRIVEWAY THICKNESS _-,<-6_"___ DRAINAGE TOPICS STORM SEWER DESIGN CRITERIA: TxDOT CITY X HYDRO-35 TP-40 INLET DEPTHS (APPROPRIATE FOR PAVEMENT
THICKNESS) 4 ' MINIMUM COVER LATERALS 2', BRiDGESIBOX CULVERTS INVOLVED YES X NO ___ 100 YEAR FLOOD PLAIN CONSIDERATION __.1....'__ FT FREEBOARD 4 
ATTACHMENT A Supplemental AiIreement to Master AiIreement GoverniniI Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III PERMITS COE 404 PERMITS NEEDED YES NO X TNRCC 401 PERMIT YES NO X CDC PERMIT YES NO X EIS YES NO X ADA i:>ERMIT YES X (If> $50,000 of(ledestrian facilities) NO ANY OTHER PERMITS
FROM OTHER AGENCIES SUCH AS TXDOT, DFW AIRPORT, DART ETC.? 􀁙􀁅􀁓􀁾􀁘____ NO ___ UTILITIES LIST OF ALL KNOWN UTILITIES . TXU gas and electric AT&T Southwestern Bell DOCUMENT KNOWN RISKS
(TRA lines, Transmission Towers, Lone Star Gas Valve Stations) FOR OUR UTILITY PARTNERS: ARE UTILITIES ON EXISTING STREET R.O.W.? NIA 00 UTILITIES OWN THEIR R.O.W. OR HAVE PREVIOUS EASEMENTS?
YES HAS WORK ORDER BEEN ISSUED FOR SUE (Subsurface Utility Engineering) ? No 5 
ATTACHMENT A Supplemental A2reement to Master A2reement Governinl: Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III ANY UNUSUAL CONSIDERATIONS ? 􀁟􀀮􀀮􀀮􀀮􀁊􀁎􀁾􀁑􀀢􀀭􀀭___􀁾􀀠 R-O-W ACQUISITION RIGHT OF WAY CONSTRAINTS, IF ANY, PROVIDE A LIST AND DESCRIPTION ALONG WITH DATA FOR RISK ASSESSMENT:
ANY NON-ROUTINE, i.e., CEMET ARY, JUNK YARD, OLD CHURCHES, SERVICE STATIONS, CONTAMINATED SOILS, LANDFILLS, NOISE WALL CONSIDERATIONS, TRAILER PARKS, TREE ORDINANCES? YES X NO ___ ANY
NON-CONFORMING ISSUES? YES ___ NO X R-O-W MAP NEEDED YES X NO FIELD NOTES NEEDED YES X NO R-O-W PLATS NEEDED YES X NO RELOCATION ASSISTANCE INVOLVED YES NO X PARKINGILOSS OF PARKING
CONSIDERATIONS YES X NO HISTORICAL SITE CONSlDERA nON YES NO X 6 
ATTACHMENT A Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road. Phase
III USUAL CITY TOPICS OF CONCERN DESIGN STANDARDS TO BE USED? ORDER OF PRECEDENCE OF STANDARDS. NCTCOG Standard Specifications for Public Works Construction & Town ofAddison Standard
Construction Specifications:: Addison. AUXILIARY LANES? NO PROVISIONS FOR FUTURE WIDENING? NO LANDSCAPING? --,Y.E..,.S___ EXPOSED AGGREGATE DRIVEWAYS, SIDEWALKS? . NO STAMPED/COLORED
CONCRETE? YES IRRIGAnON? YES. BRICK PAVERS? YES STREET LIGHTING? YES TRAFFIC SIGNALS? Yes PAVEMENT MARKINGS? Yes. BIKE LANES (EXTRA WIDTH)? No NEW SIDEWALKS ? Yes BUS TURNOUTS? No. BUS
STOPS OR BUS SHELTERS? No. WATER UTILITY BETTERMENTS? Minor water line extension. 7 
ATTACHMENT A Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III WATER UTILITY RELOC.? Yes SAN. SEWER BETTERMENTS? NO SAN. SEWERRELOC.? NO RETAINING WALLS? Yes (STONE, BLOCKS. GAB IONS, PROPRIETARY TYPES) SOD, S EEDIN G, TO PSOIL ? __􀀭􀀢􀁂􀁡􀀻􀁬􀁯􀁬􀁬􀀡􀀮􀁣􀁾
􀁫􀀮􀀾􀀡􀀮􀁓􀀡􀁬􀀡􀁯􀁤􀀢􀀭􀀬􀁯􀀡􀁬􀀡􀁮􀀡􀀮􀀮􀀡􀁡􀁩􀀡􀁊􀁬􀁬􀁌􀀮􀀮􀀡􀁩􀀡􀀮􀀡􀀮􀀡􀀮􀁭􀀻􀁉􀁌􀁊􀁦􀀲􀁲􀁵􀀼􀁯􀁾􀁶􀁥􀁾􀁤􀁷􀀬􀁡􀁾􀁲􀁥􀁾􀁡􀁾􀁳􀀮􀀠 DRAINAGE IMPROVEMENTS? Install one storm sewer
trunk with laterals crossing under (rom opposite side inlets. Also, utilize velocity dissipaters at outfall end oUhe two cross-drain 9' x 5 'structures. RR CROSSING IMPROVEMENTS? Yes
GRADE SEPARATIONS? Yes RAMPS OR CONNECTORS TO TXDOT FACILITIES? NO SPECIAL SCHOOL OR EMERGENCY VEHICLE CONSIDERATIONS . ANY NEARBY OR ADJACENT SCHOOLS, CITY HALL, FIRE OR POLICE DEPARTMENT
REQUIRING SPECIAL CONSIDERA nON? '. NO DOCUMENT POTENTIAL SITES FOR PUBLIC AND OR NEIGHBORHOOD MEETINGS. The Stone Cottage 4901 Addison Circle Road PUBLIC INVOLVEMENT CITY COUNCIL APPROVAL
OF ALIGNMENT, REQUIRED? YES 􀁾􀁘􀀼􀁌􀀭􀁟􀀠 NO __ HAVE ALL NEIGHBOR GROUPS PROVIDED EARLY INPUT? YES NIA NO __ 8 Do:urnml If 998$80 
ATTACHMENT A Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
m NEIGHBORHOOD MEETING, REQUIRED YES nJa NO IF REQUIRED WHO CONDUCTS, CITY OR COUNTY? Not applicable (City) CONSTRUCTffiILITY REPORT FROM INSPECTION STAFF, DOCUMENT ANY AND ALL ISSUES
THAT MAY AFFECT PROJECT SCOPE, BUDGET, CONSTRUCTIBILTY, THE PROJECT SCHEDULE AND/OR THE SAFETY OF PROJECT ? MASTER AGREEMENT FUNDING On October 17, 2000. Dallas County Commissioners
Court approved participation in Transportation Major Capital Improvement Projects for the Program Years 2004, 2005, and a portion of2006 by Court Order 2000-2117 with a list ofproposed
accepted projects attached to the Court Order. A MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS was executed by the Town of Addison and Dallas County pursuant
to Court Order No. 20021375 dated July 30, 2002 which authorized transportation improvements ON ARAPAHO ROAD FROM ADDISON ROAD TO SURVEYOR BOULEVARD. TOTAL ESTIMATED PROJECT COSTS $14,328,120
CITY AND/OR OTHERS PARTICIPATION $12,895,308 DALLAS COUNTY PARTICIPATION $ 1,432,812 Document 11998580 9 
ATTACHMENTB RESOLUTION NO. R99-039 A RESOLUTION BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, APPROVING THE TECHNICALLY PREFERRED ALIGNMENT FOR ARAPAHO ROAD pHASE 111111. WHEREAS.
the Town desires to further extend Arapaho Road from Addison Road west to Marsh Lane; and WHEREAS, an engineering report entitled Alignment Study for Proposed Arapaho Road Extension,
dated January 1999, was prepared for the Town; and WHEREAS, the Study proposes a Technically Preferred Alignment for Arapaho Road Phase 111111; and WHEREAS, a depiction of the Technically
Proposed Alignment is attached to this Resolution; now, therefore, BE IT RESOLVED BY THE CITY COUNCil OF THE TOWN OF ADDISON, TEXAS: THAT, the City Council does hereby approve the Technically
Preferred Alignment for Arapaho Road Phase 11/111. OFFICE OF THE CITY SECRETARY R99-039
ATTACHMENT B DULY PASSED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, this the 27th day of April. 1999. Mayor ATIEST: CIV):APf::N City Secretary OFFICE OF THE CITY SECRETARY RS9-039
ATTACHMENT B ! ! 1 J ,::II ;; r---l ).5 ,i\ oS 1 : Wiley Post Rd 􀁉􀁬􀀭􀀭􀀭􀁊􀁾􀀭􀀬􀀬􀀭􀁾􀁌􀀭􀁾_____ Lindberg Or Dar! Roil --Belt line lid ..... i i ... '"' 􀁾􀀠 􀁾􀀠 -... _--PROPOSED
ARAPAHO ROAD EXTENSION PROPOSED ARAPAHO ROAD PHASE I ( UNOER CONSTRUCTION ) ARAPAHO ROAD EXTENSION ?FleE OF THE CITY SECRETARY R99-039 
TO Dallas C,lunty Cities FROM: Edith 3. Ngwa. Ph.D SUBJECT: Major Capital Impr(lvement Program (MCIP) CaH.tbr-Pruj""ts: Preliminary I::valualion Results DATR; January 12, 2004. Find
attached the prelimirwy evaluation 􀁲􀁥􀁾􀁵􀁬􀁴􀁳􀀠ofthe 3td Call for Projects. All projects submitted for this Call were rated based un 10 evaluation criteria W(lrtu II maximwn of I()
pllilllS eech. 1110 score lilT each criterion 􀁡􀀮􀁾􀀠well 􀁡􀀮􀁾􀀠the overall project scores arc displayed on the attached score sheet(s). Note that Ihe projectcoSI estimate on the
SC(lfe sheet muy he different from thai OTiginally submitted by y(lur city. All 􀁰􀁲􀁴􀁾􀁩􀁥􀁣􀁴􀀠cost e$tirnates wore rcviewed by Llallas County Puhlic Works jur awul"dey. Where It
10% or abov" difference cxisted b"tween the project ClIst submittlld by the City and that derived by Llallas County, the cost was 􀁲􀁣􀁶􀁩􀁾􀁥􀁤􀀠to reflecl an IlgTt!ed-upon figure.
Pleao;e review the results carcfully and contect Jack Hedge,. P .E. (214-653-6420) for questions regarding revised cost 􀁣􀁳􀁴􀁩􀁭􀁬􀁬􀁴􀁴􀀡􀁾􀀠and De. Edith Ngwa (214-653-6522) lor
questions on Ihe evaluation 􀁲􀁥􀀮􀁾􀁵􀁬􀁴􀁳􀀮􀀠by January 22, 10114. If you do not respond by the January 22, 2004 deadline, we williissunlc thaI you agree with our preliminary evaluation
results and therefore proceed with oue final evaluati(ln and scleclilln process. cc: Sam Wilson. P.E Alll.lchment 
􀁾􀁾􀁴􀁾􀁾􀀠DALLAS COUNTY 􀁾􀁾􀁬􀀻􀁊􀀠PUBLIC WORKS •...... 􀁾􀁣􀀮􀁲􀁾􀀠􀁾􀀬􀀯􀁾􀀠 TO Dallas County Cities l'ROM: Edith 13. Ngwa. Ph.D SUBJECT: Major Cllpitallmprovement Progmm (MCTP)
Call-for-Projects: Preliminary Evaluation Results DATF.: January 12,2004 Find attached the preliminary 􀁥􀁶􀁾􀁬􀁬􀀱􀁮􀁴􀁩􀀨􀁊􀁮􀀠􀁲􀀢􀁾􀁵􀁬􀁴􀁳􀀠of the 3rd Call for Projects. All projects
submitted for this Cull were rated based on 10 evaluation criteria w('Irtll a maximum of 10 point>; eoeh. The score ii)r each criterion os w.JI as the overall pro,iect sC('Ires arc displayed
('In thc attached st:ore sheet(s). Note that the pC('Ijeet cost e31imate 011 the score sheet may he different from thut originally submitted hy y('lur city. All 􀁰􀁦􀁴􀁾􀁩􀁴􀀡􀁃􀁴􀀠cost
e$timates were reviewed by Dallas County Public Works for accurllcy. Wherc a 10% or above difference existed between the project GIlsl submitted by Ihe City and that derived by Dallas
County .• the C(lst was ruvised to ret1ect an agreed-upon figure. Please review the 􀁲􀁥􀁾􀁬􀁬􀁩􀁴􀁳􀀠earcfully and cuntne! Jack Hedge, P.E. (214-653-6420) for queSlill1ls regarding
revised cost estimates and Dr. Edith NgWll (214.653-6522) f(,r qu.;:stlolls on the CValulIli"n 􀁲􀁥􀁾􀁵􀁬􀁴􀁳􀀮􀀠by JanulIl")' 22, 2004. If you do 11('11 respond by the January 22, 2004
deadline, we will assume that you agree with our preliminary cvalu!ltinn results and therefore proceed with om final evaluatioll and selection process. cc: Sam Wilson, P.E Attachment

M o 0. .:,:" ,,,;. , , ,::-. >::;:. • ,.;;:' .;, 􀀺􀀬􀀺􀁾􀀬􀀺􀀠 t::':"· '!:<.'.::.-_:>i' <.;;r,li: 􀀺􀀺􀀺􀁾􀁾􀀧􀀬􀀠 ;:0;,. .[;1 ':1;;,; ,I: ".:.' 􀀮􀀺􀀺􀁪􀀧􀁾􀀭 ",:" ;', '._. 􀁾􀀠.;i:'
Major Capital Improvement Project Ranking by District and by City ••·X" 􀀭􀁾􀀭􀀺􀀠 ',.-:."-.. '. .-.'.' ',,;-....... 􀀬􀁴􀀡􀁾􀀮􀀠 􀀧􀀭􀀭􀀧􀀬􀀧􀁾􀀢􀀠. . , i. ", ," 􀁾􀀮􀀧. .,-:"""".-,'.
,:.,-:,,",".'. 􀀮􀁾􀀢􀀠 .,,:, ......􀀺􀀬􀀺􀀬􀁾􀁾􀀻􀀺􀀢􀀠 · .. .'.".-.u':, ,,_ .• "',. 􀀬􀀬􀀡􀁾􀀧􀀾􀀠 "-",,,'." 􀀬􀀧􀁾􀀮􀀠 ,: "'. ro DiSl Project Locatiog Length Project City Percent
Project (Miles) Cost Fll'lldilll: I\htdl Description City Beginning Ending <r,4fi, FJS/li'fi,tuUJI Xjlhli Tllfffic Truw-' B,NjU .oJCl'id;tll.r fi, t.lI.'iM SlJIr MulIlpJirr Type IhfA.¥
Vcl./J_ l"/'arJI.... 1Jodj" w".1 'v, 􀁑􀀮􀁾􀀠 Tufal Ifc:bcl 􀁾􀁃􀀮􀁴􀀠 (;1'0"4.'111 10 RecoRlitruetion of BeltJine Road 2 $13,150,OSO $7,495,534 0.57 Ccmpliete it"con:lltrucli!::in of&WJlne
RoMS, from Vallas 􀁰􀁾 to Mar:sh Urtlt. 􀁩􀀢􀀧􀁬􀁬􀁉􀁤􀁩􀁾􀀠1If8ter ilnd seltaf uUIlt;, MCliSM DlllIas_.y M.,..h l.>me npJi1oer.r;ent mtoration oIlwemeild ut1iries, alJa' strwt.scape
􀁩􀁭􀀻􀀺􀁷􀁉􀁾􀁉􀁊􀁩􀀠 REC ProJec.t Score: 10 8 2 10 0 0 8 0 10 0 1.57 75 '1 0 .Q.. I'll o .," ..' 􀀮􀁾􀀮􀀧 ,..'....,.' 'it Monda,,! JtmUIII)' 11, 2004 o I.'.ll I , I: ,I.I, III 
Jan-lZ-04 05:2lP P.Ol ... FACSIMILE TRANSMISSION COYER SHEET DATE: January 12, 2004 SENT 8\': !sela &!d,if1;uez, Transt20rtation Planner DALLAS COUNTY PUI3UC WORKS DEPARTMENT 411 ELM
STREET, 41'11 F1,OOR DALLAS, TEXAS 75202 Phone: 214·653·6417 Fax: 214·653·6416 TO: Steve Chlltchian. Assistant Cin I':ngineer COMPANY: Addison FAX NUMBER: 972-450·2837 PHONF. NO.: 972-450-2886
NO. OF PAGES (Inc. Cover Sheet): 3 COMMENTS: Please call 214-653-6417 ifthere are any difficulties or problems in the ll'!IIlslnission of this fax . .. . ... 
Steve Chutchian From: lsela Rodriguez [IRodrigue:z@daliascounty.orgj Sent: Friday. August 29, 20034:23 PM To: ruth.antebl@cedarhilltx.com; Steve Chutchian; wshumaC@cl.desoto.tx.us; dsohwari;z@ci.dunc
anville.tx.us; rwunderlich@ci.gal1and.tx.us; jangel@ci.irving.tx.us; jsmllh@ci.lancaster.tx.us; jdittman@ci.mesquHe.tx.us; pbaugh@ci.rowIett.tx.us; Thomas.Geier@ollyofcarrollton.com;
batkinson@oltyofsachse.com; walter.ragsdale@cor.gov; Dstephen@gptx.org; ahendrix@pbw.ci.dallas.tx.us Cc: DHolzwarth@dallascounly.org; ENgwa@daliascounty.org; SWilson@daliascounty.org
Subject: MCIP Application Has Been Received Greetings: This email is a confirmation that your 2003 MCIP Application has been received. Thank You. Isela Rodriguez Transportation Planner
Dallas County Public Works 411 Elm Street, Suite 400 Dallas, TX 75202 214-653-6417 1 
Steve Chutchian To: cdaugherty@pbsj.com Subject: Dallas County Applications and Cost Estimates Clarence: Jim Pierce and I met with Mike Murphy to go over your proposal for performing
cost estimates and submitting applications for two projects to Dallas County. It was Mike's desire to find a way to reduce your total fee to under $25,000 in order to circumvent taking
this to the Council for approval. As a result, we need to respectfully request that you re-examine the components of the proposal and determine if some functions can be deleted or re.structured
to allow for a reduction in total fee. We also decided that it would help if we prepared a cost estimate and submitted an application to Dallas County on Belt Line Rd. with the concrete
reconstruction option only. This would eliminate the asphalt alternative completey. I will be out of the office until Monday. I look forward to talking to you soon about this issue.
Your consideration is greatly appreciated. Thanks. Steve C. 1 
··PBS.,' Df:AYTAn employee-owned company June 10, 2003 f!-euJe(), Mr. Steve Chutchian 5z.c Town Engineer Town of Addison 􀀶􀁦􀁺􀀴􀀭􀁾􀀳􀀠 16801 Westgrove Dr Addison, Texas 75001-9010
RE: Cost Estimates for Beltline Road and Keller Springs Road Dear Mr. Chutchian: Attached is a proposed contract to prepare cost estimates and Dallas County applications for Beltline
Road and Keller Springs Road. We appreciate the opportunity to submit this proposal and are anxious to begin this project. Part of the project is a rather straight-forward cost estimating
effort. However, other parts depend on interaction with the Town staff and are more difficult to predict the amount of lime required. We feel we bring added value to this project that
will enhance the result. Our many years of experience working with municipalities, both as employees and consultants, will allow us to increase the likelihood that all issues are identified,
decided and estimated. We actually have already identified some issues for the staffs consideration, such as water and sewer lines that may need to be replaced. Another example is that
now, having reviewed the ULI report, it is apparent that some improvements at Quorum and possibly other locations need to be antiCipated. We propose that we perform this work on an hourly
basis. We have been asked to provide a maximum amount, which we have done. Obviously this amount is based on our best estimate of time required to perform the tasks in the scope of services
that we have developed. We anticipate that the actual final amount invoiced could be less than the maximum if information is easily obtained from the Town, if deliberations about options
need less time than we allowed, or if presentations to the Council are not required. We have attempted to accommodate your Council schedule and the County deadline in our schedule. We
will work with you if you see the need for anything different. Please review this contract and let me know as soon as possible if it appears reasonable to you. We will be ready to perform
this work as soon as you give us a notice to proceed. I will be out of town Wednesday through Friday of this week, but do not hesitate to contact me on my cell phone, (972) 816-7486.
Sincerely, Clarence Daugherty, P.E. Director of Municipal Services C.\AddisonIBeltiine & KS frans Ilr. 6-10-03.doc 5999 Summerside Drive, Suite 202 • Dallas, Texas 75252 • Telephone.
972.380.2605 • Fax: 972.380.2609· www.pbsj.com 
Rev. 10100 Public Client PROFESSIONAL SERVICE AGREEMENT THIS AGREEMENT, made and entered into , by and between Post, Buckley, Schuh & Jernigan, Inc. (PBS&J) and the Client identified
herein, provides for the Professional Services described under Item 2 of this Agreement. CLIENT: Town of Addison PHONE NUMBER: 􀁾􀀨􀀹􀁟􀀷􀁾􀀲􀀩􀁟􀀴􀁟􀀵􀀰􀁟􀁾􀁟􀀸􀁟􀀸􀀶 _________ FAX
NUMBER: (972) 450·2837 ADDRESS: 16801 Westgrove Dr. Addison Texas 75001·9010 CONTACT PERSON: Steven Chutchian, P.E. PROJECT NUMBER: SHORT TITLE: Beltline and Keller Springs Cost Estimates
and Applications 1. DESCRIPTION OF PROJECT SITE: BeltUoe Road between Dallas parkway and Marsh I ane and Keller Springs Road between Dallas Parkway and the Addjson Dmnel 2. SCOPE OF
SERVICES TO BE PROVIDED BY PBS&J (If additional pages are necessary, they are identified as Attachment A): See Attachment A 3. THE COMPENSATION TO BE PAID PBS&J for providing the requested
services shall be (If additional pages are necessary, they are identified as Attachment B): o Direct personnel expense plus a surcharge of %, plus reimbursable costs.' D A Lump-Sum charge
of $ , plus out-of-pocket expenses.' 􀁾􀀠 Unit CostlTime Charges identified in Attachment B, plus reimbursable costs! D Other -See Attachment B . • See explanation under Item 5 below.
4. IF PBS&J's SERVICES UNDER THIS AGREEMENT ARE DELAYED for reasons beyond PBS&J's control, the time of performance shall be adjusted appropriately. Except where the services provided
are under a continuous service contract for more than one year, if the services under this Agreement are delayed for a period of more than one (1) year from the beginning date (as above
provided), the fees shall be subject to renegotiation; any change in such fees shall apply only to the unfinished services as of the effective date of such change. IN WITNESS WHEREOF,
this Agreement is accepted an the date written above and subject to the teoms and conditions set forth above. (SIGN WITH BALL POINT PEN) CLIENT: Town of Addison POST. BUCKLEY, SCHUH
& JERNIGAN, INC. SIGNED: _________________________________ SIGNED: ___________________________ TYPED NAME: Michael Murphy TYPED NAME: John R. Shenel< TITLE: Director of Public Works
TITLE: Senior Vice President DATE: ___________________________________ DATE: _____________________________ Distribution: Copy 1 • PBS&J; Copy 2 -Client; Copy 3 􀁾􀀠PBS&J Accounting 
Public Client Rev. 10100 5. COMPENSATION: Oirect personnel expense shall De defined alll: the cost of salaries and fringe benefit costs related to vacation, holiday, and sick leave pay;
contributions fOr Social Security, Workers' Compensation Insurance, retirement benefits, and medical and Insurance benefits; unemployment and payroll taxes; and other allowed benefits
of those employees directly engaged in the performance of the requested service. Reimbursable costs Include: fees of Professional Associates (whose expertise is requlred to complete
the project} and out-of-pocket expenses, the cost ot whlch shall be charged at actual costs plus en administrative charge of 18% and shall be jtemized and included in the invoice. Typical
out-at-pocka! e)(pel'1ses shall include. but not be limited to, travel expenses (Iodg;ng, meats, etc.), job-related mifeage at the prevailing Company rate, long distance telephone calls,
courier, printing and reproduction cosls, and survey supplies and materials. In the event Ihe requested service Involves the use of electronic measuring equipment, computers, plotters,
and other special equipment such as boats, swamp buggies. elc" an additional direct charge shall be made for the use of Ihls equipment. II is understood and agreed thal PBS&J's services
under this Agreement am limited to those described in Item 2 hereof (and Attachment A, if applicable} and do nol include participation in or conlro! over the operation of any aspecl
of the project Compensation under this Agreement does not include any amount for participating In or controlling any such operallon, 6. INVOICE PROCEDURES AND PAYMENT: PBS&'J shall submit
Invoices to the Cllen! fotwork accomplished during each calendar month. FOt services provided on a Lump Sum basis, the amount of eech monthly Invoice shall be determined on the 􀁾􀁰􀁥􀁲􀁣􀁥􀁮􀁴􀁡􀁧􀁥
􀀠of completion methOd" whereby PSS&'J will estimate the percentage of the total work (provided on a l.ump Sum basis) accomplished during the invoicing period. Monthly invoices shall
include, separately listed, any charges for services for which time charges and/or unit costs shal! apply. Such invoices shall also Include, separately listed, any charges for Professional
Associates and reimbursable costs. Such invoices shall De submItted by PBS&J as soon as POSSible after tho end of the month In which the work was accomplished and shall be due and payable
by theellent upon ceceipl. The Clrenl, as owner or authorized agent for lhe owner, hereby agrees that payment as prOVided herein will be made for seid work within 30 days from the date
Ihe Invoice for same is mailed to the Clienl althe address set out herein or is othelWise delivered, and, in default of such payment. hereby agrees 10 pay all costs of collection, Incrudlng
reasonable attorney's fees, regardless of whether lega! action 1$ initiated. The Client hereby acknowledges that unpaid invoIces ahan accrue interest at the maximum retailed by law aller
they have been outstanding for over 30 days. PBS&J teserYt!s the right to suspend all services on the Client's project without nollce if an invoiee remains unpaid 45 days after date
of invoice. This suspenSion shall remaIn In effect until all unpaid invoices are paid in full. It is understood and agreed that PBS&J's services under this Agreement do not inClude participation,
whatsoewt, in any litigation. Should such services be required, a supplemental Agreement may be negOtiated between the Client aI'Id PBS&J describing the serviees desired and providing
a basiS fOr compensation to PBS&'J, 7, COST ESTIMATES: Client hereby acknowledges thai PBS&J cannot warrant that anycoS1 estimates provided by PBS&J win not vary from actual costs Incurred
by the Client. a. LIMIT OF LIABILITY: The limit of l1abiHty of P9S&J to the Client for any cause or combination of eguses shall be, in total amount. Ifmited 10 the fees paid under this
Agreement 9, CONSTRUCT(ON SERVICES: If, under this Agreemenl, professional services are provided during the construction phaso of the project, PBS&J shall not be responsIble for or have
control over moans, methods, techniques, sequences. or procedures, or for safety precautions and programs In connection with the Work; nor shall PBS&J be responsible fOr the ContractOl's
failure to carry out the Work in accordance wJlh the Contract Documents Of for lhe Coniracto(s talll.fi to comply with applicable laws, ordinances, rules or regulations. 10. INsURANCE:
?BS&J shall at all times carry Workers' Compensallon insurance as required bystah.Jfe: commercial generalliabillty insurance inclUdIng bodUy Injury and property damage; automobile liablllty
coverage; and professional liability cowrage. Insurance certllIcates will be provided 1.0 the Client upon request Client agrees to require that PBS&J be named as an additional insured
on insurance coverages provided by contractors on the project. 11. ASSIGNMENT: Neither the C(>ent nor PBS&J will assign or transfer its interest in Ihis Agreement withOut Ihe written
consent of the other, 12. SUSPENSION. TERMINATION, CANCELLATION OR ABANDONMEN'T: In the evenl the project descrlbed In AtlachmenlA, or the services of ?8S&J called for under this Agreement,
islare suspended. cancelled, lerminated or abandoned by the Client, PBS&J sharr be given seven (7; days prior written notice of such action and shall be compensated for the professional
services provided up to Ihe dale of suspension. iermlnalion, cancellation or abandonmeffi In accordance with the prOViSions of this Agreement for all work performed up to the dale of
suspension, termination, cancellation or abandonment, including reimbursable expenses. 13, ENTIRETY OF AGREEMENT: ThIs writing, includmg attachments and addenda, if any, embodies the
entire agreement and understanding between the parties hereto, and there are no other agreements and unden;:tandings, oral Of written, with reference to the subject matter hereof that
are not merged herein and superseded hereby, No alteration, change Of modifICation of the terms of thIs Agreement shall be valid unless made In writing signed by both parties hereto.
14. DOCUMENTS: Any reuse by the cHent or others of documenls and plans thai resu!! from PBS&'J's servICes under this agreement shall be at the Client's or olhers' sole risk without liability
to PBS&'J. 15. WAIVER: Any failure by PBS&J to requlre strict compliance with allY provision of this contract shall not be cons1!ued as a waiver of such provision, and PBS&J may subsequently
require strict compliance at any time, ootwithstandi!lQ any prior failure to do so. 16, DISPUTE RESOLUT10N: If a dispute arises out of or relates to ihis Agreemenl or the breach thereof,
the partieS will attempt to settle the matter between themselves, Ifno agreement can be reached the parties agree to use mediation With a mutuafiy agreed upon mediator before resorting
to ajudiclal forum. The cost of a third party mediator will be shared equally by Ihe parties. In the event of lltigailon, the prevaJling party will be entitled to reimburnement of all
reasonable costs and attorneys' fees, The parties mutually agree that a similar dispute resolution clause will be contained in all O1her contracts executed by Client concerning Of related
to Ihls contract and air subcontracts executed by P8S&J, 17. HAZARDOUs WASTE. MATERIALS OR SUBSTANCES: Unfess othef'INise specifically provided in this Agreement, PBS&J shall not be
responsible for or halJe control over the dIScovery, presence, handling, reml')val. transport or disposal of hazardous waste, malerials or substances In any form on the project site.
18. GOVERNING LAW: This Agreement Shall be governed by and conslrued according to the laws of the State where the situs of the work is located, 19, l.IMITED COPYRIGHT LICENSE: PBS&J
grants Clten! a paid-up, non-transferable. nOll-exclusive license to make or have made copies of any ecpyflghtable materials delilJerod under this Agreement and speclflcaUy marked by
PBS&J as "Reproduction Authorized". 20. INTELLECTUAL PROPERTY: With the sole exception of specifically marked reproducible materials Subject 10 the Umlted Copyright License herein, all
worldwide right, title and lnterest in and to any and all Intellectual Property conceived, invented, aulhored Of otherwise made by or on this Agreement shall remain lile sole and excluSive
property ot PBS&J, its successors and assfgns unless licensed or assigned by PBS&J pursuanllo a separate wnlten instrument The term "Intellectual Property shall be construed broadly
to Include aU forms of intellectual property lncluding without limitation all inventions, dlsCOlJeries, designs, plans, improvements, trademarks, service marks and copyrights in drawings,
computer progrems, architectural WOrks and in all other original works of authorship. ATTACHMENT􀁾􀀠Scope of Services ATTACHMENT 􀁂􀁾􀁃􀁯􀁭􀁰􀁥􀁮􀁳􀁡􀁴􀁴􀁯􀁮􀀠 ADDENDA A (if required)

STANDARD RATE SCHEDULE PERSONNEL: Personnel cost is reimbursed based on a multiplier of 2,5 applied to direct personnel expense. Direct personnel expense for each employee is based on
the cost of salaries and fringe benefit costs related to vacation. holiday, and sick leave pay; contributions for Social Security, Workers' Compensation Insurance, retirement benefits,
and medical and insurance benefits; unemployment and payroll taxes; and other allowed benefits of those employees directly engagedin the performance of the requested service, Ranges of hourly direct personnel expense by personnel classification are as follows: Principal I Director $ 50,00 to $100,00 Senior Engineering
Staff $ 29,00 to $ 85,00 Engineering Staff $ 19,00 to $ 55,00 Senior Scientist $ 23,00 to $ 70.00 Scientist $ 13,00 to $ 40.00 Senior Survey Staff $ 28.00 to $ 55.00 Survey Staff $ 15.00
to $ 31,00 Senior Technical Support $ 20.00 to $ 48,00 Technical Support $ 11,00 to $ 28,00 Lab Technicians $ 8,00 to $ 30,00 Senior Clerical I Administration $ 24,00 to $ 45,00 Clerical
I Administration $ 9.00 to $ 32.00 SURVEY FIELD CREWS: Survey field crews and equipment will be provided at the following fixed hourly rates: Two-man Field Crew $ 95,00 per hour Three-man
Field Crew $120,00 per hour Four-man Field Crew $145,00 per hour Additional Rodman, Chainman, or Flagman $ 25,00 per hour G.P.S, Static Receivers $160,00 per day per receiver G.P.S.
RTK System $400.00 per day There is no mileage charge when the job site is within 50 miles of the office from which the survey crew originates. OSHA 29 CFR 1910.120 certified [!eld and
office personnel are available upon request at an additional cost. REIMBURSABLE COSTS: Reimbursable costs include: fees of Professional Associates (whose expertise is required to complete
the project) and out-of-pocket expenses, the cost of which shall be charged at actual costs plus an administrative charge as described in the contract and shall be itemized and included
in the invoice. Typical out-of-pocket expenses shall shall include, but not be limited to, travel expenses (lodging, meals, etc,), job-related mileage at the prevailing Company rate,
long distance telephone calls, courier, printing and reproduction cosls, and survey supplies and materials, In the event the requested service involves the use of electronic measuring
equipment, computers, plotters, and other special equipment such as boals, swamp buggies, etc" an additional direct charge shall be made for the use of this equipment PROCEDURES AND
PAYMENTS: PBS&J shall submit invoices to the Client for work accomplished during each calendar month. For services provided on a Lump Sum basis, the amount of each monthly invoice shall
be determined on the "percentage of completion method" whereby PBS&J will estimate the percentage of the total work (provided on a Lump Sum basis) accomplished during the invoicing period,
Monthly invoices shall include, separately listed, any charges for services for which time charges andlor unit costs shall apply, Such invoices shall also include, separately listed.
any charges for Professional Associates and reimbursable costs, Such invoices shall be submitted by PBS&J as soon as possible after the end of the month in which the work was accomplished
and shall be due and payable by the Client upon receipt The Client agrees that the monthly invoice from PBS&J is correct, conclusive, and binding on the Client unless the Client within
twenty (20) working days from the date of receipt of such invoice, notifies PBS&J in writing of alleged inaccuracies, discrepancies, errors in the invoice, or the need for additional
backup. The Client, as owner or authorized agent for the owner. hereby agrees that payment as provided herein will be made for said work within 30 days from the date the invoice for
same is mailed to the Client at the address set out herein or is otherwise delivered, and, in default of such payment, hereby agrees to pay all costs of collection, including reasonable
attomey's fees, regardless of whether legal action is initialed, The Client hereby acknowiedges that unpaid invoices shall accrue Interest at the maximum rate allowed by law after they
have been outstanding for over 30 days. PBS&J reserves the right to suspend all services on the Client's project without notice if an invoice remains unpaid 45 days after date of invoice.
This suspension shall remain in effect until all unpaid invoices are paid in full, Central Region I 0412Q1 
ATTACHMENT A SCOPE OF SERVICES PART A -BELTUNE ROAD Tasks To Be Performed by PBS&J. Task A1 • Estimating the Cost. PBS&J will provide the services necessary to develop estimates of cost
for two alternative methods of rehabilitating the pavement of Beltline Road and to prepare an application for funding participation by Dallas County. The project limits will be from
Dallas Parkway (Dallas North Tollway) to Marsh Lane. Option 1 -PBS&J will prepare an estimate of the cost of an asphalt overlay as well as a list of factors to consider when evaluating
this option. This cost estimate will include the following: 1. all the preparation necessary for the overlay, including grinding of the existing surface to the level necessary to accept
the overlay, 2. removal of traffic markings, 3. removal and replacement of failed pavement sections, 4. replacement of any water or sewer mains determined to need replacement, 5. $12,000,000
lump sum for "streetscaping", 6. a factor for possible re-construction at Quorum or other locations to accommodate the "urban design" recommended in the 2002 ULI " Strategy for Redevelopment",
7. application of any bonding agent necessary for adherence of the overlay to the pavement, 8. application of the actual overlay, 9. installation of traffic markings and signs, 10. adjustment
of traffic signalization loops or other equipment, 11.construction traffic control to accomplish the minimum disruption to the adjoining property-owners. Option 2 -PBS&J will prepare
an estimate of the cost to remove and replaca the existing Portland Cement Concrete pavement as well as a list of factors to consider when evaluating this option. This cost estimate
will include the following: 1. all efforts required to remove the existing pavement and place new concrete pavement, 2. a factor for possible re-construction at Quorum or other locations
to accommodate the "urban design" recommended in the 2002 ULI " Strategy for Redevelopment", 
ATTACHMENT A SCOPE OF SERVICES 3. replacement of any water or sewer mains determined to need replacement, 4. $12,000,000 lump sum estimate for "streetscaping", 5. installation of traffic
markings and signs, 6. adjustment of traffic signalization loops or other equipment, 7. construction traffic control to accomplish the minimum disruption to the adjoining property-owners.
This proposal assumes, for both options 1. that the Town will determine and provide to PBS&J the necessary information about the water and sewer lines which must be replaced, 2. that
the cost of replacement of any other underground utilities, including pavement repairs, will not be included in the project estimate and 3. that the $12,000,000 lump sum estimate provided
by the Town of Addison for desired "streetscaping" improvements includes any costs that might have to be incurred by the Town for the conversion of overhead utilities to underground.
Task A2 -Report and Meetings. Both options will be prepared in an appropriate format with the the necessary narrative appropriate to clearly explain the estimates to the Town Public
Works staff. It appears that an extensive graphics presentation ofthe information is unnecessary and will not be included. A draft report will be submitted to the Public Works staff.
PBS&J will meet with the Public Works staff one time after their review of the draft report to discuss and receive direction conceming revisions to the report. PBS&J will refine the
documents as requested by the Town Public Works staff and will present them in one meeting to the Town Manager. Further refinements will be made as necessary and the documents will be
presented to the Town Council at one meeting if requested to do so by the Town Manager. Task A3 -Dallas County MCIP Application. When the Town determines which option to utilize, PBS&J
will prepare an application to the Dallas County MCIP to request the County participate in the cost of the selected option 
ATTACHMENT A SCOPE OF SERVICES Tasks to Be Performed by the Town. provide locations and agree on size of section of failed pavement to be removed and replaced -determine if any water
or sewer mains need to be replaced as part of this project -provide Town documents such as accident records, etc., necessary for the proper completion of the Dallas County MCIP application
review submittals of PBS&J and provide timely comments for revisions 
ATTACHMENT A SCOPE OF SERVICES PART B -KELLER SPRINGS ROAD Tasks To Be Performed by PBS&J. Task B1 -Estimating the Cost. PBS&J will provide the services necessary to develop estimates
of cost for the widening of Keller Springs Road from Addison Road to Dallas Parkway (Dallas North Tollway) and to prepare an application for funding participation by Dallas County. This
cost estimate will include the following 1. the removal of any curbs or existing pavement necessary to facilitate the widening, 2. replacement/adjustment of any water or sewer mains
determined to need replacement/adjustment, including pavement repair, 3. the construction of the additional pavement, curbs and medians necessary to widen the street to the geometric
section specified by the Town, 4. installation of traffic markings and signs, 5. adjustment of traffic Signalization loops or other equipment, 6. construction traffic control to accomplish
the minimum disruption to the adjoining property-owners. This proposal assumes 1. that the Town will determine and provide to PBS&J the necessary information about any water and sewer
lines which must be replaced and 2. that the cost of replacement of any other underground utilities, including pavement repairs, will not be included in the project estimate. Task B2
-Report. PBS&J will provide the estimate and any narrative required to clearly explain the estimated costs to the Town Public Works staff. PBS&J will refine these documents as requested
by the Town Public Works staff and will present them to the Town Manager. Further refinements will be made as necessary and the documents will be presented to the Town Council if requested
to do so by the Town Manager. 
ATTACHMENT A SCOPE OF SERVICES Task 83 -Dallas County MCIP Application When the Town approves the estimated cost, PBS&J will prepare an application to the Dallas County MCIP to request
the County participate in the cost of this project combining it with the widening project between the Tunnel and Addison Road being managed by the North Texas Tollway Authority. It is
assumed that the estimated cost of this segment will be provided to PBS&J and that PBS&J will receive the necessary information required for the application, such as traffic accident
data, etc. Tasks to Be Performed by the Town. -detenmine if any water or sewer mains need to be replaced as part of this project determine what geometric design the Town desires for
this segment of Keller Springs provide Town documents such as accident records, etc., necessary for the proper completion of the Dallas County MCIP application review submittals of PBS&J
and provide timely comments tor revisions 
ATTACHMENT B COMPENSATION AND SCHEDULE Compensation PBS&J proposes to charge for the time actually spent providing the services specified in Attachment A. The time will be charged according
to the rates shown in the attached Standard Rate Schedule, with a total fee for the tasks listed in Attachment A, Scope of Services, not to exceed $37,000. Additional services, such
as additional meetings beyond those listed, will be provided only at the direction of the Town and will be charged on an hourly basis as indicated above. Schedule The draft report will
be submitted to the Public Works staff by July 18, 2003, assuming that information about the possible replacement of water and sewer lines is provided by July 1. It is anticipated that
review by the Public Works staff and the Town Manager can take place in time to present the report to the Town Council, if necessary, at the August 12 meeting of the Council. Then the
applications to Dallas County can be prepared and submitted by the August 29 deadline. With the cooperation of the Town staff, information for the County applications will be gathered
ahead of the Town Council meeting so that there will be no problem preparing the applications by the August 29, 2003 deadline. 
City of Addison Cost Estimate Preparation Workload Estimate Part 9 -Keller Springs Road P.M. Engr Staff CAD Task B1 -Estimating the Cost Detennine quantity and cost of utility replacements
6 Detennine pavement, etc. quantities 2 8 2 Obtain current cost data and calculate cost 2 Task B2 -Report and Meetings Prepare and submit draft report 3 16 16 3 Refine report 1 4 4 1
Present to Town Manager· 0 0 Refine report and prepare for Council 1 4 4 1 Present to Town Council • 0 0 Task 93 -Prepare Dallas County MCIP Application Obtain required data • 0 2 Prepare
Application 3 16 3 Present to City Staff· 0 0 Refine Application 1 4 1 Assist with Submission of Application 2 2 Total 13 70 24 13 Hourly Billing Rate $140 $100 $65 $140 $1,820 $7,000
$1,560 $1,820 Subtotal $10,380 Reimbursables $500 Total PBS&J Estimated Fee (Keller Springs Rd.) $10,880 • Part of gelliine Estimate 
􀁾􀀽􀁦 􀁾􀁾J. V-.l \r 􀁾C01 􀁾# 􀀠 ATTACHMENT A SCOPE OF SERVICES. Tasks To Be Performed by PBS&J. PBS&J will provide the services necessary to develop estimates of cost for two alternative
methods of rehabilitating the pavement of Beltline Road and to prepare an application for funding participation by Dallas County. The project limits will be from Dallas Parkway (Dallas
North Tollway) to Marsh Lane. Option 1 -PBS&J will prepare an estimate of the cost of two-inch hot mix asphaltic concrete overlay as well as a list of factors to consider when evaluating
this option. This cost estimate will include the following 1. all the preparation necessary for the overlay, including grinding of the existing surface to the level determined by the
Town of Addison and PBS&J 􀀭􀁲􀁥􀀮􀀯􀁾􀀠 2. removal oftra arkings 3. of any water or sewer mains determined to need replacement 4. of any overhead utilities ill 'IAEiergrg'l1'l8 5. installation
of new "streetscaping": new landscaping, 􀁳􀁩􀁧􀁮􀁳􀁾􀁳􀁴􀁲􀁥􀁥􀁴􀀠furniture, special crosswalk pavements, intersection pavements, etc. 6. application of any bonding agent necessary
for adherence of the overlay to the pavement 7. application of the actual overlay 8. installation of traffic markings and signs 9. adjustment of traffic signalization loops or other
equipment 10. traffic control assuming the minimum disruption to the adjoining propertyowners Option 2 -PBS&J will prepare an estimate of the cost to remove and replace the existing
Portland Cement Concrete pavement as well as a list of factors to consider when evaluating this option. This cost estimate will include the following 1. all of effort required to remove
the existing pavement and place new concrete pavement 2. replacement of any water or sewer mains determined to need replacement 3 GGlI'l¥li'reien !,r ally ligerhead IItjijties t8 IIArierglObinli
<I. installstioll of Jlew "511 eetseaF'ir:lg'" new landscallil'lg, signs 􀁳􀁴􀁾􀁥􀁳􀁴􀀠fblrnitblfe, Graseial cresswalk paqen'teflts, iflterseetion fla¥SfAsnis, oie .. 5. installation
of traffic markings and signs 6. adjustment of traffic signalization loops or other equipment 7. traffic control assuming the minimum disruption to the adjoining propertyowners 
This proposal assumes, for both options 1. that PBS&J will be provided the information about whether or not water or sewer lines will have to be replaced, and, if so, what size and how
many linear feet of each will be replaced "7 2. that PBS&J will be provided the information about which overhead utilities (. will have to be converted to underground and what lengths
of each are • involved ..., 3. that the "streetscaping" identified in the 2001 STEP Nomination includes (. the features that are desired by the Town and that they will be extended •
for the full length of this project. Both options will be prepared in an appropriate format with the necessary narrative appropriate to clearly explain the estimates to the Town Public
Works staff and to the City Manager. PBS&J will refine these documents as requested by the Town staff and will present them verbally to the Town Council if requested to do so by the
City Manager. When the Town makes a decision as to which option it will utilize, PBS&J will prepare an application to the Dallas County MCIP to request the County partiCipate in the
cost of this project. It is assumed that PBS&J will receive the necessary information required for the application, such as traffic accident data, etc. 
Tasks to Be Performed by the Town. 1. determine if any water or sewer mains need to be replaced as part of this project 2. obtain or coordinate other utilities to provide the length
of each type of overhead utility that must be converted to an underground facility 3. determine whether or not the 2001 STEP Nomination streetscaping plan is to be used for this project
4. provide Town documents such as accident records, etc., necessary for the proper completion of the Dallas County MCIP application 5. review submittals of PBS&J and provide timely comments
for revisions 
DALLAS COUNTY PUBLIC WORKS DALLAS COUNTY 2003 MCIP CALL-FOR-PROJECTS SCHEDULE Proposed Deadline Call-for-Projects April 8, 2003 Application Submittal Deadline August 29, 2003 Preliminary
Evaluation Results Available December 15,2003 Cities Deadline to Respond to Preliminary Evaluation December 30, 2003 Final Evaluation Results Complete January 7,2004 StaffRecommendation
to Commissioners February 7,2004 Commissioners Court Selection and Project Approval April 15, 2004 Cities' Notification April 31, 2004 To submit a project application for MCIP funding,
go to: http://www.dalJascounty.org/html/citizen-serv/pubwks/mcip-projects.htmland download the MS Access-based application and instructions onto your hard drive. Please read the instructions
for directions on how to fill out and submit the application to Dallas County Public Works. Ifupon reading the instructions you need additional assistance, do not hesitate to contact
our Senior Transportation Planner, Edith Ngwa, or our Junior Transportation Planner, Isela Isela Rodriguez at 214-653-7151. A sample filled-out application is included in this package
to serve as an example but not to substitute the application instructions. It is important that you read through the application instructions before/while filling out the application.

April 1, 2003 TO: Jim Pierce FROM: Dallas County Commissioners Court Re: 3rt! Major Capital Improvement Program (MCIP) Call-far-Projects Dear Mr. Jim Pierce: Dallas County is soliciting
nominations from cities for roadway projects to be funded through the Dallas County Major Capital Improvement Program (MCIP). Under this caUfor-projects, approximately $78 million dollars
will be available for projects to be constructed in FY 2008 through 2010. All nominations for funding must be submitted to Dallas County Public Works by 4PM on August 29, 2003. Evaluations
of project submittals will be completed by December' 15, 2003 and each.city will be provided with the preliminary rankings· of its own projects at that time for comment and feedback,
with comments due no later than December 30, 2003. Final project approval will be completed no later than April 15, 2004. As with the first and second MCIP call-far-projects, cities
are required to commit at least 50% of their proposed project costs as condition for participating in the program. Proposed projects will be evaluated Using criteria presented to you
during the MCIP Partnering Workshop held by the Public Works Department on January 31, 2003 and attached here for your review. During that workshop, information was also presented, stating
the County's current policy not to engage in MCIP roadway improvement with cities without an approved plan for re-annexing existing orphan roads (see attached policy). If you have any
questions about these policies or any aspects of the MCIP, we encourage you to contact us or the Dallas County Public Works Department. Mike Cantrell District 2 • Jim Dis 411 Elm Street,
4th Floor Dallas, Texas 75202 . (214) 653-7151 
Dallas County Orphan Road Policy DEFINITION . Orphan Road --all or part 6fa street or road right-of-way which 􀁩􀁳􀁯􀁾􀁴􀁳􀁩􀁤􀁥􀀠the incorporated limits ofa municipa1ity (or municipalities)
and the incorPorated area ofthe municipality (or municipalities) abuts or extends into the right-of-way. These roadway segments have, in effect, been "orphaned" by the abutting city
(or cities) that they serve in that they have been left unincorporated. Thus Dallas County has primary responsibility for maintenance, operation, enforcement, police andlor emergency
services within these unincorporated rights-of-way. PPUCY INTENT Dallas County contends that full responsibility for maintenance, operation, enforcement, police and emergency services
for these roadway segments should rest with the city (or cities) adjoining these segments. Generally, the major traffic usage ofthese segments is for access to property within the adjoining
city (or cities) as with typical city streets. The adjoining city (or cities) is (are) responsible for providing emergency services, police and fire protection to the properties abutting
the Orphan Road segment. In most instances these Orphan segments are isolated and significantly distant frQm the truly unincorporated areas ofthe County, where the County provides the
only services. These segments could be more easily and quickly served by City police, ·fire and other service providers who have responsibility in the immediate area than by the COl.lnty.
Parking controls, control ofaccess, speed limits and other aspects oftraffic operations are typically influenced by abutting property development and usage which is under the control
of the city (or cities). Orphan road segments often cause confusion, uncertainty and, sometimes, critical delay in determining proper jurisdiction and in providing necessary services
to the public. It is with the intent ofimproving these circumstances and the overall delivery ofservices to the citizens that Dallas County desires to eliminate Orphan Roads from the
County's Road Inventory. This Policy is established to encourage municipalities adjacent to these Orphan Road segments to annex the rights-of-way and to assume full responsibility for
providing services therein. POLICY STATEMENT 1. Dallas County encourages all cities adjacent to Orphan Roads in Dallas County to develop, commit to and submit a plan to the County for
completing the annexation of the Orphan Road segments and assuming full responsibility for these roadways. In instances where two cities abut the same Orphan Road segment, the County
encourages the two cities to jointly develop a plan for the annexation ofthat segment. Dallas County offers its assistance to the cities in developing such plans. Olphan Road Policy
Court Order No. 2002-637. April 2,2002 Page 1 of2 . , 
. 2. Dallas County, at the discretion ofthe Commissioners Court, may give additional selection value to projects in cities that have submitted a specific plan for the annexation ofOrphan
Roads when the County selects, approves and schedules projects for funding in the County's Major Capital Improvement Program (MCIP). . Such preference may also be given in approving
projec.ts lor Road and Bridge Disirict . participation (Type "B" "'lork). . . . 3. Dallas County, at the'discretion ofthe Commissioners Court, may also refuse to participate in discretionarY
projects, such as Road and Bridge Districlprojects or MCIP projects, in a city that elects not to pursue the annexation of Orphan Road segments that abut its boundaries. Failure to notify
the County ofthe city's intent to annex and/or failure to submit a plan for annexation in a timely manner shall be constmed by the County as the city's election not to pursue annexation.
4. Dallas County, at the discretion ofthe Commissioners Court, may select specific Orphan Road segments for improvement when a city commits to annexation ofthe segment upon completion
of the project. However, the specific plan for annexation ofOrphan Roads submitted by the city will not be limited to annexation upon completion of improvements by Dallas County, Dallas
County improvements may be made as Road and Bridge projects or as MCIP projects (subject to other MCIP criteria il)cluding Regional Thoroughfare Plan designation and city cost participation).
5. This policy application is prospective and 􀁰􀁲􀁯􀁪􀁥􀁾􀁴􀁳􀀠selected by the County and approved by the Commissioners Court prior to the date of the adoption ofthis policy shall not
be impacted by this policy. 6. Dallas County shall provide written notification ofthe adoption of, and future revisions of, this policy to the cities abutting Orphan Road segments. 7.
The Dallas County Director ofPublic Works shall maintain a listing ofOrphan Roads and the city or cities they abut and shall provide updates to the Commissioners Court and to the cities
as changes occur. The listing and changes to the listing shall be based on municipal boundary and annexation information provided to Dallas County . Public Works by the cities. Orphan
Road Policy Court OrderNo.2002-637 • April 2, 2002 Pagelof:2 
FY 2001 MAJOR CAPITAL IMPROVEMENT PROGRAM DALLAS COUNTY Prepared Jointly by the Dallas County Department of Public Works and the North Central Texas Council of Governments Proposed Evaluation
Methodology to Score and Rank Candidate Thoroughfare System Improvements INTRODUCTION In Fiscal Year 2000, the Dallas County Commissioners Court replaced its traditional bondfinancing
approach to funding infrastructure improvements with a programmed Major Capital Improvement Program. The underlying theory of this new approach is that a project will take five years
from approval of funding to final construction, and that every year projects will be authorized for funding and projects will be completed. Thus, in any given calendar year, there will
always be projects in each of the various phases of implementation (I.e. design, right-of-way acquisition, construction), thereby allowing for the more efficient use of personnel and
resources. In contrast, under the bond-financing method, all projects are authorized at the same time and are constructed at the same time. This approach creates a project "waveH-initially,
there is a flurry of design activity, and the necessity of design resources; then, the wave passes to right-of-way acquisition, and the design resources become underutilized while right-of-way
is bulked to handle the "waveH; finally. the projects pass to construction, creating the need to invest in construction-related resources, while the design and right-of-way resources
are underutilized. With the new financing and programming approach, the "project waveHis eliminated, and all project activities are occurring simultaneously (although not necessarily
on the same project) and, more importantly. continuously. Thus, valuable resources are always being utilized and the funds that previously would have needed to be expended on additional
resources (as a result of the "wave" effect) can instead be devoted to infrastructure. This Program will be implemented by issuing an annual county-wide call for projects to identify
and fund needed roadway improvements within the county, with local governments submiUing candidate projects for potential selection and funding under this program. An annual "Call-for-projects"
is an improvement over the traditional method of calling for projects every five years. The advantages of an annual call are twofold. First, with fewer submittals per Call, the quality
of submittals, both of the projects submitted and the submittals themselves, will improve, as staff will be able to devote more time per submittal. Second, an annual Call proVIdes more
flexibility for cities to determine infrastructure needs based on changes that may have recently occurred or will soon be occurring, such as a new 
2 development or infrastructure, instead of trying to determine needs based on a conjecture of what might occur five years into the future. EVALUATION CRrrERIA In order to evaluate candidate
projects in an equitable and consistent manner, ten evaluation criteria have been developed which will be applied to each project submittal to establish a basis for scoring and ranking
projects. This ranking will identify which projects provide the greatest benefit to the .county based on factors such as mobility, cost-effectiveness, safety, and air quality. The proposed
evaluation methodology is presented below. Each of the ten evaluationcriteria will initially be assigned a maximum value of 10 points, with 100 points being the total maximum aggregate score possible for a given project. In addition to the "equal weight"
scenario, other weighting scenarios can also be evaluated to determine which scenario most appropriately addresses the needs of Dallas County. . TECHNICAL METHODOLOGY FOR MODELING PROPOSED
IMPROVEMENTS: Travel Mode/ForecastProcedures The Dallas-Fort Worth Regional Travel Model (DFWRTM) is the planning tool used to help estimate current and future travel demand needs and
allows detailed project evaluation to occur. The Major Capital Improvement Program,must have a way of testing and evaluating the mobility benefits of a wide range of potential roadway
projects, including the addition of new thoroughfare streets, the extension of existing thoroughfares, and the rehabilitation of existing thoroughfares. The DFWRTM Is the tool used to
accomplish this analysis. In order to assess and quantify the benefits of the projects submitted under this Call-forProjects, it is necessary to develop four different roadway network
analyses. These four different network analyses simulate both baseline (year 1999 no-build) and future year conditions with and without the effects of the proposed projects. The four
network analyses that will be used to evaluate the benefits of the projects submitted for the Major Capital Improvement Program are as follows: • AnalysiS 1: The first analysis replicates
conditions as they existed in 1999; the year the model was validated for, using the roadway network that existed in 1999 and 1999 demographic data for population, employment, and number
of households. • Analysis 2: The second analysis predicts year 2025 conditions assuming a nobuild, or "do-nothing" scenario. In this analysis, the 1999 existing-conditions roadway network
used in the first analysis is modeled using year 2025 demographics. This analysis shows the performance of the transportation system in the year 2025 if no improvements are made to it.
• Analysis 3: The third analySis predicts year 2025 conditions assuming that all the projects submitted for funding are implemented and constructed. This is accomplished by coding into
the 1999 no-build roadway network all the projects submitted under this Call for Projects, creating a year 2025 build network. This 
3 year 2025 build network will be modeled using year 2025 demographic assumptions. • Analysis 4: The fourth analysis predicts year 2025 conditions assuming an "allor-nothing" scenario.
This scenario uses the year 2025 build network and year 2025 demographic assumptions, but doesn't use the typical "capacityconstrained" technique to model traffic in which only a finite
number of trips c;:m be assigned to a particular roadway segment. With an "all-or-nothing" assignment, an infinite number of trips can be assigned to a particular segment, and where
several different routing options are available, all trips are assigned to the most desirable route (based on criteria specified). For this analysis, trips are assigned to the route
with the best travel time, based on speed and distance only. This analysis is used to score projects under the Travel Desire Rating. EVALUATION CRITERIA AND TECHNICAL METHODOLOGY FOR
SCORING PROJECTS Evaluation Criteria Functional Classification Rating -(10 Points) This evaluator assigns points based on functional classification as designated in. the 2000 Regional
Thoroughfare Plan. For any given project, the functional class assigned to the project will be the classification of the highest classified facility which can reasonably be assumed to
be either directly or indirectly positively impacted by the proposed project. Example Arterials A and B are parallel arterials one-mile apart. Freeway X runs perpendicular to both A
and B and has interchanges at both. Approximately one-quarter mile from and parallel to Freeway X the City is proposing to build a four-lane roadway that will intersect both A and B.
Scenario 1: Freeway X is the only existing roadway that connects with both Arterials A and B. Thus, a motorist .on A wanting to use B must use Freeway X. Under this scenario, the City's
new roadway would be scored as a freeway, as it is reasonable to assume that it will reduce congestion on Freeway X by eliminating the necessity of all local traffic going from A to
B to use Freeway X. In other words, there is a certain percentage of local traffic that is only using Freeway X by default that would divert to an alternate route. By eliminating this
local traffic from Freeway X, its congestion is reduced and its reserve capacity is increased. Scenario 2: Freeway X is one of several roadways that connect with both Arterials A and
B. Thus, a motorist on A wanting to use B does not necessarily need to use Freeway X. Under this scenario, the City's new roadway would be scored by its own functional classification,
as it is reasonable to assume that it will not reduce congestion on Freeway X because other routes for local traffic to travel from A to B already exist. In other words, local traffic
diversion from the Freeway is already occurring, and the addition of another altemate route will not have an impact on the operation ofthe Freeway. Each project will receive a score
based on the classifications shown in Table 1. 
4 Table 1 Functional Classification Rating Speed Delay-Rating -(10 POints) Each candidate project submitted for funding will be assigned a speed-delay rating based on the anticipated
improvement to travel times and speeds that will result from the roadway improvement. This will be calculated by taking the difference between the posted roadway speed limit (maximum
free-flow speed) and a current observed speed on the facility (current operating speed), divided by the length of the project. For intersection projects, an estimated length of 0.25
miles should be used to calculate the speed delay rating. Each city submitting a project for funding will be asked to collect and provide recent peak-hour speeds which will be used in
calculating this rating. Using speed delay as an evaluation criterion takes into account both the traffic congestion on and the. physical condition of the roadway, both of which affect
the operating speed. The delay rate is defined as the difference between the time it takes to travel a set distance at the posted speed limit without stopping (free-flowing) and the
actual time (observed) it takes to travel that same distance (accounting for traffic control delay and congestion), divided by the distance traveled. expressed in minutes per mile. A
1996 report by Metroplan, the Council of Governments for Central Arkansas, established a delay rate congestion threshold of 0.41 minutes per mile, based on criteria established in the
Highway Capacity Manual, vehicle limitations, and driver perceptions. In other words, a facility is considered congested when its delay rate is equal to or greater than 0.41 minutes
per mile. This number corresponds to the difference in time it takes to travel one mile at 55 miles per hour versus traveling one mile at 40 miles per hour. From this delay rate, a numeric
value for congestion, the "degree of congestion" or DOC, has been defined as follows: DOC = Delay Rate -0.410 Thus. a facility at the congestion threshold, that is. with a delay rate
of 0.41. has a DOC of 0.000. A facility operating at its maximum free flow speed has a delay rate of 0.00 and a corresponding DOC of -0.41 O. In order to provide insight into the magnitude
of congestion. eight congestion categories were defined --five for congested facilities and three for non-congested facilities. The DOC threshold for each of the eight categories is
shown in Table 2, along with the points assigned for each category. 
5 Table 2 Speed-Delay Rating Criteria Category "Degree of Congestion" Score Extreme Severe Serious Moderate Greater than 4.499 Between 1.499 and 4.498 Between 0.499 and 1.498 Between
0.213 and 0.498 10 Points 8 Points 6 Points 5 Points Mild Borderline Between 0.001 and 0.212 Between -0.168 and 0.000 4 Points 2 Points Acceptable Between -0.410 and -0.167 1 Point None
Less than -0.411 oPoints Traffic Volume Rating -(10 Points) This rating evaluates the project according to the magnitude of traffic-flow improvement that can be expected to result by
making the proposed improvement to the faCility. The Traffic Volume Rating is calculated by taking the difference between a "build" and a "no-build" condition. which yields the additional
traffic resulting from making the improvement. . Specifically. year 2025 traffic projections will be generated with and without the improvements in place in order to model the anticipated
change. Projects showing the greatest amount of traffic improvement will receive a higher score for this criterion. Specifically. this criterion is calculated by taking the difference
between two year 2025 travel model runs, the "build" condition (Analysis 3) and the "no-build" condition (Analysis 2). The difference between these two analyses is the expected change
in traffic volumes resulting from making the proposed improvement to the facility. In general, projects shOwing the largest amount of traffic improvement will receive a higher score
for this criterion. The maximum score available for this criterion will be ten points. The range of possible scores will be determined after the analyses are complete and the data is
available to determine minimum and maximum values. Traffic Volume Growth Rating -(10 Points) The Traffic Volume Growth Rating is derived from the growth in traffic volumes expected to
occur on each candidate segment of roadway between the current condition (year 1999) and the future travel model projection (year 2025). This rating assumes that the project is not in
operation in the the current year and that it will be operational by the future forecast year. Points will be assigned to each project based on the percentage of growth estimated to
occur during this time period. Specifically. the percent change between traffic volumes in the year 2025 "build" network. (Analysis 3) and the 1999 "existing condition" network (Analysis
1) will be calculated. Projects showing the largest amount of change will receive the higher scores. The maximum score available for this evaluator is ten points. The range of possible
scores for this criterion will not be determined until after the model runs are complete and the minimum and maximum values are derived. 
6 Travel Desire Rating -(10 Points) This rating will score each candidate project based on its inherent attractiveness and desirability assuming there is no congestion at all on the
facility. When congestion is factored into the equation, roadways that may be more direct and desirable to travel on are sometimes avoided because of high levels of congestion, even
though they are the preferred routes. This evaluation criteria is derived by looking at the difference between a year 2025 capacity-constrained model run (Analysis 3), which takes into
account the congestion on the roadway, and an "all-or-nothing" model run (Analysis 4), which assumes that there is no congestion on any roadway. The "all-or-nothing" model run allows
vehicle trips to choose the preferred route (based on shortest distance and fastest speeds) regardless of any effects due to congestion. The percent difference between the two model
runs shows whether the facility is being used because it is the most direct and preferred path ("all-ornothing") or whether traffic is being diverted to the facility due to congestion
on other routes (capacity-constrained). The maximum score available for this criterion is ten points. The range of possible scores will be determined after the travel model runs are
complete and the maximum and minimum values are identified. Benefit-Cost Ratio Rating -(10 Points) This rating is calculated based on the ratio of benefits resulting from the proposed
improvement to the cost of the improvement. The benefits for each project are determined from the reduction in travel-time delay experienced on the roadway segment with and without the
candidate roadway improvement. Local government and Dallas County staff will estimate the costs for each project. . Benefits used in the BIC ratio are calculated from the delay savings
gained from an increase in capacity or speeds on the segment (if, in fact, a gain is induced). The reduction in delay Is calculated from the increase in average daily loaded speeds,
which are derived from the travel model runs. This analYSis compares the modeled speeds before an improvement (Analysis 2) and the speeds after the improvement (Analysis 3). After average
daily loaded speeds and 24-hour projected traffic volumes are determined for both Analysis 2 and Analysis 3, a benefit-cost ratio is calculated based on the following equation: TAB -TAC
-( TOTAl. COST X CRF ) Where: TAB = Total Annualized Benefit ($) TAC = Total Annualized Cost ($) VOlA = 24-Hour Volume from Run 2 (no-build scenario) VolS = 24-Hour Volume from Run 3
(build scenario) VOLFAC = 0.6, volume factor (peakloff-peakldirectional dis!.) 
7 Length = Length of Project (miles) SpeedA = Link Speed from Run 2 (no-build scenario) Speeds = Link Speed from Run 3 (build scenario) DAO = 1.29 persons per vehicle, Daily Auto Occupancy
VOT = $9.70 per hour, Value ofTime NOD = 260 per year, Number of Days for annual benefit Total Cost = Total Project Cost ($) CRF = 0.06646, Capital Recovery Factor (40 yrs @6%)· Points
are assigned to each. project based on the ratio of the total annualized benefits divided by the total annualized cost. Table 3 provides the scoring ranges with their corresponding benefit-cost
ratios. Table 3 Benefit·Cost Ratio Rating SIC Ratio Score 0-0.50 oPoints 0.51-0.75 1 Points 0.76-1.00 2 Points 1.01-1.25 4 Points 1.26 -1.50 5 Points 1.51-2.00 6 Points 2.01-3.00 7 Points
3.01-5.00 8 Points 5.01-10.00 9 Points 10.01 or greater 10 Points Accident Rate Rating • (10 Points) Each candidate project will receive an accident rating based on the raw accident
rate per million vehicle miles. Each city will be asked to provide three years worth worth of actual accident data for .each roadway segment submitted for review. Projects with a higher
accident rate over this three-year period will receive a higher rating. After all the accident data has been analyzed, a range of scores will be developed between zero and ten points,
based on the magnitude of accidents reported. Air Quality I Energy Conservation Rating -(10 Points) Each project submiHal will be evaluated based on its overall impact toward improving
the quality of the region's air. The Dallas-Fort Worth region is currently designated as a nonaHainment area by the U.S. Environmental Protection Agency based on past exceedances of

8 the national ambient ozone standard. In order to promote regional air quality goals and objectives, each project will be quantified in terms of air quality reductions. Specifically,
the dollars per pound of nitrous oxide (NOx) emission reductions will be calculated and each project will receive a score based on its reduction potential. Emission reductions will be
calculated by estimating emissions before and after the improvement is in place, and taking the difference. Projects contribute positively toward air quality reductions, in general,
when speeds approach 50 miles per hour and operating performance Is improved. The following formula provides the methodology for calculating emission reductions on a project-by-project
basis. $ (TOTAL COST x CRF) x c, J Lb. [ [(VOL.X EF.x LENGTH) -(VOL.x EF.x LENGTH)] x 260DAYS/YEAR Where: VOLe = 24-hour modeled volume before improvement (Analysis 2) EFe = Emission
factor based on speeds from Analysis 2 grams/mile) Length = Project Length (miles) VOLA = 24-hour modeled volume after improvement (Analysis 3) EFA = Emission factor based on speeds
from Analysis 3(grams/mile) Total Cost = Total project cost ($) CRF = 0.06646, Capital Recovery Factor ( 40 yrs@6%) C1 = 454 grams per pound (conversion factor, grams to pounds) $/lb.
= Dollars per pound of NOx emissions reductions Points will be assigned to each project based on the ratio of the annualized cost to the annualized NOx. emissions reductions. Table 4
provides the scoring ranges for this evaluation criterion. Table 4 Air Quality I Energy Conservation Rating 
9 50.0 -99.99 3 Points 10.00 -49.99 5 Points 5.00 -9.99 7 Points < 4.99 10 Points Sustainable Development! Redevelopment! "Smart Growth" Rating (10 Points). Each project submittal. will
be evaluated with respect to encouraging regional sustainable development or ·smart growth" patterns (Le. densification of the urban core counties) or redevelopment of distressed areas.
There will not be a sliding scale of points available for this criterion. Each project will either receive the full 10 points or will receive a zero. A project located within a census
block classified as "Distressed" or ·Under-Utilized" as defined in the Dallas County Tax Abatement Policy (see attached maps) will receive the full 10 points; all other projects will
receive a zero. The aforementioned policy defines a "Distressed" area as a census block whose median family income is less than or equal to 150% of the poverty level for a Dallas area
family of four or a census block contained within a federally or state-designated enterprise zone. An ·under-utilized" area is a census block that meets three of following five criteria:
1) Low population growth (percentage change in population that is less than the County average for 1980-1995) 2) Low employment growth (percentage change in employment that is less than
the CountY average for 1990-1995) 3) Low traffic congestion (roadways where, in 1995, no more than 30% of . lane miles exceeded free-floW traffic levels during peak hours) 4) Low property
values (median value of owner-occupied structure is no greater than 50% of the County median) 5) Predominantly low/moderate income population (at least 51% of population earns less than
80% of the Dallas area median household income) For census blocks that are at least two-thirds (2/3) undeveloped, only one of the five criteria listed above need to be met to qualify
as 'under-utilitized'" Intermodall Multimodall Social Mobility Rating -(10 Points) Each project submitted for funding will receive a score based either on its ability to involve more
than a single mode of travel or its long-term economic development potential that could benefit the community. There will be a sliding scale of points available for this criterion. There
are three separate elements that comprise this scoring criteria. These three elements are: • Infrastructure Investment Project • A capital project with a likelihcod of producing long-term
economic benefits as opposed to an operational project which only provides direct benefits for a given short time period. (10 points) 
10 • Social Mobility Project -A social mobility project is one that provides transportation services to individuals or groups who need some form of transportation due to an inability
to utilize existing forms of transportation. This can include services to the elderly and disabled or economically disadvantaged individuals. (10 points) • Multi-Modal linter-modal Projects
-Projects that facilitate non-SOV (single occupant vehicle) modes or provide for the interaction of two or more transportation modes in a given area. Transit (bus/rail) 􀁾􀀠(10 points)
School Bus -(7 points) Bicycle Paths -(5 points) Pedestrian Paths -(3 points) Projects that incorporate any combination of the above 4 modes of transportation will receive the full 10
points. Special Case Rating Methodology Special Case #1 -If all or part of a roadway consisted of a new roadway, then it was not possible to calculate a Speed Delay Rating, a Benefit-Cost
Ratio Rating, or an Air Quality Rating. In these cases, the Speed Delay Rating, the Benefit-Cost Ratio Rating, and the Air Quality Rating are aU given zero points, and the maximum points
for the Traffic Volume Rating are increased to 40. This is accomplished by multiplying the Traffic Volume Rating by four. Special Case #2 -In certain situations, the Benefit-Cost Ratio
may be misleading because the traffic induced by the capacity improvement was so great that the resulting congestion was higher than without the improvement. This signifies that the
project is highly warranted. Projects falling under the Special Case #2 category will receive zero points for the BenefitCost Ratio Rating, and the maximum allowable points for the Traffic
Volume Rating will be increased to 20. This is accomplished by multiplying the points assigned to the Traffic Volume Rating by two. Special Case #3 -The criteria which use percent change
as a basis for scoring, Traffic Volume Growth Rating and Travel Desire Rating, could be misleading if the absolute value of the traffic volumes is less than 5,000 in the year 2025. To
avoid overrating these projects, the maximum points available for the Traffic Volume Growth Rating Criteria and the Travel Desire Rating will be reduced to five for each rating element.
This is accomplished by dividing the score for these two criteria by two. LOCAL COST PARTICIPATION MULTIPLIER In order to aide in the successful implementation of the Dallas County MCIP,
it is imperative to accept only those projects for funding that have a strong commitment from all the stakeholders. One strong indicator of this commitment is the value of resources
being contributed. In order to reward those projects with strong commitments, a multiplier based on the value of the local commitment (as a percentage of the total project value) will
be 
11 applied to the aggregate scores. This multiplier will be equal to 1 plus the percent of local match, expressed as a decimal. Thus, if a City commits to a match of 50 percent of a
projecfs value, that project's aggregate score will be multiplied by 1.50 in determining the final score. For a match of 20%, the multiplier is 1.20. As the financial resources of all
possible stakeholders are not equal, said multiplier may be considered to be inherently biased against those possible stakeholders with limited resources. Therefore, in order to mitigate
this perception of inherent bias, bonus points will be assigned to those cities where 60% of the land area falls in census blocks defined as "Distressed" or 51% Low/Moderate Income.
This bonus consists of adding 0.3 to the multiplier for any project submitted by a city qualifying for the bonus. For example, the multiplier for a project submitted by a qualifying
city contributing 20% of the totel cost of the project will be 1.50 (1.20 plus 0.30), the same multiplier multiplier applied to a project for a nonqualifying city contributing 50%. Example
1, Projects for Cities A, B, C, and D all finish with aggregate scores of 80. Cities A. B, C, and D agree to contribute 50%, 20%, 0%, and 20%, respectively, of the cost of the project.
City D qualifies for the 60% local match multiplier bonus. The multiplier for the four projects are as follows: CityA-1.50 City B -1.20 CityC-1.00 City D-1.50 The final point totals
for the four projects, computed by multiplying the aggregate total by the multiplier, are as follows: City A -120.0 CityB-96.0 CityC-80.0 City D -120.0 Example 2. City Q is a qualifying
city and contributes 20% of the project cost. Q's project finishes with an aggregate score of 70 and a total score 105.0. City R's project finishes with an aggregate score of 100, but
since R is not willing to commit local resources (and is nonqualifying), the project finishes with a total score of 100.0, below Q's. So does City S's project with a total score of 102.0,
which finished finished with a higher aggregate score of 85 but was supported with a 20% local commitment (S is a non-qualifying city) resulting in a multiplier of 1.20 compared to Q's
1.50. 
· , 
Part 1 . Project Identification MCIP Number. II] Dlmlct: [3 J City: "'IDo=lIa=s'C::o'u:7:n:ty:':"'"---' ProJect NamefLocoHon: (ExamPle Lane Widening ] Beginning: IlntersecHng Road 1
I Ending: IlnterseCHng Road 2 MAPSCO: 1",,46;;;B,----, Project Length· 11 875 (Miles Funcffonal class'INot on Regional I Ave Num of Accidents for lost 3 years IL:J Condensed iWiden from
2 to 4 lanes. with storm sewer improvements. Add 6' wide sidewalks Descrlpffon of Proposed to both sides. Improvements: Part 2. Pavement and Centerline Alignment Proposed Pavement SecHon:
14 lane divided. I Current Pavement COndHfons:IFalr '.' ....,_... I Pavement Design Cnterla: ICIly of Dallas, TxDOT I e.g.2.12'lones 􀁾􀁾􀀠 ... Pavement WIdth 2 ·11' lanes, 3' 􀁾􀀬􀀠
4 12';Swith C&G I Pavement Surface Type Thickness: I ,2' PCCP, Pavementllase Type. Thickness: 􀁾􀀠A(,4" Pavement Subgrade Type 􀀬􀀢􀁾􀀢 􀀬􀁾􀁾􀀠 I ,6' 􀁾􀀸􀀢􀀠 Parkway WIdth: 0 SIdewalks
WIdth: 0 􀁾􀀠6' Through Lanes WIdth: 􀁾 11' 12' Left Tum Lanes WIdth: 0 10' Left Tum Storage Length: 0 􀁾􀀠 Rlght Tum Lanes: 0 Median WIdth: 133' Bicycle Lanes. WIdth: 10 12,5' Grade
Requirements: For Projects wITh Repairs: Average Expected Cut: 13' i Type of Repair: I Average Expected Fill: 10 I Actual repair size: I I I Iillis Centerline aligned with Center of
ROW? Include sq ft and Dnear Itof edg If not. how much Is It oftset from the center and to which side? I I Part 3. Traffic Part 4. Drainage 145 I mph Storm Sewer Design Critena: DesIgn
Speed: 125 Year 􀁆􀁲􀁥􀁱􀁵􀁥􀁾 I Average 135 I mph Existing Proposed Posted Speed: Average Operating [25 I mph Number of Culvertsand!2balTsls. l1'XS' ! 12 balTels. 11 'XS' 1 Speed: Traffic
Volume: ,2000 I their dimensions: (balTels. SxHxL) Traffic Volume Source:INCTCOG I Bridge length and width: 1200' • 40' I 1200'.100' I Presence of Bus and/or Heavy Truck Traffic? !ill
! Is any secHon of the rood under the 100 year flood plain? Iill , Page 1 of4 
I Part 5. Utilities Ii2I Water Unes o Rollroad Unes Document knowlduct bank. Ii2I Risks for Ufliity Gas Une. o TRAUnes Partners: Ii2I Storm Sewer o Transmission Unes 􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀽􀀽􀀭􀀭􀁾�
� o Ulillftes are on ExJs1fng Street ROW sanitary Sewer Ii2I Underground Vaults Ii2I Cable other Underground Uflilfl Ii2I Ulililies Own their ROW or have Previous Easements Ii2I ElectrlcHy
Unes Iflber opflcs Ii2I SUE (Subsurface UftlHy Engineering) will be needed Any Special conslderaflons?1 Part 6. ROW Acquisition A. Safely C. Right of Way o Transtt (DART lines) D. General
Acquisition Costs Ii2I School ROW Conlact Person 􀁉􀁍􀁃􀁾􀁾􀀮􀁾􀁾􀁾􀁾􀀻􀁾 Esflmated Cost of Land 􀁏􀁮􀁾􀀤􀀷􀀵􀀮􀀰􀀰􀀰􀀮􀀰􀀰􀀠 I Ii2I Phone Number: 􀁾􀁾 Church Cost 01 Improvement In
􀁒􀁏􀁾􀀵􀀱􀀲􀀵􀀮􀀰􀀰􀀰􀀮􀀰􀀰􀀠 I o Municipal Buildings ExIstlng ROW Width: Number 01 􀁐􀁡􀁲􀁣􀁥􀁾􀀠wllh Damages: 15 Olher 1...____-II Proposed ROW Wldlh: 􀁾􀁬􀁬􀁬􀁆􀀵􀀧􀀽􀀽􀀽􀁉􀀠 j Cost
of Damages: 1.5100.000.00 i B. Environmental Number of ROW Porcels: 125 Number Number of BIsected Improvementsll I Ii2I Floodplain Area of ROW required: Ii2I Cost of Bisections: Lake
Fee Acqulslflon: 􀁲􀀺􀁬􀁬􀁾􀀵􀀰􀁾􀀮􀁯􀁯􀁯􀀺􀀺􀀺􀀺􀀺􀀭􀀭􀀢􀀢􀀧􀀱􀀠sq. ft. I o Historical Designation Permanent Easement:!30.ooo ] sq. ft. ROW Subtotal: 5450.000.00 o Cemetery Temporary
Easement: 150.000 Isq. ft. oIi2I Junkyard Number of Bisected: Inflation Factor (6 years) 1$81.00000 I La"'n:;;;dfl;;;;I1____-, ",.-----..... 1-Houses: 10 I Other I I F.-=====l' '---------'
Commercial Buildings: 11 I Total ROW Cost: 15531,000.00 Comments or BIsected Improvement Is a school. Ust and explain Junkyard on SOUth Side of the project does ROW Any Nan not comply
with zoning. Avallabilltyl )lfl addiHon has 20' dedication for Conformlly Easements: ROW. Issues: Part 7. other Amenities to the Project "'These ttems may not be covered under MCIP contract.
Ii2I Traffic Signals o Sonttary Sewer Relocation" Ii2I landsCaping'" Retaining Wolls o Exposed Aggregate Ii2I Pavement Markings Ii2I Sod. Seeding. Topsoil o Driveways. Sidewalks'" o
DART Bus Turnout Ii2I Drainage Improvements o Stamped/Colored Concrete'" o BUS Stops or Shelters o RR Crossing Improvements Irrlgafton'" o Water UftlHy Improvements' o Brick Pavers'"
o Water Utility Relocalion'" Ii2I Grade Separolions Ii2I street Ughflng Ii2I SonHary Sewer Improvements'" o Ramps or Ccnnectors to TXOOT Facllliies Part 8. Public Involvement Comments
on CurrenHy In negofloftons due to related project. Ii2I Has your CHy Ccuncll Approved the Project? Opposition: Expected to reach agreement late Fall 2003. Ii2I Has Any Opposttlon been
encountered? Other General Related project Is an apartment complex housing Comments: 100 families. Page20f4 
I Paving and 􀁄􀁲􀁃􀁬􀁩􀁮􀁏􀁬􀁧􀁩􀁾􀁾􀁾􀁾􀀺􀁾􀀠 Part 9, 􀁰􀁲􀁃􀁯􀁣􀀬􀁾􀂷􀁥􀁩􀁣􀀡􀁴Co1sit􀀽􀁾 Design: BrIdge:Right Of Way 􀁾􀀠􀁾􀀠 Ughftng: SUE: Signal: Ufflity/Amenilies:' 􀁴􀁅􀁾􀁛􀂧􀁾􀁾􀁊􀀠 Railroad: Subtotal 2= $3,176,700.00 Subtotoll= $1,975,000.00 Project Derw6ly: $317.670.00 Inf1otlon:
$355,500.00 I Materials Te.flng: ... "$",39:..:,,500=,,,.00,,-_-•; SupporHng Comments Conslruefton Totol $2.370.000.00 Regarding Cost: ••• Uftlitly/AmenllleS/Envlronmental costs typlcolly
borne by City Totol Project cost: 1$3,494,370.00 I • _ UHllty/Amenffies:"'S15.000.00 Shared Cost= l53A79,370.oo Percent Of local Contrlbuffonl!l[j % City'S Share: 1$1.739.685.00 10.
Please submit maps and supporting documents depicting the project and needs, Sketches are also welcome and appreciated. Page30t4 
Page 4 af4 
Steve Chutchian From: Jim Pierce Sent: Monday. May 19. 200312:17 PM To: Mike Murphy; Steve Chutchian Cc: Luke Jalbert Subject: FW: Dallas County Planning update FYI. Mike: Do you want
to make the telephone call indicated in #27 Jim. Jim Pierce, P.E. Assistant Public Works Director P.O. Box 9010 Addison, TX 75001-9010 972-450-2879 -----Original Message----From: Edith
Ngwa [mailto:ENgwa@dallascounty.org] Sent: Friday, May 16, 2003 4:59 PM To: Jlandon@airmail.net; ferriswater@azmail.net; Jim.sparks@cedarhilltx.com; Jim Pierce; Kgriffin@ci.coppell.tx.us;
kbolton@ci.desoto.tx.us; dschwartz@ci.duncanville.tx.us; Rwenderl@ci.garland.tx.us; Mdadgostar@ci.highland-park.tx.us; Jcline@ci.irving.tx.us; 􀁊􀁤􀁩􀁴􀁴􀁭􀁡􀁮􀁀􀁣􀁩􀁾􀁭􀁥􀁳􀁱􀁵􀁩􀁴􀁥􀀮􀁴􀁸􀀮􀁵􀁳􀁩􀀠
rberry@ci.mesquite.tx.us; Jspeer@ci.university-park.tx.us; wmcdonald@cityofbalchsprings.com; Thomas.Geier@cityofcarrollton.com; tdingler@cityoflewisville.com; batkinson@cityofsachse.com;
citymanager@cityofseagoville.org; cityadministrator@cockrell-hill.tx.us; Walter ragsdale@cor.gov; mburbank@dfwinfo.com; Citymanager@glennheights.com; Dstephen@gptx.org; CSTRING@mail.ci.dallas.tx.us;
Creed@nctcog.org; Dlamers@nctcog.org; Jneal@nctcog.org; Tyoung@nctcog.org; ovillacamp@netscape.net; Ahendrix@pbw.ci.dallas.tx.us; cityofhutchins@prodigy.net Cc: ASaldana@dallascounty.org;
DHolzwarth@dallascounty.org; IRodriguez@dallascounty.org; SWilson@dallascounty.org Subject: Dallas County Planning Update Greetings, Dallas County Partners! In this Planning Update Issue
..• 1. MCIP Call-for-Projects 2. Regional Thoroughfare Planning 3. Dallas County Thoroughfare Planning 1. Major Capital Improvement Program (MCIP) Call-for-Projects A package, containing
a letter from the Dallas County Commissioners Court officially announcing the 3rd MCIP call-for-projects, was sent out to all City representatives yesterday. Also included in that package
are the instructions for downloading and filling out the MCIP application, the MCIP schedule, Dallas County's new policy for annexing orphan roads, and the evaluation criteria by which
MCIP projects will be evaluated. Please be sure to review the package carefully and if you experience any difficulty assessing or filling out the application, do 􀁮􀁯􀁾􀀠hesitate to
contact Ms. Isela Rodriguez at Irodriguez@dallascounty.org or (214-653-6417). The deadline for submitting project proposals to Dallas County is August 29, 2003. 1 
2. Regional Thoroughfare Planning As you may know1 the North Central Texas Council of Governments (NCTCOG) is currently in the process of updating the Regional Thoroughfare Plan. The
NCTCOG has identified several potential inconsistencies between municipal and county plans and as a result has set up several meetings to which representatives from the entire region
have been invited to participate and help resolve these conflicts. It is important that you attend or send your city representatives to attend these meetings so that your City's Thorouroughfare
Plan may be accurately representated. This is important for the MCIP. You may recall that in order for a roadway project to qualify for Dallas County MCIP funding it must be on the Regional
Thoroughfare Plan. In the past we have received several requests for MCIP funding for roadways that were not on the Plan but that may be functioning as regional arterials. This process/meetings
are set up to resolve just such conflicts. For the meeting schedule and questions on the Regional Thoroughfare Planning process, do not hesitate to contact Tim Young (817-695-9288) at
the NCTCOG. 3. Dallas County Thoroughfare Plan Dallas County has secured technical assistance from the NCTCOG under the Unified Planning Work Program (UPWP) to develop a Dallas County
Thoroughfare Plan. The need for this can not be underscored. The County's Thoroughfare Plan was last updated in 1976 and as such an enormous amount of work will need to be done to reflect
changes that have been brought about by the tremendous growth this region is experiencing. This work will require the collaborative effort of all Dallas County partners. We'll be setting
up a task force made up of city representatives to kick-off this project in about a month. The need for, and the details of, the scope of work will be established at this meeting. We
have used each city's MCIP contact to make up this task force. If you'll like to recommend an alternative to your city's current MCIP contact for the task force, please let me me know.
Thanks in advance for your cooperation. We look forward to partnering with you in the near future. Sincerely, Edith B. Ngwa, Ph.D Senior Transportation Planner Dallas County Public Works
411 Elm Street, # 400 Dallas, TX 75202 214-653-7151 2 
May 15, 2003 Clarence: Enclosed is the Belt Line Rd. Strategy for Redevelopment that was prepared by the Urban Land Institute. Also enclosed is a copy of the Keller Springs Rd. plans,
from Addison Rd. to Ledgemont Lane. These plans were designed, but the project was not constructed. The last item we promised to you is the NTTA plans. Unfortunately, the Town has been
informed that they are going into a re-design phase on their project. As a result, you may need to make assumptions, in order to complete your proposal and perform the work. Ifyou have
any questions, please let me knOw. Thanks. foe. Steve C, 
j j j j j j j j j j j j j j j j j j 
'\1 o/IC X; v"e 􀀬􀁉􀀢􀀧􀁾􀀠 ¥-v ,/'ltflW /Jfe \. ,,pI) 􀁾􀀠 vi' ATTACHMENT A SCOPE OF SERVICES. W c,􀁾􀀠f' 􀁾􀀠 r "vr. III '(RI Lif If' '" (rv vi f .t'( " toS .w N (,<\ ," 1)"Tasks
To Be Performed by PBS&J. 7,-' J\ 'lfi' \'V] 'r PBS&J will provide the services necessary to develop estimates of cost for two alternative methods of rehabilitating the pavement of Beltline
Road and to prepare an application for funding participation by Dallas County. The project limits will be from Dallas Parkway (Dallas North Tollway) to Marsh Lane. Option 1 -PBS&J will
prepare an estimate of the cost of two-inch hot mix asphaltic concrete overlay as well as a list of factors to consider when evaluating this option. This cost estimate will include the
following 1. all the preparation necessary for the overlay, including grinding of the existing surface to the level determined by the Town of Addison and PBS&J 2. removal of traffic
markings 3. replacement of any water or sewer mains determined to need replacement 4. conversion of any overhead utilities to underground 5. installation of new "streetscaping": new
landscaping, signs street furniture, special crosswalk pavements, intersection pavements, etc. 6. application of any bonding agent necessary for adherence of the overlay to the pavement
7. application of the actual overlay 8. installation of traffic markings and signs 9. adjustment of traffic signalization loops or other equipment 10. traffic control assuming the minimum
disruption to the adjoining propertyowners Option 2 -PBS&J will prepare an estimate of the cost to remove and replace the existing Portland Cement Concrete pavement as well as a list
of factors to consider when evaluating this option. This cost estimate will include the following 1. all of effort required to remove the existing pavement and place new concrete pavement
2. replacement of any water or sewer mains determined to need replacement 3. conversion of any overhead utilities to underground 4. installation of new "streetscaping": new landscaping,
signs street furniture, special crosswalk pavements, intersection pavements, etc. 5. installation of traffic markings and signs 6. adjustment of traffic signalization loops or other
equipment 7. traffic control assuming the minimum disruption to the adjoining propertyowners 
j j j j j j j j j j j j j j j j j j j j j j 
This proposal assumes, for both options 1. that PBS&J will be provided the information about whether or not water or sewer lines will have to be replaced, and, if so, what size and how
many linear feet of each will be replaced 2. that PBS&J will be provided the information about which overhead utilities will have to be converted to underground and what lengths of each
are involved 3. that the "streetscaping" identified in the 2001 STEP Nomination includes the features that are desired by the Town and that they will be extended for the full length
of this project. Both options will be prepared in an appropriate format with the necessary narrative appropriate to clearly explain the estimates to the Town Public Works staff and to
the City Manager. PBS&J will refine these documents as requested by the Town staff and will present them verbally to the Town Council if requested to do so by the City Manager. When
the Town makes a decision as to which option it will utilize, PBS&J will prepare an application to the Dallas County MCIP to request the County participate in the cost of this project.
It is assumed that PBS&J will receive the necessary information required for the application, such as traffic accident data, etc. 
Tasks to Be Performed by the Town. 1. determine if any water or sewer mains need to be replaced as part of this project 2. obtain or coordinate other utilities to provide the length
of each type of overhead utility that must be converted to an underground facility 3. determine whether or not the 2001 STEP Nomination streetscaping plan is to be used for this project
4. provide Town documents such as accident records, etc., necessary for the proper completion of the Dallas County MCIP application 5. review submittals of PBS&J and provide timely comments
for revisions 
Page 1 ofl Steve Chutchlan From: DAVID DAVIS [DAVlD.DAVlS@farmersbranch.infoj Sent: Wednesday, March 26, 2003 8:38 AM To: mmurphy@cl.addison.tx.us; schutchian@ci.addison.tx.us; DSchullz@CI.GARLAND.TX
.us; RWUNDERL@CI.GARLAND.TX.us; Malthew.Hotelling@CityOfCarrollton.com; Nancy.Cline@CityOfCarrollton.com; Henry_Drexel@cor.gov; Jim_Lockalt@cor.gov; Walter_Ragsdale@cor.gov; JLoggins@dallascounty.org
;JERRYMURAWSKI; bcrolley@gptx.org; dstephen@gptx.org; Ismith@nctcog.dst.tx.us; tstarr@pbw.ci.dallas.tx.us Cc: CGoodroad@dallascounty.org; SWilson@daliascounty.org; SMATHEW@dot.state.tx.us
Subject: Re: metlic projects deadline Jack, Thanks for the info. How can we help most effectively? Is this a subject that we all ought to get together to discuss? Would letters supporting
your justification be helpful? Please keep us posted and let us know what efforts we can make to support Dallas County in avoiding unnecessary delays to these long-awaited projects.
David I. Davis, P.E. Traffic Engineer City of Farmers Branch, Texas DAVID.DAVIS@farmersbranch.lnfo »> "Jack Loggins" <JLoggins@daliascounty.org> 03/25/03 11 :02AM »> Do you want ot get
involved in this matter? Obviously, converting all these unbuilt projects will create more delays and since the project has been underway for 4-7 years wlth the designers, they will
greatly increase their costs In an attempt to cover the overmuns that have occurred because of this long process. JackW. Loggins, P.E., Dallas County Consultant Parson's Brinckerhoff
411 Elm Street, 4th Floor, Dallas, Texas 75202 214-653-7136 FAX 214-653 -6445 >>> 'Suja Mathew" <SMATHEW@dot.state.txus> 03124 11:52 AM »> Craig: August, 2003 is the deadline for us
to submitting the metric projects. I am trying to get a metric exception for the rest of the CMAQ projects. We have to convince Austin with our good reasons for maintaining these projects
in Metric. Please forward me the justification ASAP. Thanks for your assistance. Suja 3126/2003 
Steve Chutchian From: Isela Rodriguez [IRodriguez@daliascounty.org] Sent: Thursday, February 13, 2003 12:55 PM To: ferriswaler@ainnail.net; jlandon@ainnail.net; ferriswater@azmail.net;
Jim.sparks@cedarhilltx.com; ruth.antebi@cedarhilltx.com; Jpierce@ci.addison.tx.us; Schutchian@ci.addison.tx.us; kgriffin@ci.coppell.tx.us; GvazqueZ@ci.desoto.tx.us; Kbolton@cLdesoto.tx.us;
tjohnson@ci.desoto.tx.us; wshumaC@cLdesoto.tx.us; dschwariz@ci.duncanville.tx.us; pavageam@ci.fanners-branch.tx.us; mpolocek@ci.garland.tx.us; Rwenderl@ci.garland.tx.us; Rwunderlich@cLgariand.tx.us;
jenryh@ci.grapevine.tx.us; jcline@ci.irving.tx.us; jdriscoll@ci.irving.tx.us; jlandon@cUancaster.tx.us; jdittman@ci.mesquite.tx.us; rberry@cLmesquite.tx.us; afrussy@cl.rowlett.tx.us;
jchancellor@ci.rowlett.tx.us; Jspeer@ci.university-parlk.tx.us; msferra@ci.wylie.tx.us; wmcdonald@cityofbalchsprings.com; John.romberger@cityofcarrollton.com; randy.walhood@cityofcarrollton.com;
Thomas.Geiar@cityofcarrollton.com; tdingler@cityoflawlsville.com; batkinson@cllyofsachse.com; jcrase@cityofsachse.com; jcrase@cityofsachse1.com; Mikahitt@cityofseagoville.org; cityadministrator@cockr
ell-hill.tx.us; walter_ragsdale@cor.gov; CSTRINGE@dwu.ci.dallas.tx.us; eholey@dwu.ci.dallas.tx.us; Esteitl@dwu.ci.dallas.tx.us; Lholgui@dwu.ci.dallas.tx.us; nvaughn@dwu.ci.dallas.tx.us;
cilymanager@glennheights.com; Dstephen@gptx.org; rlarkinS@gptx.org; mdadgostar@hptx.org; ovillacamp@nelscape.net; ahendrix@pbw.ci.dallas.tx.us; cityofhutchins@prodigy.nel; BsprlngS@swbell.net;
publicworks@lownofsunnyvale.org Cc: DHolzwarth@dallascounty.org; DStringfellow@dallascounly.org; ENgwa@daliascounty.org; JHedge@daliascounly.org; KElkhalid@daliascounly.org; KJackson@daliascounly.org
; LSluarl@daliascounly.org Subject: MCIP MS Access Application Downloadable for Review Greetings Dallas County Partners: January's MCIP workshop benefitted from the participation of
over half of the member cities. The department greatly appreciates your time and input and hopes you found it to be a productive meeting as well. One of the items covered at this meeting
was the new MCIP application. The format has been changed from Excel to MS Access 97. As requested, we are providing a draft version of it so that cities may become familiar with the
format and have time to work out any technical difficulties prior to the issue of the next call-forprojects. Additionally, we would like input from the cities by February 21st as to
whether a workshop geared specifically to learning the new application is necessary. The DRAFT version of the MS Access application has been placed on Dallas County's website for your
review: http://www.dallascounty.org/html/citizen-serv/pubwks/mcip-projects.html We suggest you download it using Internet Explorer, as some people have experienced difficulty using Netscape
for this purpose. If you are unable to download it with either browser, send us an email with your mailing address and we will get it to you on a CD. Additionally, a set of instructions
on using the database and the technical methodology are also on the webpage. If you need assistance with using the application do not hesitate to contact 􀁭􀁥􀁾􀀠 Contact infor-mation
can be found on the instruction sheets themselves. Please let us know if anything on the DRAFT MCIP application or instructions do not make sense. Don't forget to get your comments back
to Dr. Edith Ngwa (Engwa@dallascounty.org) or myself by the 21st. We look forward to hearing from you. 1 
.,.', ':.", ,. 􀁾􀀠 ... ' 􀀧􀀮􀁾􀀮􀀠 -. ",' . '. -' . . .., ., '" J. 
Isela Rodriguez Transportation Planner Dallas County Public Works 214-653-6417 ********************************************* 2 
Part 1. Project Identification DRAFT MCIP 􀁎􀁵􀁭􀁢􀁥􀁾􀀠II:] District: 13 City: 􀁉􀁲􀀺􀁄􀁾􀁡􀁾􀁬􀁉􀁡􀀭􀁳􀀭􀀭􀀺􀁃􀁯􀀺􀀭􀁵􀀭􀀭􀀺􀁮􀁴􀀭􀁹􀀭􀀭􀀭􀀭􀁲 􀁾􀁾􀁾􀁾􀁾􀁾􀀽􀀽􀁾􀁾􀁾􀀠 Project Name/Location:
IExamPle lane Widening Beginning: Iintersecting Road 1 I Ending: Iintersecting Road 2 MAPSCO:, ,,14:.:6:=B,--, Project Length: 11-875 IMiles Functional Class: ®Lin Regional I Ave Num
of Accidents for last 3 years: D Condensed Widen from 2 to 4 lanes, with storm sewer improvements. Add 6' wide sidewalks Description of Proposed to both sides. , Improvements: Part 2.
Pavement and Centerline Alignment Proposed Pavement Section: 14 lane divided, I Current Pavement Conditions: IFair I Pavement Design Criteria: ICity of Dallas, TxOOT Existin1! ell',
2·12' lanes PI ... Pavement Width: 2 11' lanes, 3' 􀁾lanes with C&G Pavement Surface Type_Thickness: ,2' I 10' Pavement Base Type Thickness: 􀁾􀀠lase, S' I AC,4' I Pavement Subgrade
Type Thickness: ,6' I CSB,8' Parkway Width: 0 I 12' Sidewalks Width: '0 I i Through Lanes Width: 12,11' I ,2' Left Turn Lanes .Width: 0 I 0' Left Turn Storage Length: 0 I 1100' I Right
TUrn Lanes: 0 I Median Width: 0 I 􀁾􀀠 I Bicycle Lanes Width: 0 I rn; 5' I Grade Requirements: For Projects with Repairs: Average Expected Cut: 13' I Type of Repair: 1 Average Expected
Fill: 10 I Actual repair Size: 1 I I o Is Centerline aligned with Center of ROW? include sq ft and linear It of edge If not! how much is It offset from the center and to which side?
1 I Part 3. Traffic Part 4. Drainage 145 Slorm sewer Design Criteria: Design Speed: I mph 125 Year 􀁆􀁲􀁥􀁱􀁵􀁥􀁮􀁣􀁾 I Average Posted Speed: 135 I mph Existing Proposed Average Operating
125 I Speed: mph Numberof Culverts and 12 barrels, 11')(5'1 12 barrels, 11'X5'1 Traffic Volume: 12000 I their dimensions: (barrels, SxHxL) Traffic Volume Source: INCTCOG I Bridge length
and width: IZOO' ,40' I 1200', 100' I Presence of Bus and/or Heavy Truck Traffic? 0 I Is any seclion of the road under Ihe 100 year flood plain? 0 ! i 
I Part 5. Utilities \ia Water Lines o Railroad Lines Document known Iduct bank \ia Risks for Utility Gas Lines o TRA Lines Partners: \ia storm Sewer o Transmission Lines 􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭�
�􀀭􀀭􀁾􀀠 o D Utilities are on EXisting Street ROW Sanitary Sewer \ia Underground Vaults \ia Other Underground Utiliti 􀁾 Utifities Own their ROW or have Previous Easements Gable \ia
\ia SUE (Subsurface Utility Engineering) will be needed Electricity Lines lfiber optics Any Special Considerations? I ' Part 6. ROW Acquisition A. Safety C. Right of Way D. General Acquisition
Costs o ROW Contact Person ";IM:;'r;;;."'R-ow-m-an--'""TI Transit (DART lines) Estimated Cost of Land onlyl$7S,000.00 \ia School Phone Number: 1(214) 753·6859 I \ia Cost of Improvement
in ROwj$125,Ooo,00 I Church Existing ROW Width: 􀀱􀁾􀀶􀀰􀀻􀀻􀀻􀀢􀀽􀀽􀀽􀁾􀁉􀀠 o Municipal Buildings Number of Parcels with Damages: Is I Proposed ROW Width: 1115' I Other I I Cost of
Damages: 1$100,000.00 I Number of ROW Parcels: 125 I B. Environmenta I Number of of Bisected Improvements: 11 Area of ROW requ Ired: I \ia Floodplai n r.==:'!:'"---r Cost of Bisections:
Fee Acquisition: 1150,000 I sq. ft. 1$IS0,000.00 I \ia lake o Permanent Easement: 􀁾􀁊􀀳􀁾􀀰􀀻􀀺􀀬􀀰􀁾􀀰􀁾􀀰􀀻􀀻􀀻􀀻􀀻􀀽􀀻􀀻􀀻􀀻􀀻􀀻􀀠sq. ft. ROW Subtotal: $450,000.00 Historical Designation
o Temporary Easement: 150,000 I sq. ft. Cemetery \ia Number of Bisected; Inflation Factor (6 years) I$81,00000 I Junkyard Houses: r.:10:-O----"'\'i Other I I Commerc,al Buildings: 11
! Total ROW Cost: [$531,000.00 I comments on Bisected improvement is a school. Junkyard on South Side of the project does I ROW List and Explain Any Non not comply with Zoning. Availabilityl
􀁾􀀢􀀺􀁚􀀮􀁾􀁤􀁤􀁩􀁴􀁩􀁯􀁮􀀠has 20' dedication for Conformity Easements: HOW. Issues: Part 7. Other Amenities to the Project .......These items may not be covered under MCIP contract
o Sanitary Sewer Relocation" \ia Landscaping"*" \ia Traffic Signals o Retaining Walls o Exposed Aggregate \ia Pavement Markings liZ! Sod, seeding, Topsoil o Driveways, Sidewalk.... 0
DART Bus Turnout !ill Drainage Improvements o stamped/Colored Concrete-0 Bus Stops or Shelters o RR Crossing Improvements Irrigation-0 Water Utility Improvements' o Brick Pavers'" 0
Water Utility Relocation-\ia Grade Saparations \ia Street Ughting \ia Sanitary Sewer Improvements'" o Ramps or Connectors to TxDOT Facilities Part 8. Public InVOlvement Comments on Currently
in negotiations due to related project Opposition: Expected to reach agreement late Summer 2003. liZ! Has your City Council Approved the Project? \ia Has Any Opposition been encountered?
Other General Related project is an apartment complex housing Comments: 100 families. 
Part 9. Project Cost Paving and Drainage: 1$1,650,000,00 1 Design: b225.15000 1 Total Project 1$3>494,370.00 I Cost: Bridge: 1$0,00 1 Right Of Way Cost:1 $531,000_00 I Lighting: @!l,ooo_oo
_ UtilityfAmenities:*'$15,000_OO 1 SUE: 1$35,55000 1 Signal: 1$175,000_00 1 Utility/Amenilies:1$15,OOO,00 1 Shared Cost= 1$3.479,370,00 I Railroad Matenals Testing: $39,50000 ! : 1$000
Sublotal2= $3,176,700_00 Percent of Local Contribution W % Subtotal 1= $1,975,000_00 Project Delivery: $317,670_00 Inflation: $355,500_00 City's Share: 1$1.739,685.00 I Supporting Comments
I Construction Total $2,370,00000 Regarding Cost: ... Utllitly/Amenitles costs typlCally borne by City I . . . . 10. Please submit maps and supportmg documents deplctmg the project and
needs. Sketches are also welcome and appreciated. 
Dallas County Major Capital Improvement Program (MCIP) Application Instructions The fullowing instructions provide a detailed description ofthe infonnation requested for each field within
the MS ACcess 97™-based Project Application. The application was designed to solicit sufficient infurmation to convey a thorough understanding ofeach proposed project. It is recommended
that a team composed ofPlanners, Engineers, and Right OfWay agents be assembled to completely fill-out the application for each proposed project. Additionally, cities are strongly encouraged
to submit all available documents on the proposed project such as design plans, ROW parcel acquisition/donations, and preliminary engineering specifications, in order to assist the County
in the project cost estimation, evaluation, and selection process. Table of Contents Application Process Steps Page Number: Step 1: Accessing the Application 2 Step 2: Entering Contact
Information and NaviJ;!;atmJ;!; MS Access 97™ 2 Step 3: Entering Proiect Information Information 3 Step 4: Submitting your Applications to Dallas County 4 1 Paper Submittal ofall Applications
and Cover Sheet 4 2 Electronic Submittal ofDatabase 5 Individual Field Identification • Part 1. Traffic 7 i Part 2. Pavement 8 Part 3. Drainage 9 Part 4. Utilities 10 Part 5. ROW Acquisition
10 Part 6. Amenities to the Project 11 Part 7. Other Amenities to the Project 13 Part 8. Public Involvement 14 Part 9. Total Project Cost 14 :; 1 
Step 1: Accessing the Application Because this application is being distributed on a CD, you will need to save a copy ofthe application to your hard drive in order to save any entries
you make to the furm It is also recommended that you save these instructions in the same folder fur quick reference. Step 2: Entering Contact Information and Navigating MS Access 97™
After you copy the contents ofthe CD to your hard drive, you are ready to launch the '2003 MCIP Application' Database. Open it up and find the Fonns tab (pink circle). Click on the Fonns
tab. In the Fonns tab you will see a form called "City Information". Point the cursor to this furm and double click on it to open it. Once you open the "City Information" form, you will
see a space to enter your city's name, the project contact person's name, email.mailing address, and phone nwnbers. You can advance along the form by using your keyboard "Tab" key or
the point-and-click method. Upon completion ofthis form, you may close the 'City Infurmation' form by clicking on the "X" in the upper right corner ofthe form window. The data you entered
will automatically be saved. Be sure to click on the lower "X" as clicking on the upper "X" will close the MS Access application. 2 
Step 3: Entering Project Information You are now ready to begin filling out the project information. Once again, looking at the Forms tab, you want to open up the 'Application' fonn.
Upon double clicking on 'Application', the following should appear: PI""" N..",)l""""" IExample Lane Begi'll'ing: Ilrtefc.edirog Road 1 I 􀁅􀁾􀀠 MAPSCO: 􀁾􀀠 ProjedlM9h: L1875_-----.JMiIes
􀁆􀁬􀁲􀁬􀁾􀁾􀀠INotonFt6(iIl"Ullli] 􀁁􀁶􀁥􀁎􀁕􀁉􀁉􀁜􀁯􀀡􀁁􀁥􀁣􀁬􀁤􀁯􀁭􀁴􀁪􀁣􀁴􀁉􀁍􀁩􀀳􀀬􀁙􀁥􀁡􀀱􀁾􀀠 rr:::::::J Widen from 2to -1IMes.1Nith stonn sewer improvements. Add &1 wide sidewalks
10 both Iii: side. I Part 2. Pavement I.. lane Ifl¥idai " Notice that the first record has been filled out. This has been provided as an example only ofthe kinds ofresponses requested
for each question. Whenever you are unsure ofwhat to enter into a field, you can press the button on the bottom left corner ofthe screen that has a green circle around it above. It is
a bar line with a left arrow next to it. This button brings you back to the first record, which which in this case is the example record Once you have looked at the field in question,
press the right arrow bar line (yellow circle) and it will take you to the last record in the database, which in a sequential order ofinput would be the one you were just working on.
Additionally, the button with the left and right arrows alone allow you to go through your applications in order of input either backwards or forwards respectively The scroD bar on the
right side ofthe form allows you to go up and down on the application fonn. Take a moment to scroll down to the end ofthe example application noticing the number ofparts (sections) in
this application and the types of questions requested in each. Upon becoming familiar with the application you are now ready to enter the information for your first application. Press
the Right Arrow Star button that is located to the right ofthe yellow circle above. This button means a new record will now be entered. At this point the number between the arrows we
have been looking at will change to 2. This number will change sequentially as more projects are added The screen at this point should show the following: 3 
Part 1. Project Identification MelP ""ow. 􀁾􀀠D..... m==::; c:a,., I Project Nsnell.oc.oli.:m: L __ a_ --.J Endi!. [_..􀁟􀁾􀀮􀁾􀁟􀀮􀀽􀀽􀀺􀀺􀁊􀀠 w.l'Sco: I , Ptojectlenglh: 􀁭􀀺􀀺􀀺􀀺􀀺􀀺􀀺􀁾􀁟􀁊􀁍􀀡�
�􀁍􀀠 􀁾􀁃􀁉􀁯􀀤􀀳􀀧􀀺􀀠I iI 􀁁􀁉􀁉􀀱􀁊􀀺􀁎􀁬􀀮􀁬􀁦􀁬􀁯􀁦􀁁􀁣􀁣􀁩􀁤􀁾􀁦􀁯􀁲􀁉􀁍􀀱􀀳􀀬􀁙􀁍􀁭􀀺􀀠 CJ Point your cursor to the District field and begin entering your project-specific information.
After entering the number ofthe Dallas County district in which the project is located, you can move ahead by pressing the 'Tab' key. Once you have tabbed your way to the bottom ofthe
application and filled in all of your project information, pressing tab again will automatically start a new record for you. At that point you will see that the number in the bottom
offue screen between the arrow boxes (purple circle) increased by one. Continue filling in all project infurmation. You can leave offand come hack to any and all applications as time
permits. Ifthe example alone (record 1) does not provide a clear enough explanation ofthe desired input, you can also access explanations to each field in the "Individual Field Identification"
instructions provided below. Step 4: Submitting your Applications to Dallas County Congratulations! You have now entered all ofyour project information and saved it to your hard drive,
or network computer. The task at hand now is to get the infurmation back to Dallas County in time for the submission deadline. The following two things should be provided to Dallas County:
1) Paper Submitta1 ofaU Applications and Cover Sheet: Go to the "Reports" Tab in the Access Application. You will see two reports labeled '2003 MCIP Application' and 'Application Cover
Page'. Open each up one at a time and print both out. Be sure to Preview each report to ensure the margins are set correctly on your computer so that you do not end up with wasted paper.
Each application should print out on three sheets ofpaper. Some ofthe fields may not print out the inputted text in its entirety. Do not worry about those fields, part two ofthe submittal
will provide us with the hidden information is for. 4 
The 'Application Cover Page' will show your main contact information and should display the correct number ofapplications you are submitting. Upon verification ofthose items, preview
the report and print it out. Ifthere are any errors in the data, they can be corrected in the Forms tab where you originallyentered your city's contact information. Ifthe number being represented as number ofsubmittals is incorrect, simply cross it out on your paper copy and write the correct number in. You
will be mailing in this packet of information, together with any supporting data such as maps, titles, etc. to Dallas County Public Works, care ofDr. Edith Ngwa. The !!ddress should
have printed out with your 'Application Cover Page' as a separate sheet. 2) Electronic Submittal ofDatabase Dallas County also needs to receive the database in an electronic format along
with the paper copy. Since the application file wiU be too large to email, you will have to bum it onto a CD. Those cities with CD bumers will be able to bum their completed copy ofthe
2003 MCIP Application back onto the original CD for submittal to Dallas County (preferred Method) and include it in the same package as the paper copies. Ifyou do not have a CD burner,
you can try zipping the file onto a diskette or emailing it in its zipped state. Ifneither ofthese work, the next option would be to convert the individual tables into an Excel spreadsheet
and email them to Dallas County. You can convert the tables into Excel by doing the following: Go to the Tables Tab. You will see two tables in this tab called 'Citylnformation' and
'Data'. Highlight the 'City Information' tab as shown below. Right click on 'City Information' once. Next, select "Save As/Export". Make sure the "To an External File or Database" button
is selected and click OK. Change the file name to "City of[Your City Name] Information" and the file type to Excel as shown below: 5 
Click Export and repeat furtbe 'Data' Table as well, renaming it 'Data for the City of [Your City Name]'. The Excel spreadsbeets created should be substantially smaller and fit into
a diskette or email format. Ifagain, they are not, call me (Isela Rodriguez) at (214) 653-7151. 6 
Individual Field Identification Pal"t 1. Pmject Identification This field will be populated automatically and requires no input on the part of the City. Dallas County Commissioners'
District in which project is located (1-4) The City submitting the application Street on which project is located and one word explanation (Widening, Repaving, etc.) For linear projects,
enter the point ofbeginning; fur intersections, enter the cross-street For intersections, enter Nt A Give the project location in the MAPSoo Project 􀁉􀀬􀁥􀁾􀁧􀁴􀁨􀁩􀀠 Length in miles.
For intersections, enter 0.25 miles Select 2001 Regional Thoroughfare Plan classification According to NCfCOG ofproject street from the drop down menu: Freeway; Regional Arterial; Other
Arterial; Not on Regional Thoroughfare Plan Based on police accident records, state the average number ofaccidents that have occurred in the proposed project location in the last 3 years.
Condensed Descriptiono! 􀁐􀁲􀁯􀁰􀀨􀀩􀁓􀁾􀁤􀁬􀁉􀁮􀁰􀁲􀀨􀀩􀁹􀁥􀁭􀁥􀁮􀁴􀁳􀀠i Folly describe the proposed project concisely. Part 2. Pavement and Centerline Alignment Number and width oflanes.
Ifknown, indicate ifthe road is to be divided (D) or undivided (U). Select the condition ofthe roadway nom the drop down list" Excellent, Good, Fair, or Poor. List the order ofprecedence
ofdesign standards. Some ofthe standards are TxDOT, NTooG, City and AASmO standards. An example would be City of Dallas, NTCOG and TxDOT. This example says that the City ofDallas standards
are over NCTffiG which is over TxDOT. Ifa specifie city standard is not used the county will assume to usethe City ofDallas standards. 7 
For existing roadway -list the width ofpavement Examples are 2· II ft. lanes or 3-lOft. lanes or 24 ft. For proposed roadway -list the number and width of the lanes. The width should
be in feet. 􀀡􀀧􀁡􀀺􀁶􀁥􀁭􀁾􀁩􀁩􀁉􀀮􀀤􀁩􀁩􀁲􀁬􀀺􀁾􀁾􀁴􀁹􀀩􀁩􀁦􀁩􀀮􀁾􀂷􀀺􀁲􀁨􀁬􀁣􀁉􀁩􀀮􀀬􀀬􀁾􀀻􀀠 For the existing roadway -list the surface type ofthe road and its thickness in inches.
Examples are asphalt, asphalt over concrete or concrete pavement For the proposed roadway -Enter the type ofpavement surface desired and its thickness. 􀀡􀀧􀁩􀀡􀁾􀁾􀀧􀀻􀁩􀀡􀁕􀁩􀁾􀁦􀁩􀁾􀁾􀀮􀁾􀁾􀀺􀁲􀁉�
�􀁩􀁾􀁾􀁾􀁳􀁩􀁩􀀠 For the existing roadway. enter the thickness in inches ofthe base pavement and its type. Ifthe current pavement thickness is unknown, state unknown. For the proposed
roadway enter the minimum pavement thickness and type. 􀁾􀁶􀁾􀁬􀁬􀁉􀁾􀁩􀁩􀁦􀁳􀁩􀁩􀁢􀁶􀁡􀀮􀁤􀁾􀁾􀀧􀀶􀁐􀁾􀀦􀀧􀀱􀀺􀁦􀁬􀀮􀁩􀁣􀁫􀁊􀁬􀁥􀁩􀁩􀁳􀁾􀀠 For the existing roadway, enter the thickness
in inches ofthe pavement subgrade and its type. Ifthe current pavement thickness and and material are unknown, state unknown. For the proposed roadway enter the minimum subgrade pavement
thickness and type. In feet, state the width ofRight ofWay from the back ofthe curb to the Rjght of way line. Ifno curbs, state the distance from the edge ofthe pavementto the Right
ofWay line along with no curbs. The parkway usually contains the sidewalk and the utilities such as electric, gas, water meters and clemouts. If the parkway width is not the same on
each side ofthe road state such. An exampleis 10 ft E and 14 it. W whichmeans 10 feet on the East side and 14 fuet on the West side ofthe road. Ifno sidewalks, enter "0"; ifsidewalks
on one side, indicate which side (L,R,N,S,E,W)and width in reet; ifsidewalks on both sides, enter "2"and width of each in feet. Eg.; 2, 6' means there are 6 fOot sidewalks on both sides.
For corridors, use the minimum number ofthrough lanes in both directions anywhere within the project limits. For example, a roadway that at its narrowest provides for one lane ofthrough
traffic in each direction would be encoded as "2". Note that dual left turn lanes or auxiliary lanes are not included For intersections, use themaximum number oflanes available for through
traffic for the direction with the minimum number oflanes, including shared lanes. For example, an intersection that provides for 3 through or shared /through lanes in one direction
but only two in the other would be encoded as "2". Note that exclusive turn lanes are not included in this count For corridors: reflects the presence ofcontiouous left turn lanes or
bays at every intersection. For intersections: this value is the maximum number of exclusive or shared left lanes on the approach with the minimum number ofleft turn Janes. (See comment
for through lanes) What is the length ofthe left turn storage bay in feet? For corridors; reflects the presence ofauxiliary accelJdecel and right turn lanes. For intersections; enter
the maximum number ofright turn 8 
􀁾􀁲􀁡􀁤􀁥􀀠􀁾􀁱􀁕􀁩􀁲􀁥􀁭􀁥􀀢􀀬􀁾􀀠 􀁁􀁶􀁾􀀮􀁡􀁧􀁥􀀩􀀺􀁾􀁥􀁣􀀺􀁦􀁾􀁾􀁩􀁩􀀧􀁴􀀺􀁬􀀠 􀁾􀁾􀁾􀁅􀁾􀁾__l1iil Aqv.3I1!eiiali}l!Zii IS ceniernneaugneifIB cenie.; QI ROW? Jf not, hQW much IS
it Qffset frQID 􀁴􀁨􀁥􀁾􀁾􀁲􀁬􀀡􀁊􀁬􀁤􀀠􀁴􀁾􀀠 which side?; Part 3. Traffic iie5ign􀁾􀁓􀁬􀁩􀁾􀁤􀁩􀀠 􀁾􀁶􀁥􀁩􀁩􀁧􀁾􀁐􀁪􀁩􀁓􀁴􀁾􀁤􀁓􀁪􀀻􀁾􀀮􀁩􀀠 lanes (exclusive and shared) on the approach
with the minimum number ofsuch lanes. For the existing roadway, state the width in ket ofthe median ftom the inside edge ofthe pavement to the other inside edge ofthe pavement. Ifthere
is not a median then state O. For the proposed roadway state the desired width ofthe median in feet. Ifno bicycle lanes, enter "0"; ifbicycle lanes on one side, indicate which side (L,R,N,S,E,W);
ifbicycle lanes on both sides, enter "2". After determining side, enter width oflanes in keto Eg.: 1 N, 12' (Bicycle facility on the north that is 12' wide.) Ifknown state the average
amount ofmaterial to be removed in ket. Ifknown state the average amount ofmaterial to to be added in feet. Identify the type ofrepair to be done by selecting from the drop down list.
If your repair type does not fall into any of the drop down list eategories, type it in. State the size ofthe area to be repaired in square feet and linear feet ofedge. Yes I No. Cleek
the box for yes. Ifit is not aligned, state in feet the distance from the roadway centerline to the midpoint ofthe Right ofWay. Speed the roadway was designed for. For corridors with
more than one speed limit, the average posted speed (in miles per hours) is the weighted average ofthe posted speeds. For intersections, enter the highest posted speed ofthe intersecting
roads. Operating speed at period ofpeak demand, in miles per hours, calculated by dividing the length ofthe project by the time required (in hours) to traverse the projects. The average
daily traffic (ad!) ofthe filciIity to be improved. For new roadway . fucilities, enter "NIAn The source oftraffie volume infunnation. For estimates, enter "Estimate"; fur real world
data, enter 'Count" and the month and year ofthe count 9 
Presence 􀁯􀁦􀁂􀁴􀁩􀁓􀁪􀁾􀁩􀀡􀁤􀁬􀀡􀀡􀁲􀁈􀁾􀀠 Truck Trafgci Check the box ifthe project is on a roadway that experiences bus or heavy traffic, Leave box unchecked if it does not have
heavy vehicles on it Pal"t 4. Drainage State what storm sewer or drainage manual are proposed. Is no sturm sewer is needed then state N/A Ifa storm sewer is to be installed and the city
does not have their own manual then use the GtyofDaIlas Manua), Number 􀁯􀁦􀁣􀁮􀁬􀁶􀁥􀁲􀁴􀁓􀀭􀁩􀁜􀁩􀀬􀁴􀁾􀀠 􀁤􀁩􀁭􀁥􀁮􀁳􀁬􀁯􀁬􀁬􀀮􀁬􀀩􀁦􀁣􀁾􀁙􀁾􀁲􀀡􀁳􀀻􀀠 State number and dimension
ofexisting and proposed culverts. Ifnone exists and/or is being proposed, enter "N/AU Bridge 􀁪􀁥􀁮􀁧􀁡􀀻􀀺􀀳􀁮􀀴􀁾􀁾􀁴􀁨􀁊􀁓􀁴􀁡􀁴􀁥 length and width ofexisting and proposed bridge.
Ifnone exists and/or is being proposed, enter "N!An Part 5. lftilitics For each ofthe fullowing utilities. please check ifit exists in the proposed project. Water LInes: GtiLines: 􀁔􀁉􀁴􀁁􀀺􀁊􀁪􀁩􀁩�
�􀁬􀀠 Storm Sewer: 􀁴􀁾􀁾􀁾􀁩􀁩􀀮􀁾􀀴􀁩􀀮􀁾􀀻􀀠 Sanitary Sewer: 􀁙􀀺􀁄􀀡􀁉􀀮􀁥􀁾􀁤􀀭􀁙􀁊􀁬􀁬􀁟􀁩􀁩􀁦􀁴􀁓􀁩􀀠 Cllble: E1edr1city)JneSi Other Undergrlllli!lI]!!i!!iies; Please state any
other utilities not listed above that exist in the proposed project location Check ifutilities exist on street ROWand leave blank ifthey do not State any kuown risks fur utility partners
Utilities own 􀁩􀀮􀀮􀁥􀁾􀁾􀀺􀁹􀀧􀁛􀀡􀁩􀀧􀁲􀁩􀁩􀁬􀁬􀁲􀁴􀁾􀀡􀀺􀀡􀀾􀀮􀀡􀀡􀁾􀁾􀁾􀁩􀀡􀁩􀁾􀁬􀀠 Check the box ifutilities are located on their own ROW or have an existing easement and "No"
ifutilities are located on street ROW 10 
relocatiou from the project ROW Check the box ifSUE will be needed Please state any other concerns or special considerations fur utility Part 6. ROW Acquisition IASafety Check ifthe
following exist or are proposed as part ofthe project 􀁾􀀱􀀮􀁬􀀡􀁾􀁔􀀨􀁩􀁩􀀺􀁥􀁪􀁪􀀻􀀠 􀁾􀁉􀁴􀁾􀁬􀀻􀀠 State any other safety issue that might exist in the proposed project location I
B. Environmental Check ifthe following exist I apply in the proposed project. FlO.O.pd .i.i..i.i_i.,, Please indicate the FIRM Panel nwnber in the "Comments ofROW AvailabilitylEasements"
Box Ifpresent, indicate proximity (in feet) ofa lake to the projeet in the "Comments ofROW AvailabilitylEasements" Box. Ifproject crosses lake, please say so. Please indicate location
and organization that bestowed the designation in the "Comments ofROW AvaiiabilitylEasements" Box Please indicate name ofcemetery and contact person ifknown in the "Comments ofROW AvailabilitylEaseme
nts" Box Please indieate ifjnnkyard is present and any contact information known in the the "Comments ofROW AvaiiabilitylEasements" Box 􀁏􀁴􀁾􀁩􀀠 State any other environmental issue
that might exist in the proposed project location and contacts ifknown IC. Right ofWay Who is the person to contact for ROW questions in your organization? What is the ROW contact's
phonc number? 11 
This is !he wid!h of!he road right ofway before !he project. If!he wid!h is variable please include a map to indicate !he varied wid!hs wi!h your project submittal. This is !he amount
ofright ofway !hat it will required to complete !he project Number ofProperties !hat will be impacted by !he project. Please include easements in this number. What is !he acquisition
fee? State if!here is a permanent easement State if!here is a temporary easement Enter !he number ofhouses bcing bisected. 􀁴􀁯􀁭􀁩􀁩􀁩􀁾􀁲􀁣􀁬􀁡􀁉 Bilildiitgs; Enter !he number ofcommercial
buildings being bisected. CommeiitsOl! 􀁒􀁾􀁗􀀺􀁾􀁙􀀻􀁵􀀡􀁡􀁢􀁩􀁉􀀡􀁴􀁙􀀻􀁐􀁬􀁥􀁡􀁳􀁥 indicate any properties !hat may be a dedicaion possibility or !hat are known to be against !he
project being completed. D. General Acquisition Costs 􀁅􀁬􀀡􀁩􀁬􀁩􀁬􀁊􀁡􀁴􀁥􀁩􀁩􀁾􀁃􀀡􀁓􀀡􀀺􀁯􀁏􀀺􀀺􀀮􀁁􀁁􀀡􀀨􀁑􀀻􀀮􀁩􀁙􀁬􀀠 An estimate of!he consideration due the land owners fur !he
land to be acquired wi!hout reguard to improvements or damages 􀁩􀀻􀀻􀁩􀁩􀁓􀁴􀁾􀀨􀁦􀁩􀁩􀁴􀁰􀁲􀀮􀀺􀀮􀀮􀁯􀁶􀁥􀁩􀁮􀀮􀁥􀁬􀀡􀁮􀁩􀀡􀀺􀁒􀀮􀁑􀁗􀀮􀁩􀀠 The compensation due to !he land owners
fur the improvements with in !he acquisition area. This will include Landscaping, driveways and other ilatwork, rencing, and all o!her improvements in !he acquisition area. 􀁎􀀮􀀺􀁬􀀱􀁬􀁬􀀱􀁢􀁥􀁩􀁯􀁦
􀁰􀁾􀁾􀁾􀀡􀀡􀀡􀀺􀁩􀀡􀀮􀁾􀁬􀀡􀁉􀁡􀁧􀁥􀀳􀀠List !he number ofparcels wi!h damage 12 
State cost ofdamages 􀁎􀁵􀁭􀁢􀁥􀀡􀁾􀁦􀀮􀁢􀁪􀁪􀁪􀁥􀁃􀀡􀀮􀁾􀁾􀀠􀁨􀁾􀁩􀁩􀁩􀁾􀁩􀁩􀀱􀀡􀁾􀁩􀁪􀁝􀀠List number ofbisected improvemeots State cost ofbisection ROW Subiil!3ii Subtotal ofall above
costs (Autonlatically added up. Ifnothing is shown, be sure $0 are eotered where no costs will accrue above. Cost ofinflation over 6 years. Total costs ofall ROW items above, plus inflation
List and 􀁥􀁸􀁩􀁩􀁬􀀳􀁩􀁩􀁩􀁪􀁩􀁾􀁩􀁾􀁩􀁬􀁮􀀺􀀡􀁃􀀭􀀺􀁏􀁾􀁦􀁩􀁩􀁾􀁴􀁹􀁊􀁳􀁳􀁾􀁥􀁳􀀺􀀮􀀠Ex. Contaminated Soil, service stations, fuel tanks, landfills, noise walls, trailer parks, tree
ordinances, etc. PaJ-t 7. Other Amenities to the P.-oject Please check ifthe following amenities are proposed as part ofthe project. The cost of items with asterisks may not be covered
by Dallas County. Landscapiiig: Brick 􀁐􀁡􀁶􀁥􀁲􀁾􀁾􀀠 Street iigbtiiig! 􀁔􀁲􀀳􀁦􀀡􀁩􀁾􀁓􀁩􀁧􀁮􀀻􀁩􀁦􀁩􀀱􀀠 􀁐􀁡􀁶􀁥􀁭􀁥􀁮􀁦􀁍􀁾􀁬􀀼􀀡􀁩􀀡􀁧􀁳􀁊􀀠 bARt 􀁬􀁩􀁾􀁳􀁟􀁦􀁩􀀡􀁩􀀢􀁾􀀡􀁬􀁴􀀻􀀠
􀁂􀁾􀀮􀁓􀁴􀁯􀁩􀁩􀁩􀀮􀁯􀁩􀀺􀁾􀀮􀁾􀀮􀀺􀁥􀁩􀁩􀁥􀁾􀀡􀀱􀀠 \'Vatm:!.Jtili.ty􀁬􀀡􀀡􀀱􀁰􀀡􀀢􀁟􀁩􀀢􀁖􀁉􀀻􀁾􀀡􀁩􀁩􀀡􀀡􀁾􀀠 13 
Retainlitg \Vans, <'" Sod, 􀁓􀁾􀁥􀁬􀁬􀁩􀁧􀁧􀀻 􀁴􀁏􀁩􀁩􀁾􀀻 < 􀁄􀁲􀁡􀁩􀁮􀁡􀁧􀁥􀁊􀁩􀀻􀁩􀁰􀁲􀁬􀁩􀀡􀁾􀀡􀁬􀁩􀁩􀀻􀁩􀀡􀁴􀀸􀁩􀀠 DR 􀁃􀁲􀁾􀁬􀀡􀁩􀁧􀁊􀁄􀁬􀁐􀁲􀁯􀁙􀀺􀁥􀁭􀁥􀁾􀁴􀁳􀀡􀀠 Grade sep;U:jtiiiiis;
Ramps or<pioilect9rs 􀀮􀁩􀁯􀁾􀁯􀁴YadiiiiiiSl Part 8. Public Involvement Has 􀁹􀁯􀁵􀁲􀀼􀀺􀁩􀁴􀁙􀁾􀀮􀀺􀁯􀁯􀁩􀁴􀁣􀁩􀁊􀀢􀀬􀁰􀁰􀁲􀁏􀁖􀁥􀁤􀁾􀁊􀁩􀁥􀁩􀀧􀁩􀁯􀁪􀁩􀀣􀀿􀀻􀀠 Check ifYes. Has any
Oppositil)lllieen encountered?; Check ifYes. 􀁃􀁯􀁭􀁭􀁥􀁮􀁾􀁩􀁩􀁩􀀱 Qpposiiiimi State the nature ofthe opposition encountered, ifany Other General. cOmments; State any additional comments
you may bave on public involvement Part 9. Total PI"oject Cost Paving and Drainage 􀁾􀁯􀁳􀁴􀀠: Includes paving, drainage, sidewalks, bike lanes, and handicap ramps Bridge: Cost ofbridge
(TypicaUy$601Sq. Ft._ Lighting: Cost oflighting (Typically $3800 {light based on one light per 200 feet) Sigrud; Cost ofsignals RailrOad: Railroad cost (Typically$200,000 fur 4 lanes
or $300,000 for 6 lanes) Subtoiall: Cost ofpaving and drainage + Bridge Cost + Lighting Cost + Signal Cost + Railroad Cost (if any). inflatIon; 3% {year X 6 years X Subtotal 1 􀁍􀁡􀁴􀁥􀁲􀁬􀁡􀁴􀁓􀁴􀁾�
�􀁾􀀠 2% X Subtotal 1 􀁃􀁯􀁮􀁳􀁴􀁲􀁬􀁩􀁣􀁴􀁩􀁯􀁮􀀺􀀺􀀭􀁲􀁾􀁩􀀠 Subtotal I +Inflation +Material Testing Design i Cost ofdesign (11% X Construction Total ifConstruetion Total is $1 million
or less 9.5% X Construction Total ifConstructinn Total is between $1 million and $5 million 7% X Construction Total ifConstruction Total is between $5 million and $25 million) 14 
Total cost ofROW, carried over from ROW section automatically Cost ofSub-surfilce Utility Engineering (Typically 0 10 1.5%, depending on utilities involved in the project, X Construction
Total.) 􀁩􀁦􀀡􀁗􀁴􀁙􀁩􀁾􀁾􀁄􀁉􀁾􀁬􀀠 Cost ofutility will be added to only city share of total project cost 􀁾􀁩􀁩􀀡􀁩􀀱􀁾􀀢􀀺􀀢􀁾􀁬􀀠 Subtotal 1 + CollSlroctloo Total 􀁾􀀡􀀢􀁾􀁥􀁣􀁴􀀡􀀩􀁥􀁮􀁶􀁥􀀺􀀢􀀮
􀁲􀁙􀀺􀁾􀁯􀁓􀁴􀁩􀀠 10% X SublOtaI 2 􀁔􀁾􀁪􀀢􀀧􀁊􀀬􀁉􀁾􀁾􀁦􀁾􀁾􀀻􀀠 Total ofall project costs above 􀁾􀁾􀁾􀁤􀁾􀁾􀁝􀀠 Total project cost less cost ofUtilitylAmenities The share ofIOta!
cost borne by the city, based on percent of local contribution 􀁾􀀧􀀻􀁐􀁐􀁾􀁊􀀱􀁩􀀡􀁩􀁧􀀺􀀨􀀻􀁯􀁦􀁱􀁩􀁩􀀻􀁩􀀧􀁪􀁴􀁩􀁊􀀺􀁾􀁩􀁬􀁬􀁩􀁩􀁩􀁾􀁯􀀮􀁳􀁴􀁩􀀠 State any other supporting comments
regarding project cost For example, ifcity has already paid fur design cost and plans exist, or city will pay for the entire cost ofutility relocation, etc. Please do not forget to mail
your supporting documents! IS 
STATE OF TEXAS § COUNTY OF DALLAS § MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS THIS MASTER AGREEMENT is made by and between the City of , Texas, hereinafter
called "CITY", and the County of Dallas, Texas, hereinafter called "COUNTY", acting by and through its duly authorized officials, which desire to enter into an Interlocal Agreement,
hereinafter called MASTER AGREEMENT, fur the purpose of Transportation Improvements on roads inside Dallas County that are on the North Central Texas Council of Government's Regional
Thoroughfure Plan. WITNESSEm WHEREAS, pursnaQt to Court Order 2000-2111, dated October 11,2000, County Commissioners Court approved participation in Transportation Major Capital Improvement
Projects fur the Program Years 2004, 2005, and a portion of2006 within the cities inside Dallas County; and WHEREAS, the approved project lists may be modified, updated or approved by
the Commissioners Court on a periodic, as-needed basis; and WHEREAS, Chapter 191 of the Texas Government Code, as amended, provides authorization for local governments to enter into
interlocal agreements; and NOW mEREFORE, mIS AGREEMENT, is hereby made and entered into by CITY and COUNTY for the mutual consideration stated herein: AGREEMENT Article I. DEFINITIONS:
The following definitions are incorporated into this agreement for all purposes. a) AMENDMENT shall mean a written document executed by all parties detailing changes, additions or deletions
in the MASTER AGREEMENT. b) CITY shall mean the City of , County ofDallas, State ofTexas. c) COUNTY shall mean the County ofDallas, State ofTexas. d) DIRECT PROJECT & PROGRAM COSTS shall
mean those costs that can be identified specifically with a particular project or program cost ol!jective. These costs generally include MASTER AGREEMENT -11110/00 1 
.. ' 
compensation of employees for the time devoted and identified specifically to the perfunnance of the project or program, cost of materials acquired, consmned or expended specifically
fur the purpose of the project or program; equipment changes; damage c1airns and other approved capital expenditures; change orders; damage c1airns; travel expenses incurred specifically
to carry out the project including, but not limited to, design, right-of-way, road or street drainage, utility relocation and adjnstment and COnstructiOIL Direct Cost does not include
either CITY or COUNTY general overhead. e) EFFECTIVE DATE shall mean the date of the signature of the last person necessary for this MASTER AGREEMENT to become effective. f) INDIRECT
COSTS shall mean those costs which have been incurred fur common or joint purposes. These costs benefit more than one cost objective and cannot be readily identified with a particular
fina1 project or program cost ol:!iective without ef'furt disproportionate to the results achieved. g) INTERLOCAL AGREEMENTS shall mean contracts or agreements entered into between CITY
and COUNTY in accordance with Texas Government Code Chapter 791 . h) LEAD AGENCY shall mean that entity responsible for project management, including, but not limited to planning, design,
right-of-way acquisition, approved utility relocation or adjustment and conatruction. i) MASTER AGREEMENT shall mean this docmnent including all incorporated documents, attachments,
and exlnbits. j) MEMORANDUM OF AGREEMENT (MOA) shall mean a written docmnent which incorporates the results of the PREDESIGN CHARRETTE. Said MOA shall at a minimmn identifY the overall
funding scheme, and basic scope ofthe PROJECT. k) PARCEL OR PARCELS shall mean those tracts of land and improvements located either wholly or partially thereon, identified by COUNTY,
CITY or other STAKEHOLDER as required fur right-of-way requirements of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real
property ownership and all additional real property to be utilized for the PROJECT. I) PREDESIGN CHARRETTE sha1l mean a meeting of decision making STAKEHOLDERS and other members ofthe
PROJECT TEAM for the purpose of entering into a MEMORANDUM OF AGREEMENT fur the overall funding, aligmnent and scope ofthe PROJECT. m) PROJECT MANAGER shall mean the person appointed
by the Lead Agency who is assigned the primary duty for assuring Project Team coordination and timely project delivery. There will be only one PROJECT MANAGER assigned to a PROJECT.
n) PROJECT TEAM shall mean representatives from COUNTY, CITY, and other STAKEHOLDERS as may be mutually agreed upon by COUNTY, CITY and STAKEHOLDER or otherwise with responsibility fur
delivering the completed PROJECT. 0) PROJECT(S) shall mean the road improvements approved by the COUNTY for inclnsion in the Transportation Major Capital Improvements Program approved
by the Commissioners Court and approved by the CITY and/or other applicable STAKEHOLDERS. p) ROAD or STREET AMENITY shall mean PROJECT features not included in the STANDARD BASIC PROJECT
DESIGN including but not limited to street pavers, colored concrete, planters, irrigation, decorative lighting, special signage, or any other :feature above and beyond the MASTERAGREEMENT-1l110/00
2 
STANDARD BASIC PROJECT DESIGN or any increase in capacity in excess of COUNTY determined requirements based on anticipated future traffic flow. q) RIGHT OF WAY (ROW) shall mean that
real property, (either existing, or required in fee and! or easement) identified by COUNTY, CITY, or other project STAKEHOLDER as necessary for the construction of the PROJECT. Such
Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real property ownership and all additional real property to be utilized fur the PROJECT. (r)
STANDARD BASIC PROJECT DESIGN shall mean the standard COUNTY-appmved CITY criteria for paving, bridges, drainage and appurtenances, traffic control items including pavement marking,
warranted nniform signals, street light foundations, pull boxes, conduit, sidewalks, medians, storage/turn lanes, access, required structural retaining walls and standard driveways excluding
ROAD OR STREET AMENITIES, or such design criteria as may be mutually agreed upon in a project specific SUPPLEMENTAL AGREEMENT. (s)(s) SUPPLEMENTAL AGREEMENT shall mean an agreement subsequent
to this document which is entered into to establish the contractual rights and responsibilities of the CITY and COUNTY as it relates to the PROJECT. OO(t) STAKEHOLDER shall mean any
governmental or quasi-govermnental entity making a financial contribution to the PROJECT. (N) (0) TxDOT shall mean the Texas Department of Transportation. (v) UTILITIES shall mean each
City Utility, public utility, common carrier, governmental or quasigovermnental facility, fiber optic fu.cility, or other fu.cility located within the limits of the Project by virtue
of Texas or Federal Law or agreement between the entity and the CITY, COUNTY, or STATE OF TEXAS. (w)CITY UTILITY shall mean those owned or operated by CITY which require relocatinn or
adjustment for the purpose ofthe constructinn ofthe PROJECT as identified by PROJECT plans. (x) UTILITY IN PUBLIC RIGHT-OF-WAY shall mean all UTILITIES located within the limits of the
PROJECT by virtue of Texas or Federal Law or agreement between the entity and the CITY. (y) UTILITY IN PRIVATELY OWNED RIGHT-OF-WAY shall mean all UTILITIES, excluding CITY UTILITIES,
whose facilities are located within the limits of the PROJECT by virtue ofsatisfactorily documented pre-existing real property ownership. (z) UTILITY BETTERMENT shall mean any increase
in the capacity of any UTILITY'S Facility adjusted or relocated as a part of the PROJECT as compared to the existing Facility, or any upgrading ofthe UTILITY'S Facility above the standard
practices, devices or materials, specified by the UTILITY and customari1y used by CITY or UTILITY on projects solely financed by CITY or UTILITY. Provided, however, that any upgrading
necessary to successfully accomplish the PROJECT shall not be considered a Betterment, and further, that any increase in the capacity of the Utility Facility resulting solely from the
replacement of devices or materials no longer regularly manufactured, processed or installed shall not be considered a Betterment, provided that such replacement shall be only to the
standard devices or materials currently used on other projects financed solely by CITY or UTILITY. This meaning shall apply to utilities that are part of the project as well as the standard
basic street components (See "STANDARD BASIC PROJECT DESIGN"). MASlER AGREEMENT-11110/00 3 
j j j j j j j j j j j j j j j j j j j j 
ArticleD. PERIOD OF THE AGREEMENT This MASTER AGREEMENT becomes effective when signed by the last party whose signing makes the respective agreement fully executed (The "Effective Date").
This MASTER AGREEMENT shall be an annual agreement and shall automatically renew without further action by either party unless or until terminated as provided in Article IV (Termination)
or the expiration often (10) years, whichever shall first occur. Article m. AMENDMENTS This Master Agreement may be amended with the mutual consent of the CITY and COUNTY. Any amendment
must be in writing and approved by the parties' respective governing bodies. Article IV. TERMINATION. DEFAULT. TIME OF THE ESSENCE AND FORCE MAJEURE 1. TERMINATION A. This MASTER AGREEMENT
may be terminated by any ofthe following conditions: aj(l) By expiration ofterm ofthe agreement. bj(2) By mutual written consent and agreement of COUNTY and CITY. e}(3) By either party,
by notice in writing establishing the effective date of termination to the other party party as consequence of the party being in default of the provisions of this Agreement or any SUPPLEMENTAL
AGREEMENT or failure to timely provide funding, with proper allowances being made fur circumstances beyond the control of the defaulting party. d)(4) By either party with ninety days
written notice to the other party. B. Should either party terminate this MASTER AGREEMENT as herein provided, all existing, fully executed SUPPLEMENTAL AGREEMENT made under this MASTER
AGREEMENT shall not be terminated and shall automatically incorporate all the provisions ofthis MASTER AGREEMENT. C. In the event that any SUPPLEMENTAL AGREEMENT is terminated prior
to completion of the PROJECT, no additional Costs shall be incurred other than Costs due and payable at the time of termination for services actually performed or that shall become due
and payable due to such termination. The LEAD AGENCY, to the extent permitted, may terminate all project contracts, unless written notice is given by either party to the other of its
intent to complete the PROJECT, and prepare a final accounting for the PROJECT. D. Ifthe PROJECT is terminated by the CITY prior to the award ofany construction contract and the PROJECT
is located within the CITY limits, CITY shall pay to COUNTY the full amount expended by COUNTY on the project and COUNTY shall transfer to CITY its rights and all deliverables that it
may be entitled to receive under the existing proressional services or other project contracts or agreements. Such amount shall be included in the MASTER AGREEMENT -11/10/00 4 
final accounting for the PROJECT. Such amount shall be due and payable in fu\\ ninety (90) days subsequent to the termination, or thirty days subsequent to delivery of final accounting.
E. Once the construction contract has been let, with the approval of the other party, the SUPPLEMENTAL AGREEMENT for that PROJECT cannot be terminated until completion ofthe construction.
F. In the event that a PROJECT is terminated either party may, upon written notice, take over the project and prosecute the work to completion by contract or otherwise at their sole
cost and expense. In the event that the party completing the work is not the LEAD AGENCY, it is agreed that the PROJECT MANAGER will furnish to the completing party a listing of current
records pertaining to any outstanding obligations or other records or infurmation required by any project contract, including any Work Order, or requested in writing by completing party
in either printed or electronic format or both. The LEAD AGENCY agrees to cooperate with the completing party. The LEAD AGENCY will use its best efforts to transfer to the completing
party all contracts. Obligations under such contracts shall become the sole obligation of the completing party upon transfer. Completing party agrees to timely pay all future obligations
under such contract as they become due and payable. Completing party bereby releases tbe LEAD AGENCY from any and aU liability under such assigned contracts subsequent to date of transfer,
effective upon tbe transfer date. LEAD AGENCY shall exercise its best efforts to insure a transition of services without interruption G. Either party shall have the right to retain copies
of all data, information, engineering, studies, or other items produced to the date oftermination. H. Provisions B through G will survive the termination of this MASTER AGREEMENT and
any SUPPLEMENTAL AGREEMENT and shall be a continuing obligation until the transition of services, all payments made and the PROJECTS are complete. All items listed or required in this
provision shall be furnished by LEAD AGENCY to completing party without additional cost or expense to completing party. 2. FORCE MAJEURE: Neither COUNTY nor CITY shall be deemed in violation
of this Contract if it is prevented from perfurming any of its obligations hereunder by reason of, fur or through strikes, stoppage of labor, riot, fire, flood, invasion, insurrectinn,
accident, order of court, judge or civil authority, an act of God, or any cause reasonably beyond the party's control and not attnbutable to its neglect. In the event of such an occurrence
the time for perfurmance of such obligations or duty shall be suspended until such time that such inability to perform, shall be removed. The party c1aiming the suspension shall give
notice of such impediment or delay in perfurmance to the other party within ten (10) days of the knowledge of such occurrence. Each party shall make all reasonable efforts to mitigate
the effects ofany suspension. Article V. INDEMNIFICATION COUNTY and CITY agree that both COUNTY and CITY shall each be responsible fur their own negligent acts or omissions or other
tortious conduct in the course ofperfurmance of this MASTER AGREEMENT, without waiving any sovereign or governmental immonity available to either COUNTY or CITY under Texas law and without
waiving any available MASTER AGREEMENT-11110/00 5 
defenses under Texas law. Nothing in this paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to any third persons or entities. Article VI. NOTIFICATION
A. When notice is permitted or required by this MASTER AGREEMENT, it shall be in writing and shall be presumed delivered when delivered in person or three (3) days subsequent to the
date placed, postage prepaid, in the U. S. Mail, Certified or Registered, Return Receipt Requested and addressed to the parties at the fullowing address. B. All notices and correspondence
to County by City shall be mailed or delivered by hand as fullows: Dallas County Public Works Donald R. Holzwarth, P.E., Director 411 Elm Street, Suite 400 Dallas, Texas 75202-3389 C.
All notices and correspondence from County to City shall be mailed or delivered by hand as follows: [Title ofAppropriate City Official] City, Texas D. Either party hereto may from time
to time designate another and different address fur receipt ofnotice by giving written notice ofsuch change ofaddress to the other party. Article VIL CITY COVENANTS AND AGREES AS FOLLOWS:
A. To execute the necessary agreements for the implementation ofdesign and construction of the PROJECTS mutually agreed upon and incorporated herein by SUPPLEMENTAL AGREEMENT. B. Provide
City Council Resolution adopting approved preferred alignment, proposed estimated budget, and commitment to meet PROJECT funding for each milestone as specified herein or in a SUPPLEMENTAL
AGREEMENT. C. CITY agrees to share the funding of each PROJECT with COUNTY on an equal share basis (50%150010), or as otherwise agreed upon cost sharing arrangement as specified in a
SUPPLEMENTAL AGREEMENT with the following exclusions: CITY shaD bear the entire cost of: 1. CITY owned utilities relocation or adjustment such as water and sanitary sewer :fucilities,
except utility adjustments directly attributable to storm sewer improvement conflicts; MASTER AGREEMENT -11110/00 6 
2. ROAD or STREET AMENITIES including but not limited to street pavers, colored concrete, planters, decorative lighting, special signage, or any other feature over the STANDARD BASIC
PROJECT DESIGN; 3. UTILITY BETTERMENTS and ROAD or STREET 􀁁􀁍􀁅􀁎􀁉􀁔􀁉􀁅􀁓􀁾􀀠 4. CITY PROJECT TEAM participation or project management (if the CITY bas LEAD AGENCY Responsibility)
Direct Costs which are not supported by a detailed hourly accounting system; 5. CITY Indirect Costs. When mutual written agreement bas been reached as to PROJECT limits by COUNTY and
CITY at the Predesign Charrette, City agrees to acquire right-of-way required fur designated projects by voluntary dedication, the subdivision platting process andlor other legal means,
to the maximum extent possible, and to ensure through the building permitting process that setback requirements are imposed to limit encroachment upon the required right ofway. CITY
agrees to fund ROW not acquired but reasonably expected to be. CITY also agrees to fund the removal of improvements that are encroachments within existing or proposed right ofway areas.
In the event of any proposed use of the PROJECT right-of-way that will conflict with the proposed PROJECT and CITY is unable to obtain such right-of-way as described above, CITY shall
notuy COUNTY of such conflict. COUNTY and CITY sha1l determine if the acquisition of the conflicting parcel would be in the best interest of the PROJECT. In the event that agreement
is reached and the parcel is acquired such cost sha1l be included in the pro rated cost ofthe project in the agreed upon proportions. CITY hereby grants the COUNTY authority to enter
into eminent domain proceedings within the city limits on each specific right ofway alignment as approved by the CITY and COUNTY. D. :9:-To require all Utilities located within or nsing
the present public right of way on all designated transportation projects within CITY's municipal limits to adjust andlor relocate said Utilities as required by the proposed improvement
of the designated transportation Project. CITY Utilities sha1l be relocated or adjusted at no cost to COUNTY except as may he specifically set forth in this MASTER AGREEMENT. E. CITY
agrees to be cooperative on issues relating to billboards, advertising signs" nonconfurming uses, zoning and similar restrictions and to exercise its best effurts to provide variances
when possible to minimize cost and delay of PROJECT. Additional PROJECT cost caused or contnbuted to by CITY ordinance, 7..oning, non-conforming use determination or other requirement
shall be paid in full by CITY. F. _CITY sha1l require the adjustment andlor relocation ofUTILITIES to be accomplished and fina1ized, as expeditiously as possible after approval of fina1
plans to prevent PROJECT schedule delays. Notwithstanding anything contained herein to the contrary, all UTILITIES shall be adjusted or relocated and the right-of-way clear for construction
not later than thirty (30) days prior to the award of the construction contract. CITY will notuy the COUNTY and other other STAKEHOLDERS when utility conflicts would impact progress
of the project completion. COUNTY and CITY agree to work in partnership and with all STAKEHOLDERS to solve the problem to include helping to engage elected officials in MASTER AGREEMENT-11/10/00
7 
the problem resolution with the goal to prevent delays in the commencement or prosecution ofconstruction on the PROJECT. G. Where new storm drainage facilities are in contlict with CITY
owned water and sanitary sewer systems, and the storm sewer design cannot be modified, after submission of an acceptable schedule ofwork and cost estimate by the CITY to the COUNTY and
COUNTY approval, the actual costs of the necessary adjustment of CITY water and sewer utilities shall be pro rated at the overall percentage agreed to by CITY and COUNTY for cost sharing.
CITY shall be responsible for funding one hundred percent (100%) of any BETTERMENTS. Except as provided herein, all costs for adjustment and/or relocation of utilities in the public
right of way shall be the responsibility of the Utility Owner or of the CITY UTILITY. Any PROJECT delay or other damages caused by CITY UTILITY'S :fitilure to timely relocate or adjust
the facility shall be at the entire cost ofCITY. H. To provide for continuing surveillance and control of right of way to prevent the construction, placement, storage or encroachment
of any signs, persoual property or other appurtenances in the right ofway. In the event that the aforementioned matures are allowed by CITY to encroach on necessary ROW during the duration
ofthe project, CITY shall bear the entire cost ofremoval or relocation ofsaid encroachment. L To provide to COUNTY for COUNTY'S or COUNTY'S designee use, at no cost, adequate copies
of all construction standards, codes, (specifically including zoning and development codes), plats, specifications, guidelines, standards or any other pertinent information as determined
by COUNTY to be required for the completion ofthe PROJECT. Additionally, CITY shall furnish COUNTY, at no cost, such documents as necessary to keep all items previously furnished to
County current. J. Actively participate and provide authorized representation with decision ma.lcing power at PREDESIGN CHARRETTE, preconstruction meeting, partnering meetings and project
team meetings which are necessary to project development/completion and fiduciary relationships. K.. CITY agrees to provide timely review of interim submittals. "Timely review" will
be agreed upon during the PREDESIGN CHARREITE as a part of the PROJECT schedule. City further agrees that ifno review notes are submitted by CITY in writing to COUNTY on a timely hasis,
plans are approved as submitted. L. City agrees that it will pay all additioual project cost for any CITY requested discretionary change, including, but not limited to STREET AMENITIES
AND UTILITY BETTERMENTS, in or addition to the design or construction of the project subsequent to the City opportunity to review the sixty five percent (65%) design plans. M. Provide
at CITY's cost for the continuing maintenance of all PROJECT ROW, such as mowing, drainage, trash removal, etc., during the period between acquisition and construction. MASTER AGREEMENT-1111
0/00 8 
N. Subsequent to the completion of a PROJECT, that the CITY will be responsible fur all future maintenance, operation and control of the PROJECT, without cost or contribution from the
COUNTY. O. Bear the entire cost of design, construction and administration for landscaping, streetscaping, street lighting, as such items are not included in the STANDARD BASIC PROJECT
DESIGN and other ROAD OR STREET AMENITIES specified or requested by CITY in excess ofSTANDARD BASIC PROJECT DESIGN. P. It is the intent of this MASTER AGREEMENT that the COUNTY will
be the LEAD AGENCY. In the event that the CITY and COUNTY agree in writing that CITY will manage and administer one or more PROJECTS, CITY and COUNTY will enter into a SUPPLEMENTAL AGREEMENT
as to that project(s). In such instance, CITY agrees to assume all LEAD AGENCY responsibilities except as may be set forth in the SUPPLEMENTAL AGREEMENT as determined by mutual consent.
Article vm. UTILITY IMPACTS. A. In cases where a UTILITY IS LOCATED IN A PRIVATELY OWNED RIGHT-RIGHT-OFWAY, and it is necessary to relocate the :facility or make adjustments by reason
of the widening or improvement of the designated project, the COUNTY (or CITY if acting as the LEAD AGENCy) will, after submission by utility company of right of way documentation and
cost estimates acceptable to the CITY, COUNTY and other STAKEHOLDERS, assign the actual costs for the relocation and/or adjustment of said utility to the PROJECT. B. In cases where a
UTILITY IN PUBLIC RIGHT-OF-WAY, excluding CITY UTILITIES, occupies any portion of the PROJECT RIGHT-OF-WAY by Texas or Federal Law or by agreement with the CITY that allows or permits
the CITY to cause the relocation of the utility fur the construction of the project, the CITY shall timely require and enforce the relocation or adjustment requirement at no cost to
the project. In the event that the CITY has no legal or contractual right to cause the relocation, the relocation or adjustment shall be relocated or adjusted and all cost shall be a
Project Cost. CITY shall take all steps necessary to insure that such relocation or adjustment shall not conflict with or delay the PROJECT schedule. Article IX. COUNTY AGREES AS FOLLOWS:
A. To provide as a PROJECT Cost preliminary engineering which will define project details, e.g., location, scope of work and specific right of way alignment for each improvement. Such
preliminary engineering shall be submitted to the CITY for approval, prior to proceeding with the final design and any right ofway acquisition. B. To provide as a PROJECT Cost for the
construction oftransportation improvements based upon design criteria conforming to STANDARD BASIC PROJECT DESIGN in conformity with applicable CITY ordinances and standards, to the
extent of MASTER AGREEMENT -11110/00 9 
Commissioners Court approved program funding. Scope of work shall include the agreed upon design standards as the basis for improvement criteria. Deviations :from mutually agreed upon
application of CITY standards and/or design criteria shall require prior approval of CITY. Where CITY standards do not exist, TxDOT standards as of the EFFECTIVE DATE of this MASTER
AGREEMENT shall be utilized unless otherwise mutually agreed by SUPPLEMENTAL AGREEMENT. A.C. To actively participate and provide authorized representation at PREDESIGN CHARRETTE , preconstruction
meeting, partnering meetings and project team meetings which are necessary to project development and completion and fiduciary relationships. D. To provide project management of each
Project where County is LEAD AGENCY :from commencement to completion of construction. CITY and COUNTY may further agree by mutual consent to redefine project management roles as beneficial
to the PROJECT as defined in the MOA and SUPPLEMENTAL AGREEMENTS. E. Upon receipt of written request detailing the information requested, to provide information related to the PROJECT
to CITY or CITY'S designee at no cost to the CITY. F. COUNTY agrees to provide timely review of interim submittals and hereby agrees that if no review notes are submitted by COUNTY (if
CITY is filling the role as PROJECT MANAGER) in writing to CITY, plans are approved as submitted. "Timely review" will be agreed upon during the PREDESIGN CHARRETTE, as part ofthe project
schedule. G. To submit final engineering plans for review and written approval by CITY at least thirty (30) days prior to advertising fur construction. H. To provide fur the acquisition,
including acquisition by Eminent Domain, of the necessary additional right of way, on designated projects, in accordance with minimum standard requirements and utilizing existing public
right of way to the maximum extent possible as a PROJECT cost. I. To require aU contractors to secure all necessary permits required by CITY on said construction projects. J. To furnish
record drawings ofconstruction plans for the permanent records ofCITY within twelve (12) months upon completion and acceptance of the transportation improvement PROJECT. K. In and for
Ten Dollars ($10.00) and other good and valuable consideration, including the future obligation of maintenance, operation, control and acceptance of liability therefur to transfer, by
Quit Claim Deed, all PROJECT related easements acquired by COUNTY to CITY. L. In the event COUNTY and CITY agree in writing that CITY will be the LEAD AGENCY for the agreed upon PROJECT,
COUNTY will reimburse CITY for agreed costs as detailed in Article XI (FUNDING) in an amount not to exceed the PROJECT cost as approved by Da1las County Commissioners Court and incorporated
in the SUPPLEMENTAL AGREEMENT. All COUNTY payments shall be in accordance with COUNTY Policies and Procedures or as may be mutnally agreed between the parties and incorporated in a SUPPLEMENTAL
AGREEMENT. MASTER AGREEMENT-11/10/00 10 
Article X. PREDESIGN CHARRETIE A. CITY and COUNTY, as specified in Articles vn and IX, respectively, will designate officials or representatives to participate in a Predesign Cbarrette
to be conducted on a mutually agreeable date and location. At least part of this meeting will be conducted on the PROJECT site. S. Results from Predesign Cbarrette will identifY the
general project scope and the general preferred alignment of the project, and project administration and management roles, to include the PROJECT MANAGER. Additionally, key project team
participants shall be identified at the Predesign Charrette . C. At the conclusion of the Predesign Cbarrette a SUPPLEMENTAL AGREEMENT shall be produced which outlines the identified
roles and scope for the Project. Article XI. FUNDING A. CITY and COUNTY mutually agree to proportionately fund the DIRECT PROJECT & PROGRAM costs as agreed by the parties in a SUPPLEMENTAL
AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, COUNTY shall bear fifty percent (50%) of the total DIRECT PROJECT & PROGRAM costs excluding the ROAD OR STREET AMENITIES,
relocation or adjustment of CITY UTILITIES, UTILITY BETTERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting system and other items as specified in this MASTER
AGREEMENT or any SUPPLEMENTAL AGREEMENT. COUNTY shall not be responsible for any amount of funding in excess of the PROJECT not-to-exceed amount as shown in the PROJECT SUPPLEMENTAL
AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, CITY shall bear fifty percentage (50%) of all DIRECT PROJECT AND PROGRAM costs. In addition City agrees to fund all
other City cost as provided herein, including, but not limited to, ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY BETTERMENT, INDIRECT COST, DIRECT COST
not supported by detailed hourly accounting system and other items as specified in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. S. Unless otherwise stated in a SUPPLEMENTAL AGREEMENT,
the milestones for each project shall be (1) preliminary and primary design (2) right-of-way acquisition and utility relocation or adjustment and (3) construction. The LEAD AGENCY shall
prepare an estimated cost for each milestone. Upon approval of the cost by the other party, each party shall fund its share of the respective milestones by placing that amount of money
in an escrow account or otherwise encumber the funds to insure that the LEAD AGENCY will have sufficient funding available from current revenue for the timely payment of PROJECT milestone
costs. The LEAD AGENCY may bill the other party for periodic payments fur the actual amount of work completed toward the completion ofthe milestone. Upon completion ofthe milestone,
the nonmanagement party will be furnished a notice that such work has been completed and allthe amount of funding that may be utilized to pay subsequent milestone Project cost. Notwithstanding
any other term or condition contained herein or in any SUPPLEMENT AGREEMENT, neither party will be required to award any contract until written certification has been received that funding
for the project has been sertified if! ';'fflting to h!pie been placed MASTER AGREEMENT -11/10/00 11 
in escrow or encumbered fur the payment ofthe non-awarding party's portion ofthe PROJECT cost. e. In the event that the cost of the PROJECT shall exceed the not-to-exceed amount, CITY
and COUNTY agree to either reduce the scope of construction or seek additional funding to complete the PROJECT at the agreed upon cost share percentages. At the termination of the PROJECT,
the LEAD AGENCY will do a final cost accounting ofthe PROJECT. In the event that the amount paid by either party exceeds its portion ofthe actual cost, the diffurence will be remitted
to such party. In the event that additional funds are due, the LEAD AGENCY will bill the other party who agrees to pay such funds within thirty (30) days ofreceipt ofsuch billing. D.
If CITY elects to manage PROJECT, COUNTY will reimburse CITY based on invoices for actual costs expended in accordance with COUNTY invoicing policy. E. Upon execution of a SUPPLEMENTAL
AGREEMENT, CITY shall escrow an amount adequate for initial project costs which COUNTY may use to to pay for initial professional services required for scoping, preliminary, and primary
design. Article XII. NO THIRD-PARTY BENEFICIARY ENFORCEMENT. It is expressly understood and agreed that enfurcement of the terms and conditions of this Agreement and all right of action
relating to such enforcement shall be strictly reserved to CITY and COUNTY and nothing contained in this AgreelIllll1t shall give or allow any claim or right ofaction whatsoever by any
other person on this Agreement. It is the express intention of CITY and the COUNTY that any entity other than CITY or the COUNTY receiving services or benefits under this agreement shall
be deemed an incidental beneficiary only. This Agreement is intended only to set forth the contractual right and responsibilities ofthe agreement parties. Article XII. RIGHT OF ENTRY
The CITY agrees that COUNTY shall have the right to enter upon the PROJECT area for the time period necessary fur the completion of the Project. CITY agrees to furnish such police or
other CITY CITY personnel as requested BY COUNTY for traffic control or other public safety matters at no cost to the PROJECT or COUNTY. Article XIV. LIST OF PROJECTS CITY agrees that
it has been furnished with a list of the potential PROJECTS as approved by the DaIIas County Commissioners Courts, suQiect to the agreement between the parties of a SUPPLEMENTAL AGREEMENT.
CITY stipulates and agrees that the Commissioners Court Order approving the projects identifies the potential PROJECT location and describes the type of project in sufficient detail
that the CITY is fully aware of the location and type of projects being considered. MASTER AGREEMENT -11110/00 12 
Article XV. MISCELLANEOUS GENERAL PROVISIONS A. Applieable Law. This Agreement and all matters pertinent thereto shall be construed and enforced in accordance with the laws ofthe State
ofTexas and exclusive venue shall be in Dallas County, Texas. Notwithstanding anything herein to the contrary, this Agreement is expressly made subject to County's Sovereign Immunity,
Title 5 ofTexas Civil Practice and Remedies Code, and all applicable State ofTexas and Federal laws. B. Entire Agreement. This Agreement, constitutes the entire agreement between the
parties hereto and may not be modified except by an instrument in writing executed by the parties hereto as herein provided. C. Severability. Ifany provision ofthis Agreement shall be
held invalid, void or unenforceable, the remaining provisions hereof shall not be affected or impaired, and such remaining provisions shall remain in full force and effect. D. DefaultIWaiverfMitigati
on. It is not a waiver of default ifthe non-defaulting party fuils to declare immediately a default or delays in taking any action. Pursuit ofany remedies set furth in this Agreement
does not preclude pursuit ofother remedies in this Agreement or provided by law. E. Federal or State ofTexas Fundiug. In the event that any work or part thereof is funded by State ofTexas
or U. S. Government funding and any statute, rule, regulation, grant, contract provision or other State ofTexas or U. S. Government law, rule, regulation or other provision imposes additional
or greater requirement( s) than stated herein, City agrees to timely comply therewith without additional cost or expense to County. F. Headings. The titles which are used following the
number ofeach paragraph are only for convenience in locating various provisions of this AGREEMENT and shall not be deemed to affect the interpretation or construction ofsuch provision.
G. Number and Gender. Words ofany gender used in this AGREEMENT shall be held and construed to include any other gender; and words in the singular shall include the plural and vice versa,
unless the text clearly requires otherwise. H. Counterparts. This AGREEMENT may be executed in multiple counterparts, each of which shall be deemed an original, but all ofwhich shall
constitute one and the same instrument. MASTER AGREEMENT -11110/00 13 
The City oC _____" State oCTens, has executed the Agreement pursuant to duly authorized City Council Resolution _____" Minutes, ______D,ated the __day oC __........:>. 200_. The County
oCDaUas, State oCTexas, has executed this agreement pursuant to Commissioners Court Order Number ____and passed on the __day oC____--', 200 • CITYOF _________ COUNTY OF DALLAS BY__􀁾􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭�
�􀀭􀀭 BY__􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀀠 TITLE LEEJACKSON,COUNTYJUDGE ATTEST APPROVED AS TO FORM: CI=yy==S-E-C-RE--T-AR---Y-'-A..T..T. =--=-O-RNE----Y John DahiU, Advisory Chief, Civil Section
DaUas County District Attorney MASTER AGREEMENT-11110/00 14 
, Council Agenda Item:lld SUMMARY: This item is to request Council approval to enter into a Master Interlocal Agreement with the County ofDa1las, Texas fur Transportation Improvements
on roads that are on the Central Texas CoUncil ofGovernment's Regional Thoroughfare Plan. FINANCIAL IMPACT: Approval ofthe Master Interlocal Agreement will allow the Town to receive
certain grants from Da1las County through their Capital Improvement Program. BACKGROUND: In Fiscal Year 2000, the Dallas County Commissioners Court replaced its traditional bond financing
approach to fimding infrastructure improvements with a programmed Major Capital Improvement Program. This Program is implemented by issuing an annual countywide call for projects to
identuy and fimd needed roadway improvements within the County, With local governments submitting candidate projects for potential selection and fimding. The Town ofAddison submitted
a total ofsix projects. Pursuant to Court Order 2000-2117, dated October 17, 2000, Da1las County Commissioners Court approved certain projects for inclusion in Program Years 2004, 2005,
and 2006 ofthe Transportation Major Capital Improvement Program. County fimding for a portion ofconstruction ofthe following roadway related improvements in the Town ofAddison was established.,
as listed below: Project Amount Arapaho Road, Phase III (Addison Rd. to Surveyor Blvd.) $1,432,812 Midway Rd. Signal Improvements (Spring Valley Rd. to Dooley) 196,000 Funds for Midway
Rd. and Arapaho Rd. are available to the Town ofAddison in Fiscal Years 2005 & 2007, respectively. The remaining cost for Midway Road signal upgrade will be fimded from Street Capital
Project fimds. The remaining cost ofconstruction of the third phase ofArapaho Rd. will be fimded from the Town's General Obligation Bond Program. I/
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 
STATE OF TEXAS § § COUNTY OF DALLAS § MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROvEMENT PROJECTS THIS MASTER AGREEMENT is made by and between the Town of Addison, Texas,
hereinafter called "CITY", and the County of Dallas, Texas, hereinafter called "COUNTY". acting by and through its duly authorized officials, which desire to enter into an Interlocal
Agreement, hereinafter called MASTER AGREEMENT, for the purpose of Transportation Improvements on roads inside Dallas County that are on the North Central Texas Council of Government's
Regional Thoroughfare Plan. WITNESSETH WHEREAS, pursuant to Court Order 2000-2117, dated October 17, 2000, COUNTY Commissioners Court approved participation in Transportation Major Capital
Improvement Projects for the Program Years 2004, 2005, and a portion of 2006 within the cities inside Dallas County; and WHEREAS, the approved project lists may be modified, updated
or approved by the Commissioners Court on a periodic, as-needed basis; and . WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides authorization for local governments
to entednto interlocal agreements; . NOW THEREFORE, TmS AGREEMENT, is hereby made and entered into by CITY and COUNTY for the mutual consideration stated herein: AGREEMENT ARTICLE I.
DEFINITIONS: THE FOLI.OWING DEFINITIONS ARE INCORPORATED IlSTO THIS AGREEMElST FOR AI.L PURPOSES. a) AMENDMENT shall mean a written document executed by all parties detailing changes,
additions or deletions in the MASTER AGREEMENT. b) . CITY shall mean the Town of Addison,County of Dallas, State ofTexas. c) COUNTY shall mean the County of Dallas, State ofTexas. d) DIRECT PROJECT & PROGRAM COSTS shall mean those costs that can be identified specifically
with a particular project or program cost objective. These costs generally include compensation of employees for the time devoted and identified specifically to the performance of the
project or program: cost of materials acquired. consumed or expended specifically for the purpose of the project or program; equipment changes; damage claims and other approved capital
expenditures;. c hange orders; damage claim. s; travel expenses incurred specifically to 1 
__ _______ COURT ORDER ORDER NO, 2.0021375 DA'l!E: JUL 3 02002 S'l!A':!!E OF ':!!EXAS 􀁃􀁏􀁾􀁙􀀠OF DALLAS BE I'l! REMEMBERED, at a regular meeting of the Commissioners court of Dallas
County, Texas, held on the 30th day of 2002, on motion made by _J_:rnt_'J_a_cksOll_,-,_Conrni,,-,---'=.S' ,-S,-l..::-O' ll;;...:cer"-'---'o:..:fc...;;D.;:i::;s:..:tr=ic:::.;:tc..:.No=,...=l
, and seconded by 􀀭􀀬􀀭􀀭􀀬􀁍􀁩􀁫􀀭􀀬􀀮􀀧􀀭􀀺􀀭􀀺􀀭􀁥􀀭􀀬􀁃􀁡􀁮􀀺􀀭􀀭􀁴􀁲􀁾􀁥􀀬􀀭􀁬􀀬􀀭􀁬􀀭􀀬􀀬􀁟,'---CCorn:ni=='=s.=s.=ianer===_o=f=-_c:D.=i:=s.=tr=l.=-c' =-t=-.;:No=:.c....;:2'--____,
the following order was adopted: WHEREAS, the matter set forth below was briefed in Commissioners Court on July 23, 2002; and WHEREAS, in order to implement the projects requested by
the Town of Addison for the Major Capital Improvement Projects (MCIP) for the Program Years 2004, 2005, and a portion of 2006, it is necessary to execute a MAS'l!ER AGREEMEN'l! GOVElUll:NG
'l!RANSPOR'l!ATION KAJOR CAPI'l!AL IMPROVEMENT PROJEC'l!S with _the Town of Addison; and WHEREAS, pursuant to Court Order 2000-2117 Dallas County Commissioners Court approved participation
in the MCIP with a list of proposed accepted projects attached to the Court Order; and WHEREAS, the Town of Addison has submitted the referenced agreement for final execution which is
attached for execution by Commissioners Court, IT IS 'l!BEREFORE ORDERED, ADJUDGED AND DECREED by the Dallas County Commissioners Court that the County Judge is hereby directed and authorized
to execute the attached MAS'l!ER AGREEMENT GOVERNING 'l!RANSPOR'l!A'l!ION KAJOR CAPI'l!AL IMPROVEMEN'l! PROJECTS with the Town COOR'l!, this the Judge ABSENT John Wiley Price, Recommended
for Approval: Donald R. Holzwarth, P.E. Director of Public Works 30th day of District 3 
DALLAS COUNTY PUBLIC WORKS August 15, 2002 Mr. Michael Murphy Director of Public Works Town of Addison P. O. Box 9010 Addison, Texas 75001-9010 Re: TRANSMI'ITALOFMASTERAGREEMENTGOVERNINGTRANSPORTATIO
N MAJOR CAPITAL IMPROVEMENT PROJECTS Dear Mr. Murphy: Enclosed please find OiW (1) copy of the referenced MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS,
along with a copy of Court Order No. 2002-1375,dated July 30, 2002, for your records and use. Should you have any questions or cOlIl!llents, please do not hesitate to contact ibis office.
Thank you for your cooperation in ibis endeavor. We look forward to working with your city on future thoroughfare projects. Sincerely, Donald R Holzwarth, P.E. Director ofPublic 􀁗􀁯􀁾􀀠___
DRH:ABR:JCN/dlc0'.,.--enclosure 411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151 
cany out the project including, but not limited to, design, right-of-way, road or street drainage, utility relocation and adjustment and construction, Direct Cost does not include either
CITY or COUNTY general overhead, e) EFFECTIVE DATE shall mean the date of the signature of the last person necessary for this MASTER AGREEMENT to become effective, t) INDIRECT COSTS
shall mean those costs which have been incurred for common or joint purposes, These costs benefit more than one cost objective and cannot be readily identified with a particular final
project or program cost objective without effort disproportionate to the results achieved. g) INTERLOCAL AGREEMENTS shall mean contracts or agreements entered into between CITY and COUNTY
in accordance with Texas Government Code Chapter 791. b) LEAD AGENCY shall mean that entity responsible for project management, including, but not limited to planning, design, right-of-way
acquisition, approved utility relocation or adjustment and construction. i) MASTER AGREEMENT AGREEMENT shall mean this document including all incorporated documents, attachments, and
exhibits. j) MEMORANDUM OF AGREEMENT (MOA) shall mean a written document which . incorporates the results of the PREDESIGN CHARRETTE. Said MOA shaH at a minimum identify the 'Overal\
funding scheme, and basic scope of the PROJECt. k) PARCEL OR PARCELS shaH mean those tracts of land and improvements located either wholly or partiaHy thereon, identified by COUNTY,
CITY or other STAKEHOLDER as required for right-of-way requirements of the PROJECT. Such Right-of-way shaH include both the existing street, road, drainage or other CITY or COUNTY real
property ownership and aH additional real property to be utilized for the PROJECT. I) PREDESIGN CHARRETTE shall mean a meeting of decision-making STAKEHOLDERS and other members of the
PROJECT TEAM for the purpose of entering into a MEMORANDUM OF AGREEMENT for the overal! funding, alignment and scope of the PROJECT. m) PROJECT MANAGER shall mean the person'appointed
by the Lead Agency who is assigned the primary duty for assuring Project Team coordination and timely project delivery. There will be only one PROJECT MANAGER assigned to a PROJECT.
n) PROJECT TEAM shaH mean representatives from COUNTY, CITY, and other STAKEHOLDERS as may be mutuaHy agreed upon by COUNTY, CITY and ST AKEHOLDER or otherwise with responsibility for
delivering the completed PROJECT. 0) PROJECT(S) shall mean the road improvements approved by the COUNTY for inclusion in . the Transportation Major Capital Improvements Program approved
by the Commissioners Court and approved by the CITYand/or other applicable STAKEHOLDERS. , 2 Dor:!.IrncN I 9J.07IO 
p) ROAD or STREET AMENITY shall mean PROJECT features not included in the STANDARD BASIC PROJECT DESIGN including but not limited to street pavers, colored concrete, planters, inigation,
decorative lighting, special signage, or any other feature above and beyond the STANDARD BASIC PROJECT DESIGN or any increase in capacity in excess ofCOUNTY detennined requirements based
on anticipated future traffic flow. q) RIGHT OF WAY (ROW) shall mean that real property, (either existing, or required in' fee and! or easement) identified by COUNTY, CITY, or other
project STAKEHOLDER as necessary for the construction of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real property ownership
and all additional real property to be utilized for the PROJECT. r) STANDARD BASIC PROJECT DESIGN shall mean the standard COUNTY-approved CITY criteria for paving, bridges, drainage
and appurtenances, traffic control items including pavement marking, warranted unifonn signals, street light foundations. pull boxes, conduit, sidewalks, medians, storage/tum lanes,
access, required structural retaining walls and standard driveways excluding ROAD OR STREET AMENITIES. or SUch design criteria as may be mutually agreed upon in a project specific SUPPLEMENTAL
AGREEMENT. s) SUPPLEMENTAL AGREEMENT shall mean an agreement subsequent to this document which is entered into to establish the contractual rights and responsibilities of the CITY and
COUNTY as it relates to the PROJECT. t) STAKEHOLDER sha11 mean any governmental or quasi-governmental entity making a finaricial contribution to the PROJECT. u) TxDOT shall mean the
Texas Department ofTransportation. v) UTILITIES shall mean each City Utility, public utility, common camer, governmental or quasi-governmental facility, fiber optic facility, or other
facility located within the limits of the Project by virtue of Texas or Federal Law or agreement between the entity and the CITY, COUNTY, or STATE OF TEXAS. w) CITY UTILITY shall mean
those owned or operated by CITY which require relocation or adjustment for the purpose of the construction of the PROJECT as identified by PROJECT plans. x) UTILITY IN PUBLIC RIGHT-OF-WAY
sball mean all UnLITIES located within the limits of the PROJECT by virtue of Texas or Federal Law or agreement between the entity and the CITY. y) UTILITY IN PRIVATELY OWNED RIGHT-OF-WAY
shall mean all UTILITIES, excluding CITY UTILITIES, whose facHities are located within the limits of the PROJECT by virtue of satisfactorily documented pre-existing real property ownership,
z) UTILITY BETTERMENT shall mean any increase in the capacity, of any UTILITY'S Facility adjusted or relocated as a part of the PROJECT as compared to the existing Facility, or any upgrading
of the UTILITY'S Facility above the standard practices, devices or materials. specified by the UTILITY and customarily used by CITY or UTILITY on projects solely 3 
financed by CITY or UTILITY. Provided, however, that any upgrading necessary to successfully accomplish the PROJECT shall not be considered a Betterment, and further, that any increase'
in the capacity of the Utility Facility resulting solely from the replacement of devices or materials no longer regularly manufactured, processed or installed shall not be considered
a Betterment, provided that such replacement shall be only to the standard devices or materials currently used on other projects financed solely by CITY or UTILITY. This meaning shall
apply to utilities that are part of the project as well as the standard basic stI:eet components (See "STANDARD BASIC PROJECT DESIGN"). ARTICLE II. PERIOD OF THE AGREEMENT This MASTER
AGREEMENT becomes effective when signed by the last party whose signing makes the respective agreement fully executed (The "Effective Date"). This MASTER AGREEMENT shall be an annual
agreement and shall automatically renew without further action by either party unless or until terminated as provided in Article IV (Termination) or the expiration of ten (10) years,
whichever shall first occur. ARTICLE III. AMENDMENTS' This Master Agreement may be amended with the mutual consent of the CITY and COUNTY. Any amendment must be in writing and approved
by the parties' respective governing bodies. ARTICLE IV. TERMINATION. DEFAULT. TIME OF THE 􀁅􀁾􀁓􀁅􀁎􀁃􀁅􀀠AND FORCE MAJE;URE 1. TERMINATION A. This MASTER AGREEMENT may be terminated
by any ofthe following conditions: (1) By expiration of term of the agreement. (2) By mutual written consent and agreement of COUNTY and CITY. (3) By either party, by notice in writing
establishing the effective date of termination to the other party as consequence of the party being in 􀁤􀁥􀁦􀁡􀁵􀁬􀁾􀀠of the provisions of this Agreement· or any SUPPLEMENTAL AGREEMENT
or failure to timely provide funding, with proper allowances being made for circumstances beyond the control ofthe defaulting party. (4) By either party with ninety (90) days written
notice to the other other party. B. Should either party terminate this MASTER AGREEMENT as herein provided. all existing,. fully executed SUPPLEMENTAL AGREEMENTS made under this MASTER
AGREEMENT shall not be terminated and shall automatically incorporate all the provisions of this MASTER AGREEMENT. C. In the event that any SUPPLEMENTAL AGREEMENT is terminated prior
to completion of the PROJECT, no additional Costs shall be incurred other than Costs due and payable at the time of termination for services actually performed or that shall become due
and payable due to such termination. The LEAD AGENCY, to the extent permitted. may terminate all project contracts, unless written notice is given by either party to the 4 
other of its intent to complete the PROJECT, and prepare a final accounting for the PROJECT. D. If the PROJECT is tenninated by the CITY prior to the award of any construction contract
and the PROJECT is located within the CITY limits, CITY shall pay to COUNTY the full amount expended by COUNTY on the PROJECT and COUNTY shall transfer to CITY its rights and all deliverables
that it may be entitled to receive under the existing professional services or other project contracts or agreements. Such amount shall be included in the final accounting for the PROJECT.
Such amount shall be due and payable in full ninety (90) days subsequent to the tennination, or thirty (30) days subsequent to delivery of final accounting. E. Once the construction
contract has been let, with the approval of the other party, the SUPPLEMENTAL AGREEMENT for that PROJECT cannot be terminated until completion of the construction. F. In the event that
a PROJECT is terminated either party may, upon written notice, take over the project and prosecute the work to completion by contract or otherwise at their sole cost and expense. In
the event that the party completing the work is not the LEAD AGENCY, it is agreed that the PROJECT MANAGER will furnish to the completing party a listing of current records pertaining
to any outstanding obligations or other records or infonnation required by any project contract, including any Work Order, or requested in writing by completing party in either printed
or electronic format or both. The LEAD AGENCY agrees to cooperate with the completing party. The LEAD AGENCY will use its best efforts to transfer to the completing party all contracts.
Obligations under such contracts shall become the sole obligation of the completing party upon transfer. Completing party agrees to timely pay all future obligations under 􀁳􀁵􀁣􀁾􀀠contract
as they become due and payable. Completing party bereby releases tbe LEAD AGENCY from any and all liability under sueb assigned contracts subsequent to date of transfer, effective upon
upon tbe transfer date. LEAD AGENCY shall exercise its best efforts to insure a transition of services without interruption G. Either party shall have the right to retain copies of all
data, information, engineering, studies, or other items produced to the date of termination. H. Provisions B through G will survive the termination of this MASTER AGREEMENT and any SUPPLEMENTAL
AGREEMENT and shall be a continuing obligation until the transition of services, all payments made and the PROJECTS are complete. All items listed or required in this provision shall
be furnished by LEAD AGENCY to completing party without additional cost or expense to completing party. 2. FORCE MAJEURE: Neither COUNTY nor CITY shall be deemed in violation of this·
Contract if it is prevented from performing any of its obligations hereunder by reason of, for or through strikes, stoppage of laoor. riot, fire, flood. invasion, insurrection, accident,
order of court, judge or civil authority, an act of God, or any cause reasonably beyond the party's control and no! attributable to its neglect. In the event of such an occurrence the
time for performance of such obligations or dUty shall be suspended. until such time that such inability to perform, shall be remOVed\'The party claiming the :uspension shall give notice
of such impediment or 􀁾􀀬 9.)0710 
delay in perfonnance to the other party within ten (10) days of the knowledge of such occurrence. Each party shall make all reasonable efforts to mitigate the effects of any suspension.
ARTICLE V. INDEMNIFICATION COUNTY and CITY agree that both COUNTY and CITY shall each be responsible for their own negligent acts or omissions or other tortious conduct in the course
of perfonnance of this MASTER AGREEMENT, without waiving any sovereign or governmental irnmunity available to either COUNTY or CITY under Texas law and without waiving any available
defenses under Texas law. Nothing in this paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to any third persons or entities. ARTICLE VI. NOTIFICATION
A. When notice is pennitted or required by this master agreement, it shall be in writing and shall be presumed delivered when delivered in person or three (3) days subsequent to the
date placed, postage prepaid, in the U.S. mail, certified or registered, return receipt requested and addressed to the parties at the following address. B. All notices and correspondence
to COUNTY by CITY shall be mailed or delivered by hand as follows: DALLAS COUNTY PUBLIC WORKS Donald R. Holzwarth, P.E., Director 411 Elm Street, Suite 400 . Dallas, Texas 75202-3389
C. All notices and correspondence from COUNTY to CITY shall be mailed or delivered by hand as follows: DIRECTOR OF PUBLIC WORKS TOWN OF ADDISON P.O. BOX 9010 ADDISON, TX 75001-9010 D.
Either party hereto may from time to time designate another and different address for receipt of notice by giVing written notice ofsuch change ofaddress to the other party. ARTICLE VII.
CITY COVENANTS AND AGREES AS FOI.LOWS; 􀁾􀀠T o execute the necessary agreements for the implementation of design and construction of the PROJECTS mutually agreed upon and incorporated
herein by SUPPLEMENTAL AGREEMENT. 6 􀁾􀀮􀀹􀁊􀀰􀀷􀀱􀁏􀀠
B. Provide CITY Council Resolution adopting approved preferred alignment, proposed estimated 􀁾􀁵􀁤􀁧􀁥􀁴􀀬􀀠 and commitment to meet PROJECT funding for each milestone as specified'herein
or in a SUPPLEMENTAL AGREEMENT. C. CITY agrees to share the funding of each PROJECT with COUNTY on an equal share basis (50%150%), or as othelWise agreed upon cost sharing arrangement
as specified in a SUPPLEMENTAL i\GREEMENT with the following exclusions: CITY shall bear the entire cost of: I. CITY owned utilities relocation or adjustment such as water and sanitary
sewer facilities, except utility adjustments directly attributable to storm sewer improvement conflicts; 2. ROAD or STREET AMENITIES including but not limited to street pavers, colored
concrete, planters, decorative lighting, special signage, or any other feature over the STANDARD BASIC PROJECTDESIGN; 3. UTILITY BETTERMENTS and ROAD or STREET AMENITIES. 4. CITY PROJECT
TEAM participation or project management (if the CITY has LEAD AGENCY Responsibility) Direct Costs which are not supported by a detailed hourly accounting system; 5. CITY Indirect Costs.
When mutual written agreement has been reached as to PROJECT limits by COUNTY and CITY at the Predesign' Charrette, CITY agrees to atquire right-of-way required for designated projects
by voluntary dedication, the subdivision platting process andlor other legal means, to the maximum extent possible, and to ensure through the building permitting process that legally
required setbacks are adhered to in order to limit encroachment upon the required right of way. CITY agrees to fund ROW not acquired but reasonably expected to be. CITY also agrees to
fund the removal of improvements that are encroachments within existing or proposed right of way areas. In the event of any proposed use of the PROJECT right-of-way that will conflict
with the proposed PROJECT and CITY is unable to obtain such right-of-way as described above, CITY shaH notify COUNTY of such conflict. COUNTY and CITY shall determine if the acquisition
of the conflicting parcel would be in the best interest of the PROJECT. In the event that agreement is reached and the parcel is acquired such cost shall be included in the pro rated
cost of the project in the agreed upon proportions .. CITY hereby grants COUNTY authority to enter into eminent domain proceedings within the CITY limits on specific right-of-way alignments
approved by both the CITY and COUNTY where COUNTY is LEAD AGENCY or where COUNTY by mutual agreement between the parties has the responsibility to acquire the right-of way for the PROJECT.
D. To require all Utilities located within or using the present public right of way on all designated transportation projects within CITY's municipal limits to adjust andlor relocate
said Utilities as required by the proposed improvement of the designated transportation Project. CITY Utilities shall be relocated or adjusted at no cost to COUNTY except as may be specifically
set forth m this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. 7 
E. CITY agrees to fully cooperate on issues relating to billboards, 􀁡􀁤􀁶􀁾􀁲􀁴􀁩􀁳􀁩􀁮􀁧􀀠signs, nonconforming uses, zoning and similar restrictions and to exercise its best efforts
to provide variances when possible to minimize cost and delay of PROJECT. Additional PROJECT cost caused or contributed to by CITY ordinance, zoning, non-conforming use determination
or other requirement shall be paid in full by CITY. Additional PROJECT costs caused or contributed to by adoption of or changes to ordinances or laws made by either party subsequent
to execution of the SUPPLEMENTAL AGREEMENT for the PROJECT shall be borne in full by the party making such adoption or change. F. To the extent allowed by law, including, but not limited
to, all contracts, franchise agreements, or other legal means, CITY shall require the adjustment and/or relocation of UTILITIES to be accomplished and finalized, as expeditiously as
possible after approval of final plans to prevent PROJECT schedule delays. Notwithstanding anything contained herein to the contrary, all UTILITIES shall be adjusted or relocated and
the right-of-way clear for construction not later than thirty (30) days prior to the award of the construction contract. CITY will notify the COUNTY and other STAKEHOLDERS when utility
conflicts would impact progress of the project completion. COUNTY and CITY agree to work in partnership and with all STAKEHOLDERS to solve the problem to include helping to engage elected
officials in the problem resolution with the goal to prevent delays in the commencement or prosecution of construction on the PROJECT. G. Where new storm drainage facilities are in conflict
with CITY owned water and sanitary sewer systems, and the storm sewer design cannot be modified,. after submission of an acceptable schedule ofwork and cost estimate by the CITY to the
COUNTY and COUNTY . approval, the actual costs of the necessary adjustment of CITY water and sewer utilities shall be PrQ rated at the overall percentage agreed to by CITY and COUNTY
for cost sharing. CITY shall be responsible for funding one hundred percent (100%) of any BETTERMENTS. Except as provided herein, all costs for adjustment and/or relocation of utilities
in the public right of way shall be the responsibility of the Utility Owner or of the CITY UTILITY. Any PROJECT delay or other damages caused by CITY UTILITY'S failure to timely relocate
or adjust the facility shall be at the entire cost of CITY. H. To provide for continuing surveillance and control of right of way to prevent the construction, placement, storage or encroaclunent
of any signs, personal property or other appurtenances in the right of way. In the event that the aforementioned features are allowed by CITY to encroach on necessary ROW during the
duration ofthe project, CITY shaH bear the entire cost of removal or relocation of said encroaclunent. I. To provide to COUNTY for COUNTY'S or COUNTY'S designee lise, at no cost, adequate
copies of all construction standards, codes, (specifically including zoning and development codes), plats, specifications, guidelines, standards or any other pertinent informatiqn as
determined by COUNTY to be required for the completion of the PROJECT. Additionally, CITY shall furnish COUNTY, at no cost, such documents as necessary to keep all items previously furnished
to COUNTY current. J. Actively participate and provide authorized representation with decision making power at PREDESIGN CHARRETIE, preconstruction meeting, partnering meetings and project
team meetings which are necessary to project development/completion and fiduciary relationships. 8 
K. CITY agrees to provide timely review of interim submittals. "Timely review" will be agreed upon during the PREDESIGNCHARRETTE as a part of the PROJECT schedule. CITY further agrees
that if no review notes are submitted by CITY in writing to COUNTY on a timely basis, plans are approved as submitted. L. CITY agrees that it will pay all additional project cost for
any CITY requested discretionary change, includirig. but not limited to STREET AMENITIES AND UTILITY BETTERMENTS, in or addition to the design or construction of the project subsequent
to the CITY opportunity to review the sixty five percent (65%) design plans. M. Provide at CITY's cost for the continuing maintenance of all PROJECT ROW, such as mowing, drainage, trash
removal, etc.,. during the period between acquisition and construction. N. Subsequent to the completion of a PROJECT, that the CITY wi\! be responsible for all future maintenance, operation
and control of the PROJECT, without cost or contribution from the COUNTY. O. Bear the entire cost of design, construction and administration for landscaping, streetscaping, streetiighting,
as such items are not included in the STANDARD BASIC PROJECT DESIGN and other ROAD OR STREET AMENITIES specified or requested by CITY in excess ofSTANDARD BASIC PROJECT DESIGN . . P.
It is the intent of this MASTER AGREEMENT that the COUNTY wili be. the LEA.!) AGENCY. In the event that the CITY and COUNTY agree in writing that CITY will manage and administer one
or more PROJECTS, CITY and COUNTY will enter into a SUPPLEMENTAL AGREEMENT as to that project(s). In such instance, CITY agrees to assume all LEAD AGENCY responsibilities except as may
be set forth in the SUPPLEMENTAL AGREEMENT as determined by mutual consent. ARTICLE VIII. UTILITY IMPACTS A. In cases where a UTILITY IS LOCATED IN A PRrVATELY OWNED RIGHT-OFWAY, and
it is necessary to relocate the facility orr'nake adjustments by reason of the widening or improvement of the designated project, the COUNTY (or CITY if acting as LEAD AGENCy) will,
after submission by utility company of right of way documentation and cost estimates acceptable to the CITY, COUNTY and other STAKEHOLDERS, assign the actual costs for the relocation
and/or adjustment of said utility to the PROJECT. B. In cases where a UTILITY IN PUBLIC RIGHT-OF-WAY, excluding CITY UTILITIES. occupies any portion of the PROJECT RIGHT-OF-WAY by Texas
or Federal Law or by agreement with the CITY that allows or permits the CITY to cause the relocation of the utility for the construction of the project, the CITY shall timely require
and enforce the relocation or adjustment requirement at no cost to the project In the event that the CITY has no legal or contractual right to cause the relocation, the relocation,or
adjustment shall be relocated or adjusted and all cost shall be a Project Cost. CITY and COUNTY shall use their best efforts and take all steps necessary to insure. that such relocation
or adj ustment shall not conflict with or delay the PROJECT schedule. 9 00I:v.meIII. 9)0111) 
ARTICLE IX. COUNTY AGREES AS FOLLOWS A. To provide as a PROJECT Cost preliminary engineering which will define project details, e.g., location, scope of work and specific right of way
alignment for each improvement. Such preliminary engineering shall be submitted to the CITY for approval, prior to proceeding with the final design and any right of way acquisition.
B. To provide as a PROJECT Cost for the construction of transportation improvements based upon design criteria conforming to STANDARD BASIC PROJECT DESIGN in conformity with applicable
CITY ordinances and standards, to the extent of Commissioners Court approved program funding. Scope of work shall include the agreed upon design standards as the basis for improvement
criteria. Deviations from mutually agreed upon application of CITY standards and/or design criteria shall require prior approval of CITY. Where CITY standards do not exist, TxDOT standards
as of the EFFECTIVE DATE of this MASTER AGREEMENT shall be 􀁵􀁴􀁩􀁬􀁩􀁺􀁾􀀠unless otherwise mutually agreed by SUPPLEMENTAL AGREEMENT. C. To actively participate and provide authorized
representation at PREDESIGN CHARRETTE, preconstruction meeting, partnering meetings and project team meetings which are necessary to project development and completion and fiduciary
relationships. D. To provide project management of each Project where COUNTY is LEAD AGENCY from commencement to completion of construction. CITY and COUNTY may further agree by mutual
consent to redefine project management roles as beneficial to the PROJECT as defined in the MOA and SUPPLEMENTAL AGREEMENTS. E. Upon receipt of written request detailing the information
requested, to provide information related to ihe PROJECT to CITY or CITY'S designee at no cost to the CITY. F. COUNTY agrees to provide timely review of interim submittals and hereby
agrees that if no review notes are submitted by COUNTY (if CITY is filling the role as PROJECT MANAGER) in writing to CITY, plans are approved as submitted. "Timely review" will be agreed
upon duringthe PREDESIGN CHARRETTE, as part ofthe project schedule. G. To submit final engineering plans for review and written approval by CITY at least thirty (30) days prior to advertising for
construction. H. To provide for the acquisition, including acquisition-by Eminent Domain, of the necessary additional right of way, on designated projects, in accordance with minimwn
standard requirements and utilizing existing public right of way to the maximwn extent possible as a PROJECT cost. I. To require all contractors to secure all necessary permits required
by CITY on said construction projects. J. To furnish record drawings of construction plans for the permanent records of CITY within twelve (12) months upon completion and acceptance
of the transportation improvement PROJECT. 10 
K. In and for Ten Dollars ($10.00) and other good and valuable consideration, including the future ooligation ofmaintenance, operation. control and acceptance ofliability therefore to
transfer, by QuitClaim Deed. all PROJECT related easements acquired by COUNTY to CITY. L. In the event COUNTY and CITY agree in writing that CITY will be the LEAD AGENCY for the agreed
upon PROJECT, COUNTY will reimburse CiTY for agreed costs as detailed in Article XI (FUNDING) in an amount not to exceed the PROJECT cost as 'approved by Dallas County Commissioners
Court and incorporated in the SUPPLEMENTAL AGREEMENT. All COUNTY payments shall be in accordance with COUNTY Policies and Procedures or as may be mutually agreed between the parties
and incorporated in a SUPPLEMENTAL AGREEMENT. ARTICLEX. PREDESIGN CHARREITE A. CITY and COUNTY, as specified in Articles VII and IX, respectively, wi!! designate officials or representatives
to participate in a Predesign Charrette to be conducted on a mutually agreeable date and location. location. At least part of this meeting will be conducted on the PROJECT site. B. Results
from Predesign Charrette will identify the general project scope and the general. preferred alignment of the project, and project administration and management· roles, to include the
PROJECT MANAGER. Additionally, key project tearn participants shall be identified at the Predesign Charrette. C. At the conclusion of the Predesign Charrette a SUPPLEMENTAL AGREEMENT
shall be produced which outlines the identified roles and scope for the Project. ARTICLE XI. FUNDING A. CITY and COUNTY mutually agree to proportionately fund the DIRECT PROJECT & PROGRAM
costs as agreed by the parties in a SUPPLEMENTAL AGREEMENT. Unless otherwise specified' in the SUPPLEMENTAL AGREEMENT, COUNTY shall bear fifty percent (50%) of the total DIRECT PROJECT
& PROGRAM costs excluding the ROAD OR STREET AMENITIES, relocation or adjustment of. CITY UTILITIES, UTILITY BETTERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting
system and other items as specified in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. COUNTY shall not be responsible for any amount of funding in excess of the PROJECT not-to-exceed
amount as shown in the PROJECT SUPPLEMENTAL AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, CITY shall bear fifty percentage (50%) of all DIRECT PROJECT AND PROGRAM
costs. In addition CITY agrees to fund all other CITY cost as provided herein, inCluding, but not limited to, ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY
BETTERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting system and other items as specified in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. 11 
B. Unless otherwise stated in a SUPPLEMENTAL AGREEMENT, the milestones for each project shall be (I) preliminary and primary design (2) right-of-way acquisition and utility relocation
or adjustment and (3) construction. The LEAD AGENCY shall prepare an estimated cost for each milestone. Upon approval of the cost by the other party, each party shall fund its share
of the respective milestones by placing that amount of money in an escrow account or otherwise encumber the funds to insure that the LEAD AGENCY will have sufficient funding available
from current revenue for the timely payment of PROJECT milestone costs. The LEAD AGENCY may bill the other party for periodic payments for the actual amount of work completed toward
the completion of the milestone. Upon completion of the milestone, the nonmanagement party will be furnished a notice that such work has been completed and the amount of funding that
may be utilized to pay subsequent milestone Project cost. Notwithstanding any other term or condition contained herein or in any SUPPLEMENT AGREEMENT, neither party will be required
to award any contract until written certification has been received that funding has been placed in escrow or encumbered for the payment of the non-awarding party's portion of the PROJECT
cost. C. In the event that the cost of the PROJECT shall exceed the not-to-exceed amount, CITY and COUNTY agree to either reduce the scope of construction or seek additional funding
to complete the PROJECT at the agreed upon cost share percentages. At the termination of the PROJECT, the LEAD AGENCY will do a final cost accounting of the PROJECT. In the event that
the amount paid by either party exceeds its portion of the actual cost, the difference will be remitted to such party. In the event that additional funds are due, the LEAD AGENCY will
bill the other party who agrees to pay such funds within thirty (30) days of receipt of such billing. D. If CITY elects to manage PROJECT, COUNTY will reimburse CITY based on invoices
for actual costs expended in accordance with COUNTY invoicing policy. E. Upon execution of a SUPPLEMENTAL AGREEMENT, CITY shall escrow an amount adequate for initial project costs which
COUNTY may use to pay for initial professional services required for scoping, preliminary, and primary design. ARTICLE XII. NO THIRD-PARTY BENEFICIARY ENFORCEMENT It is expressly understood
and'agreed that enforcement of the terms and conditions of this Agreement and all right of action relating to such enforcement shall be strictly reserved to CITY and COUNTY and nothing
contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person on this Agreement. It is the express intention of CITY and the COUNTY that
any entity other than CITY or the COUNTY receiving services or benefits under this agreement shall be deemed an incidental beneficiary only. This Agreemeni is intended only to set forth
the contractual right and responsibilities ofthe agreement parties. ARTICLE XIII. RIGHT OF ENTRY The CITY agrees that COUNTY shall have the right to enter upon the PROJECT area for the
time period necessary for the completion of the Project. CITY agrees to furnish such police or other CITY personnel as requested BY COUNTY for traffic control or other public safety
matters at no cost to the PROJECT or COUNTY. 12 
Article XlV. LIST OF PROJECTS CITY agrees that it has been furnished with a list of the potential PROJECTS as approved by the Dallas County Commissioners Courts, subject to the agreement
between the parties of a SUPPLEMENTAL AGREEMENT. CITY stipulates and agre.es that the Commissioners Court Order approving the projects identifies the potential PROJECT location and describes
the type of project in sufficient detail that the CITY is fully aware of the location and type of projects being considered. ARTICLE XV. MISCELLANEOUS GENERAL PROVISIONS A. Applicable
Law. This Agreement and all matters pertinent thereto shall be construed and enforced in accordance with the laws of the State of Texas and exclusive venue shall be in Dallas County,
Texas. Notwithstanding anything herein to the contrary, this Agreement is expressly made subject to COUNTY's Sovereign Immunity, Title 5 of Texas Civil Practice and Remedies Code, and
all applicable State ofTexas and Federal laws. B. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto and may not be modified except by an instrument
in writing executed by the parties hereto as herein provided. C. Seyerability. If any provision of this Agreement shall be held invalid, void or unenforceable, the remaining provisions
hereof shall not be affected or impaired, and such remaining provisions shall remain in full force and effect. . D. De(au,t/WajyerIMjtigatjon. It is not a waiver of default if the non-defaUlting
party fails to declare immediately a default or delays in taking any action. Pursuit of any remedies set forth in this Agreement does not preclude pursuit of other remedies in this Agreement
or provided by law. E. Federal or State or Texas FupdiDII._ In the event that any work or part thereof is funded by State of Texas or U. S. Govemment funding and any statute, rule, regulation,
grant, contract provision or other State of Texas or U. S. Government law, rule, regulation or other provision imposes additional or greater requirement(s) than stated herein, CITY agrees
to timely comply therewith without additional cost or expense to COUNTY. F. Ueadjpp. The titles which are used following ttie number of eaCh paragraph are only for convenience in locating
various provisions of this AGREEMENT and shall not be deemed to affect the interpretation or construction of such provision. G. Number and Gepder. Words of any gender used in this AGREEMENT
shall be held and construed to include any other gender; and words in the singular shall include the plural and vice versa, unless the text clearly requires otherwise. H. Counterparts.
This AGREEMENT may be executed in mUltiple counterparts, each of which shall be deemed an original, but al\ of which shall constitute one and the same instrument. 13 
The Town of Addison, State of Texas, has executed the Agreement pursuant to duly authorized CITY Council Resolution R02-045 ,Minutes Dated the 28 t ldayof May . ,200;?. The County of
Dallas, State of Texas, has executed this agreement. pursuant to Commissioners Court Order Number 2002-1375 and passed ·on the 30th day of Julv , 200l. TOWN OF ADDISON COUNTY OF DALLAS,
TEXAS COUNTY OF DALLAS, TEXAS By:K-BY: 􀁾􀁾􀁌􀀭􀁾􀁾____________ RON WHITEHEAD, CITY MANAGER LE N, COUNTY JUDGE DATE: 􀁾______________ DATE: 􀀷􀀡􀁾 (0 LI { ATTEST: APP BY:_'++-.:....:.:..:..!....:...-
'---f\--------:Janet e guson, Deputy ief, Civil Section Dallas nty District Attorney's Office 14 
An employee-owned company July 2,2003 Mr. Steve Chutchian Town Engineer Town of Addison 16801 Westgrove Dr Addison, Texas 75001-9010 RE: Cost Estimate for Beltline Road Dear Mr. Chutchian:
Attached is a proposed contract to prepare a cost estimate and a Dallas County application for Beltline Road. We appreciate the opportunity to submit this proposal and are anxious to
begin this project Based on our discussions, we are providing this proposal with the understanding that this project is a rather straight-forward cost estimating effort along with the
preparation of the Dallas County application We propose that we perform this work on an hourly basis. We have been asked to provide a maximum amount, which we have done. Obviously this
amount is based on our best estimate of time required to perfonn the tasks in the scope of services that we have developed. We feel this is a very "tight" estimate and will depend on
the full cooperation of the Town's Public Works staff in providing information, making decisions and timely reviewing our submittals in order for us to accomplish this project within
our budget and the timeframe required. We trust that this contract is agreeable to you and anticipate the return of one executed original with a notice to proceed within approximately
one week. We look forward to getting started and working with you on this project. Sincerely, 􀁾􀁾􀀠 Clarence Daugherty, P.E. Director of Municipal Services C:\AddisonI8elUine & KS trans
lIT REV, 7·2·03.doc 5999 Summerside Drive, Suite 202 • Dallas, Texas 75252 • Telephone: 972.380.2605 • Fax: 972.380.2609 • www.pbsj.com 
Rev.10tOO Public Client PROFESSIONAL SERVICE AGREEMENT THIS AGREEMENT. made and entered into , by and between Post, Buckley, Schuh & Jernigan, Inc. (PBS&J) and the Client identified
herein, provides for the Professional Services described under Item 2 of this Agreement. PHONE NUMBER: (972) 450·2886 􀁾􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭 CLIENT: Town of Addison FAX NUMBER:
(972) 450-2837 ADDRESS: 16801 Weslgrove Dr, CONTACT PERSON: steven Chulchian, P.E. Addison Texas 750Q1·9010 PROJECT NUMBER: SHORT TITLE: Beltline Cost Estimate and Application 1. DESCRIPTION
OF PROJECT SITE: Beltline Road between Dallas parkway and Marsh t ane 2. SCOPE OF SERVICES TO BE PROVIDED BY PBS&J (If additional pages are necessary, they are Identified as Attachment
Al: See Attachment A 3. THE COMPENSATION TO BE PAID PBS&J for providing the requested services shall be (If additional pages are necessary, they are identified as Attachment B): D Direct
personnel expense plus a surcharge of %, plus reimbursable costs" D A Lump-Sum charge of $ $ , plus out-of-pocket expenses" o Unit CostlTime Charges identified in Attachment B, plus
reimbursable costs.· D Other -See Attachment B. * See explanation under Item 5 below. 4. IF PBS&J's SERVICES UNDER THIS AGREEMENT ARE DELAYED for reasons beyond PBS&J's control, the
time of performance shall be adjusted appropriately. Except where the services provided are under a continuous service contract for more than one year, if the services under this Agreement
are delayed for a period of more than one (1) year from the beginning date (as above provided), the fees shall be subject to renegotiation; any change in such fees shall apply only to
the unfinished services as of the effective date of such change. IN WITNESS WHEREOF. this Agreement is accepted on the date written above and subject to the terms and conditions set
forth above. CLIENT: Town of Addison SIGNED: ______________________________________ TYPED NAME: Michael Murphy (SIGN WITH BALL POINT PEN) , INC. TITLE: Director of Public Works TITLE:
Senior Vice President DATE: ___________________________________ DATE: 1/"i(03 Distribution: Copy 1 􀁾􀀠PBS&J; Copy 2 -CHent; Copy 3:. PBS&J Accuunt!ng 
.> 
Public Cltent Rev. 10100 5. COMPENSATION: Direct personnel expense shan be defined as: the cost of salaries and fringe benefit cos\$: related to vacation, holiday. and sick leave pay;
contfibutions for BOOel Security, Workers' Compensation Insurance, retirement benefrts, and medica! and lnsurance benefits; unemployment and payroll taxes; and other allOWed benefits
of thOse employees directly engaged In the performance of the requested service, Reimbursable COSls include: fees of Professional Associates (WhOse expertise is requIred 1(1 complete!he
project) and (lut-of-pocket expenses, the cost of which shall be charged at actual cost$: plus an administrative charge of 18% and shall be itemized and included in the invoice. Typical
out·of·pocket expenses shall include, but not be limited to, travel expenses (lodging, meals, etc.}, job-related mileage at the prevailing Company rate, long distance telephone calls,
courier, printing and reproduction costs, and survey supplies and materials. In Ihe event the requested service involves the use of electronic measuring equipFMnl, compulers, plotteIS,
and other speclal equipment such as boats, swamp buggIes, ele., an 􀁡􀁤􀁤􀁾􀁬􀁯􀁮􀁡􀁬􀀠dlract charge shall be made for tha use of this equipment. It is undenHood and agreed Ihat F'BS&J's
services under this Agreemenl are limited to those described in Item 2 hereof {and Attachment A, if applicable) and do not include partiCipation In or control over the opNa1ion of any
aspect of Ihe project Compensallon under this Agreement does not Include any amount for particlpaling in or controlling any such operation. 6. INVOICE PROCEDURES AND pAYMENT: PBS&J Shall
submit Invoices to the Client for work accomplished during each calendarmonfh. For services provided on a lump Sum basls, the emOunt of each monihly invoice shall be determIned on (he
􀁾􀁰􀁥􀁲􀁣􀁥􀁮􀁴􀁡􀁧􀁥􀀠of completion method" whereby PSS&J will estimate the percentage of tho total work (provided on a Lump Sum basIs} accomplished during the Invoicing period. Monthly
invoices: shall include, separalely listed, any charges for services for which lime chaf!}eS and/or unit costs shall apply. Such invok7es shall also Include. separately listed, eny >Charges
for Professional AsSOCiates and relmbursab!e casts. Such Invo!ces shall be submitted by P8S&J as soon as pos;slb!e after the end of the month in Which the work was accomplished end shall
bo due end payab!e by the aient upon receipt Tho Cllenl, as owner or authori2:ed agent for tha owner. hereby agrees that payment as provided herain will be made for said work within
30 days from the date the fnvolce for same Is mailed to (he Client at the address set out herein or is otherwise delivered. and, in default of such payment, hereby agrees to pay all
costs of collection, Including reasonable attorney's fees, regardless of whelher legal action is Initiated. The Client hereby acknowledges that unpaid Invoices shaH accrue interest at
the maximum retailed by law after they have been outstanding for over 30 days. PBW reserves the right to suspend all services on the Cilenl's project without naice if an Invoice remains
unpaid 45 days after date of Invoice. This suspension shall remain in effcd untif all unpaid invoices are patd In full. It is understOOd and agreed Ihat PBS&J's services under this Agreement
do I'IOt Include parUclpatioo, whalSoever, In any IltigaUon. Should such services be required, a supplemental Agreement may be negotiated between the CHent and PBS&J describing the services
deslrad and providing a basis for compensation to PBS&J. 7. COST ESTIMATES: Client hereby acknowledges that PBS&J cannot werrentlhat any cost estimates provided by PBS&J will not vary
from actual costs lncuued by the Client. 8.. LIMIT OF LIABILITY: The limit of liability of PBS&J to the Client for any cause or combination of calJSes shaH be, In total amounf, limited
to the fees paid under this Agreement. 9. CONSTRUCTION SERVICES: If, under this Agreement proresslonal services ate provided during the construction phase of the project. PBS&J shall
not be responsible ror or have conltol over means, melhodS, techniques, sequences, or procedures, or for safety precautions and programs in eonnection wilh the Work; nor shall P8S&J
be responsible for the Conlractor's failure to carry out the Work in aceordanco with the Contract Documents Offer the Contractor's failure to comply with appli1:able laws, ordinances,
rules or regulations. 10. INSURANCE: PBS&J shall at all times cany Workers' Compensatlon lnSUfanca as required by statute; commercial genera! liability Insurance including bodily injury
and property damage; automobl'le IfablJJty coverage; and professionallrablllly coverago. Insurance certifica!es will be provided to the Client upon request Client agrees to require that
PBS&J be named as an eddilional insured on insurance coverages provided by contractors on the project. 11. ASSIGNMENT: Neither the Client nor PBS&J will asslgn or transfer lis interest
in thiS Agreement wlthoul the written consent of the other. 12. SUSPENSION, TERMINA nON, CANCELLATtoN OR ABANDONMENT: In Ihe event the project described In Attachment A, or the services
of PBS&J called for unrlerthls Agreement. Islam suspended, cancelled, terminated or abandoned by the Client, PBS&J shall be gwen seven (7) days prior written notice of such actlon and
shall be compensated for the professional servioos proVided up 10 the date of suspension, termination, cancellation or abandonment in accardance with the provisions of this Agreement
for all woO;: performed up to the date of suspension, termination, cancellation or ebandonment. including reimbursable expenses. 13. ENTIRETY OF AGREEMENT: This writing, including attachtnenl$
and addenda, Ifany, embodlos the entire agreement and understanding between the parties hereto. and there are no olher agreements end underslandlngs, oral orwtitten, with reference to
the subject matter hereof that are not merged hGrein and superseded hereby. No alteration, i!hange or modlflcaoon of the larms of this Agreement shall be valid un!ess made in wrmng signed
by both parties hereto. 14. DOCUMENTS: Any reuse by the client or others ofdocuments and plans that resull from PBS&J's services under this agreement shall be at the Client's or others'
sole risk without liablUty to PBS&J. 15. WAIVER: Any failure by P8S&J to require strict compliance wilh any prov>sion of (his contract s;hal! not be construed as a waiver of Sl.I(;h
provision, and PBS&J may subsequently reqvlre strict. eompllence at any time, notwithstanding any prior failure to do so. 18. DISPUTE RESOLUnON: It a dlspvte arises out of or reletes
to this Agreement Or the breach thereof, the parties will attempt to settle the matter between Ihemsalvos. If no agreement can be reached the parties agree to use mediation with a mutually
agreed upon mediel.or before resorting to a judicial forum. The cost of a third party mediator will be shared aqvally by the parties. In the event of litigation, the prevailing party
will be entllied to reimbursement of all reasonable cosls and attorneys' fees, The parties mutually agree that a similar dispute resolution clause will be contained in all other coolracts
executed by Clfent COIlcerning or (elated to this contract and all subcontracts exeOOled by PBS&J. 17. HAZAROOUS WASTE, MATERIALS OR SUBSTANCES: Unless olherwise specifically provided
in this Agreement, PBS&J shall not be responsible for or have control over the discovery, presenco, handrfflg, removal, transport or disposal of hazardous waste, materials or substances
in any form on the project site. 18. GOVERNING LAW: this Agreement shall be govorned by and construed accarding 10 the laws of the State where the situs of (he work. is located. 19.
LIMITED COPYRIGHT LICENSE: PBS&J grants Client a paid-up, non-transferable. non-exclusive license to make or have made copies of any copyrightable materials delivered under this Agreement
and specffically marked by PBS&J as 􀁾􀁒􀁥􀁰􀁲􀁯􀁤􀁵􀁣􀁴􀁫􀁭􀀠AuthorlzedH • 20. INTElLECTUAl. PROPERTY; WIth the sofe exception of specifically marked reproducible malerlals subject
!(lihe limited Copyright License betein, an worldwide right, lille and Interest in and to any and all Intellectual Property ooru;aived, i!Wanted, authored or othefWise made by or On
thIs Agreement shall remain the sole and exclusive property 0'1 PBS&J, Its successors and asslgns unless licensed: or aSSigned by PBS&J pursuant to a separate written Instrumen!. The
term 􀁾􀁉􀁮􀁬􀁥􀁬􀁬􀁥􀁣􀁴􀁵􀁡􀁬􀀠Property shaH be construed broadiy to Include all forms of Intellectual property including without limitation all inventions, disoownes, designs, plans,
improvements, trademarks. service marks and ropylighls in drawings, computer programs, al"Ghilec!.uraP workS and in all other original works of euthol'Ship. 􀁁􀁔􀁔􀁁􀁃􀁈􀁍􀁅􀁎􀁔􀁾􀀠Scope
of Services ATIACHMENT B-Compens!ltion ADDENDA A flfrequ<ed) 
ATTACHMENT A SCOPE OF SERVICES BEL TLINE ROAD Tasks To Be Performed by PBS&J. Task 1 " Estimating the Cost. PBS&J will provide the services necessary to develop estimates of cost for
two alternative methods of rehabilitating the pavement of Beltline Road and to prepare an application for funding participation by Dallas County. The project limits will be from Dallas
Parkway (Dallas North Tollway) to Marsh Lane. Option 1 -PBS&J will prepare an estimate of the cost of an asphalt overlay as well as a list of factors to consider when evaluating this
option. This cost estimate will include the following: 1. all the preparation necessary for the overlay, including grinding of the existing surface to the level necessary to accept the
overlay, 2. removal of traffic markings, 3. removal and replacement of failed pavement sections, 4. replacement of any water or sewer mains determined to need replacement, 5. application
of any bonding agent necessary for adherence of the overlay to the pavement, 6. application of the actual overlay, 7. installation of traffic markings and signs, 8. adjustment of traffic
signalization loops or other equipment, 9. construction traffic control to accomplish the minimum disruption to the adjOining property-owners. Option 2 -PBS&J will prepare an estimate
of the cost to remove and replace the existing Portland Cement Concrete pavement as well as a list of factors to consider when evaluating this option. This cost estimate will include
the following: 1. all efforts required to remove the existing pavement and place new concrete pavement, 2. replacement of any water or sewer mains determined to need replacement, 3.
installation of traffic markings and signs, 4. adjustment of traffic signalization loops or other equipment, 5. construction traffic control to accomplish the minimum disruption to the
adjoining property-owners. 
ATTACHMENT A SCOPE OF SERVICES This proposal assumes, for both options 1. that the Town will determine and provide to PBS&J the necessary information about the water and sewer lines
which must be replaced, 2. that the cost of replacement of any other underground utilities, including pavement repairs, will not be included in the project estimate and 3. that the cost
of any "streetscaping" improvements or any costs that might have to be incurred by the Town for the conversion of overhead utilities to underground will not be included in this estimate.
Task 2 -Report and Meetings. Both options will be prepared in an appropriate format with the necessary narrative appropriate to clearly explain the estimates to the Town Public Works
staff. It appears that an extensive graphics presentation of the information is unnecessary and will not be included. A draft report will be submitted to the Public Works staff. PBS&J
will meet with the Public Works staff one time after their review of the draft report to discuss and and receive direction concerning revisions to the report. PBS&J will refine the documents
as requested by the Town Public Works staff and will present them in one meeting to the Town Manager. Further refinements will be made as necessary and the documents will be presented
to the Town Council at one meeting if requested to do so by the Town Manager. Task 3 -Dallas County MCIP Application. When the Town determines which option to utilize, PBS&J will prepare
an application to the Dallas County MCIP to request the County participate in the cost of the selected option 
ATTACHMENT A SCOPE OF SERVICES Tasks to Be Performed by the Town. provide locations and agree on size of section of failed pavement to be removed and replaced -determine if any water
or sewer mains need to be replaced as part of this project -provide Town documents such as accident records, etc., necessary for the proper completion of the Dallas County MCIP application
review submittals of PBS&J and provide timely comments for revisions 
ATTACHMENT B COMPENSATION AND SCHEDULE Compensation PBS&J proposes to charge for the time actually spent providing the services specified in Attachment A. The time will be charged according
to the rates shown in the attached Standard Rate Schedule, with a total fee for the tasks listed in Attachment A, Scope of Services, not to exceed $24,000. Additional services, such
as additional meetings beyond those listed, will be provided only at the direction of the Town and will be charged on an hourly basis as indicated above. Schedule It is understood that
"time is of the essence" and that there is a deadline of August 29, 2003 to submit an application to Dallas County for consideration of funding assistance. PBS&J feels there is adequate
time to prepare the cost estimate, the Dallas County application and receive the necessary approvals of the Town of Addison, and will perform the tasks required in a timely fashion to
accommodate the necessary deadlines. The ability of PBS&J to satisfy the time restraints partially depends upon the Town issuing a notice to proceed within one week (or approximately
that time) of the submittal of this contract and providing timely meetings and reviews of PBS&J's submittals. 
STANDARD RATE SCHEDULE 􀁐􀁾􀁒􀁓􀁏􀁎􀁎􀁾􀁌􀀺􀀠 Personnel cost is reimbursed based on a multiplier of 2.5 applied to direct personnel expense. Direct personnel expense for each employee
is based on the cost of salaries and fringe benefit ccsts relaled to vacation, holiday, and sick leave pay; contributions for Social Security. Workers' Compensation Insurance, retirement
benefits, and medical and insurance benefits: unemployment and payroll taxes;and other allowed benefits of those employees directly engaged in the performance at the requested service. Ranges of hourly direct personnel expense by personnel classification are
as follows: Principal! Director $ 50.00 to $ 100.00 Senior Engineering Staff $ 29.00 to $ 85.00 Engineering Staff $ 19.00 to $ 55.00 Senior Scientist $ 23.00 to $ 70.00 Scientist $ 13.00
to $ 40.00 Senior Survey Staff $ 28.00 to $ 55.00 Survey Staff $ 15.00 to $ 31.00 Senior Technical Support $ 20.00 to $ 48.00 Technical Support $ 11.00 to $ 28.00 Lab Technicians $ 8.00
to $ 30.00 Senior Clerical I Administration $ 24.00 to $ 45.00 Clerical I Administration $ 9.00 to $ 32.00 SURVEY FIELD CREWS: Survey field crews and equipment will be provided at the
following fixed hourly rales: Two-man Field Crew $ 95.00 per hour Three-man Field Crew $120.00 per hour Four-man Field Crew $145.00 per hour Additional Rodman, Chainman, or Flagman $
25.00 per hour G.P.S. Static Receivers $160.00 per day per receiver G.P.S. RTK System $400.00 per day There is no mileage charge when the job site is within 50 miles of the office from
which the survey crew originates. OSHA 29 CFR 1910.120 certified field and office personnel are available upon request at an additional cost. 􀁒􀁅􀁉􀁍􀁂􀁕􀁒􀁓􀁁􀁂􀁌􀁾􀀠COSTS: Raimbursable
costs include: fees of Professional Associates (whose expertise is required to complete the project) and out-at-pocket expenses, the cost of which shall be charged at actual costs plus
an administrative charge as described in the contract and shall be itemized and included in the Invoice. Typical out-out-of-pocket expenses shall include, but not be limited to, travel
expenses (lodging, meals, etc.), job-related mileage at the prevailing Company rate, long distance telephone calls, courier, printing and reproduction costs, and survey supplies and
materials. In the event the requested service involves the use at electronic measuring equipment, computers, plolters, and other special equipment such as boats, swamp buggies, etc.,
an additional direct charge shall be made for the use at this eqUipment. PROCEDURES AND PAYMENTS: PBS&J shall submit invoices to the Client for work accomplished during each calendar
month. For services provided on a Lump Sum baSiS, the amount of each monthly invoice shall be determined on the "percentage of completion method" whereby PBS&J will estimate the percentage
of the total work (provided on a Lump Sum basis) accomplished duling the invoicing period. Monthly invoices shall include, separately listed, any charges for services for which time
charges andlor unit costs shall apply. Such invoices shall also include, separately listed, any charges for Professional Associalas and reimbursable costs. Such invoices shall be submitted
by PBS&J as soon as possible after the end of the month in which the work was accomplished and shall be due and payable by tha Client upon receipt. The Client agrees that the monthly
invoice from PBS&J is correct, conclusive, and binding on the Client unless tha Client within twenty (20) working days from the date of receipt of such invoice. notifies PBS&J in writing
of alleged inaccuracies, discrepancies, errors in the invoice, or the need for additional backup. The Client, as owner or authorized agent for the owner, hereby agrees that payment as
provided herein will be made for said work within 30 days from the date the invoice for same is mailed to the Client at the address set out herein or is otherwise delivered, and. in
default of such payment, hereby agrees to pay all costs of collection, including reasonable attorney's fees, regardless of whether legal action is initiated. The Client hereby acknowledges
that unpaid invoices shall accrue Interest at the maximum rate allowed by law after they have been outstanding for over 30 days. PBS&J reserves the right to suspend all services on the
Client's project 􀁷􀁾􀁨􀁯􀁵􀁴􀀠notice if an invoice remains unpaid 45 days after date of invoice. This suspension shall remain in effect until all unpaid invoices are paid in full. Central
Region I 041201 
Rev, 10100 Public Client PROFESSIONAL SERVICE AGREEMENT THIS AGREEMENT. made and entered into . by and between Post. Buckley. Schuh & Jemigan. Inc. (PBS&J) and the Client identified
herein. provides for the Professional Services described under Item 2 of this Agreement. PHONE NUMBER; (972) 450-2886 􀁾􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭 CLIENT; Town of Addison FAX NUMBER:
(972) 450-2837 ADDRESS: 16801 Westgrove Dr. CONTACT PERSON: Steven Chutchian. P.E. Addison Texas 750Q1-9010 PROJECT NUMBER: SHORT TITLE: Beltline Cost Estimate and Application 1. DESCRIPTION
OF PROJECT SITE: Beltline Road between Danas Parkway and Marsh lane 2. SCOPE OF SERVICES TO BE PROVIDED BY PBS&J (If additional pages are necessary, they are identified as Attachment
A): See Attachment A 3. THE COMPENSATION TO BE PAID PBS&J for providing the requested services shall be (If additional pages are necessary, they are identified as Attachment B): D Direct
personnel expense plus a surcharge of %, plus reimbursable costs.' D A Lump-Sum charge of $ , plus out-of-pocket expenses .. 􀁾􀀠Unit CostlTime Charges identified In Attachment B, plus
reimbursable costs.. D Other -See Attachment B . • See explanation under Item 5 below. 4. IF PBS&J's SERVICES UNDER THIS AGREEMENT ARE DELAYED for reasons beyond PBS&J's control, the
time of performance shall be adjusted appropriately. Except where the services provided are under a continuous service contract for more than one year, if the services under this Agreement
are delayed for a period of more than one (1) year from the beginning date (as above provided). the fees shall be subject to renegotiation; any change in such fees shall apply only to
the unfinished services as ofthe effective date of such change. IN WITNESS WHEREOF. this Agreement is accepted on the date written above and subjeetto the terms and conditions set forth
above. (SIGN WITH BALL POINT PEN) CLIENT: Town of Addison POST. BU SIGNED: __________________ SIGNED: 􀁾􀁾􀁲􀀽􀁾􀀢􀀧􀀭􀀧􀀮􀁬􀁓􀀮􀁾􀀬􀀦􀀢􀀢􀀬􀀮􀀻􀀻􀁴􀀺􀀺􀀺􀀺􀀮􀀭􀀭􀀭􀀭 TYPED NAME: Michael
Murphy TYPED NAME: 4-------------TITLE: Direetor of Public Works TITLE: Senior Vice prrSident DATE: ___________________ DATE: ____􀀱􀀭􀀧􀀫􀁲􀁾􀀧􀀴􀀨􀀭􀀢􀀧􀁏􀀢􀀧􀀳􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭 Dislriblltion:
Copy 1 -PBS&J; Copy 2-Client; Copy 3:. PSS&J Accounting 
... I 
Public Client Rov. 10!00 5. COMPENSATION: Direcl porsonner expense shall be defined as: the eost of salaries and frlnge benefit costs related to vacation, ho!!day. and sICk leave pay;
contributions for SOCIal Security, Workers' Compensation Insurance, retirement benafits, and medical and Insurance benefits; unemp10ymenl and payroll taxes; and other allowed benafilS
of those employees dIrectly engaged In the perfonnance of the requested service, Reimbursable costs Include: fees of Professional Associates (whose expertisa is required to oomplete
the project) and 􀁯􀁵􀁴􀀭􀁯􀁦􀁾􀁰􀁯􀁣􀁫􀁥􀁬􀀠expenses, the cost of whIch shall be charged at actual costs pluS an administrative ciKu"ge of 18% and shall be itemized and included In
the invoiee. Typical 􀁯􀁵􀁴􀀭􀁯􀁦􀁾􀁰􀁯􀁣􀁜􀁴􀁥􀁴􀀠expenses shell !nelude, but not be limJted to, travel expenses (lodging, meals. etc.), jOb-related mifeage at the prevailing Company
rate, long distance telephone calls. courier, printing and reproduction costs, and survey supplies and materials, In the event the mquesied service Involves the use of electronic measuring
equipment. computers, ploUers, and olher speciaL equipment such as boats, swamp buggies, etc•• an addil10nal direct charge shall be made for the use ot thiS equlprnenl It is understood
and agreed that PBS&J's services under this Agreement are limited to those described In Item 2 hereof (and Attachment A. if applicable) and do not include participation in or con1tol
QVer the operation of any aspect of the project. Compensation under this Agreement does not include any amount tor participating 1n Of controlling any such operation, 6. INVOICE PROcEDURES
AND PAYMENT: PBS&J shall submit invoices to the Client for workaccomPJished during each calendar monlh. For services provided on a Lump Sum basis, the amount of each monthly invoice
shall be determined on the "percentage of completion method" whereby PBS&J will estimate the percentage of lile total work (provlded on a Lump Sum basis) 􀁡􀁾􀁭􀁰􀁬􀁩􀁳􀁨􀁥􀁤􀀠during
1ha Invoicing period. Monthly invoices shall include. separately lisled, any charges rorservices for which lime charges and/or unit costs shall apply. Such invoices shall also include,
separately listed, eny charges for Professional Associates and reimbursable cos{s. Such invoiceS shaD be submitted by PBS&J as soon as possible ruler the end of the month in which the
work was accomplished and shaH be due and payable by the client upon receipt. The Client, as owner or authorized agent ror the owner, hereby agrees that payment as provided herein will
be made for said work within 30 days from the date the Invoice foe same Is mailed 10 Ihe Client at the address set out herein Ot Is otherwise delivered, and, in default of such payment.
hereby agrees to pay all costs of collection, InclUding reasonable attomey's fees, 􀁲􀁥􀁧􀁾􀁳􀁳 of whether legal actIOn Is Initialed. Tho Client hereby acknowledges that unpaid invoices
shall accrue Interest at the maximum retailed by law after they have been outstarufing for over 30 days. PBS&.! reserves the right to suspend all services on the Client's proJect wilhout
notice if an invoice remains unpaid 45 days after date 01 l('Woice. This suspension shall remainln effect unlil all unpaid Invoices ate paid tn fu!L It 1$ understood and agreed lhat
PBS&J's sorvices under this Agreement do nol include partiCipation, whatsoever, in any lltig8l1oo, Should such seNices be required. 8 supplemental Agreement may be negotiated betv.leen
the Client and PBS&J describing the services desIred and providing e bas!s for compensation to PBS&J. 1. COST ESllMATES: Client hereby aCknowledges lhat PBS&J cannot warrant that any
cost estimates provided by PBS&J will not vary from actual costs incurred by the ClIer'll. a. LIMIT OF L.1ABILI'f'(: The limit Of liability of PBS&J 10 the Client for any cause or combination
of caus:es shall be, In total amount, limned to the fees paid under this Agreement 9. CONSTRUCTION SERVICES: If. under this Agreement, professional 5eMceS are proVided during the construction
phase ofthe project, PBS&J shall not be responsible for or have conltol over means, methods, techniques. sequences, or procedures, or for safety precaullOns and programs in connection
with Ihe 􀁗􀁏􀁦􀀧􀁾􀀻􀀠nor shall PBS&J be responsible for the Contractor's failure to carry out \he Work in accordance with the Contract Documents Of for the Contractor's failure to
comply with applieable laws, ordinances, rules or regulations. . 10, INSURANCE: PBS&J shall at allomes carry Workers' Compensa.tion insuraoc.e as required by statute; commercial generalliabiUty
insurance including bodily injury and property damage: automobile liability coverage; and professionalliablllty coverage. Insurance 􀁾􀁣􀁡􀁴􀁥􀁳 will be provided to the Cllent upon request
Cllent agrees to require that PBS&J be named as an addWonal insured 01'\ Insurance: coverages provided by contractors on the project 11. ASSIGNMENT: Neither the Clien! nor PBS&J will
aSSign or transfer itslrneresl in this Agreement without the written consent of Ihe other, 12. SUSPENSION. TERMINATION, CANCELLATION OR ABANDONMENT: In the event the project described
In Attachment A, Ot the services of PBS&J called for under this Agreement. Isfare suspended. cancelled, tenninared or abandoned by the Client, PBS&J shall be given seven (7) days prior
written noliee of such action and shall be compensaied fOt the profeS$lonal services provided up to the dale of suspension, 􀁾􀁲􀁭􀁬􀁍􀁴􀁩􀁯􀁮􀀬􀀠cancellation or abandonment In accordance
wllh the provisions of this Agreement for aU worK performed up to the date of suspanslon, lermlnalion. cancellation or abandonment. Including reimbursabte expenses. 13. ENTIRETY OF AGREEMENT:
This writing, Including attachments and addenda, if any. embodies the entire agreement and understanding between the parties herelo, and there are no olher agreements and understendlngs,
oral or written, with reference to lhe subject matter hereof lhal are not merged herein and superseded hereby. No alleration. change or modification of the terms of this Agreement shall
be valld unless made in writing Signed by both parties herelo. 14. DOCUMENTS: Any reuse by the elien!: or others of documents and p:ans Ihat result from PBS8.J's services under this
agreement shaU be a1 the Client's Dr others' sole fisk without liabHily to PBS&J. 15. WAIVER; Any fanure by PBS&J to require strict <:ompllance wilh any provision of this contract &han
not be coostrued as e waiver of such provision, and PBS8.J may subsequen\1y require strict compliance at any time, notwithstanding any prior failure to do so. 16, DISPUTE RESOLUTION:
If a dispute arises out of Dr relates to this Agreement or the breach thereof. the parties will attempt to saUle the matter betv.leen themselves. If no agreement can be reached the parties
agree to use medlation with a mutually agreed upon medialor before resorting to a judicial forum, The cost of a third party mediator will be shared equally by the parties. In the evenl
of litigation, the prevaUing party will be entitled to relmbun;ement of all reasonable costs and attorneys' fees, The parties mutually agree thai e similar dispute resolotJon cleuse
wIU be contained In all other contracts executed by Client concerning or related to Ihls contracl and all subcontracts executed by PSS&J. 17. HAZARDOUS WASTE, MATERIALS OR SUBSTANCES:
Unless otherwise spaclfically provided in this Agreement, PBS&J shall not be responsible for or have control over the discovery, presence, handling. removal, transport Of disposal ot
hazardous waste, materials or substances in any form on the project site. 1a. GOVERNING LAW: This Agreement shall be governed by and construed according to the laws of the Slate where
the sllus of the work is loealed, 19. LIMITED COPYRIGHT LlCENSE: PBS&J grants Cllenl a paid-up, non-transferabie. non-exclus1¥e license to make-or have made coples of any copyrightable
materials delivered under lhis Agreemen( and specifically marked by PBS&J as "Reproduction Aulhorizedn • 20. INTEl.LECTUAl. PROPERlY: With the sole exception of specifically marked reproducible
materials subject to the Umiied Copyright License hereln, aU worldwide right, lItle and fnleres{ln and to any and aUlntel!ectual property conceived. Invented. aulhored or othorwise made
by or on this Agreement shall remain the sale and exclusive property of PBS&J, ils successors and assigns unless licensed or assigned by PBS&J punsuam to a separate written lnslrumenl
The term "lnlel1ecluaJ Property shall be construed broadly to include all forms of intellectual property includlng without Hmllation allinvenlions. discoveries, designs, plans. Improvements,
trademarKS, service marks and o:lpyrigh\s In drawings, computer programs, archite-ctural works find in all olher original works of authorship. AITACHMENT-Scope of Services ATTACHMENT
B-Compensatlon ADDENDA A (IT raquired) 
ATTACHMENT A SCOPE OF SERVICES BEL TLiNE ROAD Tasks To Be Performed by PBS&J. Task 1 -Estimating the Cost. PBS&J will provide the services necessary to develop estimates of cost for
two alternative methods of rehabilitating the pavement of Beltline Road and to prepare an application for funding participation by Dallas County. The project limits will be from Dallas
Parkway (Dallas North Tollway) to Marsh Lane. Option 1 -PBS&J will prepare an estimate of the cost of an asphalt overlay as well as a list of factors to consider when evaluating this
option. This cost estimate will include the following: 1. all the preparation necessary for the overlay, including grinding of the existing surface to the level necessary to accept the
overlay, 2. removal of traffic markings, 3. removal and replacement of failed pavement sections, 4. replacement of any water or sewer mains determined to need replacement, 5. application
of any bonding agent necessary for adherence of the overlay to the pavement, 6. application ofthe actual overlay, 7. installation oftraffic markings and signs, 8. adjustment of traffic
signalization loops or other equipment, 9. construction traffic control to accomplish the minimum disruption to the adjoining property-owners. Option 2 -PBS&J will prepare an estimate
of the cost to remove and replace the existing Portland Cement Concrete pavement as well as a list of factors to consider when evaluating this option. This cost estimate will include
the following: 1. all efforts required to remove the existing pavement and place new concrete pavement, 2. replacement of any water or sewer mains determined to need replacement, 3.
installation of traffic markings and signs, 4. adjustment of traffic signalization loops or other equipment, 5. construction traffic control to accomplish the minimum disruption to the
adjoining property-owners. 
ATTACHMENT A SCOPE OF SERVICES This proposal assumes, for both options 1. that the Town will determine and provide to PBS&J the necessary information about the water and sewer lines
which must be replaced, 2. that the cost of replacement of any other underground utilities, including pavement repairs, will not be included in the project estimate and 3. that the cost
of any "streetscaping" improvements or any costs that might have to be incurred by the Town for the conversion of overhead utilities to underground will not be included in this estimate.
Task 2 -Report and Meetings. Both options will be prepared in an appropriate format with the necessary narrative appropriate to clearly explain the estimates to the Town Public Works
staff. It appears that an extensive graphics presentation of the information is unnecessary and will not be included. A draft report will be submitted to the Public Works staff. PBS&J
will meet with the Public Works staff one time after their review of the draft report to discuss and and receive direction concerning revisions to the report. PBS&J will refine the documents
as requested by the Town Public Works staff and will present them in one meeting to the Town Manager. Further refinements will be made as necessary and the documents will be presented
to the Town Council at one meeting if requested to do so by the Town Manager. Task 3 -Dallas County MCIP Application. When the Town determines which option to utilize, PBS&J will prepare
an application to the Dallas County MCIP to request the County participate in the cost of the selected option 
ATTACHMENT A SCOPE OF SERVICES Tasks to Be Performed by the Town. provide locations and agree on size of section of failed pavement to be removed and replaced -determine if any water
or sewer mains need to be replaced as part of this project -provide Town documents such as accident records. etc., necessary for the proper completion of the Dallas County MCIP application
review submittals of PBS&J and provide timely comments for revisions 
ATTACHMENT B COMPENSATION AND SCHEDULE Compensation PBS&J proposes to charge for the time actually spent providing the services specified in Attachment A. The time will be charged according
to the rates shown in the attached Standard Rate Schedule, with a total fee for the tasks listed in Attachment A, Scope of Services, not to exceed $24,000. Additional services, such
as additional meetings beyond those listed, will be provided only at the direction of the Town and will be charged on an hourly basis as indicated above. Schedule It is understood that
"time is of the essence" and that there is a deadline of August 29. 2003 to submit an application to Dallas County for consideration of funding assistance. PBS&J feels there is adequate
time to prepare the cost estimate, the Dallas County application and receive the necessary approvals of . the Town of Addison, and will perform the tasks required in a timely fashion
to accommodate the necessary deadlines. The ability of PBS&J to satisfy the time restraints partially depends upon the Town issuing a notice to proceed within one week (or approximately
thattime) of the submittal of this contract and providing timely meetings and reviews of PBS&J's submittals. 
STANDARD RATE SCHEDULE PERSONNEL: Personnel cost is reimbursed based on a multiplier of 2.5 applied to direct personnel expense. Direct personnel expense for each employee Is based on
the cost of salaries and fringe benefit costs related to vacation, holiday, and sick leave pay; contributions for Social Security, Workers' Compensation insurance, retirement benefrts,
and medical and insurance benefils; unemployment and payroll taxes; and other allowed benefits of those employees directly engaged in the performance of the requested selVice, Ranges
of hourly direct personnei expense by personnel classification are as follows: Principal I Director :; 50.00 to $100,00 Senior Engineering Staff $ 29,00 to $ 85.00 Engineering Staff
$ 19.00 to $ 55.00 Senior Scientist $ 23.00 to $ 70.00 Scientist $ 13.00 to $ 40.00 Senior SUlVey Staff $ 28,00 to $ 55.00 Survey Staff $ 15.00 to $ 31.00 Senior Technical Support $
20.00 to $ 48.00 Technical Support $ 11.00 to $ 28.00 Lab Technicians $ 8.00 to $ 30.00 Senior Clerical I Administration $ 24.00 to $ 45.00 Clerical I Administration $ 9.00 to $ 32.00
SURVEY FIELD CREWS: SUlVay field crews and eqUipment will be provided at the following fIxed hourly rates: Two-man Field Crew $ 95,00 per hour Three-man Field Crew $120,00 per hour Four-man
Field Crew $145.00 per hour Additional Rodman, Chainman, or Flagman $ 25.00 per hour G.P.S. Static Receivers $160.00 per day per receiver G.P.S, RTK System $ 400.00 per day There is
no mileage charge when the job site is within 50 miles of the office from which the survey crew originates. OSHA 29 CFR 1910.120 certified field and office personnel are available upon
request at an additional cost. REIMBURSABLE COSTS: Reimbursable costs include: fees of Professional Associates (whose expertise is required to complete the project) and out-of-pocket
expenses, the cost of which shall be charged at actual costs plus an administrative charge as described in the contract and shall be itemized and included in the invoice, Typical out-of-pocket
expenses shall include, but not be limited to, travel expenses (lodging, meals, etc.), job-related mileage at the prevailing Compeny rate, long distance telephone calls, courier, printing
and reproduction costs, and sUlvey supplies end materials. In the event the requested selVice involves the use of electronic measuring equipment, computers, plotters, and other special
eqUipment such as boats, swamp buggies, etc .. an additional direci charge shall be made for the use of this equipment. PROCEDURES AND PAYMENTS: PBS&J shall submit invoices to the Client
for work accomplished during each calendar month. For selVices provided on a Lump Sum basis, the amount of each monthly invoice shall be determined on the "percentage of completion method"
whereby PBS&J will estimate the percentage of the total work (provided on a Lump Sum basiS) accomplished during the invoicing period. Monthly invoices shall include, separately listed,
any charges for selVices for which time charges andlor unit costs shall apply. Such invoices shall also include, separately listed, any charges for Professional Associates and reimbursable
costs, Such invoices shall be submitted by PBS&J as SOOn as possible after the end of the month in which the work was accomplished and shall be due and payable by the Client upon receipt.
The Client agrees that the monthly invoice from PBS&J is correct, conclusive, and binding on the Client unless the Client within twenty (20) working days from the date of receipt of
such invoice, notifies PBS&J in writing of alleged inaccuracies, discrepancies, errors in the invoice, or the need for additional backup. The Client, as owner or authorized agent for
the owner, hereby agrees that payment as provided herein will be made for said work within 30 days from the date the invoice for same is mailed to the Client at the address set out herein
or is otherwise delivered, and, in default of such payment, hereby agrees to pay all costs of collection, including reasonable attomey's fees, regardless of whether legal action is initiated.
The Client hereby acknowledges that unpaid invoices shall accrue interest at the maximum rate allowed by law after Ihey have been outstanding for over 30 days. PBS&J reserves the right
to suspend all services on the Client's project without notice if an invoice remains unpaid 45 days after date of invoice. This suspension shall remain In effect until all unpaid invoices
are paid in full, Central Region I 041201 PBSI 
1 1 1 1 1 1 1 1 1 1 1 1 1 1 
DALLAS COUNTY PUBLIC WORKS S:r1CV rc-( July 3, 2003 􀁾􀁾􀀠 A!fk;xJT '?ifts 􀁾􀀮􀁾􀁣􀁨􀁡􀁥􀁬􀁾􀁵􀁲􀁰􀁨􀁹􀀠 Addison P.O. Box 9010 Addison, TX 75001-9010 Dear 􀁾􀁲􀀮􀀠􀁾􀁩􀁣􀁨􀁡􀁥􀁬􀀠􀁾􀁵􀁲􀁰􀁨􀁹􀀺􀀠
Dallas County Public Works is eag' _ _ :ajor Capital Improvement Program "Call·for.Projects". Your candidate projects should be submitted to our office by August 29,2003, at which time
the evaluation criteria will begin for the selection of the successful projects to be constructed in FY 20082010. As mentioned in the April 1, 2003 letter from the Commissioners Court,
one essential item that wiu be required as part of your submittal is your plan-of-action statement toward addressing the adoption of any Orphan Roads in or adjacent to your existing
city limits. Failure to submit such a statement will jeopardize your submittal for selection in this call. It could also affect any projects already selected in Calls I and/or II, even
if no Call III projects are submitted. The application is available for download at: hUp:hUp:llwww.dallascounty.orglhtmUcitizen-serv/pubwks/mcip-projects.html. If you have any questions
concerning the subrnittal application, please feel free to contact me or Edith Ngwa at 214-653-7151 and we will be glad to discuss the process with you. Sincerely, Sam L. Wilson Assistant
Director Attachments 411 Elm Street, 4th Roor Dallas, Texas 75202 (214) 653-7151 
" Dallas County Orphan Road Policy DEFINITION -', .' Orphan Road _. all or part 9fa street.or road 􀁲􀁩􀁧􀁨􀁴􀀭􀁯􀁦􀁾􀁷􀁡􀁹􀀠􀁷􀁨􀁩􀁾􀁨􀁩􀁳􀁯􀁵􀁴􀁳􀁩􀁤􀁥􀀠the . incOlporated limits ofa
municipality (or municipalities) and the 􀁩􀁮􀁣􀁯􀁲􀁐􀁯􀁲􀁡􀁴􀁾􀀠area ofthe . ., municipality (or municipalities) abuts or extends into the right-ofcway, These roadway segments have,
in effect, been "orphaned" by the abutting city (or cities) that they serve in that they have been left unincorporated. Thus Dallas County has primary , responsibility for maintenance,
operation, enforcement, police and/or emergency services within these unincorporated rights-of-way. POLICY INTENT Dallas County contends that full responsibility for mai.ntenance, operation,
enforcement, police and emergency services for these roadway segments should rest with the city (or cities) adjoining these segments. Generally, the. major traffic usage ofthese segments
is for access to property within the adjoining city (or cities) as with typical city streets. The adjoining city (or cities) is (are) responsible for providing emergency services, police
and fire protection to the properties abutting the Orphan Road segment. In mas! instances these Orphan segments are isolated and significantly distant from the truly unincorporated areas
ofthe County, where the County provides the only services; 'These segments could be more easily and quickly served by City police, ·.fire and either 􀁳􀁥􀁩􀁶􀁩􀁾􀁥􀀠 providers who have
responsibility in the immediate area than by the County. Parking controls, control ofaccess, speed limits and other aspects oftraffic operations are typically influenced by abutting
property development and usage which is under the control ofthe city (or cities). OrPhan road segments often cause confusion, uncertainty and, sometimes, critical delay in determining
proper jurisdiction and in providing necessary services to the public. It is with the intent ofimproving these circumstances and the overall delivery ofservices to the citizens that
Dallas County desires to eliminate Orphan Roads from the County's Road Inventory. This Policy is established to encourage municipalities adjacent to these Orphan Road segments to annex
the rights-of-way and to assmne full responsibility for providing services therein. . . POLley STATEMENJ . . I. DallasCounty encourages all cities adjacent to Orphan Roads in Dallas County to develop, commit to and submit a plan to the County for completing the annexation of the OIphan Road segments
and assuming full responsibility for these roadways. In instances where two cities abut the same OIphan Road segment, the County encourages the hvo cities to jointly develop a plan for
the annexation ofthat segment. Dallas Connty offers its assistance to the cities in d.eveloping such plans. O!pban Road Policy Court Order No. 2002-637, April 2. 2002 Page lof2 
· ,2. Dallas County, at the discretion ofthe Commissioners Court, may give additiorial selection val ue to projects in cities that have submitted a specific plan for the annexation ofOrphan
Roads when the County selects, approves and schedules projects for fundin,g in the County's Major Capital Improvement Program (MCIP). Such preference may also be given in approvirig
projec.ts for Road ,and Bddo'e Disirici , '. ..' -. , . " . -, . . . 9 -.. 'particIpation (Type uB" ,"york). . .., "," 3. Dallas County, at ih,e'discretion ofthe Commissioners Court,
may also refuse to participate in discretionary projects, such as Road and Bridge Districlprojects or MCIP projects, in a city that elects not to pursue the annexation ofOrphan Road
segments that abut its boundaries. Failure to notify the County ofthe city's intent to annex and/or failure to submit a plan for annexation in a timely manner shall be construed by the
County as the city's election not to pursue annexation. 4. Dallas County, at the discretion ofthe Commissioners Court, may select specific Orphan Road segments for improvement when a
city commits to annex:ation ofthe segment upon completion ofthe project. However, the specific plan for annexation ofOrphan Roads submitted by the city will not be limited to annexation
upon completion ofimprovements by Dallas County. Dallas County improvements may be made as Road and Bridge projects or as MCIP projects 􀀨􀁳􀁴􀁬􀁢􀁪􀁾􀁣􀁴􀀠to other MCIP criteria including
Regional Thoroughfare Plan designation and city cost participation). 5. This policy application is prospective and 􀁰􀁲􀁯􀁪􀁥􀁾􀁴􀁳􀁳􀁥􀁬􀁥􀁣􀁴􀁥􀁤􀀠by the County ancJ approved by the
Commissioners COlirt prior to the date ofthe adoption ofthis policy , ' shall not be impacted by this policy. ' 6. Dallas County shall provide written notification of the adoption of,
and future revisions of, this policy to the cities abutting Orphan Road segments. 7. The Dallas County Director ofPublic Works shall maintain a listing ofOrphan Roads and the city or
cities they abut and shall provide updates to the Commissioners Court and to the cities as changes occur. The listing and changes to the listing shall be based on municipal boundary
and annexation information provided to Dallas County, Public Works by the cities. Otphan Road Policy Court Order No.2002-637 ,April 2, 2002 Page2of2 
April 1, 2003 TO: Jim Pierce FROM: Dallas County Commissioners Court Re: 3rt! Major Capital Improvement Program (MCIP) Call-far-Projects Dear Mr. Jim Pierce: Dallas County is soliciting
nominations from cities for roadway projects to be funded through the Dallas County Major Capital Improvement Program (MCIP). Under this caUfor-projects, approximately $78 million dollars
will be available for projects to be constructed in FY 2008 through 2010. All nominations for funding must be submitted to Dallas County Public Works by 4PM on August 29, 2003. Evaluations
of project submittals will be completed by December' 15, 2003 and each.city will be provided with the preliminary rankings· of its own projects at that time for comment and feedback,
with comments due no later than December 30, 2003. Final project approval will be completed no later than April 15, 2004. As with the first and second MCIP call-far-projects, cities
are required to commit at least 50% of their proposed project costs as condition for participating in the program. Proposed projects will be evaluated Using criteria presented to you
during the MCIP Partnering Workshop held by the Public Works Department on January 31, 2003 and attached here for your review. During that workshop, information was also presented, stating
the County's current policy not to engage in MCIP roadway improvement with cities without an approved plan for re-annexing existing orphan roads (see attached policy). If you have any
questions about these policies or any aspects of the MCIP, we encourage you to contact us or the Dallas County Public Works Department. Mike Cantrell District 2 • Jim Dis 411 Elm Street,
4th Floor Dallas, Texas 75202 . (214) 653-7151 
Dallas County Orphan Road Policy DEFINITION . Orphan Road --all or part 6fa street or road right-of-way which 􀁩􀁳􀁯􀁾􀁴􀁳􀁩􀁤􀁥􀀠the incorporated limits ofa municipa1ity (or municipalities)
and the incorPorated area ofthe municipality (or municipalities) abuts or extends into the right-of-way. These roadway segments have, in effect, been "orphaned" by the abutting city
(or cities) that they serve in that they have been left unincorporated. Thus Dallas County has primary responsibility for maintenance, operation, enforcement, police andlor emergency
services within these unincorporated rights-of-way. PPUCY INTENT Dallas County contends that full responsibility for maintenance, operation, enforcement, police and emergency services
for these roadway segments should rest with the city (or cities) adjoining these segments. Generally, the major traffic usage ofthese segments is for access to property within the adjoining
city (or cities) as with typical city streets. The adjoining city (or cities) is (are) responsible for providing emergency services, police and fire protection to the properties abutting
the Orphan Road segment. In most instances these Orphan segments are isolated and significantly distant frQm the truly unincorporated areas ofthe County, where the County provides the
only services. These segments could be more easily and quickly served by City police, ·fire and other service providers who have responsibility in the immediate area than by the COl.lnty.
Parking controls, control ofaccess, speed limits and other aspects oftraffic operations are typically influenced by abutting property development and usage which is under the control
of the city (or cities). Orphan road segments often cause confusion, uncertainty and, sometimes, critical delay in determining proper jurisdiction and in providing necessary services
to the public. It is with the intent ofimproving these circumstances and the overall delivery ofservices to the citizens that Dallas County desires to eliminate Orphan Roads from the
County's Road Inventory. This Policy is established to encourage municipalities adjacent to these Orphan Road segments to annex the rights-of-way and to assume full responsibility for
providing services therein. POLICY STATEMENT 1. Dallas County encourages all cities adjacent to Orphan Roads in Dallas County to develop, commit to and submit a plan to the County for
completing the annexation of the Orphan Road segments and assuming full responsibility for these roadways. In instances where two cities abut the same Orphan Road segment, the County
encourages the two cities to jointly develop a plan for the annexation ofthat segment. Dallas County offers its assistance to the cities in developing such plans. Olphan Road Policy
Court Order No. 2002-637. April 2,2002 Page 1 of2 . , 
. 2. Dallas County, at the discretion ofthe Commissioners Court, may give additional selection value to projects in cities that have submitted a specific plan for the annexation ofOrphan
Roads when the County selects, approves and schedules projects for funding in the County's Major Capital Improvement Program (MCIP). . Such preference may also be given in approving
projec.ts lor Road and Bridge Disirict . participation (Type "B" "'lork). . . . 3. Dallas County, at the'discretion ofthe Commissioners Court, may also refuse to participate in discretionarY
projects, such as Road and Bridge Districlprojects or MCIP projects, in a city that elects not to pursue the annexation of Orphan Road segments that abut its boundaries. Failure to notify
the County ofthe city's intent to annex and/or failure to submit a plan for annexation in a timely manner shall be constmed by the County as the city's election not to pursue annexation.
4. Dallas County, at the discretion ofthe Commissioners Court, may select specific Orphan Road segments for improvement when a city commits to annexation ofthe segment upon completion
of the project. However, the specific plan for annexation ofOrphan Roads submitted by the city will not be limited to annexation upon completion of improvements by Dallas County, Dallas
County improvements may be made as Road and Bridge projects or as MCIP projects (subject to other MCIP criteria il)cluding Regional Thoroughfare Plan designation and city cost participation).
5. This policy application is prospective and 􀁰􀁲􀁯􀁪􀁥􀁾􀁴􀁳􀀠selected by the County and approved by the Commissioners Court prior to the date of the adoption ofthis policy shall not
be impacted by this policy. 6. Dallas County shall provide written notification ofthe adoption of, and future revisions of, this policy to the cities abutting Orphan Road segments. 7.
The Dallas County Director ofPublic Works shall maintain a listing ofOrphan Roads and the city or cities they abut and shall provide updates to the Commissioners Court and to the cities
as changes occur. The listing and changes to the listing shall be based on municipal boundary and annexation information provided to Dallas County . Public Works by the cities. Orphan
Road Policy Court OrderNo.2002-637 • April 2, 2002 Pagelof:2 
FY 2001 MAJOR CAPITAL IMPROVEMENT PROGRAM DALLAS COUNTY Prepared Jointly by the Dallas County Department of Public Works and the North Central Texas Council of Governments Proposed Evaluation
Methodology to Score and Rank Candidate Thoroughfare System Improvements INTRODUCTION In Fiscal Year 2000, the Dallas County Commissioners Court replaced its traditional bondfinancing
approach to funding infrastructure improvements with a programmed Major Capital Improvement Program. The underlying theory of this new approach is that a project will take five years
from approval of funding to final construction, and that every year projects will be authorized for funding and projects will be completed. Thus, in any given calendar year, there will
always be projects in each of the various phases of implementation (I.e. design, right-of-way acquisition, construction), thereby allowing for the more efficient use of personnel and
resources. In contrast, under the bond-financing method, all projects are authorized at the same time and are constructed at the same time. This approach creates a project "waveH-initially,
there is a flurry of design activity, and the necessity of design resources; then, the wave passes to right-of-way acquisition, and the design resources become underutilized while right-of-way
is bulked to handle the "waveH; finally. the projects pass to construction, creating the need to invest in construction-related resources, while the design and right-of-way resources
are underutilized. With the new financing and programming approach, the "project waveHis eliminated, and all project activities are occurring simultaneously (although not necessarily
on the same project) and, more importantly. continuously. Thus, valuable resources are always being utilized and the funds that previously would have needed to be expended on additional
resources (as a result of the "wave" effect) can instead be devoted to infrastructure. This Program will be implemented by issuing an annual county-wide call for projects to identify
and fund needed roadway improvements within the county, with local governments submiUing candidate projects for potential selection and funding under this program. An annual "Call-for-projects"
is an improvement over the traditional method of calling for projects every five years. The advantages of an annual call are twofold. First, with fewer submittals per Call, the quality
of submittals, both of the projects submitted and the submittals themselves, will improve, as staff will be able to devote more time per submittal. Second, an annual Call proVIdes more
flexibility for cities to determine infrastructure needs based on changes that may have recently occurred or will soon be occurring, such as a new 
2 development or infrastructure, instead of trying to determine needs based on a conjecture of what might occur five years into the future. EVALUATION CRrrERIA In order to evaluate candidate
projects in an equitable and consistent manner, ten evaluation criteria have been developed which will be applied to each project submittal to establish a basis for scoring and ranking
projects. This ranking will identify which projects provide the greatest benefit to the .county based on factors such as mobility, cost-effectiveness, safety, and air quality. The proposed
evaluation methodology is presented below. Each of the ten evaluation criteria will initially be assigned a maximum value of 10 points, with 100 points being the total maximum aggregate
score possible for a given project. In addition to the "equal weight" scenario, other weighting scenarios can also be evaluated to determine which scenario most appropriately addresses
the needs of Dallas County. . TECHNICAL METHODOLOGY FOR MODELING PROPOSED IMPROVEMENTS: Travel Mode/ForecastProcedures The Dallas-Fort Worth Regional Travel Model (DFWRTM) is the planning
tool used to help estimate current and future travel demand needs and allows detailed project evaluation to occur. The Major Capital Improvement Program,must have a way of testing and
evaluating the mobility benefits of a wide range of potential roadway projects, including the addition of new thoroughfare streets, the extension of existing thoroughfares, and the rehabilitation
of existing thoroughfares. The DFWRTM Is the tool used to accomplish this analysis. In order to assess and quantify the benefits of the projects submitted under this Call-forProjects,
it is necessary to develop four different roadway network analyses. These four different network analyses simulate both baseline (year 1999 no-build) and future year conditions with
and without the effects of the proposed projects. The four network analyses that will be used to evaluate the benefits of the projects submitted for the Major Capital Improvement Program
are as follows: • AnalysiS 1: The first analysis replicates conditions as they existed in 1999; the year the model was validated for, using the roadway network that existed in 1999 and
1999 demographic data for population, employment, and number of households. • Analysis 2: The second analysis predicts year 2025 conditions assuming a nobuild, or "do-nothing" scenario.
In this analysis, the 1999 existing-conditions roadway network used in the first analysis is modeled using year 2025 demographics. This analysis shows the performance of the transportation
system in the year 2025 if no improvements are made to it. • Analysis 3: The third analySis predicts year 2025 conditions assuming that all the projects submitted for funding are implemented
and constructed. This is accomplished by coding into the 1999 no-build roadway network all the projects submitted under this Call for Projects, creating a year 2025 build network. This

3 year 2025 build network will be modeled using year 2025 demographic assumptions. • Analysis 4: The fourth analysis predicts year 2025 conditions assuming an "allor-nothing" scenario.
This scenario uses the year 2025 build network and year 2025 demographic assumptions, but doesn't use the typical "capacityconstrained" technique to model traffic in which only a finite
number of trips c;:m be assigned to a particular roadway segment. With an "all-or-nothing" assignment, an infinite number of trips can be assigned to a particular segment, and where
several different routing options are available, all trips are assigned to the most desirable route (based on criteria specified). For this analysis, trips are assigned to the route
with the best travel time, based on speed and distance only. This analysis is used to score projects under the Travel Desire Rating. EVALUATION CRITERIA AND TECHNICAL METHODOLOGY FOR
SCORING PROJECTS Evaluation Criteria Functional Classification Rating -(10 Points) This evaluator assigns points based on functional classification as designated in. the 2000 Regional
Thoroughfare Plan. For any given project, the functional class assigned to the project will be the classification of the highest classified facility which can reasonably be assumed to
be either directly or indirectly positively impacted by the proposed project. Example Arterials A and B are parallel arterials one-mile apart. Freeway X runs perpendicular to both A
and B and has interchanges at both. Approximately one-quarter mile from and parallel to Freeway X the City is proposing to build a four-lane roadway that will intersect both A and B.
Scenario 1: Freeway X is the only existing roadway that connects with both Arterials A and B. Thus, a motorist .on A wanting to use B must use Freeway X. Under this scenario, the City's
new roadway would be scored as a freeway, as it is reasonable to assume that it will reduce congestion on Freeway X by eliminating the necessity of all local traffic going from A to
B to use Freeway X. In other words, there is a certain percentage of local traffic that is only using Freeway X by default that would divert to an alternate route. By eliminating this
local traffic from Freeway X, its congestion is reduced and its reserve capacity is increased. Scenario 2: Freeway X is one of several roadways that connect with both Arterials A and
B. Thus, a motorist on A wanting to use B does not necessarily need to use Freeway X. Under this scenario, the City's new roadway would be scored by its own functional classification,
as it is reasonable to assume that it will not reduce congestion on Freeway X because other routes for local traffic to travel from A to B already exist. In other words, local traffic
diversion from the Freeway is already occurring, and the addition of another altemate route will not have an impact on the operation ofthe Freeway. Each project will receive a score
based on the classifications shown in Table 1. 
4 Table 1 Functional Classification Rating Speed Delay-Rating -(10 POints) Each candidate project submitted for funding will be assigned a speed-delay rating based on the anticipated
improvement to travel times and speeds that will result from the roadway improvement. This will be calculated by taking the difference between the posted roadway speed limit (maximum
free-flow speed) and a current observed speed on the facility (current operating speed), divided by the length of the project. For intersection projects, an estimated length of 0.25
miles should be used to calculate the speed delay rating. Each city submitting a project for funding will be asked to collect and provide recent peak-hour speeds which will be used in
calculating this rating. Using speed delay as an evaluation criterion takes into account both the traffic congestion on and the. physical condition of the roadway, both of which affect
the operating speed. The delay rate is defined as the difference between the time it takes to travel a set distance at the posted speed limit without stopping (free-flowing) and the
actual time (observed) it takes to travel that same distance (accounting for traffic control delay and congestion), divided by the distance traveled. expressed in minutes per mile. A
1996 report by Metroplan, the Council of Governments for Central Arkansas, established a delay rate congestion threshold of 0.41 minutes per mile, based on criteria established in the
Highway Capacity Manual, vehicle limitations, and driver perceptions. In other words, a facility is considered congested when its delay rate is equal to or greater than 0.41 minutes
per mile. This number corresponds to the difference in time it takes to travel one mile at 55 miles per hour versus traveling one mile at 40 miles per hour. From this delay rate, a numeric
value for congestion, the "degree of congestion" or DOC, has been defined as follows: DOC = Delay Rate -0.410 Thus. a facility at the congestion threshold, that is. with a delay rate
of 0.41. has a DOC of 0.000. A facility operating at its maximum free flow speed has a delay rate of 0.00 and a corresponding DOC of -0.41 O. In order to provide insight into the magnitude
of congestion. eight congestion categories were defined --five for congested facilities and three for non-congested facilities. The DOC threshold for each of the eight categories is
shown in Table 2, along with the points assigned for each category. 
5 Table 2 Speed-Delay Rating Criteria Category "Degree of Congestion" Score Extreme Severe Serious Moderate Greater than 4.499 Between 1.499 and 4.498 Between 0.499 and 1.498 Between
0.213 and 0.498 10 Points 8 Points 6 Points 5 Points Mild Borderline Between 0.001 and 0.212 Between -0.168 and 0.000 4 Points 2 Points Acceptable Between -0.410 and -0.167 1 Point None
Less than -0.411 oPoints Traffic Volume Rating -(10 Points) This rating evaluates the project according to the magnitude of traffic-flow improvement that can be expected to result by
making the proposed improvement to the faCility. The Traffic Volume Rating is calculated by taking the difference between a "build" and a "no-build" condition. which yields the additional
traffic resulting from making the improvement. . Specifically. year 2025 traffic projections will be generated with and without the improvements in place in order to model the anticipated
change. Projects showing the greatest amount of traffic improvement will receive a higher score for this criterion. Specifically. this criterion is calculated by taking the difference
between two year 2025 travel model runs, the "build" condition (Analysis 3) and the "no-build" condition (Analysis 2). The difference between these two analyses is the expected change
in traffic volumes resulting from making the proposed improvement to the facility. In general, projects shOwing the largest amount of traffic improvement will receive a higher score
for this criterion. The maximum score available for this criterion will be ten points. The range of possible scores will be determined after the analyses are complete and the data is
available to determine minimum and maximum values. Traffic Volume Growth Rating -(10 Points) The Traffic Volume Growth Rating is derived from the growth in traffic volumes expected to
occur on each candidate segment of roadway between the current condition (year 1999) and the future travel model projection (year 2025). This rating assumes that the project is not in
operation in the the current year and that it will be operational by the future forecast year. Points will be assigned to each project based on the percentage of growth estimated to
occur during this time period. Specifically. the percent change between traffic volumes in the year 2025 "build" network. (Analysis 3) and the 1999 "existing condition" network (Analysis
1) will be calculated. Projects showing the largest amount of change will receive the higher scores. The maximum score available for this evaluator is ten points. The range of possible
scores for this criterion will not be determined until after the model runs are complete and the minimum and maximum values are derived. 
6 Travel Desire Rating -(10 Points) This rating will score each candidate project based on its inherent attractiveness and desirability assuming there is no congestion at all on the
facility. When congestion is factored into the equation, roadways that may be more direct and desirable to travel on are sometimes avoided because of high levels of congestion, even
though they are the preferred routes. This evaluation criteria is derived by looking at the difference between a year 2025 capacity-constrained model run (Analysis 3), which takes into
account the congestion on the roadway, and an "all-or-nothing" model run (Analysis 4), which assumes that there is no congestion on any roadway. The "all-or-nothing" model run allows
vehicle trips to choose the preferred route (based on shortest distance and fastest speeds) regardless of any effects due to congestion. The percent difference between the two model
runs shows whether the facility is being used because it is the most direct and preferred path ("all-ornothing") or whether traffic is being diverted to the facility due to congestion
on other routes (capacity-constrained). The maximum score available for this criterion is ten points. The range of possible scores will be determined after the travel model runs are
complete and the maximum and minimum values are identified. Benefit-Cost Ratio Rating -(10 Points) This rating is calculated based on the ratio of benefits resulting from the proposed
improvement to the cost of the improvement. The benefits for each project are determined from the reduction in travel-time delay experienced on the roadway segment with and without the
candidate roadway improvement. Local government and Dallas County staff will estimate the costs for each project. . Benefits used in the BIC ratio are calculated from the delay savings
gained from an increase in capacity or speeds on the segment (if, in fact, a gain is induced). The reduction in delay Is calculated from the increase in average daily loaded speeds,
which are derived from the travel model runs. This analYSis compares the modeled speeds before an improvement (Analysis 2) and the speeds after the improvement (Analysis 3). After average
daily loaded speeds and 24-hour projected traffic volumes are determined for both Analysis 2 and Analysis 3, a benefit-cost ratio is calculated based on the following equation: TAB -TAC
-( TOTAl. COST X CRF ) Where: TAB = Total Annualized Benefit ($) TAC = Total Annualized Cost ($) VOlA = 24-Hour Volume from Run 2 (no-build scenario) VolS = 24-Hour Volume from Run 3
(build scenario) VOLFAC = 0.6, volume factor (peakloff-peakldirectional dis!.) 
7 Length = Length of Project (miles) SpeedA = Link Speed from Run 2 (no-build scenario) Speeds = Link Speed from Run 3 (build scenario) DAO = 1.29 persons per vehicle, Daily Auto Occupancy
VOT = $9.70 per hour, Value ofTime NOD = 260 per year, Number of Days for annual benefit Total Cost = Total Project Cost ($) CRF = 0.06646, Capital Recovery Factor (40 yrs @6%)· Points
are assigned to each. project based on the ratio of the total annualized benefits divided by the total annualized cost. Table 3 provides the scoring ranges with their corresponding benefit-cost
ratios. Table 3 Benefit·Cost Ratio Rating SIC Ratio Score 0-0.50 oPoints 0.51-0.75 1 Points 0.76-1.00 2 Points 1.01-1.25 4 Points 1.26 -1.50 5 Points 1.51-2.00 6 Points 2.01-3.00 7 Points
3.01-5.00 8 Points 5.01-10.00 9 Points 10.01 or greater 10 Points Accident Rate Rating • (10 Points) Each candidate project will receive an accident rating based on the raw accident
rate per million vehicle miles. Each city will be asked to provide three years worth worth of actual accident data for .each roadway segment submitted for review. Projects with a higher
accident rate over this three-year period will receive a higher rating. After all the accident data has been analyzed, a range of scores will be developed between zero and ten points,
based on the magnitude of accidents reported. Air Quality I Energy Conservation Rating -(10 Points) Each project submiHal will be evaluated based on its overall impact toward improving
the quality of the region's air. The Dallas-Fort Worth region is currently designated as a nonaHainment area by the U.S. Environmental Protection Agency based on past exceedances of

8 the national ambient ozone standard. In order to promote regional air quality goals and objectives, each project will be quantified in terms of air quality reductions. Specifically,
the dollars per pound of nitrous oxide (NOx) emission reductions will be calculated and each project will receive a score based on its reduction potential. Emission reductions will be
calculated by estimating emissions before and after the improvement is in place, and taking the difference. Projects contribute positively toward air quality reductions, in general,
when speeds approach 50 miles per hour and operating performance Is improved. The following formula provides the methodology for calculating emission reductions on a project-by-project
basis. $(TOTAL COST x CRF) x c, J Lb. [ [(VOL.X EF.x LENGTH) -(VOL.x EF.x LENGTH)] x 260DAYS/YEAR Where: VOLe = 24-hour modeled volume before improvement (Analysis 2) EFe = Emission factor based
on speeds from Analysis 2 grams/mile) Length = Project Length (miles) VOLA = 24-hour modeled volume after improvement (Analysis 3) EFA = Emission factor based on speeds from Analysis
3(grams/mile) Total Cost = Total project cost ($) CRF = 0.06646, Capital Recovery Factor ( 40 yrs@6%) C1 = 454 grams per pound (conversion factor, grams to pounds) $/lb. = Dollars per
pound of NOx emissions reductions Points will be assigned to each project based on the ratio of the annualized cost to the annualized NOx. emissions reductions. Table 4 provides the
scoring ranges for this evaluation criterion. Table 4 Air Quality I Energy Conservation Rating 
9 50.0 -99.99 3 Points 10.00 -49.99 5 Points 5.00 -9.99 7 Points < 4.99 10 Points Sustainable Development! Redevelopment! "Smart Growth" Rating (10 Points). Each project submittal. will
be evaluated with respect to encouraging regional sustainable development or ·smart growth" patterns (Le. densification of the urban core counties) or redevelopment of distressed areas.
There will not be a sliding scale of points available for this criterion. Each project will either receive the full 10 points or will receive a zero. A project located within a census
block classified as "Distressed" or ·Under-Utilized" as defined in the Dallas County Tax Abatement Policy (see attached maps) will receive the full 10 points; all other projects will
receive a zero. The aforementioned policy defines a "Distressed" area as a census block whose median family income is less than or equal to 150% of the poverty level for a Dallas area
family of four or a census block contained within a federally or state-designated enterprise zone. An ·under-utilized" area is a census block that meets three of following five criteria:
1) Low population growth (percentage change in population that is less than the County average for 1980-1995) 2) Low employment growth (percentage change in employment that is less than
the CountY average for 1990-1995) 3) Low traffic congestion (roadways where, in 1995, no more than 30% of . lane miles exceeded free-floW traffic levels during peak hours) 4) Low property
values (median value of owner-occupied structure is no greater than 50% of the County median) 5) Predominantly low/moderate income population (at least 51% of population earns less than
80% of the Dallas area median household income) For census blocks that are at least two-thirds (2/3) undeveloped, only one of the five criteria listed above need to be met to qualify
as 'under-utilitized'" Intermodall Multimodall Social Mobility Rating -(10 Points) Each project submitted for funding will receive a score based either on its ability to involve more
than a single mode of travel or its long-term economic development potential that could benefit the community. There will be a sliding scale of points available for this criterion. There
are three separate elements that comprise this scoring criteria. These three elements are: • Infrastructure Investment Project • A capital project with a likelihcod of producing long-term
economic benefits as opposed to an operational project which only provides direct benefits for a given short time period. (10 points) 
10 • Social Mobility Project -A social mobility project is one that provides transportation services to individuals or groups who need some form of transportation due to an inability
to utilize existing forms of transportation. This can include services to the elderly and disabled or economically disadvantaged individuals. (10 points) • Multi-Modal linter-modal Projects
-Projects that facilitate non-SOV (single occupant vehicle) modes or provide for the interaction of two or more transportation modes in a given area. Transit (bus/rail) 􀁾􀀠(10 points)
School Bus -(7 points) Bicycle Paths -(5 points) Pedestrian Paths -(3 points) Projects that incorporate any combination of the above 4 modes of transportation will receive the full 10
points. Special Case Rating Methodology Special Case #1 -If all or part of a roadway consisted of a new roadway, then it was not possible to calculate a Speed Delay Rating, a Benefit-Cost
Ratio Rating, or an Air Quality Rating. In these cases, the Speed Delay Rating, the Benefit-Cost Ratio Rating, and the Air Quality Rating are aU given zero points, and the maximum points
for the Traffic Volume Rating are increased to 40. This is accomplished by multiplying the Traffic Volume Rating by four. Special Case #2 -In certain situations, the Benefit-Cost Ratio
may be misleading because the traffic induced by the capacity improvement was so great that the resulting congestion was higher than without the improvement. This signifies that the
project is highly warranted. Projects falling under the Special Case #2 category will receive zero points for the BenefitCost Ratio Rating, and the maximum allowable points for the Traffic
Volume Rating will be increased to 20. This is accomplished by multiplying the points assigned to the Traffic Volume Rating by two. Special Case #3 -The criteria which use percent change
as a basis for scoring, Traffic Volume Growth Rating and Travel Desire Rating, could be misleading if the absolute value of the traffic volumes is less than 5,000 in the year 2025. To
avoid overrating these projects, the maximum points available for the Traffic Volume Growth Rating Criteria and the Travel Desire Rating will be reduced to five for each rating element.
This is accomplished by dividing the score for these two criteria by two. LOCAL COST PARTICIPATION MULTIPLIER In order to aide in the successful implementation of the Dallas County MCIP,
it is imperative to accept only those projects for funding that have a strong commitment from all the stakeholders. One strong indicator of this commitment is the value of resources
being contributed. In order to reward those projects with strong commitments, a multiplier based on the value of the local commitment (as a percentage of the total project value) will
be 
11 applied to the aggregate scores. This multiplier will be equal to 1 plus the percent of local match, expressed as a decimal. Thus, if a City commits to a match of 50 percent of a
projecfs value, that project's aggregate score will be multiplied by 1.50 in determining the final score. For a match of 20%, the multiplier is 1.20. As the financial resources of all
possible stakeholders are not equal, said multiplier may be considered to be inherently biased against those possible stakeholders with limited resources. Therefore, in order to mitigate
this perception of inherent bias, bonus points will be assigned to those cities where 60% of the land area falls in census blocks defined as "Distressed" or 51% Low/Moderate Income.
This bonus consists of adding 0.3 to the multiplier for any project submitted by a city qualifying for the bonus. For example, the multiplier for a project submitted by a qualifying
city contributing 20% of the totel cost of the project will be 1.50 (1.20 plus 0.30), the same multiplier multiplier applied to a project for a nonqualifying city contributing 50%. Example
1, Projects for Cities A, B, C, and D all finish with aggregate scores of 80. Cities A. B, C, and D agree to contribute 50%, 20%, 0%, and 20%, respectively, of the cost of the project.
City D qualifies for the 60% local match multiplier bonus. The multiplier for the four projects are as follows: CityA-1.50 City B -1.20 CityC-1.00 City D-1.50 The final point totals
for the four projects, computed by multiplying the aggregate total by the multiplier, are as follows: City A -120.0 CityB-96.0 CityC-80.0 City D -120.0 Example 2. City Q is a qualifying
city and contributes 20% of the project cost. Q's project finishes with an aggregate score of 70 and a total score 105.0. City R's project finishes with an aggregate score of 100, but
since R is not willing to commit local resources (and is nonqualifying), the project finishes with a total score of 100.0, below Q's. So does City S's project with a total score of 102.0,
which finished finished with a higher aggregate score of 85 but was supported with a 20% local commitment (S is a non-qualifying city) resulting in a multiplier of 1.20 compared to Q's
1.50. 
· , 
Part 1 . Project Identification MCIP Number. II] Dlmlct: [3 J City: "'IDo=lIa=s'C::o'u:7:n:ty:':"'"---' ProJect NamefLocoHon: (ExamPle Lane Widening ] Beginning: IlntersecHng Road 1
I Ending: IlnterseCHng Road 2 MAPSCO: 1",,46;;;B,----, Project Length· 11 875 (Miles Funcffonal class'INot on Regional I Ave Num of Accidents for lost 3 years IL:J Condensed iWiden from
2 to 4 lanes. with storm sewer improvements. Add 6' wide sidewalks Descrlpffon of Proposed to both sides. Improvements: Part 2. Pavement and Centerline Alignment Proposed Pavement SecHon:
14 lane divided. I Current Pavement COndHfons:IFalr '.' ....,_... I Pavement Design Cnterla: ICIly of Dallas, TxDOT I e.g.2.12'lones 􀁾􀁾􀀠 ... Pavement WIdth 2 ·11' lanes, 3' 􀁾􀀬􀀠
4 12';Swith C&G I Pavement Surface Type Thickness: I ,2' PCCP, Pavementllase Type. Thickness: 􀁾􀀠A(,4" Pavement Subgrade Type 􀀬􀀢􀁾􀀢 􀀬􀁾􀁾􀀠 I ,6' 􀁾􀀸􀀢􀀠 Parkway WIdth: 0 SIdewalks
WIdth: 0 􀁾􀀠6' Through Lanes WIdth: 􀁾 11' 12' Left Tum Lanes WIdth: 0 10' Left Tum Storage Length: 0 􀁾􀀠 Rlght Tum Lanes: 0 Median WIdth: 133' Bicycle Lanes. WIdth: 10 12,5' Grade
Requirements: For Projects wITh Repairs: Average Expected Cut: 13' i Type of Repair: I Average Expected Fill: 10 I Actual repair size: I I I Iillis Centerline aligned with Center of
ROW? Include sq ft and Dnear Itof edg If not. how much Is It oftset from the center and to which side? I I Part 3. Traffic Part 4. Drainage 145 I mph Storm Sewer Design Critena: DesIgn
Speed: 125 Year 􀁆􀁲􀁥􀁱􀁵􀁥􀁾 I Average 135 I mph Existing Proposed Posted Speed: Average Operating [25 I mph Number of Culvertsand!2balTsls. l1'XS' ! 12 balTels. 11 'XS' 1 Speed: Traffic
Volume: ,2000 I their dimensions: (balTels. SxHxL) Traffic Volume Source:INCTCOG I Bridge length and width: 1200' • 40' I 1200'.100' I Presence of Bus and/or Heavy Truck Traffic? !ill
! Is any secHon of the rood under the 100 year flood plain? Iill , Page 1 of4 
I Part 5. Utilities Ii2I Water Unes o Rollroad Unes Document knowlduct bank. Ii2I Risks for Ufliity Gas Une. o TRAUnes Partners: Ii2I Storm Sewer o Transmission Unes 􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀽􀀽􀀭􀀭􀁾�
� o Ulillftes are on ExJs1fng Street ROW sanitary Sewer Ii2I Underground Vaults Ii2I Cable other Underground Uflilfl Ii2I Ulililies Own their ROW or have Previous Easements Ii2I ElectrlcHy
Unes Iflber opflcs Ii2I SUE (Subsurface UftlHy Engineering) will be needed Any Special conslderaflons?1 Part 6. ROW Acquisition A. Safely C. Right of Way o Transtt (DART lines) D. General
Acquisition Costs Ii2I School ROW Conlact Person 􀁉􀁍􀁃􀁾􀁾􀀮􀁾􀁾􀁾􀁾􀀻􀁾 Esflmated Cost of Land 􀁏􀁮􀁾􀀤􀀷􀀵􀀮􀀰􀀰􀀰􀀮􀀰􀀰􀀠 I Ii2I Phone Number: 􀁾􀁾 Church Cost 01 Improvement In
􀁒􀁏􀁾􀀵􀀱􀀲􀀵􀀮􀀰􀀰􀀰􀀮􀀰􀀰􀀠 I o Municipal Buildings ExIstlng ROW Width: Number 01 􀁐􀁡􀁲􀁣􀁥􀁾􀀠wllh Damages: 15 Olher 1...____-II Proposed ROW Wldlh: 􀁾􀁬􀁬􀁬􀁆􀀵􀀧􀀽􀀽􀀽􀁉􀀠 j Cost
of Damages: 1.5100.000.00 i B. Environmental Number of ROW Porcels: 125 Number Number of BIsected Improvementsll I Ii2I Floodplain Area of ROW required: Ii2I Cost of Bisections: Lake
Fee Acqulslflon: 􀁲􀀺􀁬􀁬􀁾􀀵􀀰􀁾􀀮􀁯􀁯􀁯􀀺􀀺􀀺􀀺􀀺􀀭􀀭􀀢􀀢􀀧􀀱􀀠sq. ft. I o Historical Designation Permanent Easement:!30.ooo ] sq. ft. ROW Subtotal: 5450.000.00 o Cemetery Temporary
Easement: 150.000 Isq. ft. oIi2I Junkyard Number of Bisected: Inflation Factor (6 years) 1$81.00000 I La"'n:;;;dfl;;;;I1____-, ",.-----..... 1-Houses: 10 I Other I I F.-=====l' '---------'
Commercial Buildings: 11 I Total ROW Cost: 15531,000.00 Comments or BIsected Improvement Is a school. Ust and explain Junkyard on SOUth Side of the project does ROW Any Nan not comply
with zoning. Avallabilltyl )lfl addiHon has 20' dedication for Conformlly Easements: ROW. Issues: Part 7. other Amenities to the Project "'These ttems may not be covered under MCIP contract.
Ii2I Traffic Signals o Sonttary Sewer Relocation" Ii2I landsCaping'" Retaining Wolls o Exposed Aggregate Ii2I Pavement Markings Ii2I Sod. Seeding. Topsoil o Driveways. Sidewalks'" o
DART Bus Turnout Ii2I Drainage Improvements o Stamped/Colored Concrete'" o BUS Stops or Shelters o RR Crossing Improvements Irrlgafton'" o Water UftlHy Improvements' o Brick Pavers'"
o Water Utility Relocalion'" Ii2I Grade Separolions Ii2I street Ughflng Ii2I SonHary Sewer Improvements'" o Ramps or Ccnnectors to TXOOT Facllliies Part 8. Public Involvement Comments
on CurrenHy In negofloftons due to related project. Ii2I Has your CHy Ccuncll Approved the Project? Opposition: Expected to reach agreement late Fall 2003. Ii2I Has Any Opposttlon been
encountered? Other General Related project Is an apartment complex housing Comments: 100 families. Page20f4 
I Paving and 􀁄􀁲􀁃􀁬􀁩􀁮􀁏􀁬􀁧􀁩􀁾􀁾􀁾􀁾􀀺􀁾􀀠 Part 9, 􀁰􀁲􀁃􀁯􀁣􀀬􀁾􀂷􀁥􀁩􀁣􀀡􀁴Co1sit􀀽􀁾 Design: BrIdge: Right Of Way 􀁾􀀠􀁾􀀠 Ughftng: SUE: Signal: Ufflity/Amenilies:' 􀁴􀁅􀁾􀁛􀂧􀁾􀁾􀁊􀀠
Railroad: Subtotal 2= $3,176,700.00 Subtotoll= $1,975,000.00 Project Derw6ly: $317.670.00 Inf1otlon: $355,500.00 I Materials Te.flng: ... "$",39:..:,,500=,,,.00,,-_-•; SupporHng Comments
Conslruefton Totol $2.370.000.00 Regarding Cost: ••• Uftlitly/AmenllleS/Envlronmental costs typlcolly borne by City Totol Project cost: 1$3,494,370.00 I • _ UHllty/Amenffies:"'S15.000.00
Shared Cost= l53A79,370.oo Percent Of local Contrlbuffonl!l[j % City'S Share: 1$1.739.685.00 10. Please submit maps and supporting documents depicting the project and needs, Sketches
are also welcome and appreciated. Page30t4 
Page 4 af4 
Steve Chutchian From: Jim Pierce Sent: Monday. May 19. 200312:17 PM To: Mike Murphy; Steve Chutchian Cc: Luke Jalbert Subject: FW: Dallas County Planning update FYI. Mike: Do you want
to make the telephone call indicated in #27 Jim. Jim Pierce, P.E. Assistant Public Works Director P.O. Box 9010 Addison, TX 75001-9010 972-450-2879 -----Original Message----From: Edith
Ngwa [mailto:ENgwa@dallascounty.org] Sent: Friday, May 16, 2003 4:59 PM To: Jlandon@airmail.net; ferriswater@azmail.net; Jim.sparks@cedarhilltx.com; Jim Pierce; Kgriffin@ci.coppell.tx.us;
kbolton@ci.desoto.tx.us; dschwartz@ci.duncanville.tx.us; Rwenderl@ci.garland.tx.us; Mdadgostar@ci.highland-park.tx.us; Jcline@ci.irving.tx.us; 􀁊􀁤􀁩􀁴􀁴􀁭􀁡􀁮􀁀􀁣􀁩􀁾􀁭􀁥􀁳􀁱􀁵􀁩􀁴􀁥􀀮􀁴􀁸􀀮􀁵􀁳􀁩􀀠
rberry@ci.mesquite.tx.us; Jspeer@ci.university-park.tx.us; wmcdonald@cityofbalchsprings.com; Thomas.Geier@cityofcarrollton.com; tdingler@cityoflewisville.com; batkinson@cityofsachse.com;
citymanager@cityofseagoville.org; cityadministrator@cockrell-hill.tx.us; Walter ragsdale@cor.gov; mburbank@dfwinfo.com; Citymanager@glennheights.com; Dstephen@gptx.org; CSTRING@mail.ci.dallas.tx.us;
Creed@nctcog.org; Dlamers@nctcog.org; Jneal@nctcog.org; Tyoung@nctcog.org; ovillacamp@netscape.net; Ahendrix@pbw.ci.dallas.tx.us; cityofhutchins@prodigy.net Cc: ASaldana@dallascounty.org;
DHolzwarth@dallascounty.org; IRodriguez@dallascounty.org; SWilson@dallascounty.org Subject: Dallas County Planning Update Greetings, Dallas County Partners! In this Planning Update Issue
..• 1. MCIP Call-for-Projects 2. Regional Thoroughfare Planning 3. Dallas County Thoroughfare Planning 1. Major Capital Improvement Program (MCIP) Call-for-Projects A package, containing
a letter from the Dallas County Commissioners Court officially announcing the 3rd MCIP call-for-projects, was sent out to all City representatives yesterday. Also included in that package
are the instructions for downloading and filling out the MCIP application, the MCIP schedule, Dallas County's new policy for annexing orphan roads, and the evaluation criteria by which
MCIP projects will be evaluated. Please be sure to review the package carefully and if you experience any difficulty assessing or filling out the application, do 􀁮􀁯􀁾􀀠hesitate to
contact Ms. Isela Rodriguez at Irodriguez@dallascounty.org or (214-653-6417). The deadline for submitting project proposals to Dallas County is August 29, 2003. 1 
2. Regional Thoroughfare Planning As you may know1 the North Central Texas Council of Governments (NCTCOG) is currently in the process of updating the Regional Thoroughfare Plan. The
NCTCOG has identified several potential inconsistencies between municipal and county plans and as a result has set up several meetings to which representatives from the entire region
have been invited to participate and help resolve these conflicts. It is important that you attend or send your city representatives to attend these meetings so that your City's Thorouroughfare
Plan may be accurately representated. This is important for the MCIP. You may recall that in order for a roadway project to qualify for Dallas County MCIP funding it must be on the Regional
Thoroughfare Plan. In the past we have received several requests for MCIP funding for roadways that were not on the Plan but that may be functioning as regional arterials. This process/meetings
are set up to resolve just such conflicts. For the meeting schedule and questions on the Regional Thoroughfare Planning process, do not hesitate to contact Tim Young (817-695-9288) at
the NCTCOG. 3. Dallas County Thoroughfare Plan Dallas County has secured technical assistance from the NCTCOG under the Unified Planning Work Program (UPWP) to develop a Dallas County
Thoroughfare Plan. The need for this can not be underscored. The County's Thoroughfare Plan was last updated in 1976 and as such an enormous amount of work will need to be done to reflect
changes that have been brought about by the tremendous growth this region is experiencing. This work will require the collaborative effort of all Dallas County partners. We'll be setting
up a task force made up of city representatives to kick-off this project in about a month. The need for, and the details of, the scope of work will be established at this meeting. We
have used each city's MCIP contact to make up this task force. If you'll like to recommend an alternative to your city's current MCIP contact for the task force, please let me me know.
Thanks in advance for your cooperation. We look forward to partnering with you in the near future. Sincerely, Edith B. Ngwa, Ph.D Senior Transportation Planner Dallas County Public Works
411 Elm Street, # 400 Dallas, TX 75202 214-653-7151 2 
May 15, 2003 Clarence: Enclosed is the Belt Line Rd. Strategy for Redevelopment that was prepared by the Urban Land Institute. Also enclosed is a copy of the Keller Springs Rd. plans,
from Addison Rd. to Ledgemont Lane. These plans were designed, but the project was not constructed. The last item we promised to you is the NTTA plans. Unfortunately, the Town has been
informed that they are going into a re-design phase on their project. As a result, you may need to make assumptions, in order to complete your proposal and perform the work. Ifyou have
any questions, please let me knOw. Thanks. foe. Steve C, 
j j j j j j j j j j j j j j j j j j 
'\1 o/IC X; v"e 􀀬􀁉􀀢􀀧􀁾􀀠 ¥-v ,/'ltflW /Jfe \. ,,pI) 􀁾􀀠 vi' ATTACHMENT A SCOPE OF SERVICES. W c,􀁾􀀠f' 􀁾􀀠 r "vr. III '(RI Lif If' '" (rv vi f .t'( " toS .w N (,<\ ," 1)"Tasks
To Be Performed by PBS&J. 7,-' J\ 'lfi' \'V] 'r PBS&J will provide the services necessary to develop estimates of cost for two alternative methods of rehabilitating the pavement of Beltline
Road and to prepare an application for funding participation by Dallas County. The project limits will be from Dallas Parkway (Dallas North Tollway) to Marsh Lane. Option 1 -PBS&J will
prepare an estimate of the cost of two-inch hot mix asphaltic concrete overlay as well as a list of factors to consider when evaluating this option. This cost estimate will include the
following 1. all the preparation necessary for the overlay, including grinding of the existing surface to the level determined by the Town of Addison and PBS&J 2. removal of traffic
markings 3. replacement of any water or sewer mains determined to need replacement 4. conversion of any overhead utilities to underground 5. installation of new "streetscaping": new
landscaping, signs street furniture, special crosswalk pavements, intersection pavements, etc. 6. application of any bonding agent necessary for adherence of the overlay to the pavement
7. application of the actual overlay 8. installation of traffic markings and signs 9. adjustment of traffic signalization loops or other equipment 10. traffic control assuming the minimum
disruption to the adjoining propertyowners Option 2 -PBS&J will prepare an estimate of the cost to remove and replace the existing Portland Cement Concrete pavement as well as a list
of factors to consider when evaluating this option. This cost estimate will include the following 1. all of effort required to remove the existing pavement and place new concrete pavement
2. replacement of any water or sewer mains determined to need replacement 3. conversion of any overhead utilities to underground 4. installation of new "streetscaping": new landscaping,
signs street furniture, special crosswalk pavements, intersection pavements, etc. 5. installation of traffic markings and signs 6. adjustment of traffic signalization loops or other
equipment 7. traffic control assuming the minimum disruption to the adjoining propertyowners 
j j j j j j j j j j j j j j j j j j j j j j 
This proposal assumes, for both options 1. that PBS&J will be provided the information about whether or not water or sewer lines will have to be replaced, and, if so, what size and how
many linear feet of each will be replaced 2. that PBS&J will be provided the information about which overhead utilities will have to be converted to underground and what lengths of each
are involved 3. that the "streetscaping" identified in the 2001 STEP Nomination includes the features that are desired by the Town and that they will be extended for the full length
of this project. Both options will be prepared in an appropriate format with the necessary narrative appropriate to clearly explain the estimates to the Town Public Works staff and to
the City Manager. PBS&J will refine these documents as requested by the Town staff and will present them verbally to the Town Council if requested to do so by the City Manager. When
the Town makes a decision as to which option it will utilize, PBS&J will prepare an application to the Dallas County MCIP to request the County participate in the cost of this project.
It is assumed that PBS&J will receive the necessary information required for the application, such as traffic accident data, etc. 
Tasks to Be Performed by the Town. 1. determine if any water or sewer mains need to be replaced as part of this project 2. obtain or coordinate other utilities to provide the length
of each type of overhead utility that must be converted to an underground facility 3. determine whether or not the 2001 STEP Nomination streetscaping plan is to be used for this project
4. provide Town documents such as accident records, etc., necessary for the proper completion of the Dallas County MCIP application 5. review submittals of PBS&J and provide timely comments
for revisions 
Page 1 ofl Steve Chutchlan From: DAVID DAVIS [DAVlD.DAVlS@farmersbranch.infoj Sent: Wednesday, March 26, 2003 8:38 AM To: mmurphy@cl.addison.tx.us; schutchian@ci.addison.tx.us; DSchullz@CI.GARLAND.TX
.us; RWUNDERL@CI.GARLAND.TX.us; Malthew.Hotelling@CityOfCarrollton.com; Nancy.Cline@CityOfCarrollton.com; Henry_Drexel@cor.gov; Jim_Lockalt@cor.gov; Walter_Ragsdale@cor.gov; JLoggins@dallascounty.org
;JERRYMURAWSKI; bcrolley@gptx.org; dstephen@gptx.org; Ismith@nctcog.dst.tx.us; tstarr@pbw.ci.dallas.tx.us Cc: CGoodroad@dallascounty.org; SWilson@daliascounty.org; SMATHEW@dot.state.tx.us
Subject: Re: metlic projects deadline Jack, Thanks for the info. How can we help most effectively? Is this a subject that we all ought to get together to discuss? Would letters supporting
your justification be helpful? Please keep us posted and let us know what efforts we can make to support Dallas County in avoiding unnecessary delays to these long-awaited projects.
David I. Davis, P.E. Traffic Engineer City of Farmers Branch, Texas DAVID.DAVIS@farmersbranch.lnfo »> "Jack Loggins" <JLoggins@daliascounty.org> 03/25/03 11 :02AM »> Do you want ot get
involved in this matter? Obviously, converting all these unbuilt projects will create more delays and since the project has been underway for 4-7 years wlth the designers, they will
greatly increase their costs In an attempt to cover the overmuns that have occurred because of this long process. JackW. Loggins, P.E., Dallas County Consultant Parson's Brinckerhoff
411 Elm Street, 4th Floor, Dallas, Texas 75202 214-653-7136 FAX 214-653 -6445 >>> 'Suja Mathew" <SMATHEW@dot.state.txus> 03124 11:52 AM »> Craig: August, 2003 is the deadline for us
to submitting the metric projects. I am trying to get a metric exception for the rest of the CMAQ projects. We have to convince Austin with our good reasons for maintaining these projects
in Metric. Please forward me the justification ASAP. Thanks for your assistance. Suja 3126/2003 
Steve Chutchian From: Isela Rodriguez [IRodriguez@daliascounty.org] Sent: Thursday, February 13, 2003 12:55 PM To: ferriswaler@ainnail.net; jlandon@ainnail.net; ferriswater@azmail.net;
Jim.sparks@cedarhilltx.com; ruth.antebi@cedarhilltx.com; Jpierce@ci.addison.tx.us; Schutchian@ci.addison.tx.us; kgriffin@ci.coppell.tx.us; GvazqueZ@ci.desoto.tx.us; Kbolton@cLdesoto.tx.us;
tjohnson@ci.desoto.tx.us; wshumaC@cLdesoto.tx.us; dschwariz@ci.duncanville.tx.us; pavageam@ci.fanners-branch.tx.us; mpolocek@ci.garland.tx.us; Rwenderl@ci.garland.tx.us; Rwunderlich@cLgariand.tx.us;
jenryh@ci.grapevine.tx.us; jcline@ci.irving.tx.us; jdriscoll@ci.irving.tx.us; jlandon@cUancaster.tx.us; jdittman@ci.mesquite.tx.us; rberry@cLmesquite.tx.us; afrussy@cl.rowlett.tx.us;
jchancellor@ci.rowlett.tx.us; Jspeer@ci.university-parlk.tx.us; msferra@ci.wylie.tx.us; wmcdonald@cityofbalchsprings.com; John.romberger@cityofcarrollton.com; randy.walhood@cityofcarrollton.com;
Thomas.Geiar@cityofcarrollton.com; tdingler@cityoflawlsville.com; batkinson@cllyofsachse.com; jcrase@cityofsachse.com; jcrase@cityofsachse1.com; Mikahitt@cityofseagoville.org; cityadministrator@cockr
ell-hill.tx.us; walter_ragsdale@cor.gov; CSTRINGE@dwu.ci.dallas.tx.us; eholey@dwu.ci.dallas.tx.us; Esteitl@dwu.ci.dallas.tx.us; Lholgui@dwu.ci.dallas.tx.us; nvaughn@dwu.ci.dallas.tx.us;
cilymanager@glennheights.com; Dstephen@gptx.org; rlarkinS@gptx.org; mdadgostar@hptx.org; ovillacamp@nelscape.net; ahendrix@pbw.ci.dallas.tx.us; cityofhutchins@prodigy.nel; BsprlngS@swbell.net;
publicworks@lownofsunnyvale.org Cc: DHolzwarth@dallascounty.org; DStringfellow@dallascounly.org; ENgwa@daliascounty.org; JHedge@daliascounly.org; KElkhalid@daliascounly.org; KJackson@daliascounly.org
; LSluarl@daliascounly.org Subject: MCIP MS Access Application Downloadable for Review Greetings Dallas County Partners: January's MCIP workshop benefitted from the participation of
over half of the member cities. The department greatly appreciates your time and input and hopes you found it to be a productive meeting as well. One of the items covered at this meeting
was the new MCIP application. The format has been changed from Excel to MS Access 97. As requested, we are providing a draft version of it so that cities may become familiar with the
format and have time to work out any technical difficulties prior to the issue of the next call-forprojects. Additionally, we would like input from the cities by February 21st as to
whether a workshop geared specifically to learning the new application is necessary. The DRAFT version of the MS Access application has been placed on Dallas County's website for your
review: http://www.dallascounty.org/html/citizen-serv/pubwks/mcip-projects.html We suggest you download it using Internet Explorer, as some people have experienced difficulty using Netscape
for this purpose. If you are unable to download it with either browser, send us an email with your mailing address and we will get it to you on a CD. Additionally, a set of instructions
on using the database and the technical methodology are also on the webpage. If you need assistance with using the application do not hesitate to contact 􀁭􀁥􀁾􀀠 Contact infor-mation
can be found on the instruction sheets themselves. Please let us know if anything on the DRAFT MCIP application or instructions do not make sense. Don't forget to get your commentsback to Dr. Edith Ngwa (Engwa@dallascounty.org) or myself by the 21st. We look forward to hearing from you. 1 
.,.', ':.", ,. 􀁾􀀠 ... ' 􀀧􀀮􀁾􀀮􀀠 -. ",' . '. -' . . .., ., '" J. 
Isela Rodriguez Transportation Planner Dallas County Public Works 214-653-6417 ********************************************* 2 
Part 1. Project Identification DRAFT MCIP 􀁎􀁵􀁭􀁢􀁥􀁾􀀠II:] District: 13 City: 􀁉􀁲􀀺􀁄􀁾􀁡􀁾􀁬􀁉􀁡􀀭􀁳􀀭􀀭􀀺􀁃􀁯􀀺􀀭􀁵􀀭􀀭􀀺􀁮􀁴􀀭􀁹􀀭􀀭􀀭􀀭􀁲 􀁾􀁾􀁾􀁾􀁾􀁾􀀽􀀽􀁾􀁾􀁾􀀠 Project Name/Location:
IExamPle lane Widening Beginning: Iintersecting Road 1 I Ending: Iintersecting Road 2 MAPSCO:, ,,14:.:6:=B,--, Project Length: 11-875 IMiles Functional Class: ®Lin Regional I Ave Num
of Accidents for last 3 years: D Condensed Widen from 2 to 4 lanes, with storm sewer improvements. Add 6' wide sidewalks Description of Proposed to both sides. , Improvements: Part 2.
Pavement and Centerline Alignment Proposed Pavement Section: 14 lane divided, I Current Pavement Conditions: IFair I Pavement Design Criteria: ICity of Dallas, TxOOT Existin1! ell',
2·12' lanes PI ... Pavement Width: 2 11' lanes, 3' 􀁾lanes with C&G Pavement Surface Type_Thickness: ,2' I 10' Pavement Base Type Thickness: 􀁾􀀠lase, S' I AC,4' I Pavement Subgrade
Type Thickness: ,6' I CSB,8' Parkway Width: 0 I 12' Sidewalks Width: '0 I i Through Lanes Width: 12,11' I ,2' Left Turn Lanes .Width: 0 I 0' Left Turn Storage Length: 0 I 1100' I Right
TUrn Lanes: 0 I Median Width: 0 I 􀁾􀀠 I Bicycle Lanes Width: 0 I rn; 5' I Grade Requirements: For Projects with Repairs: Average Expected Cut: 13' I Type of Repair: 1 Average Expected
Fill: 10 I Actual repair Size: 1 I I o Is Centerline aligned with Center of ROW? include sq ft and linear It of edge If not! how much is It offset from the center and to which side?
1 I Part 3. Traffic Part 4. Drainage 145 Slorm sewer Design Criteria: Design Speed: I mph 125 Year 􀁆􀁲􀁥􀁱􀁵􀁥􀁮􀁣􀁾 I Average Posted Speed: 135 I mph Existing Proposed Average Operating
125 I Speed: mph Numberof Culverts and 12 barrels, 11')(5'1 12 barrels, 11'X5'1 Traffic Volume: 12000 I their dimensions: (barrels, SxHxL) Traffic Volume Source: INCTCOG I Bridge length
and width: IZOO' ,40' I 1200', 100' I Presence of Bus and/or Heavy Truck Traffic? 0 I Is any seclion of the road under Ihe 100 year flood plain? 0 ! i 
I Part 5. Utilities \ia Water Lines o Railroad Lines Document known Iduct bank \ia Risks for Utility Gas Lines o TRA Lines Partners: \ia storm Sewer o Transmission Lines 􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭�
�􀀭􀀭􀁾􀀠 o D Utilities are on EXisting Street ROW Sanitary Sewer \ia Underground Vaults \ia Other Underground Utiliti 􀁾 Utifities Own their ROW or have Previous Easements Gable \ia
\ia SUE (Subsurface Utility Engineering) will be needed Electricity Lines lfiber optics Any Special Considerations? I ' Part 6. ROW Acquisition A. Safety C. Right of Way D. General Acquisition
Costs o ROW Contact Person ";IM:;'r;;;."'R-ow-m-an--'""TI Transit (DART lines) Estimated Cost of Land onlyl$7S,000.00 \ia School Phone Number: 1(214) 753·6859 I \ia Cost of Improvement
in ROwj$125,Ooo,00 I Church Existing ROW Width: 􀀱􀁾􀀶􀀰􀀻􀀻􀀻􀀢􀀽􀀽􀀽􀁾􀁉􀀠 o Municipal Buildings Number of Parcels with Damages: Is I Proposed ROW Width: 1115' I Other I I Cost of
Damages: 1$100,000.00 I Number of ROW Parcels: 125 I B. Environmenta I Number of of Bisected Improvements: 11 Area of ROW requ Ired: I \ia Floodplai n r.==:'!:'"---r Cost of Bisections:
Fee Acquisition: 1150,000 I sq. ft. 1$IS0,000.00 I \ia lake o Permanent Easement: 􀁾􀁊􀀳􀁾􀀰􀀻􀀺􀀬􀀰􀁾􀀰􀁾􀀰􀀻􀀻􀀻􀀻􀀻􀀽􀀻􀀻􀀻􀀻􀀻􀀻􀀠sq. ft. ROW Subtotal: $450,000.00 Historical Designation
o Temporary Easement: 150,000 I sq. ft. Cemetery \ia Number of Bisected; Inflation Factor (6 years) I$81,00000 I Junkyard Houses: r.:10:-O----"'\'i Other I I Commerc,al Buildings: 11
! Total ROW Cost: [$531,000.00 I comments on Bisected improvement is a school. Junkyard on South Side of the project does I ROW List and Explain Any Non not comply with Zoning. Availabilityl
􀁾􀀢􀀺􀁚􀀮􀁾􀁤􀁤􀁩􀁴􀁩􀁯􀁮􀀠has 20' dedication for Conformity Easements: HOW. Issues: Part 7. Other Amenities to the Project .......These items may not be covered under MCIP contract
o Sanitary Sewer Relocation" \ia Landscaping"*" \ia Traffic Signals o Retaining Walls o Exposed Aggregate \ia Pavement Markings liZ! Sod, seeding, Topsoil o Driveways, Sidewalk.... 0
DART Bus Turnout !ill Drainage Improvements o stamped/Colored Concrete-0 Bus Stops or Shelters o RR Crossing Improvements Irrigation-0 Water Utility Improvements' o Brick Pavers'" 0
Water Utility Relocation-\ia Grade Saparations \ia Street Ughting \ia Sanitary Sewer Improvements'" o Ramps or Connectors to TxDOT Facilities Part 8. Public InVOlvement Comments on Currently
in negotiations due to related project Opposition: Expected to reach agreement late Summer 2003. liZ! Has your City Council Approved the Project? \ia Has Any Opposition been encountered?
Other General Related project is an apartment complex housing Comments: 100 families. 
Part 9. Project Cost Paving and Drainage: 1$1,650,000,00 1 Design: b225.15000 1 Total Project 1$3>494,370.00 I Cost: Bridge: 1$0,00 1 Right Of Way Cost:1 $531,000_00 I Lighting: @!l,ooo_oo
_ UtilityfAmenities:*'$15,000_OO 1 SUE: 1$35,55000 1 Signal: 1$175,000_00 1 Utility/Amenilies:1$15,OOO,00 1 Shared Cost= 1$3.479,370,00 I Railroad Matenals Testing: $39,50000 ! : 1$000
Sublotal2= $3,176,700_00 Percent of Local Contribution W % Subtotal 1= $1,975,000_00 Project Delivery: $317,670_00 Inflation: $355,500_00 City's Share: 1$1.739,685.00 I Supporting Comments
I Construction Total $2,370,00000 Regarding Cost: ... Utllitly/Amenitles costs typlCally borne by City I . . . . 10. Please submit maps and supportmg documents deplctmg the project and
needs. Sketches are also welcome and appreciated. 
Dallas County Major Capital Improvement Program (MCIP) Application Instructions The fullowing instructions provide a detailed description ofthe infonnation requested for each field within
the MS ACcess 97™-based Project Application. The application was designed to solicit sufficient infurmation to convey a thorough understanding ofeach proposed project. It is recommended
that a team composed ofPlanners, Engineers, and Right OfWay agents be assembled to completely fill-out the application for each proposed project. Additionally, cities are strongly encouraged
to submit all available documents on the proposed project such as design plans, ROW parcel acquisition/donations, and preliminary engineering specifications, in order to assist the County
in the project cost estimation, evaluation, and selection process. Table of Contents Application Process Steps Page Number: Step 1: Accessing the Application 2 Step 2: Entering Contact
Information and NaviJ;!;atmJ;!; MS Access 97™ 2 Step 3: Entering Proiect Information Information 3 Step 4: Submitting your Applications to Dallas County 4 1 Paper Submittal ofall Applications
and Cover Sheet 4 2 Electronic Submittal ofDatabase 5 Individual Field Identification • Part 1. Traffic 7 i Part 2. Pavement 8 Part 3. Drainage 9 Part 4. Utilities 10 Part 5. ROW Acquisition
10 Part 6. Amenities to the Project 11 Part 7. Other Amenities to the Project 13 Part 8. Public Involvement 14 Part 9. Total Project Cost 14 :; 1 
Step 1: Accessing the Application Because this application is being distributed on a CD, you will need to save a copy ofthe application to your hard drive in order to save any entries
you make to the furm It is also recommended that you save these instructions in the same folder fur quick reference. Step 2: Entering Contact Information and Navigating MS Access 97™
After you copy the contents ofthe CD to your hard drive, you are ready to launch the '2003 MCIP Application' Database. Open it up and find the Fonns tab (pink circle). Click on the Fonns
tab. In the Fonns tab you will see a form called "City Information". Point the cursor to this furm and double click on it to open it. Once you open the "City Information" form, you will
see a space to enter your city's name, the project contact person's name, email.mailing address, and phone nwnbers. You can advance along the form by using your keyboard "Tab" key or
the point-and-click method. Upon completion ofthis form, you may close the 'City Infurmation' form by clicking on the "X" in the upper right corner ofthe form window. The data you entered
will automatically be saved. Be sure to click on the lower "X" as clicking on the upper "X" will close the MS Access application. 2 
Step 3: Entering Project Information You are now ready to begin filling out the project information. Once again, looking at the Forms tab, you want to open up the 'Application' fonn.
Upon double clicking on 'Application', the following should appear: PI""" N..",)l""""" IExample Lane Begi'll'ing: Ilrtefc.edirog Road 1 I 􀁅􀁾􀀠 MAPSCO: 􀁾􀀠 ProjedlM9h: L1875_-----.JMiIes
􀁆􀁬􀁲􀁬􀁾􀁾􀀠INotonFt6(iIl"Ullli] 􀁁􀁶􀁥􀁎􀁕􀁉􀁉􀁜􀁯􀀡􀁁􀁥􀁣􀁬􀁤􀁯􀁭􀁴􀁪􀁣􀁴􀁉􀁍􀁩􀀳􀀬􀁙􀁥􀁡􀀱􀁾􀀠 rr:::::::J Widen from 2to -1IMes.1Nith stonn sewer improvements. Add &1 wide sidewalks
10 both Iii: side. I Part 2. Pavement I.. lane Ifl¥idai " Notice that the first record has been filled out. This has been provided as an example only ofthe kinds ofresponses requested
for each question. Whenever you are unsure ofwhat to enter into a field, you can press the button on the bottom left corner ofthe screen that has a green circle around it above. It is
a bar line with a left arrow next to it. This button brings you back to the first record, which which in this case is the example record Once you have looked at the field in question,
press the right arrow bar line (yellow circle) and it will take you to the last record in the database, which in a sequential order ofinput would be the one you were just working on.
Additionally, the button with the left and right arrows alone allow you to go through your applications in order of input either backwards or forwards respectively The scroD bar on the
right side ofthe form allows you to go up and down on the application fonn. Take a moment to scroll down to the end ofthe example application noticing the number ofparts (sections) in
this application and the types of questions requested in each. Upon becoming familiar with the application you are now ready to enter the information for your first application. Press
the Right Arrow Star button that is located to the right ofthe yellow circle above. This button means a new record will now be entered. At this point the number between the arrows we
have been looking at will change to 2. This number will change sequentially as more projects are added The screen at this point should show the following: 3 
Part 1. Project Identification MelP ""ow. 􀁾􀀠D..... m==::; c:a,., I Project Nsnell.oc.oli.:m: L __ a_ --.J Endi!. [_..􀁟􀁾􀀮􀁾􀁟􀀮􀀽􀀽􀀺􀀺􀁊􀀠 w.l'Sco: I , Ptojectlenglh: 􀁭􀀺􀀺􀀺􀀺􀀺􀀺􀀺􀁾􀁟􀁊􀁍􀀡�
�􀁍􀀠 􀁾􀁃􀁉􀁯􀀤􀀳􀀧􀀺􀀠I iI 􀁁􀁉􀁉􀀱􀁊􀀺􀁎􀁬􀀮􀁬􀁦􀁬􀁯􀁦􀁁􀁣􀁣􀁩􀁤􀁾􀁦􀁯􀁲􀁉􀁍􀀱􀀳􀀬􀁙􀁍􀁭􀀺􀀠 CJ Point your cursor to the District field and begin entering your project-specific information.
After entering the number ofthe Dallas County district in which the project is located, you can move ahead by pressing the 'Tab' key. Once you have tabbed your way to the bottom ofthe
application and filled in all of your project information, pressing tab again will automatically start a new record for you. At that point you will see that the number in the bottom
offue screen between the arrow boxes (purple circle) increased by one. Continue filling in all project infurmation. You can leave offand come hack to any and all applications as time
permits. Ifthe example alone (record 1) does not provide a clear enough explanation ofthe desired input, you can also access explanations to each field in the "Individual Field Identification"
instructions provided below. Step 4: Submitting your Applications to Dallas County Congratulations! You have now entered all ofyour project information and saved it to your hard drive,
or network computer. The task at hand now is to get the infurmation back to Dallas County in time for the submission deadline. The following two things should be provided to Dallas County:
1) Paper Submitta1 ofaU Applications and Cover Sheet: Go to the "Reports" Tab in the Access Application. You will see two reports labeled '2003 MCIP Application' and 'Application Cover
Page'. Open each up one at a time and print both out. Be sure to Preview each report to ensure the margins are set correctly on your computer so that you do not end up with wasted paper.
Each application should print out on three sheets ofpaper. Some ofthe fields may not print out the inputted text in its entirety. Do not worry about those fields, part two ofthe submittal
will provide us with the hidden information is for. 4 
The 'Application Cover Page' will show your main contact information and should display the correct number ofapplications you are submitting. Upon verification ofthose items, preview
the report and print it out. Ifthere are any errors in the data, they can be corrected in the Forms tab where you originally entered your city's contact information. Ifthe number being
represented as number ofsubmittals is incorrect, simply cross it out on your paper copy and write the correct number in. You will be mailing in this packet of information, together with
any supporting data such as maps, titles, etc. to Dallas County Public Works, care ofDr. Edith Ngwa. The !!ddress should have printed out with your 'Application Cover Page' as a separate
sheet. 2) Electronic Submittal ofDatabase Dallas County also needs to receive the database in an electronic format along with the paper copy. Since the application file wiU be too large
to email, you will have to bum it onto a CD. Those cities with CD bumers will be able to bum their completed copy ofthe 2003 MCIP Application back onto the original CD for submittal
to Dallas County (preferred Method) and include it in the same package as the paper copies. Ifyou do not have a CD burner, you can try zipping the file onto a diskette or emailing it
in its zipped state. Ifneither ofthese work, the next option would be to convert the individual tables into an Excel spreadsheet and email them to Dallas County. You can convert the
tables into Excel by doing the following: Go to the Tables Tab. You will see two tables in this tab called 'Citylnformation' and 'Data'. Highlight the 'City Information' tab as shown
below. Right click on 'City Information' once. Next, select "Save As/Export". Make sure the "To an External File or Database" button is selected and click OK. Change the file name to
"City of[Your City Name] Information" and the file type to Excel as shown below: 5 
Click Export and repeat furtbe 'Data' Table as well, renaming it 'Data for the City of [Your City Name]'. The Excel spreadsbeets created should be substantially smaller and fit into
a diskette or email format. Ifagain, they are not, call me (Isela Rodriguez) at (214) 653-7151. 6 
Individual Field Identification Pal"t 1. Pmject Identification This field will be populated automatically and requires no input on the part of the City. Dallas County Commissioners'
District in which project is located (1-4) The City submitting the application Street on which project is located and one word explanation (Widening, Repaving, etc.) For linear projects,
enter the point ofbeginning; fur intersections, enter the cross-street For intersections, enter Nt A Give the project location in the MAPSoo Project 􀁉􀀬􀁥􀁾􀁧􀁴􀁨􀁩􀀠 Length in miles.
For intersections, enter 0.25 miles Select 2001 Regional Thoroughfare Plan classification According to NCfCOG ofproject street from the drop down menu: Freeway; Regional Arterial; Other
Arterial; Not on Regional Thoroughfare Plan Based on police accident records, state the average number ofaccidents that have occurred in the proposed project location in the last 3 years.
Condensed Descriptiono! 􀁐􀁲􀁯􀁰􀀨􀀩􀁓􀁾􀁤􀁬􀁉􀁮􀁰􀁲􀀨􀀩􀁹􀁥􀁭􀁥􀁮􀁴􀁳􀀠i Folly describe the proposed project concisely. Part 2. Pavement and Centerline Alignment Number and width oflanes.
Ifknown, indicate ifthe road is to be divided (D) or undivided (U). Select the condition ofthe roadway nom the drop down list" Excellent, Good, Fair, or Poor. List the order ofprecedence
ofdesign standards. Some ofthe standards are TxDOT, NTooG, City and AASmO standards. An example would be City of Dallas, NTCOG and TxDOT. This example says that the City ofDallas standards
are over NCTffiG which is over TxDOT. Ifa specifie city standard is not used the county will assume to usethe City ofDallas standards. 7 
For existing roadway -list the width ofpavement Examples are 2· II ft. lanes or 3-lOft. lanes or 24 ft. For proposed roadway -list the number and width of the lanes. The width should
be in feet. 􀀡􀀧􀁡􀀺􀁶􀁥􀁭􀁾􀁩􀁩􀁉􀀮􀀤􀁩􀁩􀁲􀁬􀀺􀁾􀁾􀁴􀁹􀀩􀁩􀁦􀁩􀀮􀁾􀂷􀀺􀁲􀁨􀁬􀁣􀁉􀁩􀀮􀀬􀀬􀁾􀀻􀀠 For the existing roadway -list the surface type ofthe road and its thickness in inches.
Examples are asphalt, asphalt over concrete or concrete pavement For the proposed roadway -Enter the type ofpavement surface desired and its thickness. 􀀡􀀧􀁩􀀡􀁾􀁾􀀧􀀻􀁩􀀡􀁕􀁩􀁾􀁦􀁩􀁾􀁾􀀮􀁾􀁾􀀺􀁲􀁉�
�􀁩􀁾􀁾􀁾􀁳􀁩􀁩􀀠 For the existing roadway. enter the thickness in inches ofthe base pavement and its type. Ifthe current pavement thickness is unknown, state unknown. For the proposed
roadway enter the minimum pavement thickness and type. 􀁾􀁶􀁾􀁬􀁬􀁉􀁾􀁩􀁩􀁦􀁳􀁩􀁩􀁢􀁶􀁡􀀮􀁤􀁾􀁾􀀧􀀶􀁐􀁾􀀦􀀧􀀱􀀺􀁦􀁬􀀮􀁩􀁣􀁫􀁊􀁬􀁥􀁩􀁩􀁳􀁾􀀠 For the existing roadway, enter the thickness
in inches ofthe pavement subgrade and its type. Ifthe current pavement thickness and and material are unknown, state unknown. For the proposed roadway enter the minimum subgrade pavement
thickness and type. In feet, state the width ofRight ofWay from the back ofthe curb to the Rjght of way line. Ifno curbs, state the distance from the edge ofthe pavementto the Right
ofWay line along with no curbs. The parkway usually contains the sidewalk and the utilities such as electric, gas, water meters and clemouts. If the parkway width is not the same on
each side ofthe road state such. An exampleis 10 ft E and 14 it. W whichmeans 10 feet on the East side and 14 fuet on the West side ofthe road. Ifno sidewalks, enter "0"; ifsidewalks
on one side, indicate which side (L,R,N,S,E,W)and width in reet; ifsidewalks on both sides, enter "2"and width of each in feet. Eg.; 2, 6' means there are 6 fOot sidewalks on both sides.
For corridors, use the minimum number ofthrough lanes in both directions anywhere within the project limits. For example, a roadway that at its narrowest provides for one lane ofthrough
traffic in each direction would be encoded as "2". Note that dual left turn lanes or auxiliary lanes are not included For intersections, use themaximum number oflanes available for through
traffic for the direction with the minimum number oflanes, including shared lanes. For example, an intersection that provides for 3 through or shared /through lanes in one direction
but only two in the other would be encoded as "2". Note that exclusive turn lanes are not included in this count For corridors: reflects the presence ofcontiouous left turn lanes or
bays at every intersection. For intersections: this value is the maximum number of exclusive or shared left lanes on the approach with the minimum number ofleft turn Janes. (See comment
for through lanes) What is the length ofthe left turn storage bay in feet? For corridors; reflects the presence ofauxiliary accelJdecel and right turn lanes. For intersections; enter
the maximum number ofright turn 8 
􀁾􀁲􀁡􀁤􀁥􀀠􀁾􀁱􀁕􀁩􀁲􀁥􀁭􀁥􀀢􀀬􀁾􀀠 􀁁􀁶􀁾􀀮􀁡􀁧􀁥􀀩􀀺􀁾􀁥􀁣􀀺􀁦􀁾􀁾􀁩􀁩􀀧􀁴􀀺􀁬􀀠 􀁾􀁾􀁾􀁅􀁾􀁾__l1iil Aqv.3I1!eiiali}l!Zii IS ceniernneaugneifIB cenie.; QI ROW? Jf not, hQW much IS
it Qffset frQID 􀁴􀁨􀁥􀁾􀁾􀁲􀁬􀀡􀁊􀁬􀁤􀀠􀁴􀁾􀀠 which side?; Part 3. Traffic iie5ign􀁾􀁓􀁬􀁩􀁾􀁤􀁩􀀠 􀁾􀁶􀁥􀁩􀁩􀁧􀁾􀁐􀁪􀁩􀁓􀁴􀁾􀁤􀁓􀁪􀀻􀁾􀀮􀁩􀀠 lanes (exclusive and shared) on the approach
with the minimum number ofsuch lanes. For the existing roadway, state the width in ket ofthe median ftom the inside edge ofthe pavement to the other inside edge ofthe pavement. Ifthere
is not a median then state O. For the proposed roadway state the desired width ofthe median in feet. Ifno bicycle lanes, enter "0"; ifbicycle lanes on one side, indicate which side (L,R,N,S,E,W);
ifbicycle lanes on both sides, enter "2". After determining side, enter width oflanes in keto Eg.: 1 N, 12' (Bicycle facility on the north that is 12' wide.) Ifknown state the average
amount ofmaterial to be removed in ket. Ifknown state the average amount ofmaterial to to be added in feet. Identify the type ofrepair to be done by selecting from the drop down list.
If your repair type does not fall into any of the drop down list eategories, type it in. State the size ofthe area to be repaired in square feet and linear feet ofedge. Yes I No. Cleek
the box for yes. Ifit is not aligned, state in feet the distance from the roadway centerline to the midpoint ofthe Right ofWay. Speed the roadway was designed for. For corridors with
more than one speed limit, the average posted speed (in miles per hours) is the weighted average ofthe posted speeds. For intersections, enter the highest posted speed ofthe intersecting
roads. Operating speed at period ofpeak demand, in miles per hours, calculated by dividing the length ofthe project by the time required (in hours) to traverse the projects. The average
daily traffic (ad!) ofthe filciIity to be improved. For new roadway . fucilities, enter "NIAn The source oftraffie volume infunnation. For estimates, enter "Estimate"; fur real world
data, enter 'Count" and the month and year ofthe count 9 
Presence 􀁯􀁦􀁂􀁴􀁩􀁓􀁪􀁾􀁩􀀡􀁤􀁬􀀡􀀡􀁲􀁈􀁾􀀠 Truck Trafgci Check the box ifthe project is on a roadway that experiences bus or heavy traffic, Leave box unchecked if it does not have
heavy vehicles on it Pal"t 4. Drainage State what storm sewer or drainage manual are proposed. Is no sturm sewer is needed then state N/A Ifa storm sewer is to be installed and the city
does not have their own manual then use the GtyofDaIlas Manua), Number 􀁯􀁦􀁣􀁮􀁬􀁶􀁥􀁲􀁴􀁓􀀭􀁩􀁜􀁩􀀬􀁴􀁾􀀠 􀁤􀁩􀁭􀁥􀁮􀁳􀁬􀁯􀁬􀁬􀀮􀁬􀀩􀁦􀁣􀁾􀁙􀁾􀁲􀀡􀁳􀀻􀀠 State number and dimension
ofexisting and proposed culverts. Ifnone exists and/or is being proposed, enter "N/AU Bridge 􀁪􀁥􀁮􀁧􀁡􀀻􀀺􀀳􀁮􀀴􀁾􀁾􀁴􀁨􀁊􀁓􀁴􀁡􀁴􀁥 length and width ofexisting and proposed bridge.
Ifnone exists and/or is being proposed, enter "N!An Part 5. lftilitics For each ofthe fullowing utilities. please check ifit exists in the proposed project. Water LInes: GtiLines: 􀁔􀁉􀁴􀁁􀀺􀁊􀁪􀁩􀁩�
�􀁬􀀠 Storm Sewer: 􀁴􀁾􀁾􀁾􀁩􀁩􀀮􀁾􀀴􀁩􀀮􀁾􀀻􀀠 Sanitary Sewer: 􀁙􀀺􀁄􀀡􀁉􀀮􀁥􀁾􀁤􀀭􀁙􀁊􀁬􀁬􀁟􀁩􀁩􀁦􀁴􀁓􀁩􀀠 Cllble: E1edr1city)JneSi Other Undergrlllli!lI]!!i!!iies; Please state any
other utilities not listed above that exist in the proposed project location Check ifutilities exist on street ROWand leave blank ifthey do not State any kuown risks fur utility partners
Utilities own 􀁩􀀮􀀮􀁥􀁾􀁾􀀺􀁹􀀧􀁛􀀡􀁩􀀧􀁲􀁩􀁩􀁬􀁬􀁲􀁴􀁾􀀡􀀺􀀡􀀾􀀮􀀡􀀡􀁾􀁾􀁾􀁩􀀡􀁩􀁾􀁬􀀠 Check the box ifutilities are located on their own ROW or have an existing easement and "No"
ifutilities are located on street ROW 10 
relocatiou from the project ROW Check the box ifSUE will be needed Please state any other concerns or special considerations fur utility Part 6. ROW Acquisition IASafety Check ifthe
following exist or are proposed as part ofthe project 􀁾􀀱􀀮􀁬􀀡􀁾􀁔􀀨􀁩􀁩􀀺􀁥􀁪􀁪􀀻􀀠 􀁾􀁉􀁴􀁾􀁬􀀻􀀠 State any other safety issue that might exist in the proposed project location I
B. Environmental Check ifthe following exist I apply in the proposed project. FlO.O.pd .i.i..i.i_i.,, Please indicate the FIRM Panel nwnber in the "Comments ofROW AvailabilitylEasements"
Box Ifpresent, indicate proximity (in feet) ofa lake to the projeet in the "Comments ofROW AvailabilitylEasements" Box. Ifproject crosses lake, please say so. Please indicate location
and organization that bestowed the designation in the "Comments ofROW AvaiiabilitylEasements" Box Please indicate name ofcemetery and contact person ifknown in the "Comments ofROW AvailabilitylEaseme
nts" Box Please indieate ifjnnkyard is present and any contact information known in the the "Comments ofROW AvaiiabilitylEasements" Box 􀁏􀁴􀁾􀁩􀀠 State any other environmental issue
that might exist in the proposed project location and contacts ifknown IC. Right ofWay Who is the person to contact for ROW questions in your organization? What is the ROW contact's
phonc number? 11 
This is !he wid!h of!he road right ofway before !he project. If!he wid!h is variable please include a map to indicate !he varied wid!hs wi!h your project submittal. This is !he amount
ofright ofway !hat it will required to complete !he project Number ofProperties !hat will be impacted by !he project. Please include easements in this number. What is !he acquisition
fee? State if!here is a permanent easement State if!here is a temporary easement Enter !he number ofhouses bcing bisected. 􀁴􀁯􀁭􀁩􀁩􀁩􀁾􀁲􀁣􀁬􀁡􀁉 Bilildiitgs; Enter !he number ofcommercial
buildings being bisected. CommeiitsOl! 􀁒􀁾􀁗􀀺􀁾􀁙􀀻􀁵􀀡􀁡􀁢􀁩􀁉􀀡􀁴􀁙􀀻􀁐􀁬􀁥􀁡􀁳􀁥 indicate any properties !hat may be a dedicaion possibility or !hat are known to be against !he
project being completed. D. General Acquisition Costs 􀁅􀁬􀀡􀁩􀁬􀁩􀁬􀁊􀁡􀁴􀁥􀁩􀁩􀁾􀁃􀀡􀁓􀀡􀀺􀁯􀁏􀀺􀀺􀀮􀁁􀁁􀀡􀀨􀁑􀀻􀀮􀁩􀁙􀁬􀀠 An estimate of!he consideration due the land owners fur !he
land to be acquired wi!hout reguard to improvements or damages 􀁩􀀻􀀻􀁩􀁩􀁓􀁴􀁾􀀨􀁦􀁩􀁩􀁴􀁰􀁲􀀮􀀺􀀮􀀮􀁯􀁶􀁥􀁩􀁮􀀮􀁥􀁬􀀡􀁮􀁩􀀡􀀺􀁒􀀮􀁑􀁗􀀮􀁩􀀠 The compensation due to !he land owners
fur the improvements with in !he acquisition area. This will include Landscaping, driveways and other ilatwork, rencing, and all o!her improvements in !he acquisition area. 􀁎􀀮􀀺􀁬􀀱􀁬􀁬􀀱􀁢􀁥􀁩􀁯􀁦
􀁰􀁾􀁾􀁾􀀡􀀡􀀡􀀺􀁩􀀡􀀮􀁾􀁬􀀡􀁉􀁡􀁧􀁥􀀳􀀠List !he number ofparcels wi!h damage 12 
State cost ofdamages 􀁎􀁵􀁭􀁢􀁥􀀡􀁾􀁦􀀮􀁢􀁪􀁪􀁪􀁥􀁃􀀡􀀮􀁾􀁾􀀠􀁨􀁾􀁩􀁩􀁩􀁾􀁩􀁩􀀱􀀡􀁾􀁩􀁪􀁝􀀠List number ofbisected improvemeots State cost ofbisection ROW Subiil!3ii Subtotal ofall above
costs (Autonlatically added up. Ifnothing is shown, be sure $0 are eotered where no costs will accrue above. Cost ofinflation over 6 years. Total costs ofall ROW items above, plus inflation
List and 􀁥􀁸􀁩􀁩􀁬􀀳􀁩􀁩􀁩􀁪􀁩􀁾􀁩􀁾􀁩􀁬􀁮􀀺􀀡􀁃􀀭􀀺􀁏􀁾􀁦􀁩􀁩􀁾􀁴􀁹􀁊􀁳􀁳􀁾􀁥􀁳􀀺􀀮􀀠Ex. Contaminated Soil, service stations, fuel tanks, landfills, noise walls, trailer parks, tree
ordinances, etc. PaJ-t 7. Other Amenities to the P.-oject Please check ifthe following amenities are proposed as part ofthe project. The cost of items with asterisks may not be covered
by Dallas County. Landscapiiig: Brick 􀁐􀁡􀁶􀁥􀁲􀁾􀁾􀀠 Street iigbtiiig! 􀁔􀁲􀀳􀁦􀀡􀁩􀁾􀁓􀁩􀁧􀁮􀀻􀁩􀁦􀁩􀀱􀀠 􀁐􀁡􀁶􀁥􀁭􀁥􀁮􀁦􀁍􀁾􀁬􀀼􀀡􀁩􀀡􀁧􀁳􀁊􀀠 bARt 􀁬􀁩􀁾􀁳􀁟􀁦􀁩􀀡􀁩􀀢􀁾􀀡􀁬􀁴􀀻􀀠
􀁂􀁾􀀮􀁓􀁴􀁯􀁩􀁩􀁩􀀮􀁯􀁩􀀺􀁾􀀮􀁾􀀮􀀺􀁥􀁩􀁩􀁥􀁾􀀡􀀱􀀠 \'Vatm:!.Jtili.ty􀁬􀀡􀀡􀀱􀁰􀀡􀀢􀁟􀁩􀀢􀁖􀁉􀀻􀁾􀀡􀁩􀁩􀀡􀀡􀁾􀀠 13 
Retainlitg \Vans, <'" Sod, 􀁓􀁾􀁥􀁬􀁬􀁩􀁧􀁧􀀻 􀁴􀁏􀁩􀁩􀁾􀀻 < 􀁄􀁲􀁡􀁩􀁮􀁡􀁧􀁥􀁊􀁩􀀻􀁩􀁰􀁲􀁬􀁩􀀡􀁾􀀡􀁬􀁩􀁩􀀻􀁩􀀡􀁴􀀸􀁩􀀠 DR 􀁃􀁲􀁾􀁬􀀡􀁩􀁧􀁊􀁄􀁬􀁐􀁲􀁯􀁙􀀺􀁥􀁭􀁥􀁾􀁴􀁳􀀡􀀠 Grade sep;U:jtiiiiis;
Ramps or<pioilect9rs 􀀮􀁩􀁯􀁾􀁯􀁴YadiiiiiiSl Part 8. Public Involvement Has 􀁹􀁯􀁵􀁲􀀼􀀺􀁩􀁴􀁙􀁾􀀮􀀺􀁯􀁯􀁩􀁴􀁣􀁩􀁊􀀢􀀬􀁰􀁰􀁲􀁏􀁖􀁥􀁤􀁾􀁊􀁩􀁥􀁩􀀧􀁩􀁯􀁪􀁩􀀣􀀿􀀻􀀠 Check ifYes. Has any
Oppositil)lllieen encountered?; Check ifYes. 􀁃􀁯􀁭􀁭􀁥􀁮􀁾􀁩􀁩􀁩􀀱 Qpposiiiimi State the nature ofthe opposition encountered, ifany Other General. cOmments; State any additional comments
you may bave on public involvement Part 9. Total PI"oject Cost Paving and Drainage 􀁾􀁯􀁳􀁴􀀠: Includes paving, drainage, sidewalks, bike lanes, and handicap ramps Bridge: Cost ofbridge
(TypicaUy$601Sq. Ft._ Lighting: Cost oflighting (Typically $3800 {light based on one light per 200 feet) Sigrud; Cost ofsignals RailrOad: Railroad cost (Typically$200,000 fur 4 lanes
or $300,000 for 6 lanes) Subtoiall: Cost ofpaving and drainage + Bridge Cost + Lighting Cost + Signal Cost + Railroad Cost (if any). inflatIon; 3% {year X 6 years X Subtotal 1 􀁍􀁡􀁴􀁥􀁲􀁬􀁡􀁴􀁓􀁴􀁾�
�􀁾􀀠 2% X Subtotal 1 􀁃􀁯􀁮􀁳􀁴􀁲􀁬􀁩􀁣􀁴􀁩􀁯􀁮􀀺􀀺􀀭􀁲􀁾􀁩􀀠 Subtotal I +Inflation +Material Testing Design i Cost ofdesign (11% X Construction Total ifConstruetion Total is $1 million
or less 9.5% X Construction Total ifConstructinn Total is between $1 million and $5 million 7% X Construction Total ifConstruction Total is between $5 million and $25 million) 14 
Total cost ofROW, carried over from ROW section automatically Cost ofSub-surfilce Utility Engineering (Typically 0 10 1.5%, depending on utilities involved in the project, X Construction
Total.) 􀁩􀁦􀀡􀁗􀁴􀁙􀁩􀁾􀁾􀁄􀁉􀁾􀁬􀀠 Cost ofutility will be added to only city share of total project cost 􀁾􀁩􀁩􀀡􀁩􀀱􀁾􀀢􀀺􀀢􀁾􀁬􀀠 Subtotal 1 + CollSlroctloo Total 􀁾􀀡􀀢􀁾􀁥􀁣􀁴􀀡􀀩􀁥􀁮􀁶􀁥􀀺􀀢􀀮
􀁲􀁙􀀺􀁾􀁯􀁓􀁴􀁩􀀠 10% X SublOtaI 2 􀁔􀁾􀁪􀀢􀀧􀁊􀀬􀁉􀁾􀁾􀁦􀁾􀁾􀀻􀀠 Total ofall project costs above 􀁾􀁾􀁾􀁤􀁾􀁾􀁝􀀠 Total project cost less cost ofUtilitylAmenities The share ofIOta!
cost borne by the city, based on percent of local contribution 􀁾􀀧􀀻􀁐􀁐􀁾􀁊􀀱􀁩􀀡􀁩􀁧􀀺􀀨􀀻􀁯􀁦􀁱􀁩􀁩􀀻􀁩􀀧􀁪􀁴􀁩􀁊􀀺􀁾􀁩􀁬􀁬􀁩􀁩􀁩􀁾􀁯􀀮􀁳􀁴􀁩􀀠 State any other supporting comments
regarding project cost For example, ifcity has already paid fur design cost and plans exist, or city will pay for the entire cost ofutility relocation, etc. Please do not forget to mail
your supporting documents! IS 
STATE OF TEXAS § COUNTY OF DALLAS § MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS THIS MASTER AGREEMENT is made by and between the City of , Texas, hereinafter
called "CITY", and the County of Dallas, Texas, hereinafter called "COUNTY", acting by and through its duly authorized officials, which desire to enter into an Interlocal Agreement,
hereinafter called MASTER AGREEMENT, fur the purpose of Transportation Improvements on roads inside Dallas County that are on the North Central Texas Council of Government's Regional
Thoroughfure Plan. WITNESSEm WHEREAS, pursnaQt to Court Order 2000-2111, dated October 11,2000, County Commissioners Court approved participation in Transportation Major Capital Improvement
Projects fur the Program Years 2004, 2005, and a portion of2006 within the cities inside Dallas County; and WHEREAS, the approved project lists may be modified, updated or approved by
the Commissioners Court on a periodic, as-needed basis; and WHEREAS, Chapter 191 of the Texas Government Code, as amended, provides authorization for local governments to enter into
interlocal agreements; and NOW mEREFORE, mIS AGREEMENT, is hereby made and entered into by CITY and COUNTY for the mutual consideration stated herein: AGREEMENT Article I. DEFINITIONS:
The following definitions are incorporated into this agreement for all purposes. a) AMENDMENT shall mean a written document executed by all parties detailing changes, additions or deletions
in the MASTER AGREEMENT. b) CITY shall mean the City of , County ofDallas, State ofTexas. c) COUNTY shall mean the County ofDallas, State ofTexas. d) DIRECT PROJECT & PROGRAM COSTS shall
mean those costs that can be identified specifically with a particular project or program cost ol!jective. These costs generally include MASTER AGREEMENT -11110/00 1 
.. ' 
compensation of employees for the time devoted and identified specifically to the perfunnance of the project or program, cost of materials acquired, consmned or expended specifically
fur the purpose of the project or program; equipment changes; damage c1airns and other approved capital expenditures; change orders; damage c1airns; travel expenses incurred specifically
to carry out the project including, but not limited to, design, right-of-way, road or street drainage, utility relocation and adjnstment and COnstructiOIL Direct Cost does not include
either CITY or COUNTY general overhead. e) EFFECTIVE DATE shall mean the date of the signature of the last person necessary for this MASTER AGREEMENT to become effective. f) INDIRECT
COSTS shall mean those costs which have been incurred fur common or joint purposes. These costs benefit more than one cost objective and cannot be readily identified with a particular
fina1 project or program cost ol:!iective without ef'furt disproportionate to the results achieved. g) INTERLOCAL AGREEMENTS shall mean contracts or agreements entered into between CITY
and COUNTY in accordance with Texas Government Code Chapter 791 . h) LEAD AGENCY shall mean that entity responsible for project management, including, but not limited to planning, design,
right-of-way acquisition, approved utility relocation or adjustment and conatruction. i) MASTER AGREEMENT shall mean this docmnent including all incorporated documents, attachments,
and exlnbits. j) MEMORANDUM OF AGREEMENT (MOA) shall mean a written docmnent which incorporates the results of the PREDESIGN CHARRETTE. Said MOA shall at a minimmn identifY the overall
funding scheme, and basic scope ofthe PROJECT. k) PARCEL OR PARCELS shall mean those tracts of land and improvements located either wholly or partially thereon, identified by COUNTY,
CITY or other STAKEHOLDER as required fur right-of-way requirements of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real
property ownership and all additional real property to be utilized for the PROJECT. I) PREDESIGN CHARRETTE sha1l mean a meeting of decision making STAKEHOLDERS and other members ofthe
PROJECT TEAM for the purpose of entering into a MEMORANDUM OF AGREEMENT fur the overall funding, aligmnent and scope ofthe PROJECT. m) PROJECT MANAGER shall mean the person appointed
by the Lead Agency who is assigned the primary duty for assuring Project Team coordination and timely project delivery. There will be only one PROJECT MANAGER assigned to a PROJECT.
n) PROJECT TEAM shall mean representatives from COUNTY, CITY, and other STAKEHOLDERS as may be mutually agreed upon by COUNTY, CITY and STAKEHOLDER or otherwise with responsibility fur
delivering the completed PROJECT. 0) PROJECT(S) shall mean the road improvements approved by the COUNTY for inclnsion in the Transportation Major Capital Improvements Program approved
by the Commissioners Court and approved by the CITY and/or other applicable STAKEHOLDERS. p) ROAD or STREET AMENITY shall mean PROJECT features not included in the STANDARD BASIC PROJECT
DESIGN including but not limited to street pavers, colored concrete, planters, irrigation, decorative lighting, special signage, or any other :feature above and beyond the MASTERAGREEMENT-1l110/00
2 
STANDARD BASIC PROJECT DESIGN or any increase in capacity in excess of COUNTY determined requirements based on anticipated future traffic flow. q) RIGHT OF WAY (ROW) shall mean that
real property, (either existing, or required in fee and! or easement) identified by COUNTY, CITY, or other project STAKEHOLDER as necessary for the construction of the PROJECT. Such
Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real property ownership and all additional real property to be utilized fur the PROJECT. (r)
STANDARD BASIC PROJECT DESIGN shall mean the standard COUNTY-appmved CITY criteria for paving, bridges, drainage and appurtenances, traffic control items including pavement marking,
warranted nniform signals, street light foundations, pull boxes, conduit, sidewalks, medians, storage/turn lanes, access, required structural retaining walls and standard driveways excluding
ROAD OR STREET AMENITIES, or such design criteria as may be mutually agreed upon in a project specific SUPPLEMENTAL AGREEMENT. (s)(s) SUPPLEMENTAL AGREEMENT shall mean an agreement subsequent
to this document which is entered into to establish the contractual rights and responsibilities of the CITY and COUNTY as it relates to the PROJECT. OO(t) STAKEHOLDER shall mean any
governmental or quasi-govermnental entity making a financial contribution to the PROJECT. (N) (0) TxDOT shall mean the Texas Department of Transportation. (v) UTILITIES shall mean each
City Utility, public utility, common carrier, governmental or quasigovermnental facility, fiber optic fu.cility, or other fu.cility located within the limits of the Project by virtue
of Texas or Federal Law or agreement between the entity and the CITY, COUNTY, or STATE OF TEXAS. (w)CITY UTILITY shall mean those owned or operated by CITY which require relocatinn or
adjustment for the purpose ofthe constructinn ofthe PROJECT as identified by PROJECT plans. (x) UTILITY IN PUBLIC RIGHT-OF-WAY shall mean all UTILITIES located within the limits of the
PROJECT by virtue of Texas or Federal Law or agreement between the entity and the CITY. (y) UTILITY IN PRIVATELY OWNED RIGHT-OF-WAY shall mean all UTILITIES, excluding CITY UTILITIES,
whose facilities are located within the limits of the PROJECT by virtue ofsatisfactorily documented pre-existing real property ownership. (z) UTILITY BETTERMENT shall mean any increase
in the capacity of any UTILITY'S Facility adjusted or relocated as a part of the PROJECT as compared to the existing Facility, or any upgrading ofthe UTILITY'S Facility above the standard
practices, devices or materials, specified by the UTILITY and customari1y used by CITY or UTILITY on projects solely financed by CITY or UTILITY. Provided, however, that any upgrading
necessary to successfully accomplish the PROJECT shall not be considered a Betterment, and further, that any increase in the capacity of the Utility Facility resulting solely from the
replacement of devices or materials no longer regularly manufactured, processed or installed shall not be considered a Betterment, provided that such replacement shall be only to the
standard devices or materials currently used on other projects financed solely by CITY or UTILITY. This meaning shall apply to utilities that are part of the project as well as the standard
basic street components (See "STANDARD BASIC PROJECT DESIGN"). MASlER AGREEMENT-11110/00 3 
j j j j j j j j j j j j j j j j j j j j 
ArticleD. PERIOD OF THE AGREEMENT This MASTER AGREEMENT becomes effective when signed by the last party whose signing makes the respective agreement fully executed (The "Effective Date").
This MASTER AGREEMENT shall be an annual agreement and shall automatically renew without further action by either party unless or until terminated as provided in Article IV (Termination)
or the expiration often (10) years, whichever shall first occur. Article m. AMENDMENTS This Master Agreement may be amended with the mutual consent of the CITY and COUNTY. Any amendment
must be in writing and approved by the parties' respective governing bodies. Article IV. TERMINATION. DEFAULT. TIME OF THE ESSENCE AND FORCE MAJEURE 1. TERMINATION A. This MASTER AGREEMENT
may be terminated by any ofthe following conditions: aj(l) By expiration ofterm ofthe agreement. bj(2) By mutual written consent and agreement of COUNTY and CITY. e}(3) By either party,
by notice in writing establishing the effective date of termination to the other party party as consequence of the party being in default of the provisions of this Agreement or any SUPPLEMENTAL
AGREEMENT or failure to timely provide funding, with proper allowances being made fur circumstances beyond the control of the defaulting party. d)(4) By either party with ninety days
written notice to the other party. B. Should either party terminate this MASTER AGREEMENT as herein provided, all existing, fully executed SUPPLEMENTAL AGREEMENT made under this MASTER
AGREEMENT shall not be terminated and shall automatically incorporate all the provisions ofthis MASTER AGREEMENT. C. In the event that any SUPPLEMENTAL AGREEMENT is terminated prior
to completion of the PROJECT, no additional Costs shall be incurred other than Costs due and payable at the time of termination for services actually performed or that shall become due
and payable due to such termination. The LEAD AGENCY, to the extent permitted, may terminate all project contracts, unless written notice is given by either party to the other of its
intent to complete the PROJECT, and prepare a final accounting for the PROJECT. D. Ifthe PROJECT is terminated by the CITY prior to the award ofany construction contract and the PROJECT
is located within the CITY limits, CITY shall pay to COUNTY the full amount expended by COUNTY on the project and COUNTY shall transfer to CITY its rights and all deliverables that it
may be entitled to receive under the existing proressional services or other project contracts or agreements. Such amount shall be included in the MASTER AGREEMENT -11/10/00 4 
final accounting for the PROJECT. Such amount shall be due and payable in fu\\ ninety (90) days subsequent to the termination, or thirty days subsequent to delivery of final accounting.
E. Once the construction contract has been let, with the approval of the other party, the SUPPLEMENTAL AGREEMENT for that PROJECT cannot be terminated until completion ofthe construction.
F. In the event that a PROJECT is terminated either party may, upon written notice, take over the project and prosecute the work to completion by contract or otherwise at their sole
cost and expense. In the event that the party completing the work is not the LEAD AGENCY, it is agreed that the PROJECT MANAGER will furnish to the completing party a listing of current
records pertaining to any outstanding obligations or other records or infurmation required by any project contract, including any Work Order, or requested in writing by completing party
in either printed or electronic format or both. The LEAD AGENCY agrees to cooperate with the completing party. The LEAD AGENCY will use its best efforts to transfer to the completing
party all contracts. Obligations under such contracts shall become the sole obligation of the completing party upon transfer. Completing party agrees to timely pay all future obligations
under such contract as they become due and payable. Completing party bereby releases tbe LEAD AGENCY from any and aU liability under such assigned contracts subsequent to date of transfer,
effective upon tbe transfer date. LEAD AGENCY shall exercise its best efforts to insure a transition of services without interruption G. Either party shall have the right to retain copies
of all data, information, engineering, studies, or other items produced to the date oftermination. H. Provisions B through G will survive the termination of this MASTER AGREEMENT and
any SUPPLEMENTAL AGREEMENT and shall be a continuing obligation until the transition of services, all payments made and the PROJECTS are complete. All items listed or required in this
provision shall be furnished by LEAD AGENCY to completing party without additional cost or expense to completing party. 2. FORCE MAJEURE: Neither COUNTY nor CITY shall be deemed in violation
of this Contract if it is prevented from perfurming any of its obligations hereunder by reason of, fur or through strikes, stoppage of labor, riot, fire, flood, invasion, insurrectinn,
accident, order of court, judge or civil authority, an act of God, or any cause reasonably beyond the party's control and not attnbutable to its neglect. In the event of such an occurrence
the time for perfurmance of such obligations or duty shall be suspended until such time that such inability to perform, shall be removed. The party c1aiming the suspension shall give
notice of such impediment or delay in perfurmance to the other party within ten (10) days of the knowledge of such occurrence. Each party shall make all reasonable efforts to mitigate
the effects ofany suspension. Article V. INDEMNIFICATION COUNTY and CITY agree that both COUNTY and CITY shall each be responsible fur their own negligent acts or omissions or other
tortious conduct in the course ofperfurmance of this MASTER AGREEMENT, without waiving any sovereign or governmental immonity available to either COUNTY or CITY under Texas law and without
waiving any available MASTER AGREEMENT-11110/00 5 
defenses under Texas law. Nothing in this paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to any third persons or entities. Article VI. NOTIFICATION
A. When notice is permitted or required by this MASTER AGREEMENT, it shall be in writing and shall be presumed delivered when delivered in person or three (3) days subsequent to the
date placed, postage prepaid, in the U. S. Mail, Certified or Registered, Return Receipt Requested and addressed to the parties at the fullowing address. B. All notices and correspondence
to County by City shall be mailed or delivered by hand as fullows: Dallas County Public Works Donald R. Holzwarth, P.E., Director 411 Elm Street, Suite 400 Dallas, Texas 75202-3389 C.
All notices and correspondence from County to City shall be mailed or delivered by hand as follows: [Title ofAppropriate City Official] City, Texas D. Either party hereto may from time
to time designate another and different address fur receipt ofnotice by giving written notice ofsuch change ofaddress to the other party. Article VIL CITY COVENANTS AND AGREES AS FOLLOWS:
A. To execute the necessary agreements for the implementation ofdesign and construction of the PROJECTS mutually agreed upon and incorporated herein by SUPPLEMENTAL AGREEMENT. B. Provide
City Council Resolution adopting approved preferred alignment, proposed estimated budget, and commitment to meet PROJECT funding for each milestone as specified herein or in a SUPPLEMENTAL
AGREEMENT. C. CITY agrees to share the funding of each PROJECT with COUNTY on an equal share basis (50%150010), or as otherwise agreed upon cost sharing arrangement as specified in a
SUPPLEMENTAL AGREEMENT with the following exclusions: CITY shaD bear the entire cost of: 1. CITY owned utilities relocation or adjustment such as water and sanitary sewer :fucilities,
except utility adjustments directly attributable to storm sewer improvement conflicts; MASTER AGREEMENT -11110/00 6 
2. ROAD or STREET AMENITIES including but not limited to street pavers, colored concrete, planters, decorative lighting, special signage, or any other feature over the STANDARD BASIC
PROJECT DESIGN; 3. UTILITY BETTERMENTS and ROAD or STREET 􀁁􀁍􀁅􀁎􀁉􀁔􀁉􀁅􀁓􀁾􀀠 4. CITY PROJECT TEAM participation or project management (if the CITY bas LEAD AGENCY Responsibility)
Direct Costs which are not supported by a detailed hourly accounting system; 5. CITY Indirect Costs. When mutual written agreement bas been reached as to PROJECT limits by COUNTY and
CITY at the Predesign Charrette, City agrees to acquire right-of-way required fur designated projects by voluntary dedication, the subdivision platting process andlor other legal means,
to the maximum extent possible, and to ensure through the building permitting process that setback requirements are imposed to limit encroachment upon the required right ofway. CITY
agrees to fund ROW not acquired but reasonably expected to be. CITY also agrees to fund the removal of improvements that are encroachments within existing or proposed right ofway areas.
In the event of any proposed use of the PROJECT right-of-way that will conflict with the proposed PROJECT and CITY is unable to obtain such right-of-way as described above, CITY shall
notuy COUNTY of such conflict. COUNTY and CITY sha1l determine if the acquisition of the conflicting parcel would be in the best interest of the PROJECT. In the event that agreement
is reached and the parcel is acquired such cost sha1l be included in the pro rated cost ofthe project in the agreed upon proportions. CITY hereby grants the COUNTY authority to enter
into eminent domain proceedings within the city limits on each specific right ofway alignment as approved by the CITY and COUNTY. D. :9:-To require all Utilities located within or nsing
the present public right of way on all designated transportation projects within CITY's municipal limits to adjust andlor relocate said Utilities as required by the proposed improvement
of the designated transportation Project. CITY Utilities sha1l be relocated or adjusted at no cost to COUNTY except as may he specifically set forth in this MASTER AGREEMENT. E. CITY
agrees to be cooperative on issues relating to billboards, advertising signs" nonconfurming uses, zoning and similar restrictions and to exercise its best effurts to provide variances
when possible to minimize cost and delay of PROJECT. Additional PROJECT cost caused or contnbuted to by CITY ordinance, 7..oning, non-conforming use determination or other requirement
shall be paid in full by CITY. F. _CITY sha1l require the adjustment andlor relocation ofUTILITIES to be accomplished and fina1ized, as expeditiously as possible after approval of fina1
plans to prevent PROJECT schedule delays. Notwithstanding anything contained herein to the contrary, all UTILITIES shall be adjusted or relocated and the right-of-way clear for construction
not later than thirty (30) days prior to the award of the construction contract. CITY will notuy the COUNTY and other other STAKEHOLDERS when utility conflicts would impact progress
of the project completion. COUNTY and CITY agree to work in partnership and with all STAKEHOLDERS to solve the problem to include helping to engage elected officials in MASTER AGREEMENT-11/10/00
7 
the problem resolution with the goal to prevent delays in the commencement or prosecution ofconstruction on the PROJECT. G. Where new storm drainage facilities are in contlict with CITY
owned water and sanitary sewer systems, and the storm sewer design cannot be modified, after submission of an acceptable schedule ofwork and cost estimate by the CITY to the COUNTY and
COUNTY approval, the actual costs of the necessary adjustment of CITY water and sewer utilities shall be pro rated at the overall percentage agreed to by CITY and COUNTY for cost sharing.
CITY shall be responsible for funding one hundred percent (100%) of any BETTERMENTS. Except as provided herein, all costs for adjustment and/or relocation of utilities in the public
right of way shall be the responsibility of the Utility Owner or of the CITY UTILITY. Any PROJECT delay or other damages caused by CITY UTILITY'S :fitilure to timely relocate or adjust
the facility shall be at the entire cost ofCITY. H. To provide for continuing surveillance and control of right of way to prevent the construction, placement, storage or encroachment
of any signs, persoual property or other appurtenances in the right ofway. In the event that the aforementioned matures are allowed by CITY to encroach on necessary ROW during the duration
ofthe project, CITY shall bear the entire cost ofremoval or relocation ofsaid encroachment. L To provide to COUNTY for COUNTY'S or COUNTY'S designee use, at no cost, adequate copies
of all construction standards, codes, (specifically including zoning and development codes), plats, specifications, guidelines, standards or any other pertinent information as determined
by COUNTY to be required for the completion ofthe PROJECT. Additionally, CITY shall furnish COUNTY, at no cost, such documents as necessary to keep all items previously furnished to
County current. J. Actively participate and provide authorized representation with decision ma.lcing power at PREDESIGN CHARRETTE, preconstruction meeting, partnering meetings and project
team meetings which are necessary to project development/completion and fiduciary relationships. K.. CITY agrees to provide timely review of interim submittals. "Timely review" will
be agreed upon during the PREDESIGN CHARREITE as a part of the PROJECT schedule. City further agrees that ifno review notes are submitted by CITY in writing to COUNTY on a timely hasis,
plans are approved as submitted. L. City agrees that it will pay all additioual project cost for any CITY requested discretionary change, including, but not limited to STREET AMENITIES
AND UTILITY BETTERMENTS, in or addition to the design or construction of the project subsequent to the City opportunity to review the sixty five percent (65%) design plans. M. Provide
at CITY's cost for the continuing maintenance of all PROJECT ROW, such as mowing, drainage, trash removal, etc., during the period between acquisition and construction. MASTER AGREEMENT-1111
0/00 8 
N. Subsequent to the completion of a PROJECT, that the CITY will be responsible fur all future maintenance, operation and control of the PROJECT, without cost or contribution from the
COUNTY. O. Bear the entire cost of design, construction and administration for landscaping, streetscaping, street lighting, as such items are not included in the STANDARD BASIC PROJECT
DESIGN and other ROAD OR STREET AMENITIES specified or requested by CITY in excess ofSTANDARD BASIC PROJECT DESIGN. P. It is the intent of this MASTER AGREEMENT that the COUNTY will
be the LEAD AGENCY. In the event that the CITY and COUNTY agree in writing that CITY will manage and administer one or more PROJECTS, CITY and COUNTY will enter into a SUPPLEMENTAL AGREEMENT
as to that project(s). In such instance, CITY agrees to assume all LEAD AGENCY responsibilities except as may be set forth in the SUPPLEMENTAL AGREEMENT as determined by mutual consent.
Article vm. UTILITY IMPACTS. A. In cases where a UTILITY IS LOCATED IN A PRIVATELY OWNED RIGHT-RIGHT-OFWAY, and it is necessary to relocate the :facility or make adjustments by reason
of the widening or improvement of the designated project, the COUNTY (or CITY if acting as the LEAD AGENCy) will, after submission by utility company of right of way documentation and
cost estimates acceptable to the CITY, COUNTY and other STAKEHOLDERS, assign the actual costs for the relocation and/or adjustment of said utility to the PROJECT. B. In cases where a
UTILITY IN PUBLIC RIGHT-OF-WAY, excluding CITY UTILITIES, occupies any portion of the PROJECT RIGHT-OF-WAY by Texas or Federal Law or by agreement with the CITY that allows or permits
the CITY to cause the relocation of the utility fur the construction of the project, the CITY shall timely require and enforce the relocation or adjustment requirement at no cost to
the project. In the event that the CITY has no legal or contractual right to cause the relocation, the relocation or adjustment shall be relocated or adjusted and all cost shall be a
Project Cost. CITY shall take all steps necessary to insure that such relocation or adjustment shall not conflict with or delay the PROJECT schedule. Article IX. COUNTY AGREES AS FOLLOWS:
A. To provide as a PROJECT Cost preliminary engineering which will define project details, e.g., location, scope of work and specific right of way alignment for each improvement. Such
preliminary engineering shall be submitted to the CITY for approval, prior to proceeding with the final design and any right ofway acquisition. B. To provide as a PROJECT Cost for the
construction oftransportation improvements based upon design criteria conforming to STANDARD BASIC PROJECT DESIGN in conformity with applicable CITY ordinances and standards, to the
extent of MASTER AGREEMENT -11110/00 9 
Commissioners Court approved program funding. Scope of work shall include the agreed upon design standards as the basis for improvement criteria. Deviations :from mutually agreed upon
application of CITY standards and/or design criteria shall require prior approval of CITY. Where CITY standards do not exist, TxDOT standards as of the EFFECTIVE DATE of this MASTER
AGREEMENT shall be utilized unless otherwise mutually agreed by SUPPLEMENTAL AGREEMENT. A.C. To actively participate and provide authorized representation at PREDESIGN CHARRETTE , preconstruction
meeting, partnering meetings and project team meetings which are necessary to project development and completion and fiduciary relationships. D. To provide project management of each
Project where County is LEAD AGENCY :from commencement to completion of construction. CITY and COUNTY may further agree by mutual consent to redefine project management roles as beneficial
to the PROJECT as defined in the MOA and SUPPLEMENTAL AGREEMENTS. E. Upon receipt of written request detailing the information requested, to provide information related to the PROJECT
to CITY or CITY'S designee at no cost to the CITY. F. COUNTY agrees to provide timely review of interim submittals and hereby agrees that if no review notes are submitted by COUNTY (if
CITY is filling the role as PROJECT MANAGER) in writing to CITY, plans are approved as submitted. "Timely review" will be agreed upon during the PREDESIGN CHARRETTE, as part ofthe project
schedule. G. To submit final engineering plans for review and written approval by CITY at least thirty (30) days prior to advertising fur construction. H. To provide fur the acquisition,
including acquisition by Eminent Domain, of the necessary additional right of way, on designated projects, in accordance with minimum standard requirements and utilizing existing public
right of way to the maximum extent possible as a PROJECT cost. I. To require aU contractors to secure all necessary permits required by CITY on said construction projects. J. To furnish
record drawings ofconstruction plans for the permanent records ofCITY within twelve (12) months upon completion and acceptance of the transportation improvement PROJECT. K. In andfor Ten Dollars ($10.00) and other good and valuable consideration, including the future obligation of maintenance, operation, control and acceptance of liability therefur to transfer,
by Quit Claim Deed, all PROJECT related easements acquired by COUNTY to CITY. L. In the event COUNTY and CITY agree in writing that CITY will be the LEAD AGENCY for the agreed upon PROJECT,
COUNTY will reimburse CITY for agreed costs as detailed in Article XI (FUNDING) in an amount not to exceed the PROJECT cost as approved by Da1las County Commissioners Court and incorporated
in the SUPPLEMENTAL AGREEMENT. All COUNTY payments shall be in accordance with COUNTY Policies and Procedures or as may be mutnally agreed between the parties and incorporated in a SUPPLEMENTAL
AGREEMENT. MASTER AGREEMENT-11/10/00 10 
Article X. PREDESIGN CHARRETIE A. CITY and COUNTY, as specified in Articles vn and IX, respectively, will designate officials or representatives to participate in a Predesign Cbarrette
to be conducted on a mutually agreeable date and location. At least part of this meeting will be conducted on the PROJECT site. S. Results from Predesign Cbarrette will identifY the
general project scope and the general preferred alignment of the project, and project administration and management roles, to include the PROJECT MANAGER. Additionally, key project team
participants shall be identified at the Predesign Charrette . C. At the conclusion of the Predesign Cbarrette a SUPPLEMENTAL AGREEMENT shall be produced which outlines the identified
roles and scope for the Project. Article XI. FUNDING A. CITY and COUNTY mutually agree to proportionately fund the DIRECT PROJECT & PROGRAM costs as agreed by the parties in a SUPPLEMENTAL
AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, COUNTY shall bear fifty percent (50%) of the total DIRECT PROJECT & PROGRAM costs excluding the ROAD OR STREET AMENITIES,
relocation or adjustment of CITY UTILITIES, UTILITY BETTERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting system and other items as specified in this MASTER
AGREEMENT or any SUPPLEMENTAL AGREEMENT. COUNTY shall not be responsible for any amount of funding in excess of the PROJECT not-to-exceed amount as shown in the PROJECT SUPPLEMENTAL
AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, CITY shall bear fifty percentage (50%) of all DIRECT PROJECT AND PROGRAM costs. In addition City agrees to fund all
other City cost as provided herein, including, but not limited to, ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY BETTERMENT, INDIRECT COST, DIRECT COST
not supported by detailed hourly accounting system and other items as specified in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. S. Unless otherwise stated in a SUPPLEMENTAL AGREEMENT,
the milestones for each project shall be (1) preliminary and primary design (2) right-of-way acquisition and utility relocation or adjustment and (3) construction. The LEAD AGENCY shall
prepare an estimated cost for each milestone. Upon approval of the cost by the other party, each party shall fund its share of the respective milestones by placing that amount of money
in an escrow account or otherwise encumber the funds to insure that the LEAD AGENCY will have sufficient funding available from current revenue for the timely payment of PROJECT milestone
costs. The LEAD AGENCY may bill the other party for periodic payments fur the actual amount of work completed toward the completion ofthe milestone. Upon completion ofthe milestone,
the nonmanagement party will be furnished a notice that such work has been completed and allthe amount of funding that may be utilized to pay subsequent milestone Project cost. Notwithstanding
any other term or condition contained herein or in any SUPPLEMENT AGREEMENT, neither party will be required to award any contract until written certification has been received that funding
for the project has been sertified if! ';'fflting to h!pie been placed MASTER AGREEMENT -11/10/00 11 
in escrow or encumbered fur the payment ofthe non-awarding party's portion ofthe PROJECT cost. e. In the event that the cost of the PROJECT shall exceed the not-to-exceed amount, CITY
and COUNTY agree to either reduce the scope of construction or seek additional funding to complete the PROJECT at the agreed upon cost share percentages. At the termination of the PROJECT,
the LEAD AGENCY will do a final cost accounting ofthe PROJECT. In the event that the amount paid by either party exceeds its portion ofthe actual cost, the diffurence will be remitted
to such party. In the event that additional funds are due, the LEAD AGENCY will bill the other party who agrees to pay such funds within thirty (30) days ofreceipt ofsuch billing. D.
If CITY elects to manage PROJECT, COUNTY will reimburse CITY based on invoices for actual costs expended in accordance with COUNTY invoicing policy. E. Upon execution of a SUPPLEMENTAL
AGREEMENT, CITY shall escrow an amount adequate for initial project costs which COUNTY may use to to pay for initial professional services required for scoping, preliminary, and primary
design. Article XII. NO THIRD-PARTY BENEFICIARY ENFORCEMENT. It is expressly understood and agreed that enfurcement of the terms and conditions of this Agreement and all right of action
relating to such enforcement shall be strictly reserved to CITY and COUNTY and nothing contained in this AgreelIllll1t shall give or allow any claim or right ofaction whatsoever by any
other person on this Agreement. It is the express intention of CITY and the COUNTY that any entity other than CITY or the COUNTY receiving services or benefits under this agreement shall
be deemed an incidental beneficiary only. This Agreement is intended only to set forth the contractual right and responsibilities ofthe agreement parties. Article XII. RIGHT OF ENTRY
The CITY agrees that COUNTY shall have the right to enter upon the PROJECT area for the time period necessary fur the completion of the Project. CITY agrees to furnish such police or
other CITY CITY personnel as requested BY COUNTY for traffic control or other public safety matters at no cost to the PROJECT or COUNTY. Article XIV. LIST OF PROJECTS CITY agrees that
it has been furnished with a list of the potential PROJECTS as approved by the DaIIas County Commissioners Courts, suQiect to the agreement between the parties of a SUPPLEMENTAL AGREEMENT.
CITY stipulates and agrees that the Commissioners Court Order approving the projects identifies the potential PROJECT location and describes the type of project in sufficient detail
that the CITY is fully aware of the location and type of projects being considered. MASTER AGREEMENT -11110/00 12 
Article XV. MISCELLANEOUS GENERAL PROVISIONS A. Applieable Law. This Agreement and all matters pertinent thereto shall be construed and enforced in accordance with the laws ofthe State
ofTexas and exclusive venue shall be in Dallas County, Texas. Notwithstanding anything herein to the contrary, this Agreement is expressly made subject to County's Sovereign Immunity,
Title 5 ofTexas Civil Practice and Remedies Code, and all applicable State ofTexas and Federal laws. B. Entire Agreement. This Agreement, constitutes the entire agreement between the
parties hereto and may not be modified except by an instrument in writing executed by the parties hereto as herein provided. C. Severability. Ifany provision ofthis Agreement shall be
held invalid, void or unenforceable, the remaining provisions hereof shall not be affected or impaired, and such remaining provisions shall remain in full force and effect. D. DefaultIWaiverfMitigati
on. It is not a waiver of default ifthe non-defaulting party fuils to declare immediately a default or delays in taking any action. Pursuit ofany remedies set furth in this Agreement
does not preclude pursuit ofother remedies in this Agreement or provided by law. E. Federal or State ofTexas Fundiug. In the event that any work or part thereof is funded by State ofTexas
or U. S. Government funding and any statute, rule, regulation, grant, contract provision or other State ofTexas or U. S. Government law, rule, regulation or other provision imposes additional
or greater requirement( s) than stated herein, City agrees to timely comply therewith without additional cost or expense to County. F. Headings. The titles which are used following the
number ofeach paragraph are only for convenience in locating various provisions of this AGREEMENT and shall not be deemed to affect the interpretation or construction ofsuch provision.
G. Number and Gender. Words ofany gender used in this AGREEMENT shall be held and construed to include any other gender; and words in the singular shall include the plural and vice versa,
unless the text clearly requires otherwise. H. Counterparts. This AGREEMENT may be executed in multiple counterparts, each of which shall be deemed an original, but all ofwhich shall
constitute one and the same instrument. MASTER AGREEMENT -11110/00 13 
The City oC _____" State oCTens, has executed the Agreement pursuant to duly authorized City Council Resolution _____" Minutes, ______D,ated the __day oC __........:>. 200_. The County
oCDaUas, State oCTexas, has executed this agreement pursuant to Commissioners Court Order Number ____and passed on the __day oC____--', 200 • CITYOF _________ COUNTY OF DALLAS BY__􀁾􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭�
�􀀭􀀭 BY__􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀀠 TITLE LEEJACKSON,COUNTYJUDGE ATTEST APPROVED AS TO FORM: CI=yy==S-E-C-RE--T-AR---Y-'-A..T..T. =--=-O-RNE----Y John DahiU, Advisory Chief, Civil Section
DaUas County District Attorney MASTER AGREEMENT-11110/00 14 
, Council Agenda Item:lld SUMMARY: This item is to request Council approval to enter into a Master Interlocal Agreement with the County ofDa1las, Texas fur Transportation Improvements
on roads that are on the Central Texas CoUncil ofGovernment's Regional Thoroughfare Plan. FINANCIAL IMPACT: Approval ofthe Master Interlocal Agreement will allow the Town to receive
certain grants from Da1las County through their Capital Improvement Program. BACKGROUND: In Fiscal Year 2000, the Dallas County Commissioners Court replaced its traditional bond financing
approach to fimding infrastructure improvements with a programmed Major Capital Improvement Program. This Program is implemented by issuing an annual countywide call for projects to
identuy and fimd needed roadway improvements within the County, With local governments submitting candidate projects for potential selection and fimding. The Town ofAddison submitted
a total ofsix projects. Pursuant to Court Order 2000-2117, dated October 17, 2000, Da1las County Commissioners Court approved certain projects for inclusion in Program Years 2004, 2005,
and 2006 ofthe Transportation Major Capital Improvement Program. County fimding for a portion ofconstruction ofthe following roadway related improvements in the Town ofAddison was established.,
as listed below: Project Amount Arapaho Road, Phase III (Addison Rd. to Surveyor Blvd.) $1,432,812 Midway Rd. Signal Improvements (Spring Valley Rd. to Dooley) 196,000 Funds for Midway
Rd. and Arapaho Rd. are available to the Town ofAddison in Fiscal Years 2005 & 2007, respectively. The remaining cost for Midway Road signal upgrade will be fimded from Street Capital
Project fimds. The remaining cost ofconstruction of the third phase ofArapaho Rd. will be fimded from the Town's General Obligation Bond Program. I/
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 
STATE OF TEXAS § § COUNTY OF DALLAS § MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROvEMENT PROJECTS THIS MASTER AGREEMENT is made by and between the Town of Addison, Texas,
hereinafter called "CITY", and the County of Dallas, Texas, hereinafter called "COUNTY". acting by and through its duly authorized officials, which desire to enter into an Interlocal
Agreement, hereinafter called MASTER AGREEMENT, for the purpose of Transportation Improvements on roads inside Dallas County that are on the North Central Texas Council of Government's
Regional Thoroughfare Plan. WITNESSETH WHEREAS, pursuant to Court Order 2000-2117, dated October 17, 2000, COUNTY Commissioners Court approved participation in Transportation Major Capital
Improvement Projects for the Program Years 2004, 2005, and a portion of 2006 within the cities inside Dallas County; and WHEREAS, the approved project lists may be modified, updated
or approved by the Commissioners Court on a periodic, as-needed basis; and . WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides authorization for local governments
to entednto interlocal agreements; . NOW THEREFORE, TmS AGREEMENT, is hereby made and entered into by CITY and COUNTY for the mutual consideration stated herein: AGREEMENT ARTICLE I.
DEFINITIONS: THE FOLI.OWING DEFINITIONS ARE INCORPORATED IlSTO THIS AGREEMElST FOR AI.L PURPOSES. a) AMENDMENT shall mean a written document executed by all parties detailing changes,
additions or deletions in the MASTER AGREEMENT. b) . CITY shall mean the Town of Addison, County of Dallas, State ofTexas. c) COUNTY shall mean the County of Dallas, State ofTexas. d)
DIRECT PROJECT & PROGRAM COSTS shall mean those costs that can be identified specifically with a particular project or program cost objective. These costs generally include compensation
of employees for the time devoted and identified specifically to the performance of the project or program: cost of materials acquired. consumed or expended specifically for the purpose
of the project or program; equipment changes; damage claims and other approved capital expenditures;. c hange orders; damage claim. s; travel expenses incurred specifically to 1 
__ _______ COURT ORDER ORDER NO, 2.0021375 DA'l!E: JUL 3 02002 S'l!A':!!E OF ':!!EXAS 􀁃􀁏􀁾􀁙􀀠OF DALLAS BE I'l! REMEMBERED, at a regular meeting of the Commissioners court of Dallas
County, Texas, held on the 30th day of 2002, on motion made by _J_:rnt_'J_a_cksOll_,-,_Conrni,,-,---'=.S' ,-S,-l..::-O' ll;;...:cer"-'---'o:..:fc...;;D.;:i::;s:..:tr=ic:::.;:tc..:.No=,...=l
, and seconded by 􀀭􀀬􀀭􀀭􀀬􀁍􀁩􀁫􀀭􀀬􀀮􀀧􀀭􀀺􀀭􀀺􀀭􀁥􀀭􀀬􀁃􀁡􀁮􀀺􀀭􀀭􀁴􀁲􀁾􀁥􀀬􀀭􀁬􀀬􀀭􀁬􀀭􀀬􀀬􀁟,'---CCorn:ni=='=s.=s.=ianer===_o=f=-_c:D.=i:=s.=tr=l.=-c' =-t=-.;:No=:.c....;:2'--____,
the following order was adopted: WHEREAS, the matter set forth below was briefed in Commissioners Court on July 23, 2002; and WHEREAS, in order to implement the projects requested by
the Town of Addison for the Major Capital Improvement Projects (MCIP) for the Program Years 2004, 2005, and a portion of 2006, it is necessary to execute a MAS'l!ER AGREEMEN'l! GOVElUll:NG
'l!RANSPOR'l!ATION KAJOR CAPI'l!AL IMPROVEMENT PROJEC'l!S with _the Town of Addison; and WHEREAS, pursuant to Court Order 2000-2117 Dallas County Commissioners Court approved participation
in the MCIP with a list of proposed accepted projects attached to the Court Order; and WHEREAS, the Town of Addison has submitted the referenced agreement for final execution which is
attached for execution by Commissioners Court, IT IS 'l!BEREFORE ORDERED, ADJUDGED AND DECREED by the Dallas County Commissioners Court that the County Judge is hereby directed and authorized
to execute the attached MAS'l!ER AGREEMENT GOVERNING 'l!RANSPOR'l!A'l!ION KAJOR CAPI'l!AL IMPROVEMEN'l! PROJECTS with the Town COOR'l!, this the Judge ABSENT John Wiley Price, Recommended
for Approval: Donald R. Holzwarth, P.E. Director of Public Works 30th day of District 3 
DALLAS COUNTY PUBLIC WORKS August 15, 2002 Mr. Michael Murphy Director of Public Works Town of Addison P. O. Box 9010 Addison, Texas 75001-9010 Re: TRANSMI'ITALOFMASTERAGREEMENTGOVERNINGTRANSPORTATIO
N MAJOR CAPITAL IMPROVEMENT PROJECTS Dear Mr. Murphy: Enclosed please find OiW (1) copy of the referenced MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS,
along with a copy of Court Order No. 2002-1375,dated July 30, 2002, for your records and use. Should you have any questions or cOlIl!llents, please do not hesitate to contact ibis office.
Thank you for your cooperation in ibis endeavor. We look forward to working with your city on future thoroughfare projects. Sincerely, Donald R Holzwarth, P.E. Director ofPublic 􀁗􀁯􀁾􀀠___
DRH:ABR:JCN/dlc0'.,.--enclosure 411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151 
cany out the project including, but not limited to, design, right-of-way, road or street drainage, utility relocation and adjustment and construction, Direct Cost does not include either
CITY or COUNTY general overhead, e) EFFECTIVE DATE shall mean the date of the signature of the last person necessary for this MASTER AGREEMENT to become effective, t) INDIRECT COSTS
shall mean those costs which have been incurred for common or joint purposes, These costs benefit more than one cost objective and cannot be readily identified with a particular final
project or program cost objective without effort disproportionate to the results achieved. g) INTERLOCAL AGREEMENTS shall mean contracts or agreements entered into between CITY and COUNTY
in accordance with Texas Government Code Chapter 791. b) LEAD AGENCY shall mean that entity responsible for project management, including, but not limited to planning, design, right-of-way
acquisition, approved utility relocation or adjustment and construction. i) MASTER AGREEMENT AGREEMENT shall mean this document including all incorporated documents, attachments, and
exhibits. j) MEMORANDUM OF AGREEMENT (MOA) shall mean a written document which . incorporates the results of the PREDESIGN CHARRETTE. Said MOA shaH at a minimum identify the 'Overal\
funding scheme, and basic scope of the PROJECt. k) PARCEL OR PARCELS shaH mean those tracts of land and improvements located either wholly or partiaHy thereon, identified by COUNTY,
CITY or other STAKEHOLDER as required for right-of-way requirements of the PROJECT. Such Right-of-way shaH include both the existing street, road, drainage or other CITY or COUNTY real
property ownership and aH additional real property to be utilized for the PROJECT. I) PREDESIGN CHARRETTE shall mean a meeting of decision-making STAKEHOLDERS and other members of the
PROJECT TEAM for the purpose of entering into a MEMORANDUM OF AGREEMENT for the overal! funding, alignment and scope of the PROJECT. m) PROJECT MANAGER shall mean the person'appointed
by the Lead Agency who is assigned the primary duty for assuring Project Team coordination and timely project delivery. There will be only one PROJECT MANAGER assigned to a PROJECT.
n) PROJECT TEAM shaH mean representatives from COUNTY, CITY, and other STAKEHOLDERS as may be mutuaHy agreed upon by COUNTY, CITY and ST AKEHOLDER or otherwise with responsibility for
delivering the completed PROJECT. 0) PROJECT(S) shall mean the road improvements approved by the COUNTY for inclusion in . the Transportation Major Capital Improvements Program approved
by the Commissioners Court and approved by the CITYand/or other applicable STAKEHOLDERS. , 2 Dor:!.IrncN I 9J.07IO 
p) ROAD or STREET AMENITY shall mean PROJECT features not included in the STANDARD BASIC PROJECT DESIGN including but not limited to street pavers, colored concrete, planters, inigation,
decorative lighting, special signage, or any other feature above and beyond the STANDARD BASIC PROJECT DESIGN or any increase in capacity in excess ofCOUNTY detennined requirements based
on anticipated future traffic flow. q) RIGHT OF WAY (ROW) shall mean that real property, (either existing, or required in' fee and! or easement) identified by COUNTY, CITY, or other
project STAKEHOLDER as necessary for the construction of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real property ownership
and all additional real property to be utilized for the PROJECT. r) STANDARD BASIC PROJECT DESIGN shall mean the standard COUNTY-approved CITY criteria for paving, bridges, drainage
and appurtenances, traffic control items including pavement marking, warranted unifonn signals, street light foundations. pull boxes, conduit, sidewalks, medians, storage/tum lanes,
access, required structural retaining walls and standard driveways excluding ROAD OR STREET AMENITIES. or SUch design criteria as may be mutually agreed upon in a project specific SUPPLEMENTAL
AGREEMENT. s) SUPPLEMENTAL AGREEMENT shall mean an agreement subsequent to this document which is entered into to establish the contractual rights and responsibilities of the CITY and
COUNTY as it relates to the PROJECT. t) STAKEHOLDER sha11 mean any governmental or quasi-governmental entity making a finaricial contribution to the PROJECT. u) TxDOT shall mean the
Texas Department ofTransportation. v) UTILITIES shall mean each City Utility, public utility, common camer, governmental or quasi-governmental facility, fiber optic facility, or other
facility located within the limits of the Project by virtue of Texas or Federal Law or agreement between the entity and the CITY, COUNTY, or STATE OF TEXAS. w) CITY UTILITY shall mean
those owned or operated by CITY which require relocation or adjustment for the purpose of the construction of the PROJECT as identified by PROJECT plans. x) UTILITY IN PUBLIC RIGHT-OF-WAY
sball mean all UnLITIES located within the limits of the PROJECT by virtue of Texas or Federal Law or agreement between the entity and the CITY. y) UTILITY IN PRIVATELY OWNED RIGHT-OF-WAY
shall mean all UTILITIES, excluding CITY UTILITIES, whose facHities are located within the limits of the PROJECT by virtue of satisfactorily documented pre-existing real property ownership,
z) UTILITY BETTERMENT shall mean any increase in the capacity, of any UTILITY'S Facility adjusted or relocated as a part of the PROJECT as compared to the existing Facility, or any upgrading
of the UTILITY'S Facility above the standard practices, devices or materials. specified by the UTILITY and customarily used by CITY or UTILITY on projects solely 3 
financed by CITY or UTILITY. Provided, however, that any upgrading necessary to successfully accomplish the PROJECT shall not be considered a Betterment, and further, that any increase'
in the capacity of the Utility Facility resulting solely from the replacement of devices or materials no longer regularly manufactured, processed or installed shall not be considered
a Betterment, provided that such replacement shall be only to the standard devices or materials currently used on other projects financed solely by CITY or UTILITY. This meaning shall
apply to utilities that are part of the project as well as the standard basic stI:eet components (See "STANDARD BASIC PROJECT DESIGN"). ARTICLE II. PERIOD OF THE AGREEMENT This MASTER
AGREEMENT becomes effective when signed by the last party whose signing makes the respective agreement fully executed (The "Effective Date"). This MASTER AGREEMENT shall be an annual
agreement and shall automatically renew without further action by either party unless or until terminated as provided in Article IV (Termination) or the expiration of ten (10) years,
whichever shall first occur. ARTICLE III. AMENDMENTS' This Master Agreement may be amended with the mutual consent of the CITY and COUNTY. Any amendment must be in writing and approved
by the parties' respective governing bodies. ARTICLE IV. TERMINATION. DEFAULT. TIME OF THE 􀁅􀁾􀁓􀁅􀁎􀁃􀁅􀀠AND FORCE MAJE;URE 1. TERMINATION A. This MASTER AGREEMENT may be terminated
by any ofthe following conditions: (1) By expiration of term of the agreement. (2) By mutual written consent and agreement of COUNTY and CITY. (3) By either party, by notice in writing
establishing the effective date of termination to the other party as consequence of the party being in 􀁤􀁥􀁦􀁡􀁵􀁬􀁾􀀠of the provisions of this Agreement· or any SUPPLEMENTAL AGREEMENT
or failure to timely provide funding, with proper allowances being made for circumstances beyond the control ofthe defaulting party. (4) By either party with ninety (90) days written
notice to the other other party. B. Should either party terminate this MASTER AGREEMENT as herein provided. all existing,. fully executed SUPPLEMENTAL AGREEMENTS made under this MASTER
AGREEMENT shall not be terminated and shall automatically incorporate all the provisions of this MASTER AGREEMENT. C. In the event that any SUPPLEMENTAL AGREEMENT is terminated prior
to completion of the PROJECT, no additional Costs shall be incurred other than Costs due and payable at the time of termination for services actually performed or that shall become due
and payable due to such termination. The LEAD AGENCY, to the extent permitted. may terminate all project contracts, unless written notice is given by either party to the 4 
other of its intent to complete the PROJECT, and prepare a final accounting for the PROJECT. D. If the PROJECT is tenninated by the CITY prior to the award of any construction contract
and the PROJECT is located within the CITY limits, CITY shall pay to COUNTY the full amount expended by COUNTY on the PROJECT and COUNTY shall transfer to CITY its rights and all deliverables
that it may be entitled to receive under the existing professional services or other project contracts or agreements. Such amount shall be included in the final accounting for the PROJECT.
Such amount shall be due and payable in full ninety (90) days subsequent to the tennination, or thirty (30) days subsequent to delivery of final accounting. E. Once the construction
contract has been let, with the approval of the other party, the SUPPLEMENTAL AGREEMENT for that PROJECT cannot be terminated until completion of the construction. F. In the event that
a PROJECT is terminated either party may, upon written notice, take over the project and prosecute the work to completion by contract or otherwise at their sole cost and expense. In
the event that the party completing the work is not the LEAD AGENCY, it is agreed that the PROJECT MANAGER will furnish to the completing party a listing of current records pertaining
to any outstanding obligations or other records or infonnation required by any project contract, including any Work Order, or requested in writing by completing party in either printed
or electronic format or both. The LEAD AGENCY agrees to cooperate with the completing party. The LEAD AGENCY will use its best efforts to transfer to the completing party all contracts.
Obligations under such contracts shall become the sole obligation of the completing party upon transfer. Completing party agrees to timely pay all future obligations under 􀁳􀁵􀁣􀁾􀀠contract
as they become due and payable. Completing party bereby releases tbe LEAD AGENCY from any and all liability under sueb assigned contracts subsequent to date of transfer, effective upon
upon tbe transfer date. LEAD AGENCY shall exercise its best efforts to insure a transition of services without interruption G. Either party shall have the right to retain copies of all
data, information, engineering, studies, or other items produced to the date of termination. H. Provisions B through G will survive the termination of this MASTER AGREEMENT and any SUPPLEMENTAL
AGREEMENT and shall be a continuing obligation until the transition of services, all payments made and the PROJECTS are complete. All items listed or required in this provision shall
be furnished by LEAD AGENCY to completing party without additional cost or expense to completing party. 2. FORCE MAJEURE: Neither COUNTY nor CITY shall be deemed in violation of this·
Contract if it is prevented from performing any of its obligations hereunder by reason of, for or through strikes, stoppage of laoor. riot, fire, flood. invasion, insurrection, accident,
order of court, judge or civil authority, an act of God, or any cause reasonably beyond the party's control and no! attributable to its neglect. In the event of such an occurrence the
time for performance of such obligations or dUty shall be suspended. until such time that such inability to perform, shall be remOVed\'The party claiming the :uspension shall give notice
of such impediment or 􀁾􀀬 9.)0710 
delay in perfonnance to the other party within ten (10) days of the knowledge of such occurrence. Each party shall make all reasonable efforts to mitigate the effects of any suspension.
ARTICLE V. INDEMNIFICATION COUNTY and CITY agree that both COUNTY and CITY shall each be responsible for their own negligent acts or omissions or other tortious conduct in the course
of perfonnance of this MASTER AGREEMENT, without waiving any sovereign or governmental irnmunity available to either COUNTY or CITY under Texas law and without waivingany available defenses under Texas law. Nothing in this paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to any third persons or entities.
ARTICLE VI. NOTIFICATION A. When notice is pennitted or required by this master agreement, it shall be in writing and shall be presumed delivered when delivered in person or three (3)
days subsequent to the date placed, postage prepaid, in the U.S. mail, certified or registered, return receipt requested and addressed to the parties at the following address. B. All
notices and correspondence to COUNTY by CITY shall be mailed or delivered by hand as follows: DALLAS COUNTY PUBLIC WORKS Donald R. Holzwarth, P.E., Director 411 Elm Street, Suite 400
. Dallas, Texas 75202-3389 C. All notices and correspondence from COUNTY to CITY shall be mailed or delivered by hand as follows: DIRECTOR OF PUBLIC WORKS TOWN OF ADDISON P.O. BOX 9010
ADDISON, TX 75001-9010 D. Either party hereto may from time to time designate another and different address for receipt of notice by giVing written notice ofsuch change ofaddress to
the other party. ARTICLE VII. CITY COVENANTS AND AGREES AS FOI.LOWS; 􀁾􀀠T o execute the necessary agreements for the implementation of design and construction of the PROJECTS mutually
agreed upon and incorporated herein by SUPPLEMENTAL AGREEMENT. 6 􀁾􀀮􀀹􀁊􀀰􀀷􀀱􀁏􀀠
B. Provide CITY Council Resolution adopting approved preferred alignment, proposed estimated 􀁾􀁵􀁤􀁧􀁥􀁴􀀬􀀠 and commitment to meet PROJECT funding for each milestone as specified'herein
or in a SUPPLEMENTAL AGREEMENT. C. CITY agrees to share the funding of each PROJECT with COUNTY on an equal share basis (50%150%), or as othelWise agreed upon cost sharing arrangement
as specified in a SUPPLEMENTAL i\GREEMENT with the following exclusions: CITY shall bear the entire cost of: I. CITY owned utilities relocation or adjustment such as water and sanitary
sewer facilities, except utility adjustments directly attributable to storm sewer improvement conflicts; 2. ROAD or STREET AMENITIES including but not limited to street pavers, colored
concrete, planters, decorative lighting, special signage, or any other feature over the STANDARD BASIC PROJECTDESIGN; 3. UTILITY BETTERMENTS and ROAD or STREET AMENITIES. 4. CITY PROJECT
TEAM participation or project management (if the CITY has LEAD AGENCY Responsibility) Direct Costs which are not supported by a detailed hourly accounting system; 5. CITY Indirect Costs.
When mutual written agreement has been reached as to PROJECT limits by COUNTY and CITY at the Predesign' Charrette, CITY agrees to atquire right-of-way required for designated projects
by voluntary dedication, the subdivision platting process andlor other legal means, to the maximum extent possible, and to ensure through the building permitting process that legally
required setbacks are adhered to in order to limit encroachment upon the required right of way. CITY agrees to fund ROW not acquired but reasonably expected to be. CITY also agrees to
fund the removal of improvements that are encroachments within existing or proposed right of way areas. In the event of any proposed use of the PROJECT right-of-way that will conflict
with the proposed PROJECT and CITY is unable to obtain such right-of-way as described above, CITY shaH notify COUNTY of such conflict. COUNTY and CITY shall determine if the acquisition
of the conflicting parcel would be in the best interest of the PROJECT. In the event that agreement is reached and the parcel is acquired such cost shall be included in the pro rated
cost of the project in the agreed upon proportions .. CITY hereby grants COUNTY authority to enter into eminent domain proceedings within the CITY limits on specific right-of-way alignments
approved by both the CITY and COUNTY where COUNTY is LEAD AGENCY or where COUNTY by mutual agreement between the parties has the responsibility to acquire the right-of way for the PROJECT.
D. To require all Utilities located within or using the present public right of way on all designated transportation projects within CITY's municipal limits to adjust andlor relocate
said Utilities as required by the proposed improvement of the designated transportation Project. CITY Utilities shall be relocated or adjusted at no cost to COUNTY except as may be specifically
set forth m this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. 7 
E. CITY agrees to fully cooperate on issues relating to billboards, 􀁡􀁤􀁶􀁾􀁲􀁴􀁩􀁳􀁩􀁮􀁧􀀠signs, nonconforming uses, zoning and similar restrictions and to exercise its best efforts
to provide variances when possible to minimize cost and delay of PROJECT. Additional PROJECT cost caused or contributed to by CITY ordinance, zoning, non-conforming use determination
or other requirement shall be paid in full by CITY. Additional PROJECT costs caused or contributed to by adoption of or changes to ordinances or laws made by either party subsequent
to execution of the SUPPLEMENTAL AGREEMENT for the PROJECT shall be borne in full by the party making such adoption or change. F. To the extent allowed by law, including, but not limited
to, all contracts, franchise agreements, or other legal means, CITY shall require the adjustment and/or relocation of UTILITIES to be accomplished and finalized, as expeditiously as
possible after approval of final plans to prevent PROJECT schedule delays. Notwithstanding anything contained herein to the contrary, all UTILITIES shall be adjusted or relocated and
the right-of-way clear for construction not later than thirty (30) days prior to the award of the construction contract. CITY will notify the COUNTY and other STAKEHOLDERS when utility
conflicts would impact progress of the project completion. COUNTY and CITY agree to work in partnership and with all STAKEHOLDERS to solve the problem to include helping to engage elected
officials in the problem resolution with the goal to prevent delays in the commencement or prosecution of construction on the PROJECT. G. Where new storm drainage facilities are in conflict
with CITY owned water and sanitary sewer systems, and the storm sewer design cannot be modified,. after submission of an acceptable schedule ofwork and cost estimate by the CITY to the
COUNTY and COUNTY . approval, the actual costs of the necessary adjustment of CITY water and sewer utilities shall be PrQ rated at the overall percentage agreed to by CITY and COUNTY
for cost sharing. CITY shall be responsible for funding one hundred percent (100%) of any BETTERMENTS. Except as provided herein, all costs for adjustment and/or relocation of utilities
in the public right of way shall be the responsibility of the Utility Owner or of the CITY UTILITY. Any PROJECT delay or other damages caused by CITY UTILITY'S failure to timely relocate
or adjust the facility shall be at the entire cost of CITY. H. To provide for continuing surveillance and control of right of way to prevent the construction, placement, storage or encroaclunent
of any signs, personal property or other appurtenances in the right of way. In the event that the aforementioned features are allowed by CITY to encroach on necessary ROW during the
duration ofthe project, CITY shaH bear the entire cost of removal or relocation of said encroaclunent. I. To provide to COUNTY for COUNTY'S or COUNTY'S designee lise, at no cost, adequate
copies of all construction standards, codes, (specifically including zoning and development codes), plats, specifications, guidelines, standards or any other pertinent informatiqn as
determined by COUNTY to be required for the completion of the PROJECT. Additionally, CITY shall furnish COUNTY, at no cost, such documents as necessary to keep all items previously furnished
to COUNTY current. J. Actively participate and provide authorized representation with decision making power at PREDESIGN CHARRETIE, preconstruction meeting, partnering meetings and project
team meetings which are necessary to project development/completion and fiduciary relationships. 8 
K. CITY agrees to provide timely review of interim submittals. "Timely review" will be agreed upon during the PREDESIGNCHARRETTE as a part of the PROJECT schedule. CITY further agrees
that if no review notes are submitted by CITY in writing to COUNTY on a timely basis, plans are approved as submitted. L. CITY agrees that it will pay all additional project cost for
any CITY requested discretionary change, includirig. but not limited to STREET AMENITIES AND UTILITY BETTERMENTS, in or addition to the design or construction of the project subsequent
to the CITY opportunity to review the sixty five percent (65%) design plans. M. Provide at CITY's cost for the continuing maintenance of all PROJECT ROW, such as mowing, drainage, trash
removal, etc.,. during the period between acquisition and construction. N. Subsequent to the completion of a PROJECT, that the CITY wi\! be responsible for all future maintenance, operation
and control of the PROJECT, without cost or contribution from the COUNTY. O. Bear the entire cost of design, construction and administration for landscaping, streetscaping, streetiighting,
as such items are not included in the STANDARD BASIC PROJECT DESIGN and other ROAD OR STREET AMENITIES specified or requested by CITY in excess ofSTANDARD BASIC PROJECT DESIGN . . P.
It is the intent of this MASTER AGREEMENT that the COUNTY wili be. the LEA.!) AGENCY. In the event that the CITY and COUNTY agree in writing that CITY will manage and administer one
or more PROJECTS, CITY and COUNTY will enter into a SUPPLEMENTAL AGREEMENT as to that project(s). In such instance, CITY agrees to assume all LEAD AGENCY responsibilities except as may
be set forth in the SUPPLEMENTAL AGREEMENT as determined by mutual consent. ARTICLE VIII. UTILITY IMPACTS A. In cases where a UTILITY IS LOCATED IN A PRrVATELY OWNED RIGHT-OFWAY, and
it is necessary to relocate the facility orr'nake adjustments by reason of the widening or improvement of the designated project, the COUNTY (or CITY if acting as LEAD AGENCy) will,
after submission by utility company of right of way documentation and cost estimates acceptable to the CITY, COUNTY and other STAKEHOLDERS, assign the actual costs for the relocation
and/or adjustment of said utility to the PROJECT. B. In cases where a UTILITY IN PUBLIC RIGHT-OF-WAY, excluding CITY UTILITIES. occupies any portion of the PROJECT RIGHT-OF-WAY by Texas
or Federal Law or by agreement with the CITY that allows or permits the CITY to cause the relocation of the utility for the construction of the project, the CITY shall timely require
and enforce the relocation or adjustment requirement at no cost to the project In the event that the CITY has no legal or contractual right to cause the relocation, the relocation,or
adjustment shall be relocated or adjusted and all cost shall be a Project Cost. CITY and COUNTY shall use their best efforts and take all steps necessary to insure. that such relocation
or adj ustment shall not conflict with or delay the PROJECT schedule. 9 00I:v.meIII. 9)0111) 
ARTICLE IX. COUNTY AGREES AS FOLLOWS A. To provide as a PROJECT Cost preliminary engineering which will define project details, e.g., location, scope of work and specific right of way
alignment for each improvement. Such preliminary engineering shall be submitted to the CITY for approval, prior to proceeding with the final design and any right of way acquisition.
B. To provide as a PROJECT Cost for the construction of transportation improvements based upon design criteria conforming to STANDARD BASIC PROJECT DESIGN in conformity with applicable
CITY ordinances and standards, to the extent of Commissioners Court approved program funding. Scope of work shall include the agreed upon design standards as the basis for improvement
criteria. Deviations from mutually agreed upon application of CITY standards and/or design criteria shall require prior approval of CITY. Where CITY standards do not exist, TxDOT standards
as of the EFFECTIVE DATE of this MASTER AGREEMENT shall be 􀁵􀁴􀁩􀁬􀁩􀁺􀁾􀀠unless otherwise mutually agreed by SUPPLEMENTAL AGREEMENT. C. To actively participate and provide authorized
representation at PREDESIGN CHARRETTE, preconstruction meeting, partnering meetings and project team meetings which are necessary to project development and completion and fiduciary
relationships. D. To provide project management of each Project where COUNTY is LEAD AGENCY from commencement to completion of construction. CITY and COUNTY may further agree by mutual
consent to redefine project management roles as beneficial to the PROJECT as defined in the MOA and SUPPLEMENTAL AGREEMENTS. E. Upon receipt of written request detailing the information
requested, to provide information related to ihe PROJECT to CITY or CITY'S designee at no cost to the CITY. F. COUNTY agrees to provide timely review of interim submittals and hereby
agrees that if no review notes are submitted by COUNTY (if CITY is filling the role as PROJECT MANAGER) in writing to CITY, plans are approved as submitted. "Timely review" will be agreed
upon during the PREDESIGN CHARRETTE, as part ofthe project schedule. G. To submit final engineering plans for review and written approval by CITY at least thirty (30) days prior to advertising
for construction. H. To provide for the acquisition, including acquisition-by Eminent Domain, of the necessary additional right of way, on designated projects, in accordance with minimwn
standard requirements and utilizing existing public right of way to the maximwn extent possible as a PROJECT cost. I. To require all contractors to secure all necessary permits required
by CITY on said construction projects. J. To furnish record drawings of construction plans for the permanent records of CITY within twelve (12) months upon completion and acceptance
of the transportation improvement PROJECT. 10 
K. In and for Ten Dollars ($10.00) and other good and valuable consideration, including the future ooligation ofmaintenance, operation. control and acceptance ofliability therefore to
transfer, by QuitClaim Deed. all PROJECT related easements acquired by COUNTY to CITY. L. In the event COUNTY and CITY agree in writing that CITY will be the LEAD AGENCY for the agreed
upon PROJECT, COUNTY will reimburse CiTY for agreed costs as detailed in Article XI (FUNDING) in an amount not to exceed the PROJECT cost as 'approved by Dallas County Commissioners
Court and incorporated in the SUPPLEMENTAL AGREEMENT. All COUNTY payments shall be in accordance with COUNTY Policies and Procedures or as may be mutually agreed between the parties
and incorporated in a SUPPLEMENTAL AGREEMENT. ARTICLEX. PREDESIGN CHARREITE A. CITY and COUNTY, as specified in Articles VII and IX, respectively, wi!! designate officials or representatives
to participate in a Predesign Charrette to be conducted on a mutually agreeable date and location. location. At least part of this meeting will be conducted on the PROJECT site. B. Results
from Predesign Charrette will identify the general project scope and the general. preferred alignment of the project, and project administration and management· roles, to include the
PROJECT MANAGER. Additionally, key project tearn participants shall be identified at the Predesign Charrette. C. At the conclusion of the Predesign Charrette a SUPPLEMENTAL AGREEMENT
shall be produced which outlines the identified roles and scope for the Project. ARTICLE XI. FUNDING A. CITY and COUNTY mutually agree to proportionately fund the DIRECT PROJECT & PROGRAM
costs as agreed by the parties in a SUPPLEMENTAL AGREEMENT. Unless otherwise specified' in the SUPPLEMENTAL AGREEMENT, COUNTY shall bear fifty percent (50%) of the total DIRECT PROJECT
& PROGRAM costs excluding the ROAD OR STREET AMENITIES, relocation or adjustment of. CITY UTILITIES, UTILITY BETTERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting
system and other items as specified in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. COUNTY shall not be responsible for any amount of funding in excess of the PROJECT not-to-exceed
amount as shown in the PROJECT SUPPLEMENTAL AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, CITY shall bear fifty percentage (50%) of all DIRECT PROJECT AND PROGRAM
costs. In addition CITY agrees to fund all other CITY cost as provided herein, inCluding, but not limited to, ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY
BETTERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting system and other items as specified in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. 11 
B. Unless otherwise stated in a SUPPLEMENTAL AGREEMENT, the milestones for each project shall be (I) preliminary and primary design (2) right-of-way acquisition and utility relocation
or adjustment and (3) construction. The LEAD AGENCY shall prepare an estimated cost for each milestone. Upon approval of the cost by the other party, each party shall fund its share
of the respective milestones by placing that amount of money in an escrow account or otherwise encumber the funds to insure that the LEAD AGENCY will have sufficient funding available
from current revenue for the timely payment of PROJECT milestone costs. The LEAD AGENCY may bill the other party for periodic payments for the actual amount of work completed toward
the completion of the milestone. Upon completion of the milestone, the nonmanagement party will be furnished a notice that such work has been completed and the amount of funding that
may be utilized to pay subsequent milestone Project cost. Notwithstanding any other term or condition contained herein or in any SUPPLEMENT AGREEMENT, neither party will be required
to award any contract until written certification has been received that funding has been placed in escrow or encumbered for the payment of the non-awarding party's portion of the PROJECT
cost. C. In the event that the cost of the PROJECT shall exceed the not-to-exceed amount, CITY and COUNTY agree to either reduce the scope of construction or seek additional funding
to complete the PROJECT at the agreed upon cost share percentages. At the termination of the PROJECT, the LEAD AGENCY will do a final cost accounting of the PROJECT. In the event that
the amount paid by either party exceeds its portion of the actual cost, the difference will be remitted to such party. In the event that additional funds are due, the LEAD AGENCY will
bill the other party who agrees to pay such funds within thirty (30) days of receipt of such billing. D. If CITY elects to manage PROJECT, COUNTY will reimburse CITY based on invoices
for actual costs expended in accordance with COUNTY invoicing policy. E. Upon execution of a SUPPLEMENTAL AGREEMENT, CITY shall escrow an amount adequate for initial project costs which
COUNTY may use to pay for initial professional services required for scoping, preliminary, and primary design. ARTICLE XII. NO THIRD-PARTY BENEFICIARY ENFORCEMENT It is expressly understood
and'agreed that enforcement of the terms and conditions of this Agreement and all right of action relating to such enforcement shall be strictly reserved to CITY and COUNTY and nothing
contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person on this Agreement. It is the express intention of CITY and the COUNTY that
any entity other than CITY or the COUNTY receiving services or benefits under this agreement shall be deemed an incidental beneficiary only. This Agreemeni is intended only to set forth
the contractual right and responsibilities ofthe agreement parties. ARTICLE XIII. RIGHT OF ENTRY The CITY agrees that COUNTY shall have the right to enter upon the PROJECT area for the
time period necessary for the completion of the Project. CITY agrees to furnish such police or other CITY personnel as requested BY COUNTY for traffic control or other public safety
matters at no cost to the PROJECT or COUNTY. 12 
Article XlV. LIST OF PROJECTS CITY agrees that it has been furnished with a list of the potential PROJECTS as approved by the Dallas County Commissioners Courts, subject to the agreement
between the parties of a SUPPLEMENTAL AGREEMENT. CITY stipulates and agre.es that the Commissioners Court Order approving the projects identifies the potential PROJECT location and describes
the type of project in sufficient detail that the CITY is fully aware of the location and type of projects being considered. ARTICLE XV. MISCELLANEOUS GENERAL PROVISIONS A. Applicable
Law. This Agreement and all matters pertinent thereto shall be construed and enforced in accordance with the laws of the State of Texas and exclusive venue shall be in Dallas County,
Texas. Notwithstanding anything herein to the contrary, this Agreement is expressly made subject to COUNTY's Sovereign Immunity, Title 5 of Texas Civil Practice and Remedies Code, and
all applicable State ofTexas and Federal laws. B. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto and may not be modified except by an instrument
in writing executed by the parties hereto as herein provided. C. Seyerability. If any provision of this Agreement shall be held invalid, void or unenforceable, the remaining provisions
hereof shall not be affected or impaired, and such remaining provisions shall remain in full force and effect. . D. De(au,t/WajyerIMjtigatjon. It is not a waiver of default if the non-defaUlting
party fails to declare immediately a default or delays in taking any action. Pursuit of any remedies set forth in this Agreement does not preclude pursuit of other remedies in this Agreement
or provided by law. E. Federal or State or Texas FupdiDII._ In the event that any work or part thereof is funded by State of Texas or U. S. Govemment funding and any statute, rule, regulation,
grant, contract provision or other State of Texas or U. S. Government law, rule, regulation or other provision imposes additional or greater requirement(s) than stated herein, CITY agrees
to timely comply therewith without additional cost or expense to COUNTY. F. Ueadjpp. The titles which are used following ttie number of eaCh paragraph are only for convenience in locating
various provisions of this AGREEMENT and shall not be deemed to affect the interpretation or construction of such provision. G. Number and Gepder. Words of any gender used in this AGREEMENT
shall be held and construed to include any other gender; and words in the singular shall include the plural and vice versa, unless the text clearly requires otherwise. H. Counterparts.
This AGREEMENT may be executed in mUltiple counterparts, each of which shall be deemed an original, but al\ of which shall constitute one and the same instrument. 13 
The Town of Addison, State of Texas, has executed the Agreement pursuant to duly authorized CITY Council Resolution R02-045 ,Minutes Dated the 28 t ldayof May . ,200;?. The County of
Dallas, State of Texas, has executed this agreement. pursuant to Commissioners Court Order Number 2002-1375 and passed ·on the 30th day of Julv , 200l. TOWN OF ADDISON COUNTY OF DALLAS,
TEXAS COUNTY OF DALLAS, TEXAS By:K-BY: 􀁾􀁾􀁌􀀭􀁾􀁾____________ RON WHITEHEAD, CITY MANAGER LE N, COUNTY JUDGE DATE: 􀁾______________ DATE: 􀀷􀀡􀁾 (0 LI { ATTEST: APP BY:_'++-.:....:.:..:..!....:...-
'---f\--------:Janet e guson, Deputy ief, Civil Section Dallas nty District Attorney's Office 14 
An employee-owned company July 2,2003 Mr. Steve Chutchian Town Engineer Town of Addison 16801 Westgrove Dr Addison, Texas 75001-9010 RE: Cost Estimate for Beltline Road Dear Mr. Chutchian:
Attached is a proposed contract to prepare a cost estimate and a Dallas County application for Beltline Road. We appreciate the opportunity to submit this proposal and are anxious to
begin this project Based on our discussions, we are providing this proposal with the understanding that this project is a rather straight-forward cost estimating effort along with the
preparation of the Dallas County application We propose that we perform this work on an hourly basis. We have been asked to provide a maximum amount, which we have done. Obviously this
amount is based on our best estimate of time required to perfonn the tasks in the scope of services that we have developed. We feel this is a very "tight" estimate and will depend on
the full cooperation of the Town's Public Works staff in providing information, making decisions and timely reviewing our submittals in order for us to accomplish this project within
our budget and the timeframe required. We trust that this contract is agreeable to you and anticipate the return of one executed original with a notice to proceed within approximately
one week. We look forward to getting started and working with you on this project. Sincerely, 􀁾􀁾􀀠 Clarence Daugherty, P.E. Director of Municipal Services C:\AddisonI8elUine & KS trans
lIT REV, 7·2·03.doc 5999 Summerside Drive, Suite 202 • Dallas, Texas 75252 • Telephone: 972.380.2605 • Fax: 972.380.2609 • www.pbsj.com 
Rev.10tOO Public Client PROFESSIONAL SERVICE AGREEMENT THIS AGREEMENT. made and entered into , by and between Post, Buckley, Schuh & Jernigan, Inc. (PBS&J) and the Client identified
herein, provides for the Professional Services described under Item 2 of this Agreement. PHONE NUMBER: (972) 450·2886 􀁾􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭 CLIENT: Town of Addison FAX NUMBER:
(972) 450-2837 ADDRESS: 16801 Weslgrove Dr, CONTACT PERSON: steven Chulchian, P.E. Addison Texas 750Q1·9010 PROJECT NUMBER: SHORT TITLE: Beltline Cost Estimate and Application 1. DESCRIPTION
OF PROJECT SITE: Beltline Road between Dallas parkway and Marsh t ane 2. SCOPE OF SERVICES TO BE PROVIDED BY PBS&J (If additional pages are necessary, they are Identified as Attachment
Al: See Attachment A 3. THE COMPENSATION TO BE PAID PBS&J for providing the requested services shall be (If additional pages are necessary, they are identified as Attachment B): D Direct
personnel expense plus a surcharge of %, plus reimbursable costs" D A Lump-Sum charge of $ $ , plus out-of-pocket expenses" o Unit CostlTime Charges identified in Attachment B, plus
reimbursable costs.· D Other -See Attachment B. * See explanation under Item 5 below. 4. IF PBS&J's SERVICES UNDER THIS AGREEMENT ARE DELAYED for reasons beyond PBS&J's control, the
time of performance shall be adjusted appropriately. Except where the services provided are under a continuous service contract for more than one year, if the services under this Agreement
are delayed for a period of more than one (1) year from the beginning date (as above provided), the fees shall be subject to renegotiation; any change in such fees shall apply only to
the unfinished services as of the effective date of such change. IN WITNESS WHEREOF. this Agreement is accepted on the date written above and subject to the terms and conditions set
forth above. CLIENT: Town of Addison SIGNED: ______________________________________ TYPED NAME: Michael Murphy (SIGN WITH BALL POINT PEN) , INC. TITLE: Director of Public Works TITLE:
Senior Vice President DATE: ___________________________________ DATE: 1/"i(03 Distribution: Copy 1 􀁾􀀠PBS&J; Copy 2 -CHent; Copy 3:. PBS&J Accuunt!ng 
.> 
Public Cltent Rev. 10100 5. COMPENSATION: Direct personnel expense shan be defined as: the cost of salaries and fringe benefit cos\$: related to vacation, holiday. and sick leave pay;
contfibutions for BOOel Security, Workers' Compensation Insurance, retirement benefrts, and medica! and lnsurance benefits; unemployment and payroll taxes; and other allOWed benefits
of thOse employees directly engaged In the performance of the requested service, Reimbursable COSls include: fees of Professional Associates (WhOse expertise is requIred 1(1 complete!he
project) and (lut-of-pocket expenses, the cost of which shall be charged at actual cost$: plus an administrative charge of 18% and shall be itemized and included in the invoice. Typical
out·of·pocket expenses shall include, but not be limited to, travel expenses (lodging, meals, etc.}, job-related mileage at the prevailing Company rate, long distance telephone calls,
courier, printing and reproduction costs, and survey supplies and materials. In Ihe event the requested service involves the use of electronic measuring equipFMnl, compulers, plotteIS,
and other speclal equipment such as boats, swamp buggIes, ele., an 􀁡􀁤􀁤􀁾􀁬􀁯􀁮􀁡􀁬􀀠dlract charge shall be made for tha use of this equipment. It is undenHood and agreed Ihat F'BS&J's
services under this Agreemenl are limited to those described in Item 2 hereof {and Attachment A, ifapplicable) and do not include partiCipation In or control over the opNa1ion of any aspect of Ihe project Compensallon under this Agreement does not Include any amount for particlpaling
in or controlling any such operation. 6. INVOICE PROCEDURES AND pAYMENT: PBS&J Shall submit Invoices to the Client for work accomplished during each calendarmonfh. For services provided
on a lump Sum basls, the emOunt of each monihly invoice shall be determIned on (he 􀁾􀁰􀁥􀁲􀁣􀁥􀁮􀁴􀁡􀁧􀁥􀀠of completion method" whereby PSS&J will estimate the percentage of tho total
work (provided on a Lump Sum basIs} accomplished during the Invoicing period. Monthly invoices: shall include, separalely listed, any charges for services for which lime chaf!}eS and/or
unit costs shall apply. Such invok7es shall also Include. separately listed, eny >Charges for Professional AsSOCiates and relmbursab!e casts. Such Invo!ces shall be submitted by P8S&J
as soon as pos;slb!e after the end of the month in Which the work was accomplished end shall bo due end payab!e by the aient upon receipt Tho Cllenl, as owner or authori2:ed agent for
tha owner. hereby agrees that payment as provided herain will be made for said work within 30 days from the date the fnvolce for same Is mailed to (he Client at the address set out herein
or is otherwise delivered. and, in default of such payment, hereby agrees to pay all costs of collection, Including reasonable attorney's fees, regardless of whelher legal action is
Initiated. The Client hereby acknowledges that unpaid Invoices shaH accrue interest at the maximum retailed by law after they have been outstanding for over 30 days. PBW reserves the
right to suspend all services on the Cilenl's project without naice if an Invoice remains unpaid 45 days after date of Invoice. This suspension shall remain in effcd untif all unpaid
invoices are patd In full. It is understOOd and agreed Ihat PBS&J's services under this Agreement do I'IOt Include parUclpatioo, whalSoever, In any IltigaUon. Should such services be
required, a supplemental Agreement may be negotiated between the CHent and PBS&J describing the services deslrad and providing a basis for compensation to PBS&J. 7. COST ESTIMATES: Client
hereby acknowledges that PBS&J cannot werrentlhat any cost estimates provided by PBS&J will not vary from actual costs lncuued by the Client. 8.. LIMIT OF LIABILITY: The limit of liability
of PBS&J to the Client for any cause or combination of calJSes shaH be, In total amounf, limited to the fees paid under this Agreement. 9. CONSTRUCTION SERVICES: If, under this Agreement
proresslonal services ate provided during the construction phase of the project. PBS&J shall not be responsible ror or have conltol over means, melhodS, techniques, sequences, or procedures,
or for safety precautions and programs in eonnection wilh the Work; nor shall P8S&J be responsible for the Conlractor's failure to carry out the Work in aceordanco with the Contract
Documents Offer the Contractor's failure to comply with appli1:able laws, ordinances, rules or regulations. 10. INSURANCE: PBS&J shall at all times cany Workers' Compensatlon lnSUfanca
as required by statute; commercial genera! liability Insurance including bodily injury and property damage; automobl'le IfablJJty coverage; and professionallrablllly coverago. Insurance
certifica!es will be provided to the Client upon request Client agrees to require that PBS&J be named as an eddilional insured on insurance coverages provided by contractors on the project.
11. ASSIGNMENT: Neither the Client nor PBS&J will asslgn or transfer lis interest in thiS Agreement wlthoul the written consent of the other. 12. SUSPENSION, TERMINA nON, CANCELLATtoN
OR ABANDONMENT: In Ihe event the project described In Attachment A, or the services of PBS&J called for unrlerthls Agreement. Islam suspended, cancelled, terminated or abandoned by the
Client, PBS&J shall be gwen seven (7) days prior written notice of such actlon and shall be compensated for the professional servioos proVided up 10 the date of suspension, termination,
cancellation or abandonment in accardance with the provisions of this Agreement for all woO;: performed up to the date of suspension, termination, cancellation or ebandonment. including
reimbursable expenses. 13. ENTIRETY OF AGREEMENT: This writing, including attachtnenl$ and addenda, Ifany, embodlos the entire agreement and understanding between the parties hereto.
and there are no olher agreements end underslandlngs, oral orwtitten, with reference to the subject matter hereof that are not merged hGrein and superseded hereby. No alteration, i!hange
or modlflcaoon of the larms of this Agreement shall be valid un!ess made in wrmng signed by both parties hereto. 14. DOCUMENTS: Any reuse by the client or others ofdocuments and plans
that resull from PBS&J's services under this agreement shall be at the Client's or others' sole risk without liablUty to PBS&J. 15. WAIVER: Any failure by P8S&J to require strict compliance
wilh any prov>sion of (his contract s;hal! not be construed as a waiver of Sl.I(;h provision, and PBS&J may subsequently reqvlre strict. eompllence at any time, notwithstanding any prior
failure to do so. 18. DISPUTE RESOLUnON: It a dlspvte arises out of or reletes to this Agreement Or the breach thereof, the parties will attempt to settle the matter between Ihemsalvos.
If no agreement can be reached the parties agree to use mediation with a mutually agreed upon mediel.or before resorting to a judicial forum. The cost of a third party mediator will
be shared aqvally by the parties. In the event of litigation, the prevailing party will be entllied to reimbursement of all reasonable cosls and attorneys' fees, The parties mutually
agree that a similar dispute resolution clause will be contained in all other coolracts executed by Clfent COIlcerning or (elated to this contract and all subcontracts exeOOled by PBS&J.
17. HAZAROOUS WASTE, MATERIALS OR SUBSTANCES: Unless olherwise specifically provided in this Agreement, PBS&J shall not be responsible for or have control over the discovery, presenco,
handrfflg, removal, transport or disposal of hazardous waste, materials or substances in any form on the project site. 18. GOVERNING LAW: this Agreement shall be govorned by and construed
accarding 10 the laws of the State where the situs of (he work. is located. 19. LIMITED COPYRIGHT LICENSE: PBS&J grants Client a paid-up, non-transferable. non-exclusive license to make
or have made copies of any copyrightable materials delivered under this Agreement and specffically marked by PBS&J as 􀁾􀁒􀁥􀁰􀁲􀁯􀁤􀁵􀁣􀁴􀁫􀁭􀀠AuthorlzedH • 20. INTElLECTUAl. PROPERTY;
WIth the sofe exception of specifically marked reproducible malerlals subject !(lihe limited Copyright License betein, an worldwide right, lille and Interest in and to any and all Intellectual
Property ooru;aived, i!Wanted, authored or othefWise made by or On thIs Agreement shall remain the sole and exclusive property 0'1 PBS&J, Its successors and asslgns unless licensed:
or aSSigned by PBS&J pursuant to a separate written Instrumen!. The term 􀁾􀁉􀁮􀁬􀁥􀁬􀁬􀁥􀁣􀁴􀁵􀁡􀁬􀀠Property shaH be construed broadiy to Include all forms of Intellectual property
including without limitation all inventions, disoownes, designs, plans, improvements, trademarks. service marks and ropylighls in drawings, computer programs, al"Ghilec!.uraP workS and
in all other original works of euthol'Ship. 􀁁􀁔􀁔􀁁􀁃􀁈􀁍􀁅􀁎􀁔􀁾􀀠Scope of Services ATIACHMENT B-Compens!ltion ADDENDA A flfrequ<ed) 
ATTACHMENT A SCOPE OF SERVICES BEL TLINE ROAD Tasks To Be Performed by PBS&J. Task 1 " Estimating the Cost. PBS&J will provide the services necessary to develop estimates of cost for
two alternative methods of rehabilitating the pavement of Beltline Road and to prepare an application for funding participation by Dallas County. The project limits will be from Dallas
Parkway (Dallas North Tollway) to Marsh Lane. Option 1 -PBS&J will prepare an estimate of the cost of an asphalt overlay as well as a list of factors to consider when evaluating this
option. This cost estimate will include the following: 1. all the preparation necessary for the overlay, including grinding of the existing surface to the level necessary to accept the
overlay, 2. removal of traffic markings, 3. removal and replacement of failed pavement sections, 4. replacement of any water or sewer mains determined to need replacement, 5. application
of any bonding agent necessary for adherence of the overlay to the pavement, 6. application of the actual overlay, 7. installation of traffic markings and signs, 8. adjustment of traffic
signalization loops or other equipment, 9. construction traffic control to accomplish the minimum disruption to the adjOining property-owners. Option 2 -PBS&J will prepare an estimate
of the cost to remove and replace the existing Portland Cement Concrete pavement as well as a list of factors to consider when evaluating this option. This cost estimate will include
the following: 1. all efforts required to remove the existing pavement and place new concrete pavement, 2. replacement of any water or sewer mains determined to need replacement, 3.
installation of traffic markings and signs, 4. adjustment of traffic signalization loops or other equipment, 5. construction traffic control to accomplish the minimum disruption to the
adjoining property-owners. 
ATTACHMENT A SCOPE OF SERVICES This proposal assumes, for both options 1. that the Town will determine and provide to PBS&J the necessary information about the water and sewer lines
which must be replaced, 2. that the cost of replacement of any other underground utilities, including pavement repairs, will not be included in the project estimate and 3. that the cost
of any "streetscaping" improvements or any costs that might have to be incurred by the Town for the conversion of overhead utilities to underground will not be included in this estimate.
Task 2 -Report and Meetings. Both options will be prepared in an appropriate format with the necessary narrative appropriate to clearly explain the estimates to the Town Public Works
staff. It appears that an extensive graphics presentation of the information is unnecessary and will not be included. A draft report will be submitted to the Public Works staff. PBS&J
will meet with the Public Works staff one time after their review of the draft report to discuss and and receive direction concerning revisions to the report. PBS&J will refine the documents
as requested by the Town Public Works staff and will present them in one meeting to the Town Manager. Further refinements will be made as necessary and the documents will be presented
to the Town Council at one meeting if requested to do so by the Town Manager. Task 3 -Dallas County MCIP Application. When the Town determines which option to utilize, PBS&J will prepare
an application to the Dallas County MCIP to request the County participate in the cost of the selected option 
ATTACHMENT A SCOPE OF SERVICES Tasks to Be Performed by the Town. provide locations and agree on size of section of failed pavement to be removed and replaced -determine if any water
or sewer mains need to be replaced as part of this project -provide Town documents such as accident records, etc., necessary for the proper completion of the Dallas County MCIP application
review submittals of PBS&J and provide timely comments for revisions 
ATTACHMENT B COMPENSATION AND SCHEDULE Compensation PBS&J proposes to charge for the time actually spent providing the services specified in Attachment A. The time will be charged according
to the rates shown in the attached Standard Rate Schedule, with a total fee for the tasks listed in Attachment A, Scope of Services, not to exceed $24,000. Additional services, such
as additional meetings beyond those listed, will be provided only at the direction of the Town and will be charged on an hourly basis as indicated above. Schedule It is understood that
"time is of the essence" and that there is a deadline of August 29, 2003 to submit an application to Dallas County for consideration of funding assistance. PBS&J feels there is adequate
time to prepare the cost estimate, the Dallas County application and receive the necessary approvals of the Town of Addison, and will perform the tasks required in a timely fashion to
accommodate the necessary deadlines. The ability of PBS&J to satisfy the time restraints partially depends upon the Town issuing a notice to proceed within one week (or approximately
that time) of the submittal of this contract and providing timely meetings and reviews of PBS&J's submittals. 
STANDARD RATE SCHEDULE 􀁐􀁾􀁒􀁓􀁏􀁎􀁎􀁾􀁌􀀺􀀠 Personnel cost is reimbursed based on a multiplier of 2.5 applied to direct personnel expense. Direct personnel expense for each employee
is based on the cost of salaries and fringe benefit ccsts relaled to vacation, holiday, and sick leave pay; contributions for Social Security. Workers' Compensation Insurance, retirement
benefits, and medical and insurance benefits: unemployment and payroll taxes; and other allowed benefits of those employees directly engaged in the performance at the requested service.
Ranges of hourly direct personnel expense by personnel classification are as follows: Principal! Director $ 50.00 to $ 100.00 Senior Engineering Staff $ 29.00 to $ 85.00 Engineering
Staff $ 19.00 to $ 55.00 Senior Scientist $ 23.00 to $ 70.00 Scientist $ 13.00 to $ 40.00 Senior Survey Staff $ 28.00 to $ 55.00 Survey Staff $ 15.00 to $ 31.00 Senior Technical Support
$ 20.00 to $ 48.00 Technical Support $ 11.00 to $ 28.00 Lab Technicians $ 8.00 to $ 30.00 Senior Clerical I Administration $ 24.00 to $ 45.00 Clerical I Administration $ 9.00 to $ 32.00
SURVEY FIELD CREWS: Survey field crews and equipment will be provided at the following fixed hourly rales: Two-man Field Crew $ 95.00 per hour Three-man Field Crew $120.00 per hour Four-man
Field Crew $145.00 per hour Additional Rodman, Chainman, or Flagman $ 25.00 per hour G.P.S. Static Receivers $160.00 per day per receiver G.P.S. RTK System $400.00 per day There is no
mileage charge when the job site is within 50 miles of the office from which the survey crew originates. OSHA 29 CFR 1910.120 certified field and office personnel are available upon
request at an additional cost. 􀁒􀁅􀁉􀁍􀁂􀁕􀁒􀁓􀁁􀁂􀁌􀁾􀀠COSTS: Raimbursable costs include: fees of Professional Associates (whose expertise is required to complete the project) and
out-at-pocket expenses, the cost of which shall be charged at actual costs plus an administrative charge as described in the contract and shall be itemized and included in the Invoice.
Typical out-out-of-pocket expenses shall include, but not be limited to, travel expenses (lodging, meals, etc.), job-related mileage at the prevailing Company rate, long distance telephone
calls, courier, printing and reproduction costs, and survey supplies and materials. In the event the requested service involves the use at electronic measuring equipment, computers,
plolters, and other special equipment such as boats, swamp buggies, etc., an additional direct charge shall be made for the use at this eqUipment. PROCEDURES AND PAYMENTS: PBS&J shall
submit invoices to the Client for work accomplished during each calendar month. For services provided on a Lump Sum baSiS, the amount of each monthly invoice shall be determined on the
"percentage of completion method" whereby PBS&J will estimate the percentage of the total work (provided on a Lump Sum basis) accomplished duling the invoicing period. Monthly invoices
shall include, separately listed, any charges for services for which time charges andlor unit costs shall apply. Such invoices shall also include, separately listed, any charges for
Professional Associalas and reimbursable costs. Such invoices shall be submitted by PBS&J as soon as possible after the end of the month in which the work was accomplished and shall
be due and payable by tha Client upon receipt. The Client agrees that the monthly invoice from PBS&J is correct, conclusive, and binding on the Client unless tha Client within twenty
(20) working days from the date of receipt of such invoice. notifies PBS&J in writing of alleged inaccuracies, discrepancies, errors in the invoice, or the need for additional backup.
The Client, as owner or authorized agent for the owner, hereby agrees that payment as provided herein will be made for said work within 30 days from the date the invoice for same is
mailed to the Client at the address set out herein or is otherwise delivered, and. in default of such payment, hereby agrees to pay all costs of collection, including reasonable attorney's
fees, regardless of whether legal action is initiated. The Client hereby acknowledges that unpaid invoices shall accrue Interest at the maximum rate allowed by law after they have been
outstanding for over 30 days. PBS&J reserves the right to suspend all services on the Client's project 􀁷􀁾􀁨􀁯􀁵􀁴􀀠notice if an invoice remains unpaid 45 days after date of invoice.
This suspension shall remain in effect until all unpaid invoices are paid in full. Central Region I 041201 
Rev, 10100 Public Client PROFESSIONAL SERVICE AGREEMENT THIS AGREEMENT. made and entered into . by and between Post. Buckley. Schuh & Jemigan. Inc. (PBS&J) and the Client identified
herein. provides for the Professional Services described under Item 2 of this Agreement. PHONE NUMBER; (972) 450-2886 􀁾􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭 CLIENT; Town of Addison FAX NUMBER:
(972) 450-2837 ADDRESS: 16801 Westgrove Dr. CONTACT PERSON: Steven Chutchian. P.E. Addison Texas 750Q1-9010 PROJECT NUMBER: SHORT TITLE: Beltline Cost Estimate and Application 1. DESCRIPTION
OF PROJECT SITE: Beltline Road between Danas Parkway and Marsh lane 2. SCOPE OF SERVICES TO BE PROVIDED BY PBS&J (If additional pages are necessary, they are identified as Attachment
A): See Attachment A 3. THE COMPENSATION TO BE PAID PBS&J for providing the requested services shall be (If additional pages are necessary, they are identified as Attachment B): D Direct
personnel expense plus a surcharge of %, plus reimbursable costs.' D A Lump-Sum charge of $ , plus out-of-pocket expenses .. 􀁾􀀠Unit CostlTime Charges identified In Attachment B, plus
reimbursable costs.. D Other -See Attachment B . • See explanation under Item 5 below. 4. IF PBS&J's SERVICES UNDER THIS AGREEMENT ARE DELAYED for reasons beyond PBS&J's control, the
time of performance shall be adjusted appropriately. Except where the services provided are under a continuous service contract for more than one year, if the services under this Agreement
are delayed for a period of more than one (1) year from the beginning date (as above provided). the fees shall be subject to renegotiation; any change in such fees shall apply only to
the unfinished services as ofthe effective date of such change. IN WITNESS WHEREOF. this Agreement is accepted on the date written above and subjeetto the terms and conditions set forth
above. (SIGN WITH BALL POINT PEN) CLIENT: Town of Addison POST. BU SIGNED: __________________ SIGNED: 􀁾􀁾􀁲􀀽􀁾􀀢􀀧􀀭􀀧􀀮􀁬􀁓􀀮􀁾􀀬􀀦􀀢􀀢􀀬􀀮􀀻􀀻􀁴􀀺􀀺􀀺􀀺􀀮􀀭􀀭􀀭􀀭 TYPED NAME: Michael
Murphy TYPED NAME: 4-------------TITLE: Direetor of Public Works TITLE: Senior Vice prrSident DATE: ___________________ DATE: ____􀀱􀀭􀀧􀀫􀁲􀁾􀀧􀀴􀀨􀀭􀀢􀀧􀁏􀀢􀀧􀀳􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭 Dislriblltion:
Copy 1 -PBS&J; Copy 2-Client; Copy 3:. PSS&J Accounting 
... I 
Public Client Rov. 10!00 5. COMPENSATION: Direcl porsonner expense shall be defined as: the eost of salaries and frlnge benefit costs related to vacation, ho!!day. and sICk leave pay;
contributions for SOCIal Security, Workers' Compensation Insurance, retirement benafits, and medical and Insurance benefits; unemp10ymenl and payroll taxes; and other allowed benafilS
of those employees dIrectly engaged In the perfonnance of the requested service, Reimbursable costs Include: fees of Professional Associates (whose expertisa is required to oomplete
the project) and 􀁯􀁵􀁴􀀭􀁯􀁦􀁾􀁰􀁯􀁣􀁫􀁥􀁬􀀠expenses, the cost of whIch shall be charged at actual costs pluS an administrative ciKu"ge of 18% and shall be itemized and included In
the invoiee. Typical 􀁯􀁵􀁴􀀭􀁯􀁦􀁾􀁰􀁯􀁣􀁜􀁴􀁥􀁴􀀠expenses shell !nelude, but not be limJted to, travel expenses (lodging, meals. etc.), jOb-related mifeage at the prevailing Company
rate, long distance telephone calls. courier, printing and reproduction costs, and survey supplies and materials, In the event the mquesied service Involves the use of electronic measuring
equipment. computers, ploUers, and olher speciaL equipment such as boats, swamp buggies, etc•• an addil10nal direct charge shall be made for the use ot thiS equlprnenl It is understood
and agreed that PBS&J's services under this Agreement are limited to those described In Item 2 hereof (and Attachment A. if applicable) and do not include participation in or con1tol
QVer the operation of any aspect of the project. Compensation under this Agreement does not include any amount tor participating 1n Of controlling any such operation, 6. INVOICE PROcEDURES
AND PAYMENT: PBS&J shall submit invoices to the Client for workaccomPJished during each calendar monlh. For services provided on a Lump Sum basis, the amount of each monthly invoice
shall be determined on the "percentage of completion method" whereby PBS&J will estimate the percentage of lile total work (provlded on a Lump Sum basis) 􀁡􀁾􀁭􀁰􀁬􀁩􀁳􀁨􀁥􀁤􀀠during
1ha Invoicing period. Monthly invoices shall include. separately lisled, any charges rorservices for which lime charges and/or unit costs shall apply. Such invoices shall also include,
separately listed, eny charges for Professional Associates and reimbursable cos{s. Such invoiceS shaD be submitted by PBS&J as soon as possible ruler the end of the month in which the
work was accomplished and shaH be due and payable by the client upon receipt. The Client, as owner or authorized agent ror the owner, hereby agrees that payment as provided herein will
be made for said work within 30 days from the date the Invoice foe same Is mailed 10 Ihe Client at the address set out herein Ot Is otherwise delivered, and, in default of such payment.
hereby agrees to pay all costs of collection, InclUding reasonable attomey's fees, 􀁲􀁥􀁧􀁾􀁳􀁳 of whether legal actIOn Is Initialed. Tho Client hereby acknowledges that unpaid invoices
shall accrue Interest at the maximum retailed by law after they have been outstarufing for over 30 days. PBS&.! reserves the right to suspend all services on the Client's proJect wilhout
notice if an invoice remains unpaid 45 days after date 01 l('Woice. This suspension shall remainln effect unlil all unpaid Invoices ate paid tn fu!L It 1$ understood and agreed lhat
PBS&J's sorvices under this Agreement do nol include partiCipation, whatsoever, in any lltig8l1oo, Should such seNices be required. 8 supplemental Agreement may be negotiated betv.leen
the Client and PBS&J describing the services desIred and providing e bas!s for compensation to PBS&J. 1. COST ESllMATES: Client hereby aCknowledges lhat PBS&J cannot warrant that any
cost estimates provided by PBS&J will not vary from actual costs incurred by the ClIer'll. a. LIMIT OF L.1ABILI'f'(: The limit Of liability of PBS&J 10 the Client for any cause or combination
of caus:es shall be, In total amount, limned to the fees paid under this Agreement 9. CONSTRUCTION SERVICES: If. under this Agreement, professional 5eMceS are proVided during the construction
phase ofthe project, PBS&J shall not be responsible for or have conltol over means, methods, techniques. sequences, or procedures, or for safety precaullOns and programs in connection
with Ihe 􀁗􀁏􀁦􀀧􀁾􀀻􀀠nor shall PBS&J be responsible for the Contractor's failure to carry out \he Work in accordance with the Contract Documents Of for the Contractor's failure to
comply with applieable laws, ordinances, rules or regulations. . 10, INSURANCE: PBS&J shall at allomes carry Workers' Compensa.tion insuraoc.e as required by statute; commercial generalliabiUty
insurance including bodily injury and property damage: automobile liability coverage; and professionalliablllty coverage. Insurance 􀁾􀁣􀁡􀁴􀁥􀁳 will be provided to the Cllent upon request
Cllent agrees to require that PBS&J be named as an addWonal insured 01'\ Insurance: coverages provided by contractors on the project 11. ASSIGNMENT: Neither the Clien! nor PBS&J will
aSSign or transfer itslrneresl in this Agreement without the written consent of Ihe other, 12. SUSPENSION. TERMINATION, CANCELLATION OR ABANDONMENT: In the event the project described
In Attachment A, Ot the services of PBS&J called for under this Agreement. Isfare suspended. cancelled, tenninared or abandoned by the Client, PBS&J shall be given seven (7) days prior
written noliee of such action and shall be compensaied fOt the profeS$lonal services provided up to the dale of suspension, 􀁾􀁲􀁭􀁬􀁍􀁴􀁩􀁯􀁮􀀬􀀠cancellation or abandonment In accordance
wllh the provisions of this Agreement for aU worK performed up to the date of suspanslon, lermlnalion. cancellation or abandonment. Including reimbursabte expenses. 13. ENTIRETY OF AGREEMENT:
This writing, Including attachments and addenda, if any. embodies the entire agreement and understanding between the parties herelo, and there are no olher agreements and understendlngs,
oral or written, with reference to lhe subject matter hereof lhal are not merged herein and superseded hereby. No alleration. change or modification of the terms of this Agreement shall
be valld unless made in writing Signed by both parties herelo. 14. DOCUMENTS: Any reuse by the elien!: or others of documents and p:ans Ihat result from PBS8.J's services under this
agreement shaU be a1 the Client's Dr others' sole fisk without liabHily to PBS&J. 15. WAIVER; Any fanure by PBS&J to require strict <:ompllance wilh any provision of this contract &han
not be coostrued as e waiver of such provision, and PBS8.J may subsequen\1y require strict compliance at any time, notwithstanding any prior failure to do so. 16, DISPUTE RESOLUTION:
If a dispute arises out of Dr relates to this Agreement or the breach thereof. the parties will attempt to saUle the matter betv.leen themselves. If no agreement can be reached the parties
agree to use medlation with a mutually agreed upon medialor before resorting to a judicial forum, The cost of a third party mediator will be shared equally by the parties. In the evenl
of litigation, the prevaUing party will be entitled to relmbun;ement of all reasonable costs and attorneys' fees, The parties mutually agree thai e similar dispute resolotJon cleuse
wIU be contained In all other contracts executed by Client concerning or related to Ihls contracl and all subcontracts executed by PSS&J. 17. HAZARDOUS WASTE, MATERIALS OR SUBSTANCES:
Unless otherwise spaclfically provided in this Agreement, PBS&J shall not be responsible for or have control over the discovery, presence, handling. removal, transport Of disposal ot
hazardous waste, materials or substances in any form on the project site. 1a. GOVERNING LAW: This Agreement shall be governed by and construed according to the laws of the Slate where
the sllus of the work is loealed, 19. LIMITED COPYRIGHT LlCENSE: PBS&J grants Cllenl a paid-up, non-transferabie. non-exclus1¥e license to make-or have made coples of any copyrightable
materials delivered under lhis Agreemen( and specifically marked by PBS&J as "Reproduction Aulhorizedn • 20. INTEl.LECTUAl. PROPERlY: With the sole exception of specifically marked reproducible
materials subject to the Umiied Copyright License hereln, aU worldwide right, lItle and fnleres{ln and to any and aUlntel!ectual property conceived. Invented. aulhored or othorwise made
by or on this Agreement shall remain the sale and exclusive property of PBS&J, ils successors and assigns unless licensed or assigned by PBS&J punsuam to a separate written lnslrumenl
The term "lnlel1ecluaJ Property shall be construed broadly to include all forms of intellectual property includlng without Hmllation allinvenlions. discoveries, designs, plans. Improvements,
trademarKS, service marks and o:lpyrigh\s In drawings, computer programs, archite-ctural works find in all olher original works of authorship. AITACHMENT-Scope of Services ATTACHMENT
B-Compensatlon ADDENDA A (IT raquired) 
ATTACHMENT A SCOPE OF SERVICES BEL TLiNE ROAD Tasks To Be Performed by PBS&J. Task 1 -Estimating the Cost. PBS&J will provide the services necessary to develop estimates of cost for
two alternative methods of rehabilitating the pavement of Beltline Road and toprepare an application for funding participation by Dallas County. The project limits will be from Dallas Parkway (Dallas North Tollway) to Marsh Lane. Option 1 -PBS&J will prepare an
estimate of the cost of an asphalt overlay as well as a list of factors to consider when evaluating this option. This cost estimate will include the following: 1. all the preparation
necessary for the overlay, including grinding of the existing surface to the level necessary to accept the overlay, 2. removal of traffic markings, 3. removal and replacement of failed
pavement sections, 4. replacement of any water or sewer mains determined to need replacement, 5. application of any bonding agent necessary for adherence of the overlay to the pavement,
6. application ofthe actual overlay, 7. installation oftraffic markings and signs, 8. adjustment of traffic signalization loops or other equipment, 9. construction traffic control to
accomplish the minimum disruption to the adjoining property-owners. Option 2 -PBS&J will prepare an estimate of the cost to remove and replace the existing Portland Cement Concrete pavement
as well as a list of factors to consider when evaluating this option. This cost estimate will include the following: 1. all efforts required to remove the existing pavement and place
new concrete pavement, 2. replacement of any water or sewer mains determined to need replacement, 3. installation of traffic markings and signs, 4. adjustment of traffic signalization
loops or other equipment, 5. construction traffic control to accomplish the minimum disruption to the adjoining property-owners. 
ATTACHMENT A SCOPE OF SERVICES This proposal assumes, for both options 1. that the Town will determine and provide to PBS&J the necessary information about the water and sewer lines
which must be replaced, 2. that the cost of replacement of any other underground utilities, including pavement repairs, will not be included in the project estimate and 3. that the cost
of any "streetscaping" improvements or any costs that might have to be incurred by the Town for the conversion of overhead utilities to underground will not be included in this estimate.
Task 2 -Report and Meetings. Both options will be prepared in an appropriate format with the necessary narrative appropriate to clearly explain the estimates to the Town Public Works
staff. It appears that an extensive graphics presentation of the information is unnecessary and will not be included. A draft report will be submitted to the Public Works staff. PBS&J
will meet with the Public Works staff one time after their review of the draft report to discuss and and receive direction concerning revisions to the report. PBS&J will refine the documents
as requested by the Town Public Works staff and will present them in one meeting to the Town Manager. Further refinements will be made as necessary and the documents will be presented
to the Town Council at one meeting if requested to do so by the Town Manager. Task 3 -Dallas County MCIP Application. When the Town determines which option to utilize, PBS&J will prepare
an application to the Dallas County MCIP to request the County participate in the cost of the selected option 
ATTACHMENT A SCOPE OF SERVICES Tasks to Be Performed by the Town. provide locations and agree on size of section of failed pavement to be removed and replaced -determine if any water
or sewer mains need to be replaced as part of this project -provide Town documents such as accident records. etc., necessary for the proper completion of the Dallas County MCIP application
review submittals of PBS&J and provide timely comments for revisions 
ATTACHMENT B COMPENSATION AND SCHEDULE Compensation PBS&J proposes to charge for the time actually spent providing the services specified in Attachment A. The time will be charged according
to the rates shown in the attached Standard Rate Schedule, with a total fee for the tasks listed in Attachment A, Scope of Services, not to exceed $24,000. Additional services, such
as additional meetings beyond those listed, will be provided only at the direction of the Town and will be charged on an hourly basis as indicated above. Schedule It is understood that
"time is of the essence" and that there is a deadline of August 29. 2003 to submit an application to Dallas County for consideration of funding assistance. PBS&J feels there is adequate
time to prepare the cost estimate, the Dallas County application and receive the necessary approvals of . the Town of Addison, and will perform the tasks required in a timely fashion
to accommodate the necessary deadlines. The ability of PBS&J to satisfy the time restraints partially depends upon the Town issuing a notice to proceed within one week (or approximately
thattime) of the submittal of this contract and providing timely meetings and reviews of PBS&J's submittals. 
STANDARD RATE SCHEDULE PERSONNEL: Personnel cost is reimbursed based on a multiplier of 2.5 applied to direct personnel expense. Direct personnel expense for each employee Is based on
the cost of salaries and fringe benefit costs related to vacation, holiday, and sick leave pay; contributions for Social Security, Workers' Compensation insurance, retirement benefrts,
and medical and insurance benefils; unemployment and payroll taxes; and other allowed benefits of those employees directly engaged in the performance of the requested selVice, Ranges
of hourly direct personnei expense by personnel classification are as follows: Principal I Director :; 50.00 to $100,00 Senior Engineering Staff $ 29,00 to $ 85.00 Engineering Staff
$ 19.00 to $ 55.00 Senior Scientist $ 23.00 to $ 70.00 Scientist $ 13.00 to $ 40.00 Senior SUlVey Staff $ 28,00 to $ 55.00 Survey Staff $ 15.00 to $ 31.00 Senior Technical Support $
20.00 to $ 48.00 Technical Support $ 11.00 to $ 28.00 Lab Technicians $ 8.00 to $ 30.00 Senior Clerical I Administration $ 24.00 to $ 45.00 Clerical I Administration $ 9.00 to $ 32.00
SURVEY FIELD CREWS: SUlVay field crews and eqUipment will be provided at the following fIxed hourly rates: Two-man Field Crew $ 95,00 per hour Three-man Field Crew $120,00 per hour Four-man
Field Crew $145.00 per hour Additional Rodman, Chainman, or Flagman $ 25.00 per hour G.P.S. Static Receivers $160.00 per day per receiver G.P.S, RTK System $ 400.00 per day There is
no mileage charge when the job site is within 50 miles of the office from which the survey crew originates. OSHA 29 CFR 1910.120 certified field and office personnel are available upon
request at an additional cost. REIMBURSABLE COSTS: Reimbursable costs include: fees of Professional Associates (whose expertise is required to complete the project) and out-of-pocket
expenses, the cost of which shall be charged at actual costs plus an administrative charge as described in the contract and shall be itemized and included in the invoice, Typical out-of-pocket
expenses shall include, but not be limited to, travel expenses (lodging, meals, etc.), job-related mileage at the prevailing Compeny rate, long distance telephone calls, courier, printing
and reproduction costs, and sUlvey supplies end materials. In the event the requested selVice involves the use of electronic measuring equipment, computers, plotters, and other special
eqUipment such as boats, swamp buggies, etc .. an additional direci charge shall be made for the use of this equipment. PROCEDURES AND PAYMENTS: PBS&J shall submit invoices to the Client
for work accomplished during each calendar month. For selVices provided on a Lump Sum basis, the amount of each monthly invoice shall be determined on the "percentage of completion method"
whereby PBS&J will estimate the percentage of the total work (provided on a Lump Sum basiS) accomplished during the invoicing period. Monthly invoices shall include, separately listed,
any charges for selVices for which time charges andlor unit costs shall apply. Such invoices shall also include, separately listed, any charges for Professional Associates and reimbursable
costs, Such invoices shall be submitted by PBS&J as SOOn as possible after the end of the month in which the work was accomplished and shall be due and payable by the Client upon receipt.
The Client agrees that the monthly invoice from PBS&J is correct, conclusive, and binding on the Client unless the Client within twenty (20) working days from the date of receipt of
such invoice, notifies PBS&J in writing of alleged inaccuracies, discrepancies, errors in the invoice, or the need for additional backup. The Client, as owner or authorized agent for
the owner, hereby agrees that payment as provided herein will be made for said work within 30 days from the date the invoice for same is mailed to the Client at the address set out herein
or is otherwise delivered, and, in default of such payment, hereby agrees to pay all costs of collection, including reasonable attomey's fees, regardless of whether legal action is initiated.
The Client hereby acknowledges that unpaid invoices shall accrue interest at the maximum rate allowed by law after Ihey have been outstanding for over 30 days. PBS&J reserves the right
to suspend all services on the Client's project without notice if an invoice remains unpaid 45 days after date of invoice. This suspension shall remain In effect until all unpaid invoices
are paid in full, Central Region I 041201 PBSI 
1 1 1 1 1 1 1 1 1 1 1 1 1 1 
DALLAS COUNTY PUBLIC WORKS S:r1CV rc-( July 3, 2003 􀁾􀁾􀀠 A!fk;xJT '?ifts 􀁾􀀮􀁾􀁣􀁨􀁡􀁥􀁬􀁾􀁵􀁲􀁰􀁨􀁹􀀠 Addison P.O. Box 9010 Addison, TX 75001-9010 Dear 􀁾􀁲􀀮􀀠􀁾􀁩􀁣􀁨􀁡􀁥􀁬􀀠􀁾􀁵􀁲􀁰􀁨􀁹􀀺􀀠
Dallas County Public Works is eag' _ _ :ajor Capital Improvement Program "Call·for.Projects". Your candidate projects should be submitted to our office by August 29,2003, at which time
the evaluation criteria will begin for the selection of the successful projects to be constructed in FY 20082010. As mentioned in the April 1, 2003 letter from the Commissioners Court,
one essential item that wiu be required as part of your submittal is your plan-of-action statement toward addressing the adoption of any Orphan Roads in or adjacent to your existing
city limits. Failure to submit such a statement will jeopardize your submittal for selection in this call. It could also affect any projects already selected in Calls I and/or II, even
if no Call III projects are submitted. The application is available for download at: hUp:hUp:llwww.dallascounty.orglhtmUcitizen-serv/pubwks/mcip-projects.html. If you have any questions
concerning the subrnittal application, please feel free to contact me or Edith Ngwa at 214-653-7151 and we will be glad to discuss the process with you. Sincerely, Sam L. Wilson Assistant
Director Attachments 411 Elm Street, 4th Roor Dallas, Texas 75202 (214) 653-7151 
" Dallas County Orphan Road Policy DEFINITION -', .' Orphan Road _. all or part 9fa street.or road 􀁲􀁩􀁧􀁨􀁴􀀭􀁯􀁦􀁾􀁷􀁡􀁹􀀠􀁷􀁨􀁩􀁾􀁨􀁩􀁳􀁯􀁵􀁴􀁳􀁩􀁤􀁥􀀠the . incOlporated limits ofa
municipality (or municipalities) and the 􀁩􀁮􀁣􀁯􀁲􀁐􀁯􀁲􀁡􀁴􀁾􀀠area ofthe . ., municipality (or municipalities) abuts or extends into the right-ofcway, These roadway segments have,
in effect, been "orphaned" by the abutting city (or cities) that they serve in that they have been left unincorporated. Thus Dallas County has primary , responsibility for maintenance,
operation, enforcement, police and/or emergency services within these unincorporated rights-of-way. POLICY INTENT Dallas County contends that full responsibility for mai.ntenance, operation,
enforcement, police and emergency services for these roadway segments should rest with the city (or cities) adjoining these segments. Generally, the. major traffic usage ofthese segments
is for access to property within the adjoining city (or cities) as with typical city streets. The adjoining city (or cities) is (are) responsible for providing emergency services, police
and fire protection to the properties abutting the Orphan Road segment. In mas! instances these Orphan segments are isolated and significantly distant from the truly unincorporated areas
ofthe County, where the County provides the only services; 'These segments could be more easily and quickly served by City police, ·.fire and either 􀁳􀁥􀁩􀁶􀁩􀁾􀁥􀀠 providers who have
responsibility in the immediate area than by the County. Parking controls, control ofaccess, speed limits and other aspects oftraffic operations are typically influenced by abutting
property development and usage which is under the control ofthe city (or cities). OrPhan road segments often cause confusion, uncertainty and, sometimes, critical delay in determining
proper jurisdiction and in providing necessary services to the public. It is with the intent ofimproving these circumstances and the overall delivery ofservices to the citizens that
Dallas County desires to eliminate Orphan Roads from the County's Road Inventory. This Policy is established to encourage municipalities adjacent to these Orphan Road segments to annex
the rights-of-way and to assmne full responsibility for providing services therein. . . POLley STATEMENJ . . I. Dallas County encourages all cities adjacent to Orphan Roads in Dallas
County to develop, commit to and submit a plan to the County for completing the annexation of the OIphan Road segments and assuming full responsibility for these roadways. In instances
where two cities abut the same OIphan Road segment, the County encourages the hvo cities to jointly develop a plan for the annexation ofthat segment. Dallas Connty offers its assistance
to the cities in d.eveloping such plans. O!pban Road Policy Court Order No. 2002-637, April 2. 2002 Page lof2 
· ,2. Dallas County, at the discretion ofthe Commissioners Court, may give additiorial selection val ue to projects in cities that have submitted a specific plan for the annexation ofOrphan
Roads when the County selects, approves and schedules projects for fundin,g in the County's Major Capital Improvement Program (MCIP). Such preference may also be given in approvirig
projec.ts for Road ,and Bddo'e Disirici , '. ..' -. , . " . -, . . . 9 -.. 'particIpation (Type uB" ,"york). . .., "," 3. Dallas County, at ih,e'discretion ofthe Commissioners Court,
may also refuse to participate in discretionary projects, such as Road and Bridge Districlprojects or MCIP projects, in a city that elects not to pursue the annexation ofOrphan Road
segments that abut its boundaries. Failure to notify the County ofthe city's intent to annex and/or failure to submit a plan for annexation in a timely manner shall be construed by the
County as the city's election not to pursue annexation. 4. Dallas County, at the discretion ofthe Commissioners Court, may select specific Orphan Road segments for improvement when a
city commits to annex:ation ofthe segment upon completion ofthe project. However, the specific plan for annexation ofOrphan Roads submitted by the city will not be limited to annexation
upon completion ofimprovements by Dallas County. Dallas County improvements may be made as Road and Bridge projects or as MCIP projects 􀀨􀁳􀁴􀁬􀁢􀁪􀁾􀁣􀁴􀀠to other MCIP criteria including
Regional Thoroughfare Plan designation and city cost participation). 5. This policy application is prospective and 􀁰􀁲􀁯􀁪􀁥􀁾􀁴􀁳􀁳􀁥􀁬􀁥􀁣􀁴􀁥􀁤􀀠by the County ancJ approved by the
Commissioners COlirt prior to the date ofthe adoption ofthis policy , ' shall not be impacted by this policy. ' 6. Dallas County shall provide written notification of the adoption of,
and future revisions of, this policy to the cities abutting Orphan Road segments. 7. The Dallas County Director ofPublic Works shall maintain a listing ofOrphan Roads and the city or
cities they abut and shall provide updates to the Commissioners Court and to the cities as changes occur. The listing and changes to the listing shall be based on municipal boundary
and annexation information provided to Dallas County, Public Works by the cities. Otphan Road Policy Court Order No.2002-637 ,April 2, 2002 Page2of2 
TOWN OF ADDISON, TEXAS RESOLUTION 􀁎􀁏􀁾 R02-118 A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A SUPPLEMENTAL AGREEMENT TO
THE MASTOR INTERLOCAL AGREEMENT WITH DALLAS COUNTY GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS FOR THE PURPOSE OF TRANSPORTATION IMPROVEMENTS ON ARAPAHO ROAD. WHEREAS,
on July 301 2002, the Town of Addison and the County of Dallas entered into a Master Interlocal Agreement for Transportation Improvements which allows the Town to receive certain grants
from Dallas County through its Capital Improvements Program; and, WHEREAS, the Master Interlocal Agreement provides for supplemental agreements to establish the contractual rights and
responsibilities of the Town and the County as it relates to road improvements approved by the Town and approved by the County for inclusion in its Transportation Major Capital Improvements
Program; and, WHEREAS, transportation improvements on Arapaho Road from Addison Road to Surveyor Boulevard have been approved by the Town and approved by the Commissioners Court of the
County for inclusion in its Transportation Major Capital Improvements Program; now, therefore. BE IT RESOLVED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS: SECTION 1. That the City
Council does hereby authorize the City Manager to enter into a Supplemental Agreement to the Master Interlocal Agreement with the County of Dallas, Texas for the purpose of transportation
improvements on Arapaho Road from Addison Road to Surveyor Boulevard. SECTION 2. That this Resolution shall take effect immediately from and after its passage. PASSED AND APPROVED by
the City Council of the Town of Addison this 26th day of November 2002. R. Scott Wheeler, Mayor ATTEST: Carmen Moran. City Secretary APPROVED AS TO FORM: Ken Dippel, City Attorney
(1ft.I, MICHAEL E. MURPHY, P.E. Director of Public Works (972) 450-2878 (972) 450-2837 FAX mmurphy@ci.addison.tx.us E-mail Town of Addison 16801 Westgrove Dr. P.O. Box 9010, Addison,
Texas 75001-9010 I IAJokLDLtkE 􀁾 yOu his:> 􀀾􀁾􀁶􀁾 70 LotiL 􀁾 -r1JE tJ-rrA c.#>[;;"p 􀁾 v?p/f:MG/'-I-¢r/􀁾􀁅􀁁􀁉􀁾 AAiD 7 HGJIJ r/J.(;;;:' "3 ()F b S I::JIj c..u tS.s-􀁾􀁾􀁅 fA/€
S,q.Jo OVElZ-7b 0 0" 􀁁􀀭􀀭􀁲􀁾􀁎􀁾 .":;". · \
· 􀀢􀀧􀁉􀀬􀁾...... l 􀁾􀁉 RESOLUTION NO. R02·045 A RESOLUTION BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A MASTER INTERLOCAL AGREEMENT
WITH THE COUNTY OF DALLAS, TEXAS FOR TRANSPORTATION IMPROVEMENTS. WHEREAS, in FY2000 the Dallas County Commissioners Court replaced its traditional bond financing approach to funding
infrastructure improvements with a programmed Major Capital Improvement Program; and, WHEREAS, this program is implemented by issuing an annual countywide call for projects to identify
and fund needed roadway improvements within the County; and, WHEREAS, Master Interlocal Agreement will allow the Town to receive certain grants from Dallas County through their Capital
Improvement Program; and, WHEREAS, County funding for a portion of construction of the following roadway related improvements in the Town of Addison was established, Arapaho Road, Phase
III (Addison. Road to Surveyor Blvd.) 'in the amount of $1,432,812 and Midway Road Signal Improvements (Spring Valley Road to Dooley Road) in the amount of $196,000; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS: THAT, the City Council does hereby authorize the City Manager to enter into' a Master Interlocal Agreement with the
County of Dallas, Texas for Transportation Improvements. OFFICE OF THE CITY SECRETARY R02-045
('., DULY PASSED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, this the 28th day of May 2002. Mayor ATIEST: City 􀁳􀁥􀁾􀁲􀀭􀀭􀀭􀀭 OFFICE OF THE CITY SECRETARY R02-o45
-..... -.. :. :._: -From the desk of" Gayle Walton Department Secretary 5300 Beh Line Road P.O. Box 9010 Addison, Texas 75001 972/450-7039 Fax 9721450-7043 e-mail: gwalton@ci.addison.DC.us
Date: _ ............􀁾􀁦􀀮􀀭􀀮􀀽􀀮􀀮􀁉􀁴􀀮􀁾 _ tl Co/, 􀀢􀁉􀀲􀁵􀁴􀁕􀁤􀁩􀀧􀁾 􀀱􀁻􀁾􀀵􀀱􀀴􀁴 􀁾􀀮􀁴􀁕􀁍􀀮 􀁾􀀮 ?t.w...u NIh -tW-..9 􀁁􀁴􀁊􀁾􀀭􀀭􀀭􀀭􀀭􀀦􀀭􀀭􀀭􀀽􀂥􀁫􀁾􀁟􀁾􀁾 .f.o JI1ickJ.I.
􀁩􀁦􀁊􀁢􀀱􀁾􀀧􀀵 7bfuoiuM. 􀁌􀁾 􀁾 rJAeo4 􀁾􀀩 .J tudJ 􀁾 􀁾 r"" Ck\ .A-4zD,....Ct.6 􀁾 P d bA-d I 􀁾􀁴􀁴􀀴􀁊􀁾􀁾 • 0__
COWLES &THOMPSON A Professional Corporalion ATTORNEYS AND COUNSELORS ANGELA K. WASHINGTON 214.672.2144 AWASHINGTON@COWLESTHOMPSON.COM June 11,2002 Mr. W. Bowen Weems Assistant District
Attorney Criminal District Attorney's Office Administration Building, 5lh Floor 411 Elm Street, Suite 500 Dallas, TX 75202 RE: Master Agreement Governing Transportation Major Capital
Improvement Projects Dear Mr. Weems: Enclosed please find two originals of the Master Agreement Governing Transportation Major Capita] Improvement Projects executed by the Town of Addison,
along with a copy of Town of Addison Resolution No. R02-045 authorizing the City Manager to enter into the agreement. Please let me know when this matter is scheduled to be heard by
the Commissioners' Court. Also please advise as to the status of your review of the Supplemental Agreement concerning Addison's Arapaho Road Project, which was forwarded to you on May
2, 2002. Is it possible to get this agreement on the same Commissioners' Court docket as the Master Master Agreement? Thank you for your attention to this matter. I look forward to hearing
from you soon. 􀀭􀁾 k. 􀁲􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀮􀀭􀀯 Angela K. Washington 0/r AKW/yjr Enclosures c: (w/o Encls.) Mr. Mike Murphy, Town of Addison Mr. Jim Pierce, Town of Addison Mr. Steve 􀁃􀁨􀁵􀁴􀁣􀁨􀁩􀁡􀁮
􀁾 Town of Addison· Mr. Donald 􀁈􀁯􀁬􀁺􀁷􀁡􀁲􀁴􀁨􀁾 Dallas County Director of Public Works Mr. Ken Dippel,City Attorney o ALL A S DocIUllCrlI" 10046J7 T Y L E R qOl MAIN STREET SUITE
4000 OALLAS, TEXAS 75202·37Q3 TEL 214.672.2000 FAX 214.672.2020 WWW.COWLESTHOMPSON.COM
---: --􀁾 . -: ---.:-:.,.-. -􀁾 --STATE OF TEXAS COUNTY OF DALLAS §§§ MASTER AGREEMENT GOVERNING TRANSPORTATlON MAJOR CAPITAL IMPROVEMENT PROJECTS THIS MASTER AGREEMENT is made by and
between the Town of Addison, Texas, hereinafter called lielTV", and the County of Dallas, Texas, hereinafter called IICOUNTY", acting by and through its duly authorized officials, which
desire to enter into an Interlocal Agreement, hereinafter called MASTER AGREEMENT, for the purpose of Transportation Improvements on roads inside Dallas County that are on the North
Central Texas Council of Government's Regional Thoroughfare Plan. WITNESSETH WHEREAS, pursuant to Court Order 2000-2117, dated October 17, 2000, COUNTY Commissioners Court approved participation
in Transportation Major Capital Improvement Projects for the Program Years 2004, 2005, and a portion of2006 within the cities inside Dallas County; and WHEREAS, the approved project
lists may be modified, updated or approved by the Commissioners Court on a periodic, as-needed basis; and WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides authorization
for local governments to enter into interlocal agreements; NOW THEREFORE, TIDS AGREEMENT, is hereby made and entered into by CITY and COUNTY for the mutual consideration stated herein:
AGREEMENT ARTICLE I. DEFINITIONS; THE FOLLOWING DEFINITIONS ARE INCORPORATED INTO THIS AGREEMENT FOR ALL PURPOSES. a) AMENDMENT shall mean a written document executed by all parties
detailing changes, additions or deletions in the MASTER AGREEMENT. b) . CITY shall mean the Town of Addison, County of Dallas, State ofTexas. c) COUNTY shall mean the County of Dallas,
State of Texas. d) DIRECT PROJECT & PROGRAM COSTS shall mean those costs that can be identified specifically with. a particular project or program cost objective. These costs generally
include compensation of employees for the time devoted and identified specifically to the perfonnance of the project or program, cost of materials acquired, consumed or expended specifically
for the purpose of the project or program; equipment changes; damage claims and other approved capital expenditures; change orders; damage claims; travel expenses incurred specifically
to 1
carry out the project including, but not limited to, design, right-of-way, road or street drainage, utility relocation and adjustment and construction. Direct Cost does not include either
CITY or COUNTY general overhead. e) EFFECTIVE DATE shall mean the date of the signature of the last person necessary for this MASTER AGREEMENT to become effective. f) INDIRECT COSTS
shaH mean those costs which have been incurred for common or joint purposes. These costs benefit more than one cost objective and cannot be readily identified with a particular final
project or program cost objective without effort disproportionate to the results achieved. g) INTERLOCAL AGREEMENTS shall mean contracts or agreements entered into between CITY and COUNTY
in accordance with Texas Government Code Chapter 791. h) LEAD AGENCY shall mean that entity responsible for project management, including, but not limited to planning, design, right-of-way
acquisition, approved utility relocation or adjustment and construction. i) MASTER AGREEMENT AGREEMENT shall mean this document including all incorporated documents, attachments, and
exhibits. j) MEMORANDUM OF AGREEMENT (MOA) shall mean a written document which incorporates the results of the PREDESIGN CHARRETTE. Said MOA shall at a minimum identify the overall funding
scheme, and basic scope of the PROJECT. k) PARCEL OR PARCELS shall mean those tracts of land and improvements located either wholly or partially thereon, identified by COUNTY, CITY or
other STAKEHOLDER as required for right-of-way requirements of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real property
ownership and all additional real property to be utilized for the PROJECT. I) PREDESIGN CHARRETTE shall mean a meeting of decision-making STAKEHOLDERS and other members of the PROJECT
TEAM for the purpose of entering into a MEMORANDUM OF AGREEMENT for the overall fUnding, alignment and scope of the PROJECT. m) ·PROJECT MANAGER shall mean the person appointed by the
Lead Lead Agency who is assigned the primary duty for assuring Project Team coordination and timely project delivery. There will be only one PROJECT MANAGER assigned to a PROJE(;T. n)
PROJECT TEAM shan mean representatives from COUNTY, CITY, and other STAKEHOLDERS as may be mutually agreed upon by COUNTY, CITY and STAKEHOLDER or othenvise with responsibility for delivering
the completed PROJECT. 0) PROJECT(S) shall mean the road improvements approved by the COUNTY for inclusion in to the Transportation Major Capital Improvements Program approved by the
Commissioners Court and approved by the CITY and/or other applicable STAKEHOLDERS. 2 􀁾􀀮􀁕􀀰􀀷􀁬􀁏
p) q) r) s) t) u) v) ·w) x) y) z) ROAD or STREET AMENITY shall mean PROJECT features not included in the STANDARD BASIC PROJECT DESIGN including but not limited to street pavers, colored
concrete, plailters, irrigation, decorative lighting, special signage, or any other feature above and beyond the STANDARD BASIC PROJECT DESIGN or any increase in 􀁣􀁡􀁰􀁡􀁾􀁩􀁴􀁹 in
excess ofCOUNTY determined requirements based on anticipated future traffic flow. RIGHT OF WAY (ROW) shall mean that real property, (either existing, or required in fee and! or easement)
identified by COUNTY, CITY, or other project STAKEHOLDER as necessary for the construction of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or
other CITY or COUNTY real property ownership and all additional real property to be utilized for the PROJECT. STANDARD BASIC PROJECT DESIGN shall mean the standard COUNTY-approved CITY
criteria for paving, bridges, drainage and appurtenances, traffic control items including pavement pavement marking, warranted uniform signals, street light foundations, pull boxes,
conduit, sidewalks, medians, storage/tum lanes, access, required structural retaining walls and standard driveways excluding ROAD OR STREET AMENITIES. or such design criteria as may
be mutually agreed upon in a project specific SUPPLEMENTAL AGREEMENT. SUPPLEMENTAL AGREEMENT shall mean an agreement subsequent to this document which is entered into to establish the
contractual rights and responsibilities of the CITY and COUNTY as it relates to the PROJECT. STAKEHOLDER shall mean any governmental or quasi-governmental entity making a financial contribution
to the PROJECT. TxDOT shall mean the Texas Department of Transportation. UTILITIES shall mean each City Utility, public utility, common carrier, governmental or quasi-governmental facility,
fiberoptic facility, or other facility located within the limits of the Project by virtue of Texas or Federal Law or agreement between the entity and the CITY, COUNTY. or STATE OF TEXAS.
CITY UTILITY shall mean those owned or operated by CITY which require relocation or adjustment for the purpose of the construction of the PROJECT as identified by PROJECT plans. UTILITY
IN PUBLIC RIGHT-OF-WAY sball mean all UTILITIES located within the limits of the PROJECT by virtue of Texas 'or Federal Law or agreement between the entity and the CITY. UTILITY IN PRIVATELY
OWNED RIGHT-OF-WAY shall mean aU UTILITIES, excluding CITY UTILITIES, whose facilities are located within the limits of the PROJECT by virtue of satisfactorily documented pre-existing
real property ownership. UTILITY BETTERMENT shall mean any increase in the capacity of any UTILITY'S Facility adjusted or relocated as a part of the PROJECT as compared to the existing
Facility, or any upgrading of the UTILITY'S Facility above the standard practices, devices or materials, specified by the UTILITY and customarily used by CITY or UTILITY on projects
solely 3 Dc:iclImmt. 9J07IO
-.. -..,:. 􀁟􀀮􀁾 􀁾􀀭􀁾 -. -. 􀁾􀀮􀀭 􀀭􀁾 ..-.... --" financed by CITY or UTILITY. Provided, however, that any upgrading necessary to successfully ac.complish the PROJECT shall not
be considered a Betterment, and further, that any increase" in the capacity of the Utility Facility resulting solely from the replacement of devices or materials no longer regularly
manufactured, processed or installed shall not be considered a Betterment, provided that such replacement shall be only to the standard devices or materials currently used on other projects
financed solely by CITY or UTILITY. This meaning shall apply to utilities that are part of the project as well as the standard basic street components (See "STANDARD BASIC PROJECT DESIGN").
ARTICLE II. PERIOD OF THE AGREEMENT This MASTER AGREEMENT becomes effective when signed by the last party whose signing makes the respective agreement fully executed (The "Effective
Date"). This MASTER AGREEMENT shall be an annual agreement and shall automatically renew without without further action by either party unless or until tenninated as provided in Article
IV (Tennination) or the expiration of ten (10) years, whichever shall first occur. ARTICLE III. AMENDMENTS This Master Agreement may be amended with the mutual consent of the CITY and
COUNTY. Any amendment must be in writing and approved by the parties' respective governing bodies. ARTICLE IV. TERMINATION, DEFAULT, TIME OF THE ESSENCE AND FORCE MAJEURE 1. TERMINATION
A. This MASTER AGREEMENT may be tenninated by any of the following conditions: (1) By expiration of tenn of the agreement. (2) By mutual written consent and agreement ofCOUNTY and CITY.
(3) By either party, by notice in writing establishing the effective date of tennination to the other party as consequence of the party being in default of the provisions of this Agreement
or any SUPPLEMENTAL AGREEMENT or failure to timely provide funding, with proper allowances being made for circumstances beyond the control of the defaulting party. (4) By either party
with with ninety (90) days written notice to the other party. B. Should either party terminate this MASTER AGREEMENT as herein provided, all existing, fully executed SUPPLEMENTAL AGREEMENTS
made under this MASTER AGREEMENT shall-· not be tenninated and shall automatically incorporate all the provisions of this MASTER AGREEMENT. C. In the event that any SUPPLEMENTAL AGREEMENT
is terminated prior to completion of the PROJECT, no addjtional Costs shan be incurred other than Costs due and payable at the time oftennination for services actually perfonned or that
shall become due and payable due to such tennination. The LEAD AGENCY, to the extent pennitted. may tenninate all project contracts, unless written notice is given by either party to
the 4 eo.:wne.. 4J07IO
other of its intent [0 complete the PROJECT, and prepare a final accounting for the PROJECT. D. If the PROJECT is tenninated by the CITY prior to the award of any construction contract
and the PROJECT is located within the CITY limits, CITY shall pay to COUNTY the full amount expended by COUNTY on the PROJECT and COUNTY shall transfer to CITY its rights and all deliverables
that it may be entitled to receive under the existing professional services o.r other project contracts or agreements. Such amount shall be included in the final accounting for the PROJECT.
Such amount shall be due and payable in full ninety (90) days subsequent to the tennination, or thirty (30) days subsequent to delivery of final accounting. E. Once the construction
contract has been let, with the approval of the other party, the SUPPLEMENTAL AGREEMENT for that PROJECT cannot be tenninated until completion ofthe construction. F. In the event that
a PROJECT is tenninated either party may, upon written notice, take over the project and prosecute the work to completion by contract or otherwise at their sole cost and expense. In
the event that the party completing the work is not the LEAD AGENCY, it is agreed that the PROJECT MANAGER will furnish to the completing party a listing of current records pertaining
to any outstanding obligations or other records or infonnation required by any project contract, including any Work Order, or requested in writing by completing party in either printed
or electronic fonnat or both. The LEAD AGENCY agrees to cooperate with the completing party. The LEAD AGENCY will use its best efforts to transfer to the completing party all contracts.
Obligations under such contracts shall become the sale obligation of the completing party upon transfer. Completing party agrees to timely pay all future obligations under such contract
as they become due and payable. Completing party hereby releases the LEAD AGENCY from any and all liability under such assigned contracts subsequent to date of transfer, effective upon
the transfer date. LEAD AGENCY shall exercise its best efforts to insure a transition of services without interruption G. Either party shall have the right to retain copies of all data,
infonnation, engineering, studies, or other items produced to the date oftennination. -H. Provisions B through G will survive the tennination of this MASTER AGREEMENT and any SUPPLEMENTAL
AGREEMENT and shall be a continuing obligation until the transition of services, alJ payments made and the PROJECTS are complete. AI[ items listed or required in this provision shall
be furnished by LEAD AGENCY to completing party without additional cost or expense to completing party. 2. FORCE MAJEURE: Neither COUNTY nor CITY shall be deemed in violation of this
Contract if it is prevented from performing any of its obligations hereunder by reason of, for or through strikes t stoppage of labor•. riot, fire, flood, invasion, insurrection, accident.
order of court, judge or civil authority, an act of God, or any cause reasonably beyond the party's control and not attributable to its neglect. In the event of such an occurrence the
time for performance of such obligations or duty shall be suspended until such time that such inability to perform. shall be removed. The party claiming the suspension' shall give notice
of such impediment or s DocurnaIt. 9J07IQ
delay in performance to the other party within ten (10) days of the knowledge of such occurrence. 􀁾􀁡􀁣􀁨 party shall make all reasonable efforts to mitigate the effects of any suspension.
ARTICLE V. INDEMNIFICATION COUNTY and CITY agree that both COUNTY and CITY shall each" be responsible for their own negligent acts or omissions or other tortious conduct in the course
of perfonnance of this MASTER AGREEMENT, without waiving any sovereign or governmental immunity available to either COUNTY or CITY under Texas law and without waiving any available defenses
under Texas law. Nothing in this paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to any third persons or entities. ARTICLE VI. NOTIFICATION
A. When notice is permitted or required by this master agreement, it shall be in writing and shall be presumed delivered when delivered in person or three (3) days subsequent to the
date placed, postage prepaid, in the U.S. mail, certified or registered, return receipt requested and addressed to the parties at the following address. B. All notices and correspondence
to COUNTY by CITY shall be mailed ·or delivered by hand as follows: DALLAS COUNTY PUBLIC WORKS Donald R. Holzwartht P.E., Director 411 Elm Street, Suite 400 Dallast Texas 75202-3389
C. All notices and correspondence from COUNTY to CITY shall be mailed or delivered by hand as follows: DIRECTOR OF PUBLIC WORKS TOWN OF ADDISON P.O. BOX 9010 ADDISON, TX 75001·9010 D.
Either party hereto may from time to time designate another and different address for receipt ofnotice by giving written notice of such change ofaddress to the other party. ARTICLE VII.
CITY COVENANTS AND AGREES AS FOLLOWS; A. To execute the necessary agreements for the implementation of design and construction of the PROJECTS mutually agreed upon and incorporated herein
by SUPPLEMENTAL AGREEMENT. 6
B. Provide CITY Council Resolution adopting approved preferred alignment, proposed estimated budget, and commitment to meet PROJECT funding for each milestone as specified-herein or
in a SUPPLEMENTAL AGREEMENT. C. CITY agrees to share the funding of each PROJECT with COUNTY on an equal share basis (500/0/50%), or as otherwise agreed upon cost sharing arrangement
as specified in a SUPPLEMENTAL AGREEMENT with the following exclusions: CITY sball bear the entire cost of: 1. CITY owned utilities relocation or adjustment such as water and sanitary
sewer facilities, except utility adjustments directly attributable to storm sewer improvement conflicts; 2. ROAD or STREET AMENITIES including but not limited to street 􀁰􀁡􀁶􀁥􀁲􀁳􀁾
colored concrete, planters, decorative lighting, special signage, or any other feature over the STANDARD BASIC PROJECT DESIGN; 3. UTILITY BETTERMENTS and ROAD or STREET AMENITIES. 4.
CITY PROJECT TEAM participation or project management (if the CITY has LEAD AGENCY Responsibility) Direct Costs which are not supported by a detailed hourly accounting system; 5. CITY
Indirect Costs. When mutual written agreement has been reached as to PROJECT limits by COUNTY and CITY at the Predesign Charrette, CITY agrees to acquire right-of-way required for designated
projects by voluntary dedication, the subdivision platting process and/or other legal means, to the maximum extent possible, and to ensure through the building permitting process that
legally required setbacks are adhered to in order to limit encroachment upon the required right of way. CITY agrees to fund ROW not acquired but reasonably expected to be. CITY also
agrees to fund the removal of improvements that are encroachments within existing or proposed right ofway areas. [n the event of any proposed use of the PROJECT right-or-way that will
conflict with the proposed PROJECT and CITY is unable to obtain such right-of-way as described above, CITY shall notify COUNTY of such conflict. COUNTY and CITY shall detennine if the
acquisition of the conflicting parcel would be in the best interest of the PROJECT. In the event that agreement is reached and the parcel is acquired such cost shall be included in the
pro rated cost of the project in the agreed upon proportions. CITY hereby grants COUNTY authority to enter into eminent domain proceedings within the CITY limits on specific right-or-way
alignments approved by both the CITY and COUNTY where COUNTY is LEAD AGENCY or where COUNTY by mutual agreement between the parties has the responsibility to acquire the right-ofway
for the PROJECT. D. To require all Utilities located within or using the present public right of way on all designated transportation projects within CITY's municipal limits to adjust
andlor relocate said Utilities as required by the proposed improvement of the designated transportation Project. CITY Utilities shall be relocated or adjusted at no cost to COUNTY except
as may be specifically set forth in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. 7
E. CITY agrees to fully cooperate on issues relating to billboards, advertising signs, nonconforming uses, zoning and similar restrictions and to exercise its best efforts to provide
variances when possible to minimize cost and delay of PROJECT. Additional PROJECT cost caused or contributed to by CITY ordinance, zoning, non-conforming use detennination or other requirement
shall be paid in full by CITY. Additional PROJECT costs caused or contributed to by adoption of or changes to ordinances or laws made by either party subsequent to execution of the SUPPLEMENTAL
AGREEMENT for the PROJECT shall be borne in full by the party making such adoption or change. F. To the extent allowed by law, including, but not limited to, all contracts, franchise
agreements, or other legal means, CITY shall require the adjustment and/or relocation of UTILITIES to be accomplished and finalized, as expeditiously as possible after approval of final
plans to prevent PROJECT schedule delays. Notwithstanding anything contained herein herein to the contrary, all UTILITIES shall be adjusted or relocated and the right-of-way clear for
construction not later than thirty (30) days prior to the award of the construction contract. CITY will notify the COUNTY and other STAKEHOLDERS when utility conflicts would impact progress
of the project completion. COUNTY and CITY agree to work in partnership and with all STAKEHOLDERS to solve the problem to include helping to engage elected officials in the problem resolution
with the goal to prevent delays in the commencement or prosecution of construction on the PROJECT. G. Where new storm drainage facilities are in conflict with CITY owned water and sanitary
sewer systems, and the storm sewer design cannot be modified, after submission of an acceptable schedule of work and cost estimate by the CITY to the COUNTY and COUNTY approval, the
actual costs of the necessary adjustment of CITY water and sewer utilities shall be pro rated at the overall percentage agreed to by CITY and COUNTY for cost sharing. CITY shaH be responsible
for funding one hundred percent (100%) of any BETTERMENTS. Except as provided herein, all costs for adjustment and/or relocation of utilities in the public right of way shall be the
responsibility of the Utility Owner or of the CITY UTILITY. Any PROJECT delay or other damages caused by CITY UTILITY'S failure to timely relocate or adjust the facility shall be at
the entire cost ofCITY. _.H. To provide for continuing surveillance and control of right of way to prevent the construction, placement, storage or encroachment of any signs, personal
property or other appurtenances in the right of way. In the event that the aforementioned features are allowed by CITY to encroach on necessary ROW during the duration of the project,
CITY shall bear the entire cost of removal or relocation ofsaid encroachment. I. To provide to COUNTY for COUNTY'S or COUNTY'S designee use, at no cost, adequate copies of all construction
standards, codes, (specifically including zoning and 􀁤􀁥􀁶􀁾􀁬􀁯􀁰􀁭􀁥􀁮􀁴 codes), plats, 􀁳􀁰􀁥􀁣􀁩􀁾􀁣􀁡􀁴􀁩􀁯􀁮􀁳􀀬 guidelines, standards or any other pertinent infonnation as detennined
by COUNTY to be required for the completion of the PROJECT. Additionally, CITY shall furnish COUNTY, at no cost, such documents as necessary to keep all items previously furnished to
COUNTY current. J. Actively participate and provide authorized representation with decision making power at PREDESIGN CHARRETIE, preconstruction meeting, partnering meetings and 􀁰􀁲􀁯􀁪􀁥􀁾􀁴
team meetings which are necessary to project development/completion and fiduciary relationships. 8 eo.:w-. 930710
K. CITY 􀁡􀁾􀁾􀁥􀁳 to provide timely review of interim submittals. "Timely review" will be agreed upon during the PREDESIGN CHARRETTE as a part of the PROJECT schedule. CITY further
agrees that if no review notes are submitted by CITY in writing to COUNTY on a timely basis, plans are approved as submitted. L. CITY agrees that it will pay all additional project cost
for any CITY requested discretionary change, including, but not limited to STREET AMENITIES AND UTILITY BETTERMENTS, in or addition to the design or construction of the project subsequent
to the CITY opportunity to review the sixty five percent (65%) design plans. M. Pr<?vide at CITY's cost for the continuing maintenance of all PROJECT ROW, such as mowing, drainage, trash
removal, etc., during the period between acquisition and construction. N. Subsequent to the completion of a PROJECT, that the CITY will be responsible for all future maintenance, operation
and control of the PROJECT, without cost or contribution from the COUNTY. O. Bear the entire cost of design, construction and administration for landscaping, streetscaping, streetlighting,
as such items are not included in the STANDARD BASIC PROJECT DESIGN and other ROAD OR STREET AMENITIES specified or requested by CITY in excess ofSTANDARD BASIC PROJECT DESIGN. P. It
is the intent of this MASTER AGREEMENT that the COUNTY will be the LEAD AGENCY. In the event that the CITY and COUNTY agree in writing that CITY will manage and administer one or more
PROJECTS, CITY and COUNTY will enter into a SUPPLEMENTAL AGREEMENT as to that project(s). In such instance, CITY agrees to assume all LEAD AGENCY responsibilities except as may be set
forth in the SUPPLEMENTAL AGREEMENT as detennined by mutual consent. ARTICLE VIII. UTILITY IMPACTS A. In cases where a UTILITY lS LOCATED IN A PRIVATELY OWNED RIGHT-OFWAY, and it is
necessary to relocate the facility or make adjusbnents by reason of the widening or improvement of the designated project, the COUNTY (or CITY if acting as LEAD AGENCy) win, after submission
by utility company of right ofway documentation and cost estimates acceptable to the CITY, COUNTY and other STAKEHOLDERS, assign the actual costs for the relocation and/or adjustment
ofsaid utility to the PROJECT. B. In cases where a UTll..ITY IN PUBLIC RIGHT-OF-WAY, excluding CITY UTILITIES. occupies any portion of the PROJECT RIGHT-OF-WAY by Texas or Federal Law
or by agreement with the CITY that allows or pennits the CITY to cause the relocation of the utility for the construction of the project, the CITY shall timely require and enforce the
relocation or adjustment requirement 􀁾􀁴 no cost to the project. In the event that the CITY has no legal or contractual right to cause the relocation, the relocation or adjustment shall
be relocated or adjusted and all cost shall be a Project Cost. CITY and COUNTY shall use their best efforts and take all steps necessary to insure, that such relocation..1or adjustment
shall not conflict with or delay the PROJECT schedule. 9 DoaIrnalI. Q10110
ARTICLE IX. COUNTY AGREES AS FOLLOWS A. To provide as a PROJECT Cost preliminary engineering which will define project details, e.g., location, scope of work and specific right of way
alignment for each improvement. Such preliminary engineering shall be submitted to the CITY for approvaJ, prior to proceeding with the final design and any right of way acquisition.
B. To provide as a PROJECT Cost for the construction of transportation improvements based upon design criteria conforming to STANDARD BASIC PROJECT DESIGN in confonnity with applicable
CITY ordinances and standards, to the extent of Commissioners Court approved program funding. Scope of work shall include the agreed upon design standards as the basis for improvement
criteria. Deviations from mutually agreed upon application of CITY standards and/or design criteria shall require prior approval of CITY. Where CITY standards do not exist, TxDOT standards
as of the EFFECTNE DATE of this MASTER AGREEMENT shall be 􀁵􀁴􀁩􀁬􀁩􀁺􀁾􀁤 unless otherwise mutually agreed by SUPPLEMENTAL AGREEMENT. C. To actively participate and provide authorized
representation at PREDESIGN CHARRETTE, preconstruction meeting, partnering meetings and project team meetings which are necessary to project development and completion and fiduciary
relationships. D. To provide project management of each Project where COUNTY is LEAD AGENCY from commencement to completion of construction. CITY and COUNTY may further agree by mutual
consent to redefine project management roles as beneficial to the PROJECT as defined in the MOA and SUPPLEMENTAL AGREE!vIENTS. E. Upon receipt ofwritten request detailing the infonnation
requested, to provide information related to the PROJECT to CITY or CITY'S designee at no cost to the CITY. F. COUNTY agrees to provide timely review of interim submittals and hereby
agrees that if no review notes are submitted by COUNTY (if CITY is filling the role as PROJECT MANAGER) in writing to CITY, plans are approved as submitted. ''Timely review" will be
agreed upon during the PREDESIGN CHARRETTE, as part of the project schedule. G. To submit final engineering plans for review and written approval by CITY at least thirty (30) days prior
to advertising for construction. H. To provide for the acquisition, including acquisition by Eminent Domain, of the necessary additional right of way, on designated projects, in accordance
with minimum, standard requirements and utilizing existing public right of way to the maximum extent possible as a PROJECT cost. I. To require all contractors to secure all necessary
pennits required by CITY on said construction projects. 1. To furnish record drawings ofconstruction plans for the 􀁰􀁥􀁲􀁭􀁡􀁮􀁾􀁮􀁴 records of CITY within twelve (12) months upon completion
and acceptance of the transportation improvement PROJECT. 10
K. In and for .Ten Dollars ($10.00) and other good and valuable consideration, including the future obligation of maintenance, operation, control and acceptance of liability therefore
to transfer, by QuitClaim Deed, all PROJECT related easements acquired by COUNTY to CITY. L. In the event COUNTY and CITY agree in writing that CITY will be the LEAD AGENCY for the agreed
upon PROJECT, COUNTY will reimburse CITY for agreed costs as detailed in Article XI (FUNDING) in an amount not to .exceed the PROJECT cost as approved by Dallas County Commissioners
Court and incorporated in the SUPPLEMENTAL AGREEMENT. All COUNTY payments shall be in accordance with COUNTY Policies and Procedures or as may be mutually agreed between the parties
and incorporated in a SUPPLEMENTAL AGREEMENT. ARTICLE X. PREDESIGN CHARRETTE A. CITY and COUNTY, as specified in Articles VII and IX, respectively, will designate officials or representatives
to participate in a Predesign Charrette to be conducted on a mutually agreeable date and location. At least part of this meeting will be conducted on the PROJECT site. B. Results from
Predesign Charrette will identify the general project scope and the general preferred alignment of the project, and project administration and management 􀁲􀁯􀁬􀁥􀁳􀁾 to include the
PROJECT MANAGER. Additionally, key project team participants shall be identified at the Predesign Charrette. C. At the conclusion of the Predesign Charrette a SUPPLEMENTAL AGREEMENT
shall be produced which outlines the identified roles and scope for the Project. ARTICLE XI. FUNDING A. CITY and COUNTY mutually agree to proportionately fund the DIRECT PROJECT & "..
' 'PROGRAM costs as agreed by the parties in a SUPPLEMENTAL AGREEMENT. Unless othelVlise specified in the SUPPLEMENTAL AGREEMENT, COUNTY shall bear fifty percent (50%) of the total DIRECT
PROJECT & PROGRAM costs excluding the ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY BETIERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly
accounting system and other items as specified in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. COUNTY shall not be responsible for any amount of funding in excess of the PROJECT
not-to-exceed amount as shown in the PROJECT SUPPLEMENTAL AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, CITY shall bear fifty percentage (50%) of all. DIRECT PROJECT
AND PROGRAM costs. In addition CITY agrees to fund all other CITY cost as provided herein, including, but not limited to, ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES,
UTILITY BETTERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting system and other items as specified in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMEfrr.
11 Dacurr.at .. 9)0710
B. Unless otherwise stated in a SUPPLEMENTAL AGREEMENT, the milestones for each project shall be (1) preliminary and primary design (2) right-of-way acquisition and utility relocation
or adjustment and (3) construction. The LEAD AGENCY shall prepare an estimated cost for each milestone. Upon approval of the cost by the other party, each party shall fund its share
of the respective milestones by placing that amount of money in an escrow account or otherwise encumber the funds to insure that the LEAD AGENCY will have sufficient funding available
from current revenue for the timely payment of PROJECT milestone costs. The LEAD AGENCY may bill the other party for periodic payments for the actual amount of work completed toward
the completion of the milestone. Upon completion of the milestone, the nonmanagement party will be furnished a notice that such work has been completed and the amount of funding that
may be utilized to pay subsequent milestone Project cost. Notwithstanding any other term or condition contained herein or in any SUPPLEMENT AGREEMENT, neither party will be required
to award any contract until written certification has been received that funding has been placed in escrow or encumbered for the payment of the non-awarding party's portion of the PROJECT
cost. C. In the event that the cost of the PROJECT shall exceed the not-to-exceed amount, CITY and COUNTY agree to either reduce the scope of construction or seek additional funding
to complete the PROJECT at the agreed upon cost share percentages. At the tennination of the PROJECT, the LEAD AGENCY will do a final cost accounting of the PROJECT. In the event that
the amount paid by either party exceeds its portion of the actual cost, the difference will be remitted to such party. In the event that additional funds are due, the LEAD AGENCY will
bill the other party who agrees to pay such funds within thirty (30) days of receipt of such billing. D. If CITY elects to manage PROJECT, COUNTY will reimburse CITY based on invoices
for actual costs expended in accordance with COUNTY invoicing policy. E. Upon execution of a SUPPLEMENTAL AGREEMENT, CITY shall escrow an amount adequate for initial project costs which
COUNTY may use to pay for initial professional services required for scoping, preliminary, and primary design. ARTICLE XII. NO THIRD-PARTY BENEFICIARY ENFORCEMENI It is expressly understood
and agreed that enforcement of the terms and conditions of this Agreement and all right of action relating to such enforcement shall be strictly reserved to CITY and COUNfY and nothing
contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person on this Agreement. It is the express intention of CITY and the COUNfY that
any entity other than CITY or the COUNTY receiving services or benefits under this agreement shall be deemed an incidental beneficiary only. This Agreement is intended only to set forth
the contractual right and responsibilities of the agreement parties. ARTICLE XIII. RIGHT OF ENTRY The CITY agrees that COUNfY shall have the right to enter upon the PROJECT area for
the time period necessary for the completion of the Project. CITY agrees to furnish such police or other CITY personnel as requested BY £OUNTY for traffic control or other public safety
matters at no cost to the PROJECT or COUNTY. 12 􀁾􀀬 9lO1IO
Article XIV.. LIST OF PROJECTS CITY agrees that it has been furnished with a list of the potential PROJECTS as approved by the Dallas County Commissioners Courts, subject to the agreement
between the parties of a SUPPLEMENTAL AGREEMENT. CITY stipulates and agrees that the Commissioners Court Order approving the projects identifies the potential PROJECT location and describes
the type of project in sufficient detail that the CITY is fully aware of the location and type of projects being considered.. ARTICLE XV.. MISCELLANEOUS GENERAl, PROVISIONS A. Applicable
Law. This Agreement and all matters pertinent thereto shall be construed and enforced in accordance with the laws of the State of Texas and exclusive venue shall he in Dallas County,
Texas. Notwithstanding anything herein to the contrary, this Agreement is expressly made subject to COUNTY's Sovereign Immunity, Title 5 of Texas Civil Practice and Remedies Code, and
all applicable State ofTexas and Federal laws. B. Entire Aereemegt.. This Agreement constitutes the entire agreement between the parties hereto and may not be modified except by an instrument
in writing executed by the parties hereto as herein provided. c. Severability.. If any provision of this Agreement shall be held invalid, void or unenforceable, the remaining provisions
hereof shall not be affected or impaired, and such remaining provisions shall remain in full force and effect. D. DefaultlWajverIMjtigatiog. It is not a waiver of default if the non-defaulting
party fails to declare immediately a default or delays in taking any action. Pursuit of any remedies set forth in this Agreement does not preclude pursuit of other remedies in this Agreement
or provided by law. 􀁾􀀮 "Federal or State of Texas Fundig&._ In the event that any work or part thereof is funded by State of Texas or U. S. Government funding and any statute, rule,
regulation, grant, contract provision or other State of Texas or U. S. Government law, rule, regulation or other provision imposes additional or greater requirement(s) s) than stated
herein, CITY agrees to timely comply therewith without additional cost or expense to COUNTY. F. HeadiQIS. The titles which are used following the number of each paragraph -are only for
convenience in locating various provisions of this AGREEMENT and shall not be 􀁤􀁥􀁥􀁉􀁬􀁬􀁥􀁾 to affect the interpretation or construction ofsuch provision. G. Number and Gender. Words
of any gender used in this AGREEMENT shall be held and construed to include any other gender; and words in the singular shall include the plural and vice versa, unless the text clearly
requires otherwise. H. Cougterparts. This 􀁁􀁇􀁾􀁅􀁍􀁅􀁎􀁔may be executed in multiple counterparts, each of which shall be deemed an original,"but all of which shall constitute one and
the same instrument. 13 DacwT-I. 9JO'7IO
The Town of Addison, State of Texas, has executed the Agreement pursuant to duly authorized CITY Council Resolution RO 2 -04 5 Minutes Dated the 28tl'dayof May -.. 􀀲􀀰􀀰􀁾􀁟The County
of Dallas, State of Texas, has executed this agreement pursuant to Commissioners Court Order Number and passed on the __day of --:J 200__ BY: TOWN OF ADDISON COUNTY OF DALLAS, TEXAS
K---UJt:ifJ!-eO BY: RON WHITEHEAD, CITY MANAGER COUNTY OF DALLAS, TEXAS LEE JACKSON, COUNTY JUDGE DATE: _ ATTEST: 􀁂􀁙􀀺􀀭􀀭􀀭􀁬􀁾 􀀴􀀮􀀮􀀺􀀮􀁾􀀮􀀮􀀮􀀹􀀺􀀺􀁾􀁾􀁾 􀁃􀁉􀁔􀁙􀁾􀁾􀀢􀀢􀁊􀀢􀀧􀁾
APPROVED AS TO FORM: . 􀁂􀁙􀀺􀁾􀁾􀁾 CITY ATTORNEY 􀁾􀀮 910710 DATE: _ APPROVED AS TO FORM: BY:. 􀀭􀀭􀀭􀁾􀀺􀀭􀀭􀀺􀀭􀀭􀀭􀀺􀀺􀀭􀀺􀀺􀀭􀀭􀀭􀀽􀀭􀀺􀀺􀀺􀁟􀁟􀁟􀁟􀀺􀀺􀁟Janet Ferguson, Deputy Chief,
Civil Section Dallas County District Attorney's Office 14
From the desk of Gayle Walton Department Secretary 5300 Belt Line Road P.O. Box 90 I0 Addison, Texas 75001 9721450·7039 Fax 9721450-7043 e-mail: gwaltOn@ci.addison.(X.us 􀀭􀁾􀀭􀁻􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀺-----
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cPt· ISTEVEN Z. CHUTCIllAN, P.E. Assistant City Engineer (972) 450-2886 (972) 450-2837 FAX (214) 673-2518 Mobile schutchian@ci.addison.tx.us E-mail Town of Addison 16801 Westgrove Dr.
P.O. Box 9010, Addison, Texas 75001-9010 􀁾􀀬􀁥 ( ti'11VA-L-S 71{4T P 􀁾􀁾 {Zo,4r w. (I TJIe s /f 􀁾􀁊􀀩 D t'Ct/At.-e. 􀁾 (b /4.,.E) ..I 1A/tft(V1J fi Pf£ eL (fi 􀁾 i T, /"lM-.A/t:;s.
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STATE OF TEXAS COUNTY OF DALLAS §§§ MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS THIS MASTER AGREEMENT is made by and between the Town of Addison, Texas,
hereinafter called IICITY", and the County of Dallas, Texas, hereinafter called "COUNTY", acting by and through its duly authorized officials, which desire to enter into an Interlocal
Agreement, hereinafter called MASTER AGREEMENT, for the purpose of Transportation Improvements on roads inside Dallas County that are on the North Central Texas Council of Government's
Regional Thoroughfare Plan. WITNESSETH WHEREAS, pursuant to Court Order 2000-2117, dated October 17, 2000, COUNTY Commissioners Court approved participation in Transportation Major Capital
Improvement Projects for the Program Years 2004,2005, and a portion of2006 within the cities inside Dallas County; and WHEREAS, the approved project lists may be modified, updated or
approved by the Commissioners Court on a periodic, as-needed basis; and WHEREAS, Chapter 791 of of the Texas Government Code, as amended, provides authorization for local governments
to enter into interlocal agreements; NOW THEREFORE, TmS AGREEMENT, is hereby made and entered into by CITY and COUNTY for the mutual consideration stated herein: AGREEMENT ARTICLE I.
DEFINITIONS: THE FOLLOWING DEFINITIONS ARE INCORPORATED INTO TillS AGREEMENT FOR ALL PURPOSES. a) AMENDMENT shall mean a written document executed by all parties detailing changes, additions
or deletions in the MASTER AGREEMENT. b) CITY shall mean the Town of Addison, County ofDallas, State of Texas. c) COUNTY shall mean the County of Dallas, State of Texas. d) DIRECT PROJECT
& PROGRAM COSTS shall mean those costs that can be identified specifically with a particular project or program cost objective. These costs generally include compensation of employees
for the time devoted and identified specifically to the perfonnance of the project or program, cost ofmaterials acquired, consumed or expended specifically for the purpose of the project
or or program; equipment changes; damage claims and other approved capital expenditures; change orders; damage claims; travel expenses incurred specifically to 1 Document II: 930780
carry out the project including, but not limited to, design, right-of-way, road or street drainage, utility relocation and adjustment and construction. Direct Cost does not include either
CITY or COUNTY general overhead. . e) EFFECTIVE DATE shall mean the date of the signature of the last person necessary for this MASTER AGREEMENT to become effective. 1) INDIRECT COSTS
shall mean those costs which have been incurred for common or joint purposes. These costs benefit more than one cost objective and cannot be readily identified with a particular final
project or program cost objective without effort disproportionate to the results achieved. g) INTERLOCAL AGREEMENTS shall mean contracts or agreements entered into between CITY and COUNTY
in accordance with Texas Government Code Chapter 791. h) LEAD AGENCY shall mean that entity responsible for project management, including, but not limited to planning, design, right-of-way
acquisition, approved utility relocation or adjustment and construction. i) MASTER AGREEMENT shall mean this document including all incorporated documents, attachments, and exhibits.
j) MEMORANDUM OF AGREEMENT (MOA) shall mean a written document which incorporates the results of the PREDESIGN CHARRETTE. Said MOA shall at a minimum identify the overall funding scheme,
and basic scope of the PROJECT. k) PARCEL OR PARCELS shall mean those tracts of land and improvements located either wholly or partially thereon, identified by COUNTY, CITY or other
STAKEHOLDER as required for right-of-way requirements of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real property ownership
and all additional real property to be utilized for the PROJECT. I) PREDESIGN CHARRETTE shall mean a meeting of decision-making STAKEHOLDERS and other members of the PROJECT TEAM for
the purpose of entering into a MEMORANDUM OF AGREEMENT for the overall funding, alignment and scope of the PROJECT. m) PROJECT MANAGER shall mean the person appointed by the Lead Agency
who is assigned the primary duty for assuring Project Team coordination and timely project delivery. There will be only one PROJECT MANAGER assigned to a PROJECT. n) PROJECT TEAM shall
mean representatives from COUNTY, CITY, and other STAKEHOLDERS as may be mutually agreed upon by COUNTY, CITY and STAKEHOLDER or otherwise with responsibility for delivering the completed
PROJECT. 0) PROJECT(S) shall mean the road improvements approved by the COUNTY for inclusion in the Transportation Major Capital Improvements Program approved by the Commissioners Court
and approved by the CITY and/or other applicable STAKEHOLDERS. 2 Document #: 930780
p) ROAD or STREET AMENITY shall mean PROJECT features not included in the STANDARD BASIC PROJECT DESIGN including but not limited to street pavers, colored concrete, planters, irrigation,
decorative lighting, special signage, or any other feature above and beyond the STANDARD BASIC PROJECT DESIGN or any increase in capacity in excess ofCOUNTY determined requirements based
on anticipated future traffic flow. q) RIGHT OF WAY (ROW) shall mean that real property, (either existing, or required in fee and! or easement) identified by COUNTY, CITY, or other project
STAKEHOLDER as necessary for the construction of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real property ownership
and all additional real property to be utilized for the PROJECT. r) STANDARD BASIC PROJECT DESIGN shall mean the standard COUNTY-approved CITY criteria for paving, bridges, drainage
and appurtenances, traffic control items including pavement marking, warranted unifonn signals, street light foundations, pull boxes, conduit, sidewalks, medians, storage/tum lanes,
access, required structural retaining walls and standard driveways excluding ROAD OR STREET AMENITIES, or such design criteria as may be mutually agreed upon in a project specific SUPPLEMENTAL
AGREEMENT. s) SUPPLEMENTAL AGREEMENT shall mean an agreement subsequent to this document which is entered into to establish the contractual rights and responsibilities of the CITY and
COUNTY as it relates to the PROJECT. t) STAKEHOLDER shall mean any governmental or quasi-governmental entity making a financial contribution to the PROJECT. u) TxDOT shall mean the Texas
Department of Transportation. v) UTILITIES shall mean each City Utility, public utility, common carrier, governmental or quasi-governmental facility, fiber optic facility, or other facility
located within the limits of the Project by virtue of Texas or Federal Law or agreement between the entity and the CITY, COUNTY, or STATE OF TEXAS. w) CITY UTILITY shall mean those those
owned or operated by CITY which require relocation or adjustment for the purpose of the construction of the PROJECT as identified by PROJECT plans. x) UTILITY IN PUBLIC RIGHT-OF-WAY
shall mean all UTILITIES located within the limits ofthe PROJECT by virtue of Texas or Federal Law or agreement between the entity and the CITY. y) UTILITY IN PRIVATELY OWNED RIGHT-OF-WAY
shall mean all UTILITIES, excluding CITY UTILITIES, whose facilities are located within the limits of the PROJECT by virtue of satisfactorily docmnented pre-existing real property ownership.
z) UTILITY BETTERMENT shall mean any increase in the capacity of any UTILITY'S Facility adjusted or relocated as a part of the PROJECT as compared to the existing Facility, or any upgrading
of the UTILITY'S Facility above the standard practices, devices or materials, specified by the UTILITY and customarily used by CITY or UTILITY on proj ects solely 3 Documau #: 930780
--' '-----􀁾 '.... ------:... -. ---. 􀁾􀀺􀀮􀁾􀀺 financed by CITY or UTILITY. Provided, however, that any upgrading necessary to successfully accomplish the PROJECT shall not be considered
a Betterment, and further, that any increase in the capacity of the Utility Facility resulting solely from the replacement of devices or materials no longer regularly manufactured, processed
or installed shall not be considered a Betterment, provided that such replacement shall be only to the standard devices or materials currently used on other projects financed solely
by CITY or UTILITY. This meaning shall apply to utilities that are part of the project as well as the standard basic street components (See "STANDARD BASIC PROJECT DESIGN"). ARTICLE
II. PERIOD OF THE AGREEMENT This MASTER AGREEMENT becomes effective when signed by the last party whose signing makes the respective agreement fully executed (The "Effective Date").
This MASTER AGREEMENT shall be an annual agreement and shall automatically renew without further further action by either party unless or until terminated as provided in Article IV (Termination)
or the expiration often (10) years, whichever shall first occur. ARTICLE III. AMENDMENTS This Master Agreement may be amended with the mutual consent of the CITY and COUNTY. Any amendment
must be in writing and approved by the parties' respective governing bodies. ARTICLE IV. TERMINATION, DEFAULT, TIME OF THE ESSENCE AND FORCE MAJEURE 1. TERMINATION A. This MASTER AGREEMENT
may be terminated by any ofthe following conditions: (1) By expiration of term of the agreement. (2) By mutual written consent and agreement ofCOUNTY and CITY. (3) By either party, by
notice in writing establishing the effective date of termination to the other party as consequence of the party being in .default of the provisions of this Agreement or any SUPPLEMENTAL
AGREEMENT or failure to timely provide funding, with proper allowances being made for circumstances beyond the control of the defaulting party. (4) By either party with ninety (90) days
written notice to the other party. B. Should either party terminate this MASTER AGREEMENT as herein provided, all existing, fully executed SUPPLEMENTAL AGREEMENTS made under this MASTER
AGREEMENT shall not be terminated and shall automatically incorporate all the provisions of this MASTER AGREEMENT. C. In the event that any SUPPLEMENTAL AGREEMENT is terminated prior
to completion of the PROJECT, no additional Costs shall be incurred other than Costs due and payable at the time of tennination for services actually performed or that shall become due
and payable due to such termination. The LEAD AGENCY, to the extent permitted, may terminate all project 􀁣􀁯􀁮􀁴􀁲􀁡􀁣􀁴􀁳􀁾 unless written notice is given by either party to the 4
Document Ii: 930780
other of its intent to complete the PROJECT, and prepare a final accounting for the PROJECT. D. If the PROJECT is terminated by the CITY prior to the award of any construction contract
and the PROJECT is located within the CITY limits, CITY shall pay to COUNTY the full amount expended by COUNTY on the PROJECT and COUNTY shall transfer to CITY its rights and all deliverables
that it may be entitled to receive under the existing professional services or other project contracts or agreements. Such amount shall be included in the final accounting for the PROJECT.
Such amount shall be due and payable in full ninety (90) days subsequent to the termination, or thirty (30) days subsequent to delivery of final accounting. E. Once the construction
contract has been let, with the approval of the other party, the SUPPLEMENTAL AGREEMENT for that PROJECT cannot be tenninated until completion of the construction. F. In the event that
a PROJECT is terminated either party may, upon written notice, take over the project and prosecute the work to completion by contract or otherwise at their sole cost and expense. In
the event that the party completing the work is not the LEAD AGENCY, it is agreed that the PROJECT MANAGER will furnish to the completing party a listing of current records pertaining
to any outstanding obligations or other records or information required by any project contract, including any Work Order, or requested in writing by completing party in either printed
or electronic fonnat or both. The LEAD AGENCY agrees to cooperate with the completing party. The LEAD AGENCY will use its best efforts to transfer to the completing party all contracts.
Obligations under such contracts shall become the sole obligation of the completing party upon transfer. Completing party agrees to timely pay all future obligations under such contract
as they become due and payable. Completing party hereby releases the LEAD AGENCY from any and all liability under such assigned contracts subsequent to date of transfer, effective upon
the transfer date. LEAD AGENCY shall exercise its best efforts to insure a transition of services without interruption G. Either party shall have the right to retain copies of all data,
infonnation, engineering, studies, or other items produced to the date of tennination. H. Provisions B through G will survive the tennination of this MASTER AGREEMENT and any SUPPLEMENTAL
AGREEMENT and shall be a continuing obligation until the transition of services, all payments made and the PROJECTS are. complete. All items listed or required in this provision shall
be furnished by LEAD AGENCY to completing party without additional cost or expense to completing party. 2. FORCE MAJEURE: Neither COUNTY nor CITY shall be deemed in violation of this
Contract if it is prevented from performing any of its obligations hereunder by reason of, for or through strikes, stoppage of labor, riot, fife, flood, invasion, insurrection, accident,
order of court, judge or civil authority, an act of God, or any cause reasonably beyond the party's party's control and not attributable to its neglect. In the event of such an occurrence
the time for performance of such obligations or duty shall be suspended until such time that such inability to perform, shall be removed. The party claiming the suspension shall give
notice of such impediment or 5 Document #: 930780
delay in performance to the other party within ten (10) days of the knowledge of such occurrence. Each party shall make all reasonable efforts to mitigate the effects of any suspension.
ARTICLE V. INDEMNIFICATION COUNTY and CITY agree that both COUNTY and CITY shall each be responsible for their own negligent acts or omissions or other tortious conduct in the course
of perfonnance of this MASTER AGREEMENT, without waiving any sovereign or governmental immunity available to either COUNTY or CITY under Texas law and without waiving any available defenses
under Texas law. Nothing in this paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to any third persons or entities. ARTICLE VI. NOTIFICATION
A. When notice is pennitted or required by this master agreement, it shall be in writing and shall be presumed delivered when delivered in person or three (3) days subsequent to the
date placed, postage prepaid, in the U.S. mail, certified or registered, return receipt requested requested and addressed to the parties at the following address. B. All notices and
correspondence to COUNTY by CITY shall be mailed or delivered by hand as follows: DALLAS COUNTY PUBLIC WORKS Donald R. Holzwarth, P.E., Director 411 Elm Street, Suite 400 Dallas, Texas
75202-3389 C. All notices and correspondence from COUNTY to CITY shall be mailed or delivered by hand as follows: DIRECTOR OF PUBLIC WORKS TOWN OF ADDISON P.O. BOX 9010 ADDISON, TX 75001-9010
D. Either party hereto may from time to time designate another and different address for receipt ofnotice by giving written notice of such change of address to the other party. ARTICLE
VII. CITY COVENANTS AND AGREES AS FOLLOWS: A. To execute the necessary agreements for the implementation of design and construction of the PROJECTS mutually agreed upon and incorporated
herein by SUPPLEMENTAL AGREEMENT. 6 Document II: 930780
-, , ,: . , -,:.-,. -. -􀁾 -' 􀁾 ,--B. Provide CITY Council Resolution adopting approved preferred 􀁡􀁬􀁩􀁧􀁮􀁲􀁮􀁥􀁮􀁴􀁾 proposed estimated budget, and commitment to meet PROJECT funding
for each milestone as specified herein or in a SUPPLEMENTAL AGREEMENT. C. CITY agrees to share the funding of each PROJECT with COUNTY on an equal share basis (50%/50%), or as otherwise
agreed upon cost sharing arrangement as specified in a SUPPLEMENTAL AGREEMENT with the following exclusions: CITY shall bear the entire cost of: 1. CITY owned utilities relocation or
adjustment such as water and sanitary sewer facilities, except utility adjustments directly attributable to storm sewer improvement conflicts; 2. ROAD or STREET AMENITIES including but
not limited to street pavers, colored concrete, planters, decorative lighting, special signage, or any other feature over the STANDARD BASIC PROJECT DESIGN; 3. UTILITY BETTERMENTS and
ROAD or STREET AMENITIES. 4. CITY PROJECT TEAM participation or project management (if the CITY has LEAD AGENCY Responsibility) Direct Costs which are not supported by a detailed hourly
accounting system; 5. CITY Indirect Costs. When mutual written agreement has been reached as to PROJECT limits by COUNTY and CITY at the Predesign Charrette, CITY agrees to acquire right-oi-way
required for designated projects by voluntary dedication, the subdivision platting process andlor other legal means, to the maximum extent possible, and to ensure through the building
permitting process that legally required setbacks are adhered to in order to limit encroachment upon the required right of way. CITY agrees to fund ROW not acquired but reasonably expected
to be. CITY also agrees to fund the removal of improvements that are encroachments within existing or proposed right ofway areas. In the event of any proposed use of the PROJECT right-oi-way
that will conflict with the proposed PROJECT and CITY is unable to obtain such right-oi-way as described above, CITY shall notify COUNTY of such conflict. COUNTY and CITY shall determine
if the acquisition of the conflicting parcel would be in the best interest of the PROJECT. In the event that agreement is reached and the parcel is acquired such cost shall be included
in the pro rated cost ofthe project in the agreed upon proportions. CITY hereby grants COUNTY authority to enter into eminent domain proceedings within the CITY limits on specific right-of-way
alignments approved by both the CITY and COUNTY where COUNTY is LEAD AGENCY or where COUNTY by mutual agreement between the parties has the responsibility to acquire the right-of way
for the PROJECT. D. To require all Utilities located within or using the present public right of way on all designated transportation projects within CITY's municipal limits to adjust
andlor relocate said Utilities as required by the proposed improvement of the designated transportation Project. CITY Utilities shall be relocated or adjusted at no cost to COUNTY except
as may be specifically set forth in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. 7 Ooc.umcnt II: 930780
E. CITY agrees to fully cooperate on issues relating to billboards, advertising signs, nonconfonning uses, zoning and similar restrictions and to exercise its best efforts to provide
variances when possible to minimize cost and delay of PROJECT. Additional PROJECT cost caused or contributed to by CITY ordinance, zoning, non-conforming use determination or other requirement
shall be paid in full by CITY. Additional PROJECT costs caused or contributed to by adoption of or changes to ordinances or laws made by either party subsequent to execution of the SUPPLEMENTAL
AGREEMENT for the PROJECT shall be borne in full by the party making such adoption or change. F. To the extent allowed by law, including, but not limited to, all contracts, franchise
agreements, or other legal means, CITY shall require the adjustment andlor relocation of UTILITIES to be accomplished and finalized, as expeditiously as possible after approval of final
plans to prevent PROJECT schedule delays. Notwithstanding anything contained herein herein to the contrary, all UTILITIES shall be adjusted or relocated and the right-of-way clear for
construction not later than thirty (30) days prior to the award of the construction contract. CITY will notify the COUNTY and other STAKEHOLDERS when utility conflicts would impact progress
of the project completion. COUNTY and CITY agree to work in partnership and with all STAKEHOLDERS to solve the problem to include helping to engage elected officials in the problem resolution
with the goal to prevent delays in the commencement or prosecution of construction on the PROJECT. G. Where new stann drainage facilities are in conflict with CITY owned water and sanitary
sewer systems, and the storm sewer design cannot be modified, after submission of an acceptable schedule ofwork and cost estimate by the CITY to the COUNTY and COUNTY approval, the actual
costs of the necessary adjustment of CITY water and sewer utilities shall be pro rated at the overall percentage agreed to by CITY and COUNTY for cost sharing. CITY shall be responsible
for funding one hundred percent (1000/0) of any BETTERMENTS. Except as provided herein, all costs for adjustment and/or relocation of utilities in the public right of way shall be the
responsibility of the Utility Owner or of the CITY UTILITY. Any PROJECT delay or other damages caused by CITY UTILITY'S failure to timely relocate or adjust the facility shall be at
the entire cost of CITY. H. To provide for continuing surveillance and control of right of way to prevent the construction, placement, storage or encroachment of any signs, personal
property or other appurtenances in the right of way. In the event that the aforementioned features are allowed by CITY to encroach on necessary ROW during the duration of the project,
CITY shall bear the entire cost of removal or relocation of said encroachment. I. To provide to COUNTY for COUNTY'S or COUNTY'S designee use, at no cost, adequate copies of all construction
standards, codes, (specifically including zoning and development codes), plats, specifications, guidelines, standards or any other pertinent information as determined by COUNTY to be
required for the completion of the PROJECT. Additionally, CITY shall furnish COUNTY, at no 􀁣􀁯􀁳􀁴􀁾 such documents as necessary to keep all items previously furnished to COUNTY current.
J. Actively participate and provide authorized representation with decision making power at PREDESIGN CHARRETTE, preconstruction meeting, partnering meetings and project team meetings
which are necessary to project development/completion and fiduciary relationships. 8 Document 1/: 930780
, ,. -..... . . K. CITY agrees to provide timely review of interim submittals. "Timely review" will be agreed upon during the PREDESIGN CHARRETTE as a part of the PROJECT schedule. CITY
further agrees that if no review notes are submitted by CITY in writing to COUNTY on a timely basis, plans are approved as submitted. L. CITY agrees that it will pay all additional project
cost for any CITY requested discretionary change, including, but not limited to STREET AMENITIES AND UTILITY BETTERMENTS, in or addition to the design or construction of the project
subsequent to the CITY opportunity to review the sixty five percent (65%) design plans. M. Provide at CITY's cost for the continuing maintenance of all PROJECT ROW, such as mowing, drainage,
trash removal, etc., during the period between acquisition and construction. N. Subsequent to the completion of a PROJECT, that the CITY will be responsible for all future maintenance,
operation and control of the PROJECT, without cost or contribution from the COUNTY. O. Bear the entire cost of design, construction and administration for landscaping, streetscaping,
streetlighting, as such items are not included in the STANDARD BASIC PROJECT DESIGN and other ROAD OR STREET AMENITIES specified or requested by CITY in excess ofSTANDARD BASIC PROJECT
DESIGN. P. It is the intent of this MASTER AGREEMENT that the COUNTY will be the LEAD AGENCY. In the event that the CITY and COUNTY agree in writing that CITY will manage and administer
one or more PROJECTS, CITY and COUNTY will enter into a SUPPLEMENTAL AGREEMENT as to that project(s). In such instance) CITY agrees to assume all LEAD AGENCY responsibilities except
as may be set forth in the SUPPLEMENTAL AGREEMENT as determined by mutual consent. ARTICLE VIII. UTILITY IMPACTS A. In cases where a UTILITY IS LOCATED IN A PRIVATELY OWNED RIGHT-OFWAY,
and it is necessary to relocate the facility or make adjustments by reason of the widening or improvement of the designated project, the COUNTY (or CITY if acting as LEAD AGENCY) will,
after after submission by utility company of right ofway documentation and cost estimates acceptable to the CITY, COUNTY and other STAKEHOLDERS, assign the actual costs for the relocation
and/or adjustment of said utility to the PROJECT. B. In cases where a UTILITY IN PUBLIC RIGHT-OF-WAY, excluding CITY UTILITIES,occupies any portion of the PROJECT RIGHT-OF-WAY by Texas or Federal Law or by agreement with the CITY that allows or permits the CITY to cause the relocation of the utility for the
construction of the proj ect, the CITY shall timely require and enforce the relocation or adjustment requirement at no cost to the project. In the event that the CITY has no legal or
contractual right to cause the relocation, the relocation or adjustment shall be relocated or adjusted and all cost shall be a Project Cost. CITY and COUNTY shall use their best efforts
and take all steps necessary to insure, that such relocation or adjustment shall not conflict with or delay the PROJECT schedule. 9 Document #: 930780
.-; :. ,. ARTICLE IX. COUNTY AGREES AS FOLLOWS A. To provide as a PROJECT Cost preliminary engineering which will define project details, e.g., location, scope of work and specific right
of way alignment for each improvement. Such preliminary engineering shall be submitted to the CITY for approval, prior to proceeding with the final design and any right ofway acquisition.
B. To provide as a PROJECT Cost for the construction of transportation improvements based upon design criteria conforming to STANDARD BASIC PROJECT DESIGN in conformity with applicable
CITY ordinances and standards, to the extent of Commissioners Court approved program funding. Scope of work shall include the agreed upon design standards as the basis for improvement
criteria. Deviations from mutually agreed upon application of CITY standards and/or design criteria shall require prior approval of CITY. Where CITY standards do not exist, TxDOT standards
as of the EFFECTIVE DATE of this MASTER AGREEMENT shall be utilized unless otherwise mutually agreed by SUPPLEMENTAL AGREEMENT. C. To actively participate and provide authorized representation
at PREDESIGN CHARRETTE, preconstruction meeting, partnering meetings and project team meetings which are necessary to project development and completion and fiduciary relationships.
D. To provide project management of each Project where COUNTY is LEAD AGENCY from commencement to completion of construction. CITY and COUNTY may further agree by mutual consent to redefme
project management roles as beneficial to the PROJECT as defined in the MOA and SUPPLEMENTAL AGREEMENTS. E. Upon receipt of written request detailing the information requested, to provide
information related to the PROJECT to CITY or CITY'S designee at no cost to the CITY. F. COUNTY agrees to provide timely review of interim submittals and hereby agrees that if no review
notes are submitted by COUNTY (if CITY is filling the role as PROJECT MANAGER) in writing to CITY, plans are approved as submitted. "Timely review" will be agreed upon during during
the PREDESIGN CHARRETTE, as part ofthe project schedule. G. To submit final engineering plans for review and written approval by CITY at least thirty (30) days prior to advertising for
construction. H. To provide for the acquisition, including acquisition by Eminent Domain, of the necessary additional right of way, on designated projects, in accordance with minimum
standard requirements and utilizing existing public right of way to the maximum extent possible as a PROJECT cost. 1. To require all contractors to secure all necessary permits required
by CITY on said construction projects. J. To furnish record drawings of construction plans for the permanent records of CITY within twelve (12) months upon completion and acceptance
of the transportation improvement PROJECT. 10 . Document II: 930780
K. In and for Ten Dollars ($10.00) and other good and valuable consideration, including the future obligation of maintenance, operation, control and acceptance of liability therefore
to transfer, by QuitClaim Deed, all PROJECT related easements acquired by COUNTY to CITY. L. In the event COUNTY and CITY agree in writing that CITY will be the LEAD AGENCY for the agreed
upon PROJECT, COUNTY will reimburse CITY for agreed costs as detailed in Article XI (FUNDING) in an amount not to exceed the PROJECT cost as approved by Dallas County Commissioners Court
and incorporated in the SUPPLEMENTAL AGREEMENT. All COUNTY payments shall be in accordance with COUNTY Policies and Procedures or as may be mutually agreed between the parties and incorporated
in a SUPPLEMENTAL AGREEMENT. ARTICLEX. PREDESIGN CHARRETTE A. CITY and COUNTY, as specified in Articles VII and IX, respectively, will designate officials or representatives to participate
in a Predesign Charrette to be conducted on a mutually agreeable date and location. At least part of this meeting will be conducted on the PROJECT site. B. Results from Predesign Charrette
will identify the general project scope and the general preferred alignment of the project, and project administration and management roles, to include the PROJECT MANAGER. Additionally,
key project team participants shall be identified at the Predesign Charrette. C. At the conclusion of the Predesign Charrette a SUPPLEMENTAL AGREEMENT shall be produced which outlines
the identified roles and scope for the Project. ARTICLE XI. FUNDING A. CITY and COUNTY mutually agree to proportionately fund the DIRECT PROJECT & PROGRAM costs as agreed by the parties
in a SUPPLEMENTAL AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, COUNTY shall bear fifty percent (50%) of the total DIRECT PROJECT & PROGRAM costs excluding the
ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY BETTERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting system and other items
as specified in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. COUNTY shall not be responsible for any amount of funding in excess of the PROJECT not-to-exceed amount as shown
in the PROJECT SUPPLEMENTAL AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, CITY shall bear fifty percentage (50%) of all DIRECT PROJECT AND PROGRAM costs. In addition
CITY agrees to fund all other CITY cost as provided herein, including, but not limited to, ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY BETTERMENT, INDIRECT
COST, DIRECT COST not supported by detailed hourly accounting system and other items as specified in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. 11 Documenl II; 9307110
B. Un1ess othelWise stated in a SUPPLEMENTAL AGREEMENT, the milestones for each project shall be (1) preliminary and primary design (2) right-of-way acquisition and utility relocation
or adjustment and (3) construction. The LEAD AGENCY shall prepare an estimated cost for each milestone. Upon approval of the cost by the other party, each party shall fund its share
of the respective milestones by placing that amount of money in an escrow account or otherwise encumber the funds to insure that the LEAD AGENCY will have sufficient funding available
from current revenue for the timely payment of PROJECT milestone costs. The LEAD AGENCY may bill the other party for periodic payments for the actual amount of work completed toward
the completion of the milestone. Upon completion of the milestone, the nonmanagement party will be furnished a notice that such work has been completed and the amount of funding that
may be utilized to pay subsequent milestone Project cost. Notwithstanding any other tenn or condition contained herein or in any SUPPLEMENT AGREEMENT, neither party will be required
to award any contract until written certification has been received that funding has been placed in escrow or encumbered for the payment of the non-awarding party's portion of the PROJECT
cost. C. In the event that the cost of the PROJECT shall exceed the not-to-exceed amount, CITY and COUNTY agree to either reduce the scope of construction or seek additional funding
to complete the PROJECT at the agreed upon cost share percentages. At the tennination of the PROJECT, the LEAD AGENCY will do a final cost accounting of the PROJECT. In the event that
the amount paid by either party exceeds its portion of the actual cost, the difference will be remitted to such party. In the event that additional funds are due, the LEAD AGENCY will
bill the other party who agrees to pay such funds within thirty (30) days of receipt of such billing. D. If CITY elects to manage PROJECT, COUNTY will reimbUrse CITY based on invoices
for actual costs expended in accordance with COUNTY invoicing policy. E. Upon execution of a SUPPLEMENTAL AGREEMENT, CITY shall escrow an amount adequate for initial project costs which
COUNTY may use to pay for initial professional services required for scoping, preliminary, and primary design. ARTICLE XII. NO THIRD-PARTY BENEFICIARY ENFORCEMENT It is expressly understood
and agreed that enforcement of the terms and conditions of this Agreement and all right of action relating to such enforcement shall be strictly reserved to CITY and COUNTY and nothing
contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person on this Agreement. It is the express intention of CITY and the COUNTY that
any entity other than CITY or the COUNTY receiving services or benefits under this agreement shall be deemed an incidental beneficiary only. This Agreement is intended only to set forth
the contractual right and responsibilities of the agreement parties. ARTICLE XIII. RIGHT OF ENTRY The CITY agrees that COUNTY shall have the right to enter upon the PROJECT area for
the time period necessary for the completion of the Projeel. CITY agrees to furnish such police or other CITY personnel as requested BY COUNTY for traffic control or other public safety
matters at no cost to the PROJECT or COUNTY. 12 Document #: 930780
Article XlV. LIST OF PROJECTS CITY agrees that it has been furnished with a list of the potential PROJECTS as approved by the Dallas County Commissioners Courts, subject to the agreement
between the parties of a SUPPLEMENTAL AGREEMENT. CITY stipulates and agrees that the Commissioners Court Order approving the projects identifies the potential PROJECT location and describes
the type of proj ect in sufficient detail that the CITY is fully aware of the location and type of projects being considered. ARTICLE XV. MISCELLANEOUS GENERAL PROVISIONS A. Applicable
Law. This Agreement and all matters pertinent thereto shall be construed and enforced in accordance with the laws of the State of Texas and exclusive venue shall be in Dallas County,
Texas. Notwithstanding anything herein to the contrary, this Agreement is expressly made subject to COUNTY's Sovereign Immunity, Title 5 of Texas Civil Practice and Remedies Code, and
all applicable State of Texas and Federal laws. B. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto and may not be modified except by an instrument
in writing executed by the parties hereto as herein provided. C. Severability. If any provision of this Agreement shall be held invalid, void or unenforceable, the remaining provisions
hereof shall not be affected or impaired, and such remaining provisions shall remain in full force and effect. D. DefaultIWaiverlMitigation. It is not a waiver of default if the non-defaulting
party fails to declare immediately a default or delays in taking any action. Pursuit of any remedies set forth in this Agreement does not preclude pursuit of other remedies in this Agreement
or provided by law. E. Federal or State of Texas Fnnding._ In the event that any work or part thereof is funded by State of Texas or U. S. Government funding and any statute, rule, regulation,
grant) contract provision or other State of Texas or U. S. Government law, rule, regulation or other provision imposes additional or greater requirement(s) than stated herein, CITY agrees
to timely comply therewith without additional cost or expense to COUNTY. F. Headings. The titles which are used following the number of each paragraph are only for convenience in locating
various provisions of this AGREEMENT and shall not be deemed to affect the interpretation or construction of such provision. G. Number and Gender. Words of any gender used in this AGREEMENT
shall be held and construed to include any other gender; and words in the singular shall include the plural and vice versa, unless the text clearly requires otherwise. H. Counterparts.
This AGREEMENT may be executed in multiple counterparts, each of which shall be deemed an original, but all ofwhich shall constitute one and the same instrument. 13 Document II: 930780
The Town of Addison, State of Texas, has executed the Agreement pursuant to duly authorized CITY Council Resolution Minutes Dated the __day of ,200_. The County of Dallas, State of Texas,
has executed this agreement pursuant to Commissioners Court Order Number and passed on the __day of 􀁾 ---" 200 . TOWN OF ADDISON COUNTY OF DALLAS, TEXAS COUNTY OF DALLAS, TEXAS .BY:
BY: RON WHITEHEAD, CITY MANAGER LEE JACKSON, COUNTY JUDGE DATE: DATE: ----------ATTEST: BY:􀀭􀀭􀀭􀀭􀀭􀁾􀀭􀀭􀀭􀀭 CITY SECRETARY APPROVED AS TO FORM: BY:􀀭􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀁾􀀭 CITY ATTORNEY
Documenl #: 930780 APPROVED AS TO FORM: BY: 􀁾 _ Janet Ferguson, Deputy Chief, Civil Section Dallas County District Attorney's Office 14
􀀬􀁟􀀺􀀮􀁟􀁾􀁾􀀮􀀺􀀮􀁟􀀮􀀧􀁾􀀭􀀬••_.__"",__􀁾 r"''''-: _:-:-•• 􀁾􀀺􀀮􀁟•••••􀁟􀁾􀀮 _......:.; --:. .-----'. _ .••,;. _: 􀀮􀁾􀁟 •• -. 􀁾􀁾􀀭 -•• 􀁾􀀭 _ -.• 􀁟􀀮􀁾􀁟 􀁾__􀁾􀁟􀀧__ -=-.
DATE SUBMITTED: May 15,2002 FOR COUNCa:MEETING: May 28, 2002 Council Agenda Item: /J of' 􀁊􀀮􀁾 -tW-􀀢􀁦􀁾 SUMMARY: 􀁾􀁜􀁲􀀱􀁦 This item is to request Council approval to enter into
a Master erlocal Agreement with the County ofDallas, Texas for Transportation Improvements on· e North Central Texas Council ofGovernment's Regional Thoroughfare Plan. FINANCIAL IMPACT:
BACKGROUND: In Fiscal Year 2000, the Dallas County Commissioners urt replaced its traditional bond financing approach to funding infrastructure . ovements with a programmed Major Capital
Improvement Program. This Progr is implemented by issuing an annual countywide calI for projects to identifY and ftmd n ed roadway improvements within the County, with local governments
submitting didate projects for potential selection and funding. The Town ofAddison submitte two rojects for consideration iBfe1:lgll t}.!e 􀁾 ;NeAlt Ccntta:l􀁾COliB6H efQevef.ftfBeftts.
􀁾 􀀱􀀩􀀮􀁾 􀁾 􀁾􀁾" Pursuant to Court Order 2000-2117, dated Octoher 17, 2000, Dallas -􀁣􀁯􀁵􀁮􀁴􀁹􀁾􀁾 Commissioners Court approved certain projects for inclusion in Program Ye s 2004,
. 2005, and 2006 ofthe Transportation Major Capital Improvement Program. f"unding for a portion ofconstruction'ofthe following roadway related improvements in the Town of 􀁁􀁤􀁤􀁩􀁳􀁯􀁾􀁳􀁴􀁡􀁢􀁬􀁩􀁳
􀁨􀁥􀁤􀀡ti..A fJ l's b 􀁴􀀺􀁾􀁾􀀡 tvLa Project Amount Arapaho Road, Phase ill (Addison Rd. to Surveyor Blvd.) 􀁍􀁩􀁤􀁗􀁡􀁙􀀨􀁾􀁾􀁾 $1,432,812 196,000
􀁟􀁾 􀀧􀁟􀁾􀁾􀁊􀀭􀀭􀀢􀀮 -:......--_•• _••􀁾 􀀧􀀮􀁾􀀮 􀁾􀀮􀀻 ..... --􀀭􀁾􀀭􀀭 􀁾 􀁾􀁟••_ • 􀀮􀀺􀀮􀀮􀁟􀀭􀀭􀁾 ----..;-􀁾􀀭 .;;: _. --• .; -,., _. '. 􀁾 􀁾 􀁾􀀭􀁾􀀭􀁟􀀮􀁟􀀭 --=--"---• -'
Years 2005 & 2007, respectively. The remaining cost ofconstruction ofthe third phase ofArapaho Rd. will be funded from the Town's General Obligation Bond Program. 􀀨􀁾􀁾􀀩 A Master Agreement"was
prepared between the Town ofAddison and Dallas County, which provides the basis for cost participation ofthe approved roadway improvements. ... t "-This agreement also establishes 􀁤􀁥􀁳􀁩􀁾
utility relocation, and construction􀁾 f.n. 􀁾1 􀁾􀁊􀂭 responsibilities ofeach party. Subsequent to approval ofthe Master Agree nt by the F "(_.o"_ Town and Dallas County ColllIDisSioners
Court, a Supplemental Agreement will be submitted to each party for 􀁡􀁰􀁰􀁲􀁯􀁶􀁾􀁾 will set project specific design guidelines for each 􀁩􀁒􀁩􀁦􀁊􀁆􀁑􀁈􀁩􀁉􀁂􀁂􀁂􀁴􀀮􀁾 􀁾 RECOMMENDATION:
Staffrecommends Council authorize the City Manager to enter into a Master Agreement with the County ofDallas, Texas, for Transportation Improvements 0 the North Central Texas Council
of Governments Regional Thoroughfare Plan.
DALLAS COUNTY PUBLIC WORKS . April1?, 2002 Mr. James Co' Pierce,-}r., P.E. Assistant Public Works Director Town of Addison P. O. Box 9010 Addison, Texas 75001-9010 Re: Major Capital
Improvement Program (MCIP) Arapaho Road (Addison Road to Surveyor Boulevard) Dear Mr. Pierce: I have discussed your request for earlier County participation with Commissioner. Jackson.
He will look at possible earlier funding, depending upon progress of other project commitments. He has a commitment to another city in a 2004 T-21 project, so there. is a 􀁣􀁾􀁣􀁥 ·there.
could be a delay. IT that delay occurs and other funding commitments allow, the CommissioneJ: will consider transfening all or a portion of his $1,432,812 earlier than FY 2007 (1 October
2006). We, will .be tracking funding commitments as we lead and coordinate project development. We will keep you informed, and appreciate your teamwork and spirit of partnering. Sincerely,
Donald R. Holzwarth, P.B. Director of Public Works Dallas County DRH:dlc c'-Cc: Commissioner Jim Jackson, Road and Bridge District No.1 (original letter attached) Alberta Blair-Robinson,
P.E., Assistant Director, Engineering & Construction Donald L. Cranford, Assistant Director, Transportation Planning 411 Elm Street, 4th Floor Dallas. Texas 75202
Utt· IMICHAEL E. MURPHY, P.E. Director of Public Works (972) 450-2878 (972) 450-2837 FAX mmurphy@ci.addison.tx.us 􀁅􀁾􀁭􀁡􀁩􀁬 Town of Addison 16801 Westgrove Dr. P.O. Box 9010, Addison,
Texas 75001-9010 \ 􀁾
DALLAS COUNTY PUBLIC WORKS August 15,2002 Mr. Michael Murphy Director of Public Works Town of Addison P. O. Box 9010 Addison, Texas 75001-9010 Re: TRANSMITTALOFMASTERAGREEMENTGOVERNINGTRANSPORTAnON
MAJOR CAPITAL IMPROVEMENT PROJECTS Dear Mr. Murphy: Enclosed please find one (1) copy of the referenced MASTER AGREErvIENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROmerS,
along with a 'Copy of Court Order No. 2002-1375,dated July 30, 2002, for your records and use. Should you have any questions or comments, please do not hesitate to contact this office.
Thank you . for your cooperation in this endeavor. We look forward to working with your city on future thoroughfare projects. Sincerely, Donald R. Holzwarth, P.E. 􀁄􀁩􀁲􀁥􀁣􀁴􀁯􀁲􀁯􀁦􀁐􀁵􀁢􀁬􀁩􀁣􀁗􀁯
􀁾 􀁾 􀁄􀁒􀁈􀀺􀁁􀁂􀁒􀀺􀁊􀁃􀁎􀀯􀁤􀁬􀁣􀁻􀀻􀀯􀁾 enclosure 411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151
4-5 ORDER NO. DATE: 20021375 JL'L 3 0 2002 COURT ORDER STATE OF TEXAS COUNTY OF DALLAS BE IT REMEMBERED, at a regular meeting of the Commissioners Court of Dallas County, Texas, held
on the 30th day of ________J..;cUl"---l.V , 2002, on motion made by 􀁟􀁊􀁟􀁩􀁭􀁾􀁟􀁊􀀭􀁡􀁟􀁣􀁫􀁟􀁳􀁯􀁟􀁮􀁟􀀽􀁟􀀬_􀁟􀁃􀁯􀁭􀂷􀁮􀁟􀁩􀁳􀁟􀁳􀁟􀁩􀁟􀁯􀁟􀁮􀁟􀁥􀁲􀁾􀁾􀁯􀀭􀁦􀀭􀁄􀁟􀁩􀁟􀁳􀁟􀁴􀁲􀁟􀁩􀁣􀁟􀁴􀁟􀁎􀁟􀁢
􀁾_􀀮1 , and seconded by the matter set forth below was briefed in Commissioners Court on July 23, 2002; and Mike cantrell, Corrrnissioner of .District No. 2 adopted: WHEREAS, the following
order was WHEREAS, in order to implement the projects requested by the Town of Addison for the Major Capital Improvement Projects (MCIP) for the Program Years 2004, 2005, and a portion
of 2006, it is necessary to execute a MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL DfPROVEMENT PROJECTS with .the Town of Addison; and WHEREAS, pursuant to Court Order 2000-2117
Dallas County Commissioners Court approved participation in the MCIP with a list of proposed accepted projects attached to the Court Order; and WHEREAS, the Town of Addison has submitted
the referenced agreement for final execution which is attached for execution by Commissioners Court. 2 30th day of Judge Recommended for Approval: ABSENT John Wiley Price, District 3
IT IS THEREFORE ORDERED, ADJUDGED AND DECREED by the Dallas County commissioners Court that the County Judge is hereby directed and authorized to execute the attaChed 􀁾􀁔􀁅􀁒 AGREEMENT
GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS with the Town of Add'son. Donald R. Holzwarth, P.E. Director of Public Works
STATE OF TEXAS COUNTY OF DALLAS §§§ MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROvEMENT PROJECTS THIS MASTER AGREEMENT is made by and between the Town of Addison, Texas,
hereinafter called lICITytt , and the County of Dallas, Texas, hereinafter called "COUNTY", acting by and through its duly authorized officials, which desire to enter into an Interlocal
Agreement, hereinafter called MASTER AGREEMENT, for the purpose of Transportation Improvements on roads inside Dallas County that are on the North Central Texas Council of Government's
Regional Thoroughfare Plan. WITNESSETH WHEREAS, pursuant to Court Order 2000-2117, dated October 17, 2000, COUNTY Commissioners Court approved participation in Transportation Major Capital
Improvement Projects for the Program Years 2004, 2005, and a portion of2006 within the cities inside Dallas County; and WHEREAS, the approved project lists may be modified, updated or
approved by the Commissioners Court on a periodic, as-needed basis; and WHEREAS, Chapter 791 791 of the Texas Government Code, as amended, provides authorization for local governments
to enter into interlocal agreements; NOW THEREFORE, TillS AGREEMENT, is hereby made and entered into by CITY and COUNTY for the mutual consideration stated herein: AGREEMENT ARTICLE
I. DEFINITIONS; THE FOLLOWING DEFINITIONS ARE INCORPORATED INTO THIS AGREEMENT FOR ALL PURPOSES. a) AMENDMENT shall mean a written document executed by all parties detailing changes,
additions or deletions in the MASTER AGREEMENT. b) .' CITY shall mean the Town of Addison, County of DaUas, State ofTexas. c) COUNTY shall mean the County of Dallas, State ofTexas. d)
DIRECT PROJECT & PROGRAM COSTS shall mean those costs that can be identified specifically with a particular project or program cost objective. These costs generally include compensation
of employees for the time devoted and identified specifically to the perfonnance of the project or program,' cost of materials acquired, consumed or expended specifically for the purpose
of the project or program; equipment changes; damage claims and other approved capital expenditures;. change orders; damage claims; travel expenses incurred specifically to 1 Docwnc:..
9sa7lO
,\ ," carry out the project including, but not limited to, design, right-of-way, road or street drainage, utility relocation and adjustment and construction. Direct Cost does not include
either CITY or COUNTY general overhead. e) EFFECTIVE DATE shall mean the date of the signature of the last person necessary for this MASTER AGREEMENT to become effective. f) INDIRECT
COSTS shall mean those costs which have been incurred for common or joint purposes. These costs benefit more than one cost objective and cannot be readily identified with a particular
final project or program cost objective without effort disproportionate to the results achieved. g) INTERLOCAL AGREEMENTS shall mean contracts or agreements entered into between CITY
and COUNTY in accordance with Texas Government Code Chapter 791. b) LEAD AGENCY shall mean that entity responsible for project management, including, but not limited to plarming, design,
right-of-way acquisition, approved utility relocation or adjustment and construction. i) MASTER AGREEMENT shall mean this document including all incorporated documents, attachments,
and exhibits. j) MEMORANDUM OF AGREEMENT (MOA) shall mean a written document which -incorporates the results of the PREDESIGN CHARRETTE. Said MOA shall at a minimum identi fy the overall
funding scheme, and basic scope of the PROJECT. k) PARCEL OR PARCELS shall mean those tracts of land and improvements located either wholly or partially thereon, identified by COUNTY,
CITY or other STAKEHOLDER as required for right-of-way requirements of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real
property ownership and all additional real property to be utilized for the PROJECT. l) PREDESIGN CHARRETTE .shall mean a meeting of decision-making STAKEHOLDERS and other members of
the PROJECT TEAM for the purpose of -entering into a MEMORANDUM OF AGREEMENT for the overall funding, alignment and scope of the PROJECT. m) PROJECT MANAGER shall mean the person appointed
by the Lead Lead Agency who is assigned the primary duty for assuring Project Team coordination and timely project delivery. There will be only one PROJECT MANAGER assigned to a PROJECT.
n) PROJECT TEAM shall mean representatives from COUNTY, CITY, and other STAKEHOLDERS as may be mutually agreed upon by COUNTY, CITY and 5TAKEHOLDER 􀁾􀁲 otherwise with responsibility
for delivering the completed PROJECT. 0) PROJECT(S) shall mean the road improvements approved by the COUNTY for inclusion in. the Transportation Major Capital Improvements Program approved
by the Commissioners Court and approved by the CITY and/or other applicable STAKEHOLDERS.. 2
p) ROAD or STREET AMENITY shall mean PROJECT features not included in the STANDARD BASIC PROJECT DESIGN including but not limited to street pavers, colored concrete, planters, irrigation,
decorative lighting, special signage, or any other feature above and beyond the STANDARD BASIC PROJECT DESIGN or any increase in capacity in excess ofCOUNTY determined requirements based
on anticipated future traffic flow. q) RIGHT OF WAY (ROW) shall mean that real property, (either existing, or required in-fee. and! or easement) identified by COUNTY, CITY, or other
project STAKEHOLDER as necessary for the construction of the PROJECT. Such Right-of-way shall include both the existing street. road, drainage or other C[TY or COUNTY real property ownership
and all additional real property to be utilized for the PROJECT. r) STANDARD BASIC PROJECT DESIGN shall mean the standard COUNTY-approved CITY criteria for paving, bridges, drainage
and appurtenances, traffic control items including pavement marking, warranted unifonn signals, street light foundations, pull boxes. conduit, sidewalks, medians, storage/tum lanes,
access, required structural retaining walls and standard driveways excluding ROAD OR STREET AMENITIES, or such design criteria as may be mutually agreed upon in a project specific SUPPLEMENTAL
AGREEMENT. s) SUPPLEMENTAL AGREEMENT shall mean an agreement subsequent to this document which is entered into to establish the contractual rights and responsibilities of the CITY and
COUNTY as it relates to the PROJECT. t) STAKEHOLDER shall mean any governmental or quasi-governmental entity making a financial contribution to the PROJECT. u) TxDOT shall mean the Texas
Department of Transportation. v) UTILITIES shall mean each City Utility, public utility, common carrier, governmental or quasi-governmental facility, fiber optic facility, or other facility
located within the limits of the Project by virtue of Texas or Federal Law or agreement between the entity and the CITY, COUNTY, or STATE OF TEXAS. .w) CITY UTILITY shall mean those
owned or operated by CITY which require relocation or adjustment for the purpose of the construction of the PROJECT as identified by PROJECT plans. _x) UTILITY IN PUBLIC RIGHT-OF-WAY
sball mean all UTILITIES located within the limits of the PROJECT by virtue of Texas or Federal Law or agreement between the entity and the CITY. y) UTILITY IN PRIVATELY OWNED RIGHT-OF-WAY
shall mean all UTILITIES, excluding CITY UTILITIES, whose facilities are located within the limits of the PROJECT by virtue ofsatisfactorily documented pre-existing real property ownership.
z) UTILITY BETTERMENT shall mean any increase in the capacity _of any UTILITY'S Facility adjusted or relocated as a part of the PROJECT as compared to the existing Facility, or any upgrading
of the UTILITY'S Facility above the standard practices, devices or materials, specified by the UTILlTY and customarily used by CITY or UTILITY on projects solely 3 Docwr.em I 9lO7IO
"
financed by CITY or UTILITY. Provided, however, that any upgrading necessary to successfully ac.complish the PROJECT shall not be considered a Betterment, and further, that any increase'
in the capacity of the Utility Facility resulting solely from the replacement of devices or materials no longer regularly manufactured, processed or installed shall not be considered
a 􀁂􀁥􀁴􀁴􀁥􀁲􀁭􀁥􀁄􀁾 provided that such replacement shall be only to the standard devices or materials currently used on other projects financed solely by CITY or UTILITY. This meaning
shall apply to utilities that are part of the project as well as the standard basic street components (See "STANDARD BASIC PROJECT DESIGN"). ARTICLE II. PERIOD OF THE AGREEMENT This
MASTER AGREEMENT becomeseffective when signed by the last party whose signing makes the respective agreement fully executed (The "Effective Date"). This MASTER AGREEMENT shall be an annual agreement and shall
automatically renew without further action by either party unless or until tenninated as provided in Article IV (Termination) or the expiration of ten (10) years, whichever shall first
occur. ARTICLE III. AMENDMENTS· This Master Agreement may be amended with the mutual consent of the CITY and COUNTY. Any amendment must be in writing and approved by the parties' respective
governing bodies. ARTICLE IV. TERMINATION. DEFAULT, TIME OF THE ESSENCE AND FORCE MAJEURE 1. TERMINATION A. This MASTER AGREEMENT may be tenninated by any ofthe following conditions:
(1) By expiration of term of the agreement. (2) By mutual written consent and agreement ofCOUNTY and CITY. (3) By either party, by notice in writing establishing the effective date of
tennination to the other party as consequence of the party being in default of the provisions of this Agreement or any SUPPLEMENTAL AGREEMENT or failure to timely provide funding, with
proper allowances being made for circumstances beyond the control ofthe defaulting party. (4) By either party with ninety (90) days written notice to the other party. B. B. Should either
party tenninate this MASTER AGREEMENT as herein provided. all existing, fully executed SUPPLEMENTAL AGREEMENTS made under this MASTER AGREEMENT shall not be tenninated and shall automatically
incorporate all the provisions ofthis MASTER AGREEMENT. C. In the event that any SUPPLEMENTAL AGREEMENT is terminated prior to completion of the PROJECT, no additional Costs shall be
incurred other than Costs due and payable at the time oftennination for services actually performed or that shall 􀁢􀁾􀁣􀁯􀁲􀁮􀁥 due and payable due to such termination. The LEAD AGENCY,
to the extent permitted, may tenninate all project contractst unless written notice is given by either party to the DoaImmt. Q)(1710
other of its intent to complete the PROJECT, and prepare a final accounting for the PROJECT. D. If the PROJECT is terminated by the CITY prior to the award of any construction contract
and the PROJECT is located within the CITY limits, CITY shall pay to COUNTY the full amount expended by COUNTY on the PROJECT and COUNTY shall transfer to CITY its rights and all deliverables
that it may be entitled to receive under the existing professional services or other project contracts or agreements. Such amount shall be included in the final accounting for the PROJECT.
Such amount shall be due and payable in full ninety (90) days subsequent to the termination, or thirty (30) days 􀁳􀁵􀁢􀁳􀁥􀁱􀁵􀁾􀁮􀁴 to delivery of final accounting. E. Once the construction
contract has been let, with the approval of the other party, the SUPPLEMENTAL AGREEMENT for that PROJECT cannot be tenninated until completion of the construction. F. In the event that
a PROJECT is terminated either party may, upon written notice, take over the project and prosecute the work to completion by contract or otherwise at their sole cost and expense. In
the event that the party completing the work is not the LEAD AGENCY, it is agreed that the PROJECT MANAGER will furnish to the completing party a listing of current records pertaining
to any outstanding obligations or other records or information required by any project contract, including any Work Order, or requested in writing by completing party in either printed
or electronic fonnat or both. The LEAD AGENCY agrees to cooperate with the completing party. The LEAD AGENCY will use its best efforts to transfer to the completing party all contracts.
Obligations under such contracts shall become the sole obligation of the completing party upon transfer. Completing party agrees to timely pay all future obligations under such contract
as they become due and payable. Completing party hereby releases the LEAD AGENCY from any and all liability under such assigned contracts subsequent to date of transfer, effective effective
upon tbe transfer date. LEAD AGENCY shall exercise its best efforts to insure a transition of services without interruption G. Either party shall have the right to retain copies of all
data, infonnation, engineering, studies, or other items produced to the date of tennination. H. Provisions B through G will survive the tennination of this MASTER AGREEMEN-T and any
SUPPLEMENTAL AGREEMENT and shall be a continuing obligation until the transition of services, all payments made and the PROJECTS are complete. All items listed or required in this provision
shall be furnished by LEAD AGENCY to completing party without additional cost or expense to completing party. 2. FORCE MAJEURE: Neither COUNTY nor CITY shall be deemed in violation of
this Contract if it is prevented from performing any of its obligations hereunder by reason of, for or through strikes, stoppage of labor, riot, me, flood, invasion, insurrection, accident,
order of court, judge or civil authority, an act of God. or any cause reasonably beyond the party's control and not attributable to its neglect. In the event of such an occurrence the
time for performance of such obligations or duty shall be suspended until such time that such inability to perform. shall be removed. The party claiming the suspension shall give notice
of such impediment or \ _ ...."" \ 5 .... 􀁟􀀭􀁾 "
delay in perfonnance to the other party within ten (10) days of the knowledge of such occurrence. Each party shall make all reasonable efforts to mitigate the effects of any suspension.
ARTICLE V. INDEMNIFICATION COUNTY and CITY agree that both COUNTY and CITY shall each be responsible for their own negligent acts or omissions or other tortious conduct in the course
of perfonnance of this MASTER AGREEMENT, without waiving any sovereign or governmental immunity available to either COUNTY or CITY under Texas law and without waiving any available defenses
under Texas law. Nothing in this paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to any third persons or entities. ARTICLE VI. NOTIFICATION
A. When notice is pennitted or required by this master agreement, it shall be in writing and shall be presumed delivered when delivered in person or three (3) days subsequent to the
date placed, postage prepaid, in the U.S. mail, certified or registered, return receipt requested requested and addressed to the parties at the following address. B. All notices and
correspondence to COUNTY by CITY shall be mailed or delivered by hand as follows: DALLAS COUNTY PUBLIC WORKS Donald R. Holzwarth, P.E., Director 411 Elm Street, Suite 400 Dallas. Texas
75202-3389 C. All notices and correspondence from COUNTY to CITY shall be mailed or delivered by hand as follows: DIRECTOR OF PUBLIC WORKS TOWN OF ADDISON P.O. BOX 9010 ADDISON, TX 75001-9010
D. Either party hereto may from time to time designate another and different address for receipt ofnotice by giVing written notice of such change of address to the other party. ARTICLE
VII. onCOVENANTS AND AGREES AS FOLLOWS: A. To execute the necessary agreements for the implementation of design and construction of the PROJECTS mutually agreed upon and incorporated
herein by SUPPLEMENTAL AGREEMENT. 6
'I 1 4 B. 􀁐􀁲􀁾􀁶􀁩􀁤􀁥 CITY Council 􀁒􀁥􀁳􀁾􀁬􀁵􀁴􀁩􀁯􀁮 adopting approved preferred alignment, proposed estImated budget, and commitment to meet PROJECT funding for each milestone
as specified"herein or in a SUPPLEMENTAL AGREEMENT. C. CITY agrees to share the funding of each PROJECT with COUNTY on an equal share basis (500/0/500/0), or as otherwise agreed upon
cost sharing arrangement as specified in a SUPPLEMENTAL AGREEMENT with the following exclusions: CITY shall bear the entire cost of: I. CITY owned utilities relocation or adjustment
such as water and sanitary sewer facilities, except utility adjustments directly attributable to storm sewer improvement conflicts; 2. ROAD or STREET AMENITIES including but not limited
to street pavers, colored concrete, planters, decorative lighting, special signage, or any other feature over the STANDARD BASIC PROJECT DESIGN; 3. UTILITY BETTERMENTS and ROAD or STREET
AMENITIES. 4. CITY PROJECT TEAM participation or project management (if the CITY has LEAD AGENCY Responsibility) Direct Costs which are not supported by a detailed hourly accounting
system; 5. CITY Indirect Costs. When mutual written agreement has been reached as to PROJECT limits by COUNTY and CITY at the Predesign Charrette, CITY agrees to acquire right-of-way
required for designated projects by voluntary dedication, the subdivision platting process and/or other legal means, to the maximum extent possible, and to ensure through the building
permitting process that legally required setbacks are adhered to in order to limit encroachment upon the required right of way. CITY agrees to fund ROW not acquired but reasonably expected
to be. CITY also agrees to fund the removal of improvements that are encroachments within existing or proposed right of way areas. In the event of any proposed use of the PROJECT right-of-way
that will conflict with the proposed PROJECT and C1:rv is unable to obtain such right-of-way as described above, CITY shaH notify COUNTY of such conflict. COUNTY and CITY shall detennine
if the acquisition of the conflicting parcel would be in the best interest of the PROJECT. In the event that agreement is reached and the parcel is acquired such cost shall be included
in the pro rated cost of the project in the agreed upon proportions. CITY hereby grants COUNTY authority to enter into eminent domain proceedings within the CITY limits on specific right-of-way
alignments approved by both the CITY and COUNTY where COUNTY is LEAD AGENCY or where COUNTY by mutual agreement between the parties has the responsibility to acquire the right-of way
for the PROJECT. D. To require all Utilities located within or using the present public right of way on all designated transportation projects within CITY's municipal limits to adjust
andlor relocate said Utilities as required by the proposed improvement of the designated transportation Project. CITY Utilities shall be relocated or adjusted at no cost to COUNTY except
as may be specifically set forth in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. 7 􀁾􀀮 93
0110E. CITY agrees to funy cooperate on issues relating to billboards, advertising signs, nonconfonning uses, zoning and similar restrictions and to exercise its best efforts to provide
variances when possible to minimize cost and delay of PROJECT. Additional PROJECT cost caused or contributed to by CITY ordinance, zoning, non-confonning use determination or other requirement
shall be paid in full by CITY. Additional PROJECT costs caused or contributed to by adoption of or changes to ordinances or laws made by either party subsequent to execution of the SUPPLEMENTAL
AGREEMENT for the PROJECT shall be borne in full by the party making such adoption or change. F. To the extent allowed by law, including, but not limited to, all contracts, franchise
agreements, or other legal means, CITY shall require the adjustment and/or relocation of UTILITIES to be accomplished and finalized, as expeditiously as possible after approval of final
plans to prevent PROJECT schedule delays. Notwithstanding anything contained herein to the contrary, all UTILITIES shall be adjusted or relocated and the right-of-way clear for construction
not later than thirty (30) days prior to the award of the construction contract. CITY will notify the COUNTY and other STAKEHOLDERS when utility conflicts would impact progress of the
project completion. COUNTY and CITY agree to work in partnership and with an STAKEHOLDERS to solve the problem to include helping to engage elected officials in the problem resolution
with the goal to prevent delays in the commencement or prosecution ofconstruction on the PROJECT. G. Where new storm drainage facilities are in conflict with CITY owned water and sanitary
sewer systems, and the stonn sewer design cannot be modified, after submission of an acceptable schedule of work and cost estimate by the CITY to the COUNTY and COUNTY approval, the
actual costs of the necessary adjustment of CITY water and sewer utilities shall be pro rated at the overall percentage agreed to by CITY and COUNTY for cost sharing. CITY shall be responsible
for funding one hundred percent (100°,10) of any BETTERMENTS. Except as provided herein, all costs for adjustment and/or relocation of utilities in the public right of way shall be the
responsibility of the Utility Owner or of the CITY UTILITY. Any PROJECT delay or other damages caused by CITY UTILITY'S failure to timely relocate or adjust the facility shall be at
the entire cost of CITY. H. To provide for continuing surveillance and control of right of way to prevent the construction, placement, storage or encroachment of any signs, personal
property or other appurtenances in the right of way. In the event that the aforementioned features are allowed by CITY to encroach on necessary ROW during the duration of the project,
CITY shall bear the entire cost of removal or relocation of said encroachment. I. To provide to COUNTY for COUNTY'S or COUNTY'S designee use, at no cost, adequate copies of all construction
standards, codes, (specifically including zoning and development codes), plats, specifications, guidelines, standards or any other pertinent information as determined by COUNTY to be
required for the completion of the PROJECT. Additionally, ClTY shall furnish COUNTY, at no cost, such documents as necessary to keep all items previously furnished to COUNTY current.
J. Actively participate and provide authorized representation with decision making power at PREDESIGN CHARRETrE, preconstruction meeting, parmering meetings and project team meetings
which are necessary to project development/completion and fiduciary re1ationships. 8 DaammIl_ 9lO71O
-, K. CITY 􀁡􀁾􀁾􀁥􀁳 to provide timely review of interim submittals. UTimely review" will be agreed upon during the PREDESIGN CHARRETTE as a part of the PROJECT schedule. CITY further
agrees that if no review notes are submitted by CITY in writing to COUNTY on a timely basis, plans are approved as submitted. L. CITY agrees that it will pay all additional project cost
for any .CITY requested discretionary change, including, but not limited to STREET AMENITIES AND UTILITY BETTERMENTS, in or addition to the design or construction of the project subsequent
to the CITY opportunity to review the sixty five percent (65%) design plans. M. Provide at CITY's cost for the continuing maintenance of all PROJECT ROW, such as mowing, drainage, trash
removal, etc." during the period between acquisition and construction. N. Subsequent to the completion of a PROJECT, that the CITY will be responsible for all future maintenance, operation
and control of the PROJECT, without cost or contribution from the COUNTY. O. Bear the entire cost of design, construction and administration for landscaping, streetscaping, streetlighting,
as such items are not included in the STANDARD BASIC PROJECT DESIGN and other ROAD OR STREET AMENITIES specified or requested by CITY in excess ofSTANDARD BASIC PROJECT DESIGN. P.It
is the intent of this MASTER AGREEMENT that the COUNTy will be the LEAD AGENCY. In the event that the CITY and COUNTY agree in writing that CITY will manage and administer one or more
PROJECTS, CITY and COUNTY will enter into a SUPPLEMENTAL AGREEMENT as to that project(s). [n such instance, CITY agrees to assume all LEAD AGENCY responsibilities except as may be set
forth in the SUPPLEMENTAL AGREEMENT as detennined by mutual consent. ARTICLE VIII. UTILITY IMPACTS A. In cases where a UTILITY IS LOCATED IN A PRIVATELY OWNED 􀁒􀁉􀁇􀁈􀁔􀁾􀁏􀁆􀀭 WAY,
and it is necessary to relocate the facility or 'make adjustments by reason of the widening or improvement of the designated project, the COUNTY (or CITY if acting as LEAD AGENCy) will,
after submission by utility company of right of way documentation and cost estimates acceptable to the CITY, COUNTY and other STAKEHOLDERS, assign the actual costs for the relocation
and/or adjustment of said utility to the PROJECT. B. In cases where a UTILITY IN PUBLIC RIGHT-OF-WAY, excluding CITY UTILITIES. occupies any portion of the PROJECT RIGHT-OF-WAY by Texas
or Federal Law or by agreement with the CITY that allows or pennits the CITY to cause the relocation of the utility for the construction of the project, the CITY shall timely require
and enforce the relocation or adjustment requirement at no cost to the project., In the event that the CITY has no legal or contractual right to cause the relocation, the relocation
,or adjustment shall be relocated or adjusted and all cost shall be a Project Cost. CITY and COUNTY shall use their best efforts and take aU'steps necessary to insure, that such relocation
or adjustment shall not conflict with or delay the PROJECT schedule. 9 Dacwncn.t. 9lO71O
ARTICLE IX. CQ.UNTY AGREES AS FOLLOWS A. To provide as a PROJECT Cost preliminary engineering which will define project details, e.g., location, scope of work and specific right of way
alignment for each improvement. Such preliminary engineering shall be submitted to the CITY for approval, prior to proceeding with the final design and any right of way acquisition.
B. To provide as a PROJECT Cost for the construction of transportation improvements based upon design criteria conforming to STANDARD BASIC PROJECT DESIGN in confonnity with applicable
CITY ordinances and standards, to the extent of Commissioners Court approved program funding. Scope of work shall include the agreed upon design standards as the basis for improvement
criteria. Deviations from mutually agreed upon application of CITY standards and/or design criteria shan require prior approval of CITY. Where CITY standards do not exist, TxDOT standards
as of the EFFECTIVE DATE of this MASTER AGREEMENT shall be utilize.d unless otherwise mutually agreed by SUPPLEMENTAL AGREEMENT. C. To actively participate and provide authorized representation
at PREDESIGN CHARRETTE, preconstruction meeting, partnering meetings and project team meetings which are necessary to project development and completion and fiduciary relationships.
D. To provide project management of each Project where COUNTY is LEAD AGENCY from commencement to completion of construction. CITY and COUNTY may further agree by mutual consent to redefine
project management roles as beneficial to the PROJECt as defined in the MOA and SUPPLEMENTAL AGREE?vfENTS. E. Upon receipt of written request detailing the infonnation requested, to
provide information related to the PROJECT to CITY or CITY'S designee at no cost to the CITY. F. COUNTY agrees to provide timely review of interim submittals and hereby agrees that if
no review notes are submitted by COUNTY (if CITY is filling the role as PROJECT MANAGER) in writing to CITYt plans are approved as submitted. "Timely review" will be agreed upon during
the PREDESIGN CHARRETTE, as part of the project schedule. G. To submit final engineering plans for review and written approval by CITY at least thirty (30) days prior to advertising
for construction. H. To' provide for the acquisitiont including acquisition-by Eminent Domain, of the necessary additional right of way, on designated projects, in accordance with minimwn
'standard requirements and utilizing existing public right of way to the maximum extent possible as a PROJECT cost. I. To require all contractors to secure all necessary pennits required
by CITY on said construction projects. J. To furnish record drawings ofconstruction plans for the pennanent records ofCITY within twelve (12) months upon completion and acceptance of
the transportation improvement PROJECT. _ 10
,, ' 􀁾 K. In and for Ten Dollars ($10.00) and other good and valuable consideration, including the future ooligation of maintenance, operation, control and acceptance of liability therefore
to transfer, by QuitClaim Deed, all PROJECT related easements acquired by COUNTY to CITY. L. In the event COUNTY and CITY agree in writing that CITY will be the LEAD AGENCY for the agreed
upon PROJECT, COUNTY will reimburse CITY for agreed costs as detailed in Article XI (FUNDING) in an amount not to exceed the PROJECT cost as -approved by Dallas County Commissioners
Court and incorporated in the SUPPLEMENTAL AGREEMENT. All COUNTY payments shall be in accordance with COUNTY Policies and Procedures or as may be mutually agreed between the parties
and incorporated in a SUPPLEMENTAL AGREEMENT. ARTICLEX. PREDESIGN CHARRETTE A. CITY and COUNTY, as specified in Articles VII and IX, respectively, will designate officials or representatives
to participate in a Predesign Charrette to be conducted on a mutually agreeable date and and location. At least part of this meeting will be conducted on the PROJECT site. B. Results
from Predesign Charrette will identify the general project scope and the general. preferred alignment of the project, and project administration and management 􀁲􀁯􀁬􀁥􀁳􀁾 to include
the PROJECT MANAGER. Additionally, key project team participants shall be identified at the Predesign Charrette. C. At the conclusion of the Predesign Charrette a SUPPLEMENTAL AGREEMENT
shall be produced 􀁷􀁨􀁩􀁣􀁾 outlines the identified roles and scope for the Project. ARTICLE XI. FUNDING A. CITY and COUNTY mutually agree to proportionately fund the DIRECT PROJECT
& PROGRAM costs as agreed by the parties in a SUPPLEMENTAL AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, COUNTY shall bear fifty percent (500/0) of the total DIRECT
PROJECT & PROGRAM costs excluding the ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY BETIER1vfENT, INDIRECT COST, DIRECT COST not supported by detailed
hourly accounting system and. other items as specified in this lvlASTER AGREEMENT or any SUPPLElvIENTAL AGREEMENT. COUNTY shall not be responsible for any amount of funding in excess
of the PROJECT not-to-exceed amount as shown in the PROJECT SUPPLEMENTAL AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, CITY shall bear fifty 􀁰􀁾􀁲􀁣􀁥􀁮􀁴􀁡􀁧􀁥
(50%) of all DIRECT PROJECT AND PROGRAM costs. In addition CITY agrees to fund all other CITY cost as provided herein, including, but not limited to, ROAD OR STREET AMENITIES, relocation
or adjustment of CITY UTILITIES, UTILITY BETIERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting system and other items as specified in this MASTER AGREEMENT
or any SUPPLEMENTAL AGREEMENT. 11
B. Unless otherwise stated in a SUPPLEM-ENTAL AGREEMENT, the milestones for each project shall be (1) preliminary and primary design (2) right-of-way acquisition and utility relocation
or adjustment and (3) construction. The LEAD AGENCY shall prepare an estimated cost for each milestone. Upon approval of the cost by the other party, each party shall fund its share
of the respective milestones by placing that amount of money in an escrow account or otherwise encumber the funds to insure that the LEAD AGENCY will have sufficient funding available
from current revenue for the timely payment of PROJECT milestone costs. The LEAD AGENCY may bill the other party for periodic payments for the actual amount of work completed toward
the completion of the milestone. Upon completion of the milestone, the nonmanagement party will be furnished a notice that such work has been completed and the amount of funding that
may be utilized to pay subsequent milestone Project cost. Notwithstanding any other term or condition contained herein or in any SUPPLEMENT AGREEMENT, neither party will be required
to award any contract until written certification has been received that funding has been placed in escrow or encumbered for the payment of the non-awarding party's portion of the PROJECT
cost. C. In the event that the cost of the PROJECT shall exceed the not-to-exceed amount, CITY and COUNTY agree to either reduce the scope of construction or seek additional funding
to complete the PROJECT at the agreed upon cost share percentages. At the termination of the PROJECT, the LEAD AGENCY win do a final cost accounting of the PROJECT. In the event that
the amount paid by either party exceeds its portion of the actual cost, the difference will be 􀁲􀁥􀁭􀁩􀁴􀁴􀁾􀁤 to such party. In the event that additional funds are due, the LEAD AGENCY
will bill the other party who agrees to pay such funds within thirty (30) days ofreceipt of such billing. D." If CITY elects to manage PROJECT, COUNTY will reimburse CITY based on invoices
for actual costs expended in accordance with COUNTY invoicing policy. E. Upon execution of a SUPPLEMENTAL AGREEMENT, CITY shall escrow an amount adequate for initial project costs which
COUNTY may use to pay for initial professional services required for seoping, preliminary, and primary design. ARTICLE XII. NO THIRD-PARTY BENEFICIARY ENFORCEMENT It is expressly understood
and 'agreed that enforcement of the tenns and conditions of this Agreement and all right of action relating to such enforcement shall be strictly reserved to CITY and COUNTY and nothing
contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person on this Agreement. It is the express intention of CITY and the COUNTY that
any entity other than CITY or the COUNTY receiving services or bene"fits under this agreement shall be deemed an incidental beneficiary only. This Agreement is intended only to set forth
the contractual right and responsibilities of the agreement parties. ARTICLE XIII. RIGHT OF ENTRY The CITY agrees that COUNTY shall have the right to enter upon the PROJECT area for
the time period necessary for the completion of the Project. CITY agrees to furnish such police or other CITY personnel as requested BY COUNTY for traffic control or other public safety
matters at no cost to the PROJECT or COUNTY. 12
'. Article XlV. LIST OF PROJECTS CITY agrees that it has been furnished with a list of the potential PROJECTS as approved by the Dallas County Commissioners Courts, subject to the agreement
between the parties of a SUPPLEMENTAL AGREEMENT. CITY stipulates and agrees that the Commissioners Court Order approving the projects identifies the potential PROJECT location and describes
the type of project in sufficient detail that the CITY is fully aware of the location and type of projects being considered. ARTICLE XV. MISCELLANEOUS GENERAL PROVISIONS A. Applicable
Law'. This Agreement and all matters pertinent thereto shall be construed and enforced in accordance with the laws of the State of Texas and exclusive venue shall be in Dallas County,
Texas. Notwithstanding anything herein to the contrary, this Agreement is expressly made subject to COUNTY's Sovereign Immunity, Title 5 ofTexas Civil Practice and Remedies Code, and
all applicable State of Texas and Federal laws. B. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto and may not be modified except by an instrument
in writing executed by the parties hereto as herein provided. C. Seyerability. If any provision of this Agreement shall be held invalid, void or unenforceable, the 􀁲􀁥􀁭􀁾􀁩􀁮􀁩􀁮􀁧
provisions hereof shall not be affected or impaired, and such remaining provisions shall remain in full force and effect. D. De(aultlWajyerIMjtjgatjop. It is not a waiver of default
if the non-defaulting party fails to declare immediately a default or delays in taking any action. Pursuit of any remedies set forth in this Agreement does not preclude pursuit ofother
remedies in this Agreement or provided by law. E. Federal Qr State of Texas FugdjDE._ In the event that any work or part thereof is funded by State of Texas or U. S. Government funding
and any statute, rule, regulation, grant, contract provision or other State of Texas or U. S. Government law, rule, regulation or other provision imposes additional or greater requirement(requirement
(s) than stated herein, CITY agrees to timely comply therewith without additional cost or expense to COUNTY. F. HeadjQI'. The titles which are used following the number of each paragraph
are only for convenience in locating various provisions of this AGREEMENT and shall not be deemed to affect the interpretation or construction of such provision. G. Number and Gender.
Words of any gender used in this AGREEMENT shall be _held. and construed to include any other gender; and words in the singular shall include the plural and vice versa, unless the text
clearly requires otherwise. H. Counterpirts. This AGREEMENT maybe executed in multiple counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. 13 DatvnaIe I 9J071O
The Town of AddisoD, State of Texas, bas executed the Agreement pursuant to duly authorized CITY Council Resolution R02-045 ,Minutes Dated the 28tldayof May -.. 􀀲􀀰􀀰􀁾􀀮 The County
of Dallas, State of Texas, has executed this agreement pursuant to Commissioners Court Order Number 2002-1375 and passed 'on the30th day of Julv 200 2• TOWN OF ADDISON COUNTY OF DALLAS,
TEXAS By:KRON WHITEHEAD, CITY MANAGER DATE: _ ATTEST: COUNTY OF DALLAS, TEXAS BY: 􀁾􀁾􀁉􀀭􀀭􀀭􀀿􀀭􀁾􀁾 _ LE J C 􀁎􀁾 COUNTY JUDGE DATE: 􀀷􀀯􀁾(0 '--) I APPROVED AS TO FORM: BY: 􀀷􀀺􀁾􀁾
CITY ATTORNEY APP e gUSOD, Deputy 􀁩􀁥􀁲􀁾 Civil Section Dty District Attorney's Office 􀁾􀀮 930710 14
CoonciJ Agenda 􀁉􀁴􀁥􀁭􀀺􀁾 SUMMARY: This item is to request Council approval to enter into a Master Interlocal Agreement with the County ofDallas, Texas for Transportation Improvements
on roads that are on the Central Texas Council ofGovernment')s Regional Thoroughfare Plan. FINANCIAL IMPACT: Approval ofthe Master Interlocal Agreement will allow the Town to receive
certain grants from Dallas County through their Capital Improvement Program. BACKGROUND: In Fiscal Year 2000, the Dallas County Commissioners Court replaced its traditional bond financing
approach to funding infrastructure improvements with a programmed Major Capital Improvement Program. This Program is implemented by issuing an annual countywide call for projects to
identifY and fund needed roadway improvements within the County, with local governments submitting candidate projects for potential selection and funding. The Town ofAddison submitted
a total ofsix projects. Pursuant to Court Order 2000-2117, dated October 17, 2000, Dallas County Commissioners Court approved certain projects for inclusion in Program Years 2004, 2005,
and 2006 oithe Transportation Major Capital Improvement Program. County funding for a portion ofconstruction ofthe following roadway related improvements in the Town ofAddison was established,
as listed below: Project Amount Arapaho Road, Phase lIT (Addison Rd. to Surveyor Blvd.) Midway Rd. Signal Improvements (Spring Valley Rd. to Dooley) $1,432,812 196,000 Funds for Midway
Rd. and Arapaho Rd. are available to the Town ofAddison in Fiscal Years 2005 & 2007, respectively. The remaining cost for Midway Road signal upgrade will be fimded from Street Capital
Project funds. The remaining cost of construction of the third phase ofArapaho Rd. will be funded from the Town's General Obligation Bond Program.
A Master Agreement (copy attached) was prepared between the Town ofAddison and Dallas County, which provides the basis for cost participation ofthe approved roadway improvements. This
agreement also establishes design, utility relocation, and construction responsibilities ofeach party. Subsequent to approval ofthe Master Agreement by the Town and Dallas County Commissioners
Court, a Supplemental Agreement for each project will be submitted to each party for approval that will set project specific design guidelines for each project. RECOMMENDATION: Staffrecommends
Council authorize the City Manager to enter into a Master Agreement with the County ofDallas, Texas, for Transportation Improvements on roads that are on the North Central Texas Council
ofGovemments Regional Thoroughfare Plan.
􀁾􀀢􀁬􀁲􀁲􀁲􀀢􀀻􀀬􀀬􀀬􀁬􀀢􀀭􀀺􀀮􀀢􀀧􀀻􀀢􀀮􀀮􀁡􀀭􀁲􀀮􀀱􀁾􀀮􀁟-•••-•• -• 􀁾 STATE OF TEXAS COUNTY OF.DALLAS §§§ 􀁯􀁬􀀭􀁟􀀭􀁟􀀮􀀮􀀮􀀭􀀮􀀮􀁾􀁾􀀮􀀮􀀻􀀮􀀮􀀭􀀮􀀮􀀮􀀮􀀮􀀮􀀮􀀮􀁟􀂷 ..... .....:..-__
.-_.-. __ , . __ • 􀁟􀁾􀀬 ., ._ MASTERAGREEMffiNTGOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVl;MENT PROJECTS TIDS MASTER AGREEMENT is made by and betWeen the' Town of Addison, Texas,
hereinafter called "CITY", and the'County of Dallas, Texas, hereinafter called "COUNTY", acting by and through its duly authorized officials, which desire· to enter into an Interlocal
Agreement, hereinafter called MASTER AGREEMENT, for the purpose of 􀁔􀁲􀁾􀁳􀁰􀁯􀁲􀁴􀁡􀁴􀁩􀁯􀁮 Improvements on roads inside Dallas County that are on the North Central Texas Council of
Government's Regional Thoroughfare Plan. WITNESSETH WHEREAS, pursuant to Court Order 2000-2117, dated October 17, 2000, COUNTY Commissioners Court approved participation in Transportation
Major Capital Improvement Projects for the Program Years 2004, 2005, and a portion of2006 within the cities inside Dallas County; and WHEREAS, the approved project lists may be modified,
updated or approved by the Commissioners Court on a periodic, 􀁡􀁳􀀭􀁾􀁥􀁥􀁤􀁥􀁤 basis; and . .WHEREAS, Chapter 791· of the. Texas Government Code, as· amended, provides 􀁾􀁵􀁴􀁨􀁯􀁲􀁩􀁺􀁡􀁴􀁩􀁯􀁮
for"local governments to enter into interlocalagieenients; . . . . NOW THEREFORE, TillS AGREElVIENT, is hereby made and entered into by CITY and COUNTY for the mutual consideration stated
herein: AGREEMENT ARTICLE I. DEFINITIONS: THE FOLLOWING DEFINITIONS ARE INCORPORATED . INT,O THIS AGREEMENT FOR ALL PURPOSES. i· .' .f: a) AMEND:MENT sha.ll mean. 􀁾 written document
executed by aU parties detailing changes, additions 􀁯􀁲􀂷􀁤􀁥􀁬􀁾􀁴􀁩􀁯􀁮􀁳 iD. the MASTER AGREEMENT. b) CITY shall mean the Town ofAddison, County ofDallas, State ofTexas. c) . COUNTY
shall mean the County ofDallas, State ofTexas. d) DIRECT PROJECT & PROGRAM COSTS shall mean those costs that can b.e identified . specifically with a particular project or program cost
objective. These costs generally include compensation of employees for the time devoted and identified specifically to the performance ofthe project or program, cost ofmaterials acquired,
consumed or expended specifically for the purpose of the project or program; equipment changes; damage claims and other. approved' capital expenditures; change orders; damage claims;
travel expenses incurred specifically to 1 Document tI: 930780
-'--•__o.-'__•. _....􀁾􀀮 . _-_.• 􀀭􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀬􀀭􀀭􀀬􀁟􀀮􀁾􀀭􀀭􀀮 .• .:..._-_ .• • ... _ ... •__ , .• " ., . ,_. carry out the project including, but not limited to, design, right-of-way,
road or street drainage, utility relocation and adjustment and construction. Direct Cost does not include either CITY or COUNTY general overhead. . e) Of) g) h) i) j) k) I) m) n) 0)
EFFECTIVE DATE shall mean the date of the signature of the last person necessary for this MASTER AGREEMENT to become effective.. INDIRECT COSTS shall mean those costs'which have been
􀁩􀁮􀀺􀁣􀁾􀁥􀁤 for common or joint purposes. These costs benefit more than one cost objective and cannot be readily identified with a particular final project or program cost objective'
without effort disproportionate to the results achieved. INTERLOCAL AGREEMENTS shall mean contracts or agreements entered into between CITY and COUNTY in accordance with Texas Government
Code Chapter 791. LEAD AGENCY shall mean that entity responsible for project management, including, but not limited to planning, design, right-of-way acquisition, approved utility relocation
or adjustment and construction. MASTER AGREEMENT shall mean this document including all incolporated documents, attachments, and exhibits. :MEMORANDUM OF AGREEMENT (MOA) shall mean a
written document which 􀁩􀁮􀁣􀁾􀁲􀁰􀁯􀁲􀁡􀁴􀁥􀁳 the-􀁲􀁥􀁳􀁵􀁬􀁴􀁾􀀮 or the PREDESIGN 􀁃􀁈􀁁􀁒􀁒􀁅􀁔􀁔􀁅􀁾 Said MOA shall at a 􀁉􀁮􀁩􀁮􀁩􀁭􀁾 identify the overall funding scheme, and
basic scope ,of.the.PROJECT. . PARCEL OR PARCELS shall mean those tracts of land and improvements located either wholly or partially thereon, identified by COUNTY, CITY or other STAKEHOLDER
as required for right-of-way requirements of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real property ownership and
all additional real property to be utilized for the PROJECT. PREDESIGN CHARRETTE shall mean a meeting of decision-making STAKEHOLDERS .and other members of the PROJECT TEAM for the purpose
of entering into a :MEMORANDUM OF AGREEMENT for the overall funding, alignment and scope of 􀁴􀁨􀁾 PROJECT. . PROJECT MANAGER shall mean the person appointed by the Lead 􀁁􀁧􀁾􀁮􀁣􀁹who
is aSSIgned the primary duty for assuring Project Team coordination and timely project delivery. There will be only one PROJECT MANAGER assigned to a PROJECT. -. PROJECT TEAM shall mean
representatives from COUNTY, CITY, and other STAKEHOLDERS as may be mutually agreed upon by COUNTY, CITY and STAKEHOLDER or otherwise with responsibility for delivering the completed
PROJECT. PROJECT(S) shall mean the road improvements approved by the COUNTY for inclusion in the Transportation Major Capital Improvements Program approved by the 􀁃􀁯􀁾􀁳􀁳􀁩􀁯􀁮􀁥􀁲􀁳
Court and approved by the CITY and/or other applicable STAKEHOLDERS. 2 Document #: 930780
􀀬􀁟􀁾􀁟􀀬􀀬􀁾__􀁾􀀬􀁾􀀮__,__􀁾 -.__' 􀁟􀁾􀀭􀀭􀀺􀀮􀀮􀁟􀁾􀀮􀁾􀀮􀁾􀀭 ....... ........:...-..a..-........;..':a.l -. ''-'-'------'----_ ,__􀁾􀀢􀁾􀀢􀁟􀂷􀀢􀁟􀀮􀂷􀂷􀀭􀀬􀀬􀀭􀀭... ---A_-__.',•••
,. _. _" •• 􀁕􀁾 " p) ROAD or STREET AMENITY shall mean PROJECT features not included in the STANDARD BASIC PROJECT DESIGN including but not limited to street pavers, colored concrete,
planters, irrigation, decorative lighting, special signage, or any other feature above and beyond the STANDARD BASIC PROJECT DESIGN or any increase in capacity in excess ofCOUNTY determined
requirements based on anticipated future traffic flow. "q) RIGHT OF WAY (RO:W)"shaU"meaJi that real property, (either existing, or required in 􀁦􀁾􀁥 and! or easement) identified "by
COUNTY, CITY, "or other proJect STAKEHOLDER 'as necessary for the construction of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY
or COUNTY real property ownership and all additional real property to be utilized.for the PROJECT. r) STANDARD BASIC PROJECT DESIGN shall mean the standard COUNTY-approved CITY criteria
for paving, bridges, drainage and appurtenances, traffic control items including pavement marking, warranted unifoIm signals, street light foundations, pull boxes, conduit, 􀁾􀁩􀁤􀁥􀁷􀁡􀁬􀁫􀁳􀀬
medians, storage/turn lanes, access, required structural retaining walls and standard driveways excluding ROAD OR STREET Al\.1ENITlES, or such design criteria as may be mutually agreed
upon in a project specific 􀁓􀁕􀁐􀁐􀁌􀁾􀁍􀁅􀁎􀁔􀁁􀁌􀁁􀁇􀁒􀁅􀁅􀁩􀁶􀁦􀁦􀁩􀁎􀁔􀀮 " s) SUPPLEMENTAL AGREE:MENT shall mean an agreement subsequent to this document which is entered into to
establish the contractual rights and responsibilities of the CITY and COUNTY as it relates to the PROJECT. t) -81'􀁾􀁈􀁏􀁌􀁄􀁅􀁒 shall mean any. govemmental" or quasi-govermilental entity
􀁭􀁡􀁫􀁩􀁾􀁧 a finanCial contribution to the PROJECT. ," ",-'" " u) TxDOT shall mean the Texas Department ofTransportation. v) UTILITIES shall mean each City Utility, public utility,
common carrier, governmental or quasi-governmental facility, fiber optic facility, or other facility located within the limits of the Project by virtue of Texas or Federal Law or agreement
between the entity and the CITY, COUNTY, or STATE OF TEXAS. w) CITY UTILITY shall mean those owned or operated by CITY which require relocation or adjustment for the purpose of the construction
of the PROJE9T as identified by PROJECT plans. x) UTILITY iN PUBLIC RIGHT...OF-WAY shaD mean all UTaITIES located 􀁷􀁩􀁴􀁨􀁩􀁮􀀮􀁾􀁥 limits of the PROJECT by virtue of Texas or Federal
Law or agreement between the entity and the CITY. -". y) UTILITY IN PRIVATELY OWNED RIGHT-OF-WAY shall mean all UTILITIES, excluding CITY UTILITIES, whose facilities are located within
the limits of the PROJECT . by virtue ofsatisfactorily documented pre-existing real property ownership. z) UTILITY BETTERMENT shall mean any increase in the capacity of any UTILITY'S
Facility adjusted or relocated as a part of the PROJECT as compared to the existing Facility, or any upgrading of the UTILITY'S Facility above the standard practices, devices or" materials,
specified by the UTILITY and customarily used by CITY or UTILITY on projects solely 3 Documail #: 930780
financed by CITY or UTILITY. Provided, however, that any upgrading necessary_ to successfully 􀁡􀁣􀁣􀁯􀁾􀁰􀁬􀁩􀁳􀁨 the PROJECT shall not be considered a Betterment, and further, that
any increase in the capacity of the UtilitY Facility resulting solely from the replacement of devices or materials no longer regularly manufactured, processed or installed shall not
be considered a Betterment, provided that such replacement shall be only to the standard devices or materials currently used on other .projects financed 'solely by CITY or UTILITY. This
meaning shall apply to utilities that 􀁡􀁲􀁾 part of the project .as wen·-as-the standard basic street components (See'''STANDARD BASIC'PROJECT DESIGN"). ARTICLE II. PERIOD OF THE AGREEMENT
This MASTER AGREEl\1ENT becomes effective when signed by the last party whose signing makes the respective agreement fully executed (The ''Effective Date"). This MASTER AGREEMENT shall
be an annual agreement and shall automatically renew without further action by either party unless or until terminated as provided in Article IV (Termination) or the expiration often
(10) years, whichever shall first occur. ARTICLE m. AMENDMENTS 􀁾􀁳 Master Agreement may be amended with the mutual consent of the CITY and COUNTY. Any amendment must be in writing and
approved by the parties' respective governing 􀁢􀁯􀁤􀁩􀁥􀁾􀀮 􀁟􀁾􀁔􀁉􀁾􀁌􀁅 IV. TERMINATION. DEFAULT, TIME OF THE ESSENCE AND FORCE .MAJEURE . . 1. TERMINATION A. This MASTER AGREEMENT
may be terminated by any ofthe following conditions: (1) By expiration oftenn ofthe agreement. (2) By mutual written consent and agreement ofCOUNTY aD..d CITY. (3) By either party, by
notice in writing establishing the effective date of termination to the . other party as consequence of the party being in .default of the provisions of this Agreement or any SUPPLEMENTAL
AGREEMENT or failure to timely provide funding, with proper allowances being mad,e for 􀁣􀁩􀁲􀁣􀁵􀁭􀁳􀁴􀁡􀁮􀁾􀁥􀁳 beyond the 􀁣􀁯􀁮􀁴􀁲􀁾􀁬 of the 􀁤􀁥􀁦􀁡􀁵􀁾􀁴􀁩􀁮􀁧 party. -(4) By
either party with illnety (90) 􀁾􀁡􀁹􀁳 written' 􀁾􀀿􀁴􀁩􀁾􀁥 to _the 􀁯􀁴􀁨􀁾􀁲.party. B. Should either party terminate this MASTER 􀁁􀁾􀁒􀁅􀁅􀀺􀁍􀁅􀁎􀁔 as herein provided, all existing,
fully executed SUPPLEMENTAL AGREE:MENTS made under this MASTER AGREEMENT shall not be terminated and shall automatically incorpor.ate all the provisions ofthis MASTER AGREEMENT. C. In
the event that any SUPPLEMENTAL AGREEMENT is terminated prior to completion of the PROJECT,.no additional Costs shall be incurred other than Costs due and payable at the time of tennmation
for services actually performed or that shall become due and payable due to such termination. The LEAD AGENCY, to the extent permitted,. ' may terminate all project contracts, unless
written notice is given by either party to the' 4 Documenttl: 930780
other 'of its intent to complete the PROJECT, and prepare a final accounting for the PROJECT. D. If the PROJECT is terminated by the CITY prior to the award of any construction contract
and the PROJECT is located 􀁷􀁩􀁾 the CITY limits, CITY shall pay to COUNTY the ful) amount expended by COUNTY on the PROJECT and COUNTY shall transfer to CITY its .rights and all deliverables
that itmay be entitled to receive under the existing professional services 'or other project .contracts or agreements. SU9h amount shall be "included in the final accounting for the
PROJECT. .Such amount shall be due and payable in full ninety (90) days subsequent to the 􀁴􀁥􀁮􀁮􀁩􀁮􀁡􀁴􀁩􀁯􀁮􀁾 or thirty (30) days subsequent to delivery of final accounting. E.
Once the construction contract has been let, with the approval of the other party, the SUPPLEMENTAL AGREEl\1ENT for that PROJECT cannot be terminated until completion ofthe construction.
F. In the event that a PROJECT is terminated either party may, upon written notice, take over the project and prosecute the work to completion by contract or otherwise at their sale
co'st and expense. In the event that the party completing the work is not the LEAD AGENCY, it is agreed that the PROJECT MANAGER will furnish to the completing party a listing of current
records pertaining to any outstanding obligations or other records or information required by any project contract, including any Work Order, or requested in writing by completing party
in either printed 01' electronic format or both. The LEAD AGENCY agrees to cooperate with the completing party. The LEAD AGENCY "will use its best efforts to 􀁴􀁲􀁡􀁮􀁳􀁦􀁾􀁲 􀁴􀁾 􀁾􀁥
completing party all contracts. Obligations under such contracts 􀁳􀁨􀁡􀁾􀁬 become the sole, obligation .,?fthe cc;>mpleting party upon 􀁴􀁲􀁡􀁮􀁳􀁦􀁥􀁲􀁾 􀁃􀀶􀁭􀁰􀁬􀁥􀁴􀁾􀁧party agrees
to "tirilely pay all future obligations under such contract as they become due and payable. Completing party hereby releases the LEAD AGENCY from any and all liability under such assigned
contracts subsequent to date of transfer, effective upon the transfer date. LEAD AGENCY shall exercise its best efforts to insure a transition of services without mtenuption G. Either
party shall have the right to retain copies of all data, information, engineering, studies, or other items produced to the date of tef.O?ination. H. Provisions B through G will survive
the termination ·of this MASTER AGREElVIENT and any SUPPLElVIENTAL AGREElVIENT and shall be a continuing obligation until the transition of 􀁳􀁥􀁲􀁶􀁩􀁣􀁥􀁳􀁾 all payments made and the
PROJECTS are, complete. All items listed or required in this provision shall be' furnished by LEAD AGENCY to completing party without additional 􀁾􀁯􀁳􀁴 or expense to completing party.
. . . 2. FORCE MAJEURE: Neither COUNTY nor CITY shall be deemed in violation of this Contract if it is prevented from performing any of its obligations hereunder by reason of, for or
through strikes, stoppage of labor􀁾 riot, fire, flood, invasion, insurrection, accident, order of court, judge or civil authority, an act of God, or any cause reasonably beyond the
􀁰􀁡􀁲􀁴􀁹􀁾􀁳 control and not attributable to its neglect. In the event of such aJ? occurrence the time for performance of such obligations or duty shall be suspended until such time
that such inability to, perfonn, shall be removed. The party claiming the suspension shall give notice of such impediment or 5 Docwnenl #: 930780
􀀭􀁾􀀭􀁾􀀭􀀭􀀭􀀭􀁾..... , ----.. ,---..--" . -'.-_.',-.._..--..-------------.-._. -. _.., --.. -... .. ... ., -delay in performance to the other party within ten (10) days of the knowledge
of such occurrence. Each party shall make all reasonable efforts to mitigate the effects of any suspension. ARTICLE V.INDEMNIFICATIONCOuNTY and. CITY agree that both COUNTY an9. CITY
shall each be respqnsible for their-. own negligent acts or oinissions or other tortious conduct in the course of performance-of this MASTER AGREEMENT, without waiving any sovereign
or governmental immunity available to either COUNTY or CITY under Texas law and without waiving any available defenses under Texas law. Nothing in this paragraph shall be construed to
create or grant any rights, contractual or otherwise, in or to any third persons or entities. -􀁾􀀭 ARTICLE VI. NOTIFICATION A. When notice is permitted or required by this master agreement,
it shall be in writing and shall be presumed delivered when delivered in person or three (3) days subsequent to the date placed, postage prepaid, in the u.s. mail, certified or registered,
retUrn receipt requested and addressed to the parties at the following address. B. All notices and correspondence to COUNTY by CITY shall be mailed or delivered by hand as follows: ,
􀁄􀁁􀁾􀁌􀁁􀁓􀁃􀁏􀁕􀁎􀁔􀁙 PUBLIC WORKS Donald R. 􀁈􀁯􀀱􀁺􀁷􀁡􀁲􀁴􀁨􀁾􀀭 P.E., Director 411 Elm Street, Suite 400 Dallas, Texas 75202-3389 C. All notices and correspondence from COUNTY
to CITY shall be mailed or delivered by hand as follows: DIRECTOR OF PUBLIC WORKS TOWN OF ADDISON P.O. BOX 9010 ADDISON, TX 75001-9010 D. Either party 􀁨􀁾􀁲􀁥􀁴􀁯 'may" 􀁦􀁲􀁾􀁭 ,time
to' time' 􀁤􀁥􀁳􀁩􀁾􀁡􀁴􀁥 another' and 􀁤􀁩􀁦􀁦􀁥􀁲􀁾􀁮􀁴 address. for receipt ofnotice by givrng written notice ofslichchange ofaddress to the' other party. '. ARTICLEVTI. CITY COVENANTS
AND AGREES AS FOLLOWS: A. To execute the necessary agreements for the implementation of design and construction of the PROJECTS mutually agreed upon and incorporated herein by 􀁓􀁕􀁐􀁐􀁌􀁅􀁅􀁾􀁎􀁔􀁁�
� AGREEMENT. 6 Document #; 930780
. B. Provide CITY Council Resolution adopting approved preferred alignment,' proposed estimated budget, and commitment to meet PROJECT funding for each milestone as specified herein
or in a SUPPLEMENTAL AGREEIv.lENT. C. CITY agrees to share the funding of each PROJECT with COUNTY on an equal share basis (50%/50%), or as otherwise agreed upon cost sharing arrangement
as specified in a SUPPLEl\1ENTAL 􀁁􀁇􀁒􀁅􀀻􀁅􀁾􀁎􀁔with 􀁾􀁥􀂷􀁦􀁯􀁬􀁬􀁯􀁷􀁩􀁮􀁧 exclusipns: .. CITY shall bear the entire cost of: 1. CITY owned utilities relocation or adjustment such
as water and sanitary sewer facilities, except utility adjustments directly attributable to stonn sewer improvement conflicts; 2. ROAD or STREET AMENITIES including but not limited to
street pavers, colored concrete, planters, decorative lighting, special signage, or any other feature over the STANDARD BASIC PROJECT DESIGN; 3. UTILITY BETTERMENTS and ROAD or STREET
AMENITffiS. 4. CITY PROJECT TEAM participation or project management (if the CITY has LEAD AGENCY Responsibility) Direct Costs which are not supported by a detailed hourly accounting
system; 5. CITY Indirect Costs. When mutual W!itten agreement has been reached as to PROJECT limits by COUNTY and CITY.· at the, Predesign Charrette, CITY agrees to acquire' right-of-way
􀁲􀁥􀁱􀁕􀁩􀁲􀁥􀀢􀁾􀀢 for . . designated projects by voiuntaiy dedicatio·n, the subdivisionplattirig process· and/or other legal means, to the maximum extent possible, and to ensure through
the building permitting process that legally required setbacks are adhered to in order to limit encroachment upon the required right 􀁾􀁦􀁷􀁡􀁹􀀮 CITY agrees to fund ROW not acquired
but reasonably expected to be. CITY· also agrees to fund the removal of improvements that are encroachments within existing or proposed right ofway areas. In the event of any proposed
use of the PROJECT right-of-way that will conflict with the proposed PROJECT and CITY is unable to obtain such right-of-way as described above, CITY shall notify COUNTY of such conflict.
COUNTY and CITY shall determine if the acquisition of the conflicting parcel would be in the best interest of the PROJECT. In the event that agreement is reached and the parcel is acquired
such cost shall be included in the pro 􀁾􀁡􀁴􀁥􀁤 cost ofthe project in the agreed upo·n proporti0:ns... .. .. crty hereby grants COUNTY "authoritY to enter into eminent domain proceedings·
within the CITY limits on specific right-or-way alignments approved by both the .CITY and COUNTY where COUNTY is LEAD AGENCY or where COUNTY by mutual agreement between the parties has
the responsibility to acquire the right-ofway for the PROJECT. D. To require all Utilities located within or using the present public right of way on all designated transportation projects
within CITY's municipal limits to adjust and/or relocate said Utilities as required by the proposed improvement of the designated transportation Project. CITY Utilities shall be relocated
or adjusted at no cost to COUNTY except as may be specifically set forth in this MASTER AGREEMENT or, any SUPPLEMENTAL AGREE:MENT. 7 Document #: 930180
E. CITY agrees to fully cooperate on issues relating to billboards, advertising signs, nonconfonning uses, zoning and similar restrictions and to exercise its best efforts to provide
variances when possible to minimize cost and delay of PROJECT. Additional PROJECT cost caused" or contributed to by CITY ordinance, zoning, non-conforming use detennination or other
requirement shall be paid in full by CITY. Additional PROJECT costs" caused or contributed to by 􀁡􀁾􀁯􀁰􀁴􀁩􀁯􀁮 ofor changes to ordinances or laws 􀁭􀁾􀁤􀁥 ,by either party ..subsequent
to execution' of the SUPPLE1yIENTAL AGREEMENT'·for the" PROJECT shall be boine in fun by the party making such adoption or change. F. To the extent allowed by law, including, but not
limited to, all contracts, franchise agreements, or other legal means, CITY shall require the adjustment and/or relocation of UTILITIES to be accomplished and finalized, as expeditiously
as possible after approval of final plans to prevent PROJECT schedule delays. Notwithstanding anything contained herein to the contrary, all UTILITIES shall be adjusted or relocated
and the right-of-way . clear for construction not later than thirty (30) days prior to the award of the construction contract. CITY will notify the COUNTY and other STAKEHOLDERS when
utility. conflicts would impact progress of the project completion. COUNTY and CITY agree to work in partnership and with all STAKEHOLDERS to solve the problem to include helping to
engage elected officials in the prqblem resolution wi.th the goal to prevent delays' in the commencement or prosecution of construction on the PROJECT. G. Where new storm drainage 􀁦􀁡􀁣􀁩􀁬􀁩􀁴􀁩􀁾�
� are in conflict with CITY owned water and sanitary sewer systems, and the storm sewer design cannot be modified, after submission of an acceptable schedule ofwork and cost 􀁾􀁳􀁴􀁩􀁭􀁡􀁴􀁥
by the CITY to the COUNTY and ,COUNTY approval, the actual costs o"f the necessary 􀁡􀁤􀁪􀁵􀁳􀁴􀁭􀁥􀁾􀁴 of CITY water 􀀢􀁾􀀹 s-ewer" utilities shall be pro 'rated at the -overall percentage
agreed to by' CITY and COUNTY for cost sharing. CITY shall be responsible for funding one hundred percent (100%) of any BETTERMENTS. Except as provided herein, all costs for adjustment
and/or relocation of utilities in the public right of way shall be the responsibility of the Utility Owner or of the CITY UTILITY. Any PROJECT delay or other damages caused by CITY UTILITY'S
failure to timely relocate or fildjust the facility shall be at the entire cost of CITY. , H. To provide for continuing surveillance and control of right of way to" prevent the construction,
placement, storage or encroachment of any signs, personal property or other appurtenances in the right ofway. In the event that the 􀁡􀁦􀁯􀁲􀁥􀁭􀁥􀁮􀁴􀁩􀁯􀁮􀁾􀁤 features are allowed
by CITY to encroach on necessary ROW during the duration ofthe project, CITY shall bear. the entire 􀁣􀁯􀁾􀁴 ofremoval o! relocation of said encroachment. I. To provide to COUNTY for
COUNTY'S or COUNTY'S designee use, at no cost; adequate copies of all construction standards, codes, (specifically including zoning and dev:elopment codes), plats, specifications, guidelines,
standards or any other pertinent information as determined by COUNTy to be required for the completion of the PROJECT. Additionally, CITY shall fwnish COUNTY, at no cost, such docwnents
as necessary to keep all items previously furnished to COUNTY current. 1. Actively. participate and provide authorized representation with decision making power at PREDESIGN CHARRETTE,
preconstruction meeting, partnering meetings and project team meetings which are necessary to project development/completion and .fiduciary relationships. 8 Doaunent#: 930780
􀁾􀀭􀀭􀀭􀀭􀀢􀀧􀀭􀀢􀀢􀀺􀀢􀀧􀀭􀀧􀀭􀀧---'-----.............'-"----..............􀁟􀀮􀁾__ ..... ,. 􀁾􀁟􀀧..............􀀭􀁟􀀮􀁾􀁟􀀬􀀧􀁟􀀭􀁊 _ ... _...... , .....1".-_•• '_" __ '.__􀁾 •••••-'--__
•. _. _ _ K. CITY agrees to provide timely review of interim submittals. "Timely review" will be agreed upon during the PREDESIGN CHARRETTE as a part of the PROJECT schedule. CITY further
agrees that ifno review notes are submitted by CITY in writing to COUNTY on a timely basis, plans are approved as submitted. L.· CITY' agrees that it will pay.' all additional 'project
cost' for any CITY requested .discretionary change, including; but not liinited to STREET AMENITIES AND UTILITY' BETTElU4ENTS, in or addition to the design or construction of the project
subsequent to the CITY opportunity to review the sixty five percent (65%) design plans. M. Provide at CITY's cost for the continuing maintenance of all PROJECT ROW, such as mowing, drainage,
trash removal, etc., during the period between acquisition and construction. N. Subsequent to the completion of a PROJECT, that the CITY will be responsible for all future maintenance,
operation and control of the PROJECT, without cost or contribution from the COUNTY. O. Bear the entire cost of design, construction and administration for landscaping, streetscaping,
streetlighting, as such items are not included in the STANDARD BASIC PROJECT DESIGNand other ROAD OR STREET AMENITIES specified or requested by CITY in excess ofSTANDARD BASIC PROJECT DESIGN. . P.· It is 'the 'intent, of this MASTER AGREEMENT· that the' COUNTY 'will
be' the LEAD·. AGENCY. In the event that the CITY and COUNTY agree in writing that CITY will manage and administer one or more PROJECTS, CITY and COUNTY will enter into a ,SUPPLEMENTAL
AGREEMENT as to that project(s). In such instance, CITY agrees to assume all LEAD AGENCY responsibilities except as may be set forth' in the SUPPLEMENTAL AGREEMENT as determined by mutual
consent. ARTICLE VIn.. UTILITY IMPACTS A. In cases where a UTILITY IS LOCATED IN A PRNATELY OWNED RIGHT-OFWAY, and it is necessary to relocate the facility or make adjustments by reason
of the widening or improvement of the designated proj ect, the COUNTY (or CITY if acting as ,LEAD AGENCy) will, after submission by utility company of right o.fway documentation and
cost estimates acceptable to the 'CITY, COUNTY and other 􀁓􀁔􀁁􀁋􀀮􀁅􀁈􀁏􀁌􀁄􀁅􀁒􀁓􀁾assign . the actual costs for the relocation and/or adjustment ofsai4 utility to the PROJEC!. B.
In cases where a UTILITY IN PUBLIC RIGHT-OF-WAY, excluding CITY UTllJTIES, occupies any portion of the PROJECT RIGHT-OF-WAY by Texas or Federal 'Law or by agreement with the CITY that
allows or permits the CITY to cause the' relocation of the utility for the construction of the project, the CITY shall timely require and enforce the relocation or adjustment requirement
at no cost to the project. In the event that the CITY has no legal or contractual right to cause the relocation, the relocation or adjustment shall be relocated or adjusted and all cost
shall be a a Project Cost. CITY and COUNTY shall use their best efforts and take all steps necessary to insure, that such relocation or adjustment shall not conflict with or delay the
PROJECT schedule. 9 Document #: 930780
ARTICLE IX. COUNTY AGREES AS FOLLOWS A. To provide as a PROJECT Cost preliminary engineering which will define project details,e.g., location, scope of work and specific right of way
alignment for each improvement. " Such, 􀁰􀁲􀁥􀁬􀁾􀁡􀁲􀁹 􀁥􀁾􀁧􀁩􀁮􀁥􀁥􀁲􀁩􀁮􀁧 shall, be submitted to the CITY for approval, prior to' proceeding with the 􀁦􀁩􀁮􀁾 design and any right
ofway acquisition. ' '. B. To provide as a PROJECT Cost for the construction of transportation improvements based upon design criteria confonning to STANDARD BASIC PROJECT DESIGN in
conformity with applicable CITY ordinances and standards, to the extent of Commissioners Court approved program funding. Scope of work shall include the agreed upon design standards
as the basis for improvement criteria. Deviations from mutually agreed upon application of CITY standards andlor design criteria shall require prior approval of CITY. Where CITY standards
do not exist, TxDOT standards as of the EFFECTIVE DATE of this MASTER AGREEMENT shall be utilized unless otherwise mutually agreed by SUPPLE:MENTAL AGREEMENT. C. To actively participate
and provide authorized representation at PREDESIGN CHARRETTE, preconstruction meeting, partnering meetings and project team meetings which are necessary to project development and completion
and fiduciary relationships. D. To provide project management of each Project where COUNTY is LEAD AGENCY from ·commencement.to completion of 􀁣􀁯􀁮􀁳􀁾􀁣􀁴􀁩􀁯􀁮􀀮􀀮 CITY and COUNTY
may further agree' by 􀁾􀁵􀁴􀁵􀁡􀁬 consent'. to redefine project 􀁭􀁡􀁮􀁡􀁧􀁾􀁮􀁩􀁥􀁮􀁦 roles as beneficial. 􀁴􀁾 the PROJECT as defined in the MOA and SUPPLE:rv.tENTAL AGREEMENTS. E.
Upon receipt of written request detailing the information requested, to provide infonnation related to the PROJECT to CITY or CITY'S designee at no cost to the CITY. F. 􀁾􀁏􀁕􀁎􀁔􀁙
agrees to provide timely review of interim submittals and hereby agrees that if no review notes are submitted by COUNTY (if CITY is filling the role as PROJECT MANAGER) in writing to
CITY, plans are are approved as submitted. ''Timely review" will be agreed upon during the PREDESIGN CHARRETTE, as part ofthe project schedule. .H.. To provide for the 􀁡􀁣􀁱􀁵􀁩􀁳􀁩􀁴􀁩􀁯􀁮􀁾
inciuding 'acquisItion by Eminent Domain, of the necessary additional right of way, on designated projects, in accordance with minimum, standard requirements and utilizing existing public
right of way to the maximum extent possible as a PROJECT cost. . I. To require all contractors to secure all necessary permits required by CITY on said constmction projects. J. To furnish
record drawings of construction plans for the pennanent records ofCITY within twelve (12) months upon completion and acceptance of the transportation improvement· PROJECT. 10 . DocunIcnl
II: 930780
K. In and for Ten Dollars ($10.00) and other good and valuable consideration, including the future obligation ofmaintenance, operation, control and acceptance of liability therefore
to transfer, by QuitClaim Deed, all PROJECT related easements acquired by COUNTY to CITY. . . . L. -In the 􀁾􀁶􀁥􀁮􀁴 􀁃􀁏􀁾􀁔􀁙 and CITY agree in-Writing that CITY will be the 􀁌􀁅􀁾
AGENCY for the agreed upon PROJECT, COUNTY -will reimburse CITY for agreed costs as detailed in Article XI (FUNDING) in an amount not to exceed the PROJECT cost as approved by Dallas
County Commissioners Court and incorporated in the SUPPLEMENTAL AGREEMENT. All COUNTY payments shall be in accordance with COUNTY Policies and Procedures or as may be mutually agreed
between the parties and incorporated in a SUPPLE1v.IENTAL AGREE1vIENT. ARTICLEX. PREDESIGN CHARRETTE A. CITY and COUNTY, as specified in Articles vn and IX, respectively, will designate
officials or representatives to participate in a Predesign Charrette to be conducted on a· mutually agreeable date and location. At least part of this meeting will be conducted on the
PROJECT site. -B. Results from Predesign Charrette will identify the general project scope and the general preferred alignment of the proj ect, and proj ect administration and 􀁭􀁡􀁮􀁡􀁧􀁥􀁭􀁥􀁾􀁴
roles, to include the PROJECT MANAGER. Additionally,-key 􀁰􀁲􀁯􀁪􀁥􀁣􀁾 team participants shall be identified at the Predeslgn Charrette.·· . . _. C. At the conclusion of the Predesign
Charrette a SUPPLEl\IJENTAL AGREEMENT shall be produced which outlines the identified roles and scope for the Project. ARTICLE XI. FUNDING A. CITY and COUNTY mutually agree to proportionately
fund the DIRECT PROJECT & PROGRAM costs as agreed by the parties in a SUPPLEMENTAL AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, COUNTY shall bear fifty percent
(50%) of the total DIRECT PROJECT & PROGRAM costs excluding the ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY . BETTERMENT, INDIRECT 􀁃􀁏􀁓􀁔􀁾 'PIRECT
COST· not supported ,by ·detailed 􀁨􀁯􀁾􀁬􀁹􀀬 accounting system and. other' items as specified in this -MASTER -AGREE:MENT or... any . SUPPLE:MENTAL AGREEMENT. COUNTY shall not be responsible
for any amount of funding in excess of the PROJECT not-to-exceed amount as shown in the PROJECT SUPPLEMENTAL AGREEIvIENT. Unless otherwise specified in the SUPPLEIvIENTAL AGREEMENT,
CITY shall bear fifty percentage (50%) of all DIRECT PROJECT AND PROGRAM costs. In addition CITY agrees to fund all other CITY cost as provided herein, incJuding, but not limited to,
ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY BETTERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting system and other items
as specified in this MASTER AGREE1\.1ENT or any SUPPLEMENTAL AGREEivIENT. 11 DocmnCllt #: 930780
B. Unless otherwise stated in a SUPPLEMENTAL AGREEMENT, the milestones for each project shall be (1) preliminary and primary design (2) right-of-way acquisition and utility relocation
or adjustment and (3) constmction. The LEAD AGENCY shall prepare an estimated cost for each milestone. Upon approval of the cost by the other party, each party shall fund its share of
the respective milestones by placing that amount of money in an escrow account or otherwise encumber the funds to insure that the LEAD AGENCY will have 􀁳􀁵􀁦􀁦􀁩􀁣􀁾􀁥􀁮􀁴 funding available
, -from-current revenue for the timely payment of PROJECT _miJestone 􀁣􀁯􀁳􀁴􀁳􀁾 The ,LEAD AGENCY may bill the other PartY for periodic· payments for the actual amount of work completed
toward the completion of the milestone. Upon completion of the milestone, the nonmanagement party will be furnished a notice that such work has been completed and the amount of funding
that may be utilized to pay subsequent milestone Project cost. Notwithstanding any other term or condition contained herein or in any SUPPLEMENT AGREEMENT, neither party will be required
to award any contract until written certification has been received that funding has been placed in escrow or encumbered for the payment ofthe non-awarding party's portion ofthe PROJECT
cost. . C. In the event that the cost of the PROJECT shall exceed the not-to-exceed amount, CITY and COUNTY agree to either reduce the scope of construction or seek additional funding
to complete the PROJECT at the agreed upon cost share percentages. ·At the tennination of the PROJECT, the LEAD AGENCY will do a final cost accounting of the PROJECT. In the event that
the amount paid by either party exceeds its portion of the actual cost, the difference will be remitted to such party. In the event that additional funds are due, the LEAD AGENCY will
bill the 􀁯􀁾􀁥􀁲 􀁰􀁾 who agrees to pay such funds within thirty (30) days ofreceipt of such billing. . D. If CITY 􀁥􀁬􀁾􀁣􀁴􀁳􀂷 to manage PROJECT; COUNTY viiil 􀁲􀀮􀁥􀁩􀁭􀀮􀁢􀂷􀁵􀁲􀁳􀁾
CITY.based on invoices for: actual costs expended in accordance with COUNTY invoicing policy. E. Upon execution of a 􀁓􀁾􀁐􀁌􀁅􀁍􀁅􀁎􀁔􀁁􀁌 AGREEMENT, CITY shall escrow -an amount adequate
for initial project costs which COUNTY may use to pay for initial professional services required for scoping, preliminary, and primary design. ARTICLE XII. NO THIRD..PARTY BENEFICIARY
ENFORCEMENT It is expressly understood and agreed that enforcement of the tenns and conditi9ns of this Agreement and all right of action relating to such enforcement shall be strictly
reserved to CITY and COUNTY and nothing contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person on this Agreement.-It is_the expres,s
intention of . CITY and. the COUNTY 􀁾􀁡􀁴 any t:ntity other than CITY·or the COUNTY rec·eivirig seivi<?es or . benefits under this agreement shall be deemed an incidental beneficiary
ocly. This -Agreement . is intended only to set forth the contractual right and responsibilities responsibilities ofthe agreement parties. ARTICLEXIll. RIGHT OF ENTRY The CITY agrees
that COUNTY shall have the right to enter upon the PROJECT area ·for the time period necessary for the completion of the Project. CITY agrees to furnish such police or other CITY personnel
as requested BY COUNTY for traffic control or other public safety. matters at no cost to the PROJECT or COUNTY. 12 Dowmenl #: 930780
Article XlV. LIST OF PROJECTS CITY agrees that it has been furnished with a list of the potential PROJECTS as approved by the Dallas County Commissioners Courts, subject to the agreement
between the parties of a SUPPLE11ENTAL AGREEMENT. .CITY 􀁳􀁴􀁩􀁰􀁵􀁬􀁡􀁴􀁾􀁳 and agrees that the Commissioners Court Order approving the proj ects identifies the potential PROJECT location
􀁾􀁤 describes the rype o(project in sufficient detail that the CITY is fully aware of the location and type·of projects being considered. ARTICLE XV. .MISCELLANEOUS GENERAL PROVISIONS
A. Applicable Law. This Agreement and all matters pertinent thereto shall be construed and enforced in accordance with the laws of the State of Texas and exclusive venue shall be in
Dallas County, Texas. Notwithstanding anything herein to the contrary, this Agreement is expressly made subject to COUNTY's Sovereign Immunity, Title 5 of Texas Civil Practice and Remedies
Code, and all applicable State of Texas and Federal laws. B. Entire Agreement. This Agreement constitutes the entire agreement -between the parties hereto and may not be modified except
by an instrument in writing executed by the parties hereto as -herein 􀁰􀁲􀁯􀁶􀁩􀁤􀁾􀁤 .. 􀁾􀀮􀀭 Severability.. Ifany provision of this Agreement shall be held invalid, void or unenforceable,'
-the .remaiiring -provisions hereof shall not be. affected or impaired, -and such.: remaiiring provisions shall 􀁲􀁥􀁭􀁾 in full force and effect. . D. DefaultlWaiverlMitigation. It
is not a waiver of default if the non-defaulting party fails to declare immediately adefault or delays in taking any action. Pursuit of any re.medies set forth in this Agreement does
not preclude pursuit of other remedies in this Agreement or provided by law. E. Federal or State of Texa's Funding._ ill the event that any work or part thereof is funded by State of
Texas or U. S. Government funding and any statute, rule, regulation, grant, contract provision or other State of Texas or U. S. Government law, rule, regulation or other provision imposes
additional or greater requirement(s) than stated herein) CITY agrees to timely comply therewitl?-without additi?nal cost or expense to 􀀬􀁃􀁏􀁾􀁙•.. -. F. Headings. The titles which
are used following the number of each paragraph are only for convenience in locating various provisions of this AGREE:rvfENT and shall not be deemed to affect the interpretation-or construction
of such provision. . G. Number and Gender. Words of any gender used in this AGREEMENT shall be held and construed to include any other gender; and words in the singular shall include
the plural and vice versa, unless the text clearly requires otherwise. H. Counterparts. This AGREEMENT may be executed in multiple counterparts, each of which shall be deemed an original,
but all ofwhich shall constitute one and the same instrument.. 13 Documcnl #: 930780
• '1. The Town of Addison, State of Texas, has executed the Agreement pursuant to duly authorized CITY Council Resolution , Minutes Dated the __day of , 200_ • The County of Dallas,
State of Texas, has executed this agreement pursuant to Commissioners.Court Order Number and passed on the __day.of -..J 200 • TOWN OF ADDISON COUNTY OF DALLAS, TEXAS COUNTY OF DALLAS,
TEXAS ,BY: BY: RON WHITEHEAD, CITY MANAGER LEE JACKSON, COUNTY JlJDGE DATE: ------,.....--ATTEST: BY:'--'--......:...;...------CITY SECRETARY APPROVED AS TO FORM: BY:----------CITY ATTORNEY
Document #; 930780 DATE: _ APPROVED AS TO FORM: BY: _ J auet Ferguson, Deputy Chief, Civil Section Dallas County 􀁄􀁩􀁳􀁴􀁲􀁩􀁾􀁴Attorney's Office 14
DALLAS COUNTY PUBLIC WORKS October 15, 2002 Mr. Michael Murphy, P.E. Director ofPublic Works City of Addison P. O. Box 9010 Addison, Texas 75001-9010 Re: Arapaho Road MCIP Project No.
10302 (Addison Road to 􀁓􀁵􀁲􀁶􀁾􀁹􀁯􀁲Boulevard) Transmittal of Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects Dear Mr. Murphy:
Enclosed please find four (4) originals of the referenced Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects for the referenced project.
Please have these agreements fully executed and return all originals for execution through Connnissioners Court to: Janet Norman Contracts Administrator Dallas County Public Works Administration
Building, 4th floor 411 Elm Street, Suite 400 Dallas, Texas 75202 Ifyou have any questions or comments, please do not hesitate to contact this office at 214-653-7151. Sincerely, 4/dd\
􀁾􀁾􀁾􀁾 Project Manager ·/dlc Attachment 411 Elm Street, 4th Floor DaUas, Texas 75202 (214) 653-7151
j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j j
j j j j
TOWN OF ADDISON, TEXAS RESOLUTION NO. R _ A RESOLUTON OF THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A SUPPLEMENTAL AGREEMENT TO THE MASTER
INTERLOCAL AGREEMENT WITH DALLAS COUNTY GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS FOR THE PURPOSE OF TRANSPORTATION IMPROVEMENTS ON ARAPAHO ROAD. WHEREAS, on July 30,
2002, the Town of Addison and the County of Dallas entered into a Master Interlocal Agreement for Transportation Improvements which allows the Town to receive certain grants from Dallas
County through its Capital Improvements Program; and WHEREAS, the Master Interlocal Agreement provides for supplemental agreements to establish the contractual rights and responsibilities
of the Town and the County as it relates to road improvements approved by the Town and approved by the County for inclusion in its Transportation Major Capital Improvements Program;
and WHEREAS, transportation improvements on Arapaho Road from Addison Road to Surveyor Boulevard have been approved by the Town and approved by the Commissioners Court of the County
for inclusion in its Transportation Major Capital Improvements Program; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS: Section 1. That the City Council
does hereby authorize the City Manager to enter into a Supplemental Agreement to the Master Interlocal Agreement with the County of Dallas, Texas for the purpose of transportation improvements
on Arapaho Road from Addison Road to Surveyor Boulevard. Section 2. That this Resolution shall take effect immediately from and after its passage. PASSED AND APPROVED by the City Council
of the Town of Addison this 26th day of November 2002. Mayor ATTEST: Carmen Moran, City Secretary o/Z:;S TOFORM: KenC. 􀁄􀁩􀁐􀁰􀁥􀁬􀀧􀁾 Documellt II: 1027256
TOWN OF ADDISON, TEXAS RESOLUTION NO. R------A RESOLUTON OF THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A SUPPLE:MENTAL AGREEMENT TO THE
MASTER INTERLOCAL AGREEMENT WITH DALLAS COUNTY GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS FOR THE PURPOSE OF TRANSPORTATION IMPROVEMENTS ON ARAPAHO ROAD. WHEREAS, on
July 30, 2002, the Town of Addison and the County of Dallas entered into a Master Interlocal Agreement for Transportation Improvements which allows the Town to receive certain grants
from Dallas County through its Capital Improvements Program; and WHEREAS, the Master Interlocal Agreement provides for supplemental agreements to establish the contractual rights and
responsibilities of the Town and the County as it relates to road improvements approved by the Town and approved by the County for inclusion in its Transportation Major Capital Improvements
Program; and WHEREAS, transportation improvements on Arapaho Road from Addison Road to Surveyor Boulevard have been approved by the Town and approved by the Commissioners Court of the
County for inclusion in its Transportation Major Capital Improvements Program; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS: Section 1. That the City
Council does hereby authorize the City Manager to enter into a Supplemental Agreement to the Master Interlocal Agreement with the County of Dallas, Texas for the purpose of transportation
improvements on Arapaho Road from Addison Road to Surveyor Boulevard. Section 2. That this Resolution shall take effect immediately from and after its passage. PASSED AND APPROVED by
the City Council of the Town of Addison this 26th day of November 2002. Mayor ATTEST: Cannen Moran, City Secretary 1:L;STOFORM: Ken C. 􀁄􀁩􀁐􀁰􀁥􀁬􀀧􀁾 Document It 1027256
STATE OF TEXAS § COUNTY OF DALLAS § SUPPLEMENTAL AGREEMENT TO MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS THIS SUPPLEMENTAL AGREEMENT to the MASTER AGREEMENT
GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS ("MASTER AGREEMENT") is made by and between the Town of Addison, Texas, hereinafter called "CITY", and the County of Dallas,
Texas, hereinafter called "COUNTY", acting by and through its duly authorized officials, for the purpose of Transportation Improvements on ARAPABO ROAD from ADDISON ROAD to SURVEYOR
BOULEVARD inside Dallas County, which is on the North Central Texas Council of Government's Regional Thoroughfare Plan. Article I. INCORPORATED DOCUMENTS This SUPPLEMENTAL AGREE:MENT
incorporates the MASTER AGREEMENT authorized by Court Order No. 2002-1375 dated July 30, 2002 and ATTACHMENT 􀁾 Design and Construction Criteria, as if each was reproduced herein word
for word. These documents together define the scope ofthe project with an agreed upon preliminary preliminary alignment. The :MEMORANDUM OF AGREE:MENT was waived by the parties at the
Pre-design Charrette held for this project on October 3, 2001. As agreed by the parties at said Charrette, the Design and Construction Criteria (ATTACHMENT A) was prepared in lieu of
the :MEMORANDUM OF AGREEMENT and said Criteria is hereby approved by COUNTY and agreed upon by the parties. Article ll. EFFECTIVE DATE THIS SUPPLEMENTAL AGREEMENT BECO:MES EFFECTIVE
WHEN SIGNED BY THE LAST PARTY WHOSE SIGNING MAKES THE RESPECTIVE AGREEMENT FULLY EXECUTED (THE ''EFFECTIVE DATE"). Article ill. A. B. C. D. THE PARTIES COVENANT AND AGREE AS FOLLOWS:
CITY shall provide project management of the Project as designated LEAD AGENCY from commencement ofplanning to completion ofconstruction. CITY shall execute the necessary agreements
for the implementation of design and construction of the ARAPAHO ROAD PROJECT mutually agreed upon and incorporated herein by this SUPPLEMENTAL AGREEMENT. CITY shall, and does hereby
provide City Council Resolution No. R99-039 (ATTACHMENT B), adopting the approved preferred alignment for the project. CITY shall pay for initial professional services required for scoping,
preliminary and primary design, such funds to be reimbursed pursuant to the MASTER AGREE1vffiNT. As CITY is funding such initial project costs, Paragraph E of Article XI of the MASTER
AGREE:MENT, requiring CITY to escrow an amount adequate for such costs, shall not apply to this project. SUPPLEMENTAL AGREEMENTFOR ARAPAHO ROAD PROJECT Page 10/2
The Town of 􀁁􀁤􀁤􀁩􀁳􀁯􀁾 State of Texas, has 􀁥􀁾􀁥􀁣􀁵􀁴􀁥􀁤 this Agreement pursuant to duly authorized City Council Resolution ,Minutes dated the day of ,2002. The County of Dallas,
State of Texas, has executed this Agreement pursuant to Commissioners Court Order Number and passed on the day of , 2002. TOWN OF ADDISON BY:-----------CITY MANAGER ATTEST: BY: _ CITY
SECRETARY DASTOFORM: COUNTY OF DALLAS BY: _ COUNTY JUDGE APPROVED AS TO FORM: Janet R. Ferguson hief, Civil Section " alias Connty District Attorney's Office SUPPLEMENTAL AGREEMENTFOR
ARAPAHO ROAD PROJECT Page 2 0/2
ATTACHMENT A Supplemental Agreement to Master Agreement Governin2 Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III Date: April 2002 PAVEMENT AND ALIGNMENT TOPICS PAVEMENT SECTION PAVING DESIGN CRITERIA NCTCOG Standard Specifications for Public Works Construction & Town o(Addison Standard Construction
Specifications ROW WIDTH: Existing: _-=-N.;;.:..::/A-=--_ Proposed: 􀁟􀀸􀀽􀀮􀀮􀀺􀁏􀁾􀀧􀀭􀀭􀀭􀀭􀀬􀁔􀀽􀀮􀀮􀀼􀁹􀁾􀁰􀀮􀀺􀀮􀀮􀀮􀀮􀀮􀀮_􀀮 PAVEMENT WIDTH: Existing: Proposed:. N/A 2-22' No.
of lanes proposed: __􀀴􀁾􀁟 PARKWAY: Proposed Width varies Proposed Sidewalk Width 4' Minimum Parkway cross fall slope maximum 2.08% GRADE REQUIREMENTS: Is TC 6" below adjacent ground
criteria to be followed? NO Any deep cutst high fills? YES -BRIDGE APPROACHES PAVEMENT CROSS FALL PROPOSED MINIMUM MAXIMUM Document R" 998580 1/4 in/ft 1/8 in/ft 1/4 in/ft
ATTACHMENT A Supplemental Agreement to Master A2reement Governin2 Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III VERTICAL GRADE: MINIMUM MAXIMUM 0.5% 6% CENTERLINE ALIGNMENT POSITION: IN CENTER OF EXISTING ROW? NIA OFFSET FROM CENTER N/A ON BRAND NEW ALIGNMENT? YES CRASH CUSHIONS /ATTENTUATORS
rNVOLVED YES _ NO X RAILROAD CROSSINGS lNVOLVED YES--=-::X _ NO _ NOTE: IF CURRENT CROSSING IS NOT USED, IS ABANDONMENT AN OPTION? YES _ 􀁎􀁏􀁾􀁘__ 2 DocUmtllllf 􀀹􀀹􀀱􀀱􀁾􀀸􀀰
ATTACHMENT A Supplemental Agreement to Master A2reement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III PAVEMENT STRUCTURE DESIGN WHEEL LOAD 2.700. 000 Equivalent 18.000 lb single axle loads BUS AND HEAVY TRUCK TRAFFIC YES _-=-X=-__ NO ROADWAY CLASSIFICATION MINIMUM PAVEMENT STRUCTURE
THICKNESS: 8" MINIMUM PAVEMENT BASE OR SUBGRADE THICKNESS: 6" DESIGN SPEED . POSTED SPEED MEDIANS MEpIAN WIDTH 45 MPH 40 MPH 15' (F -FJ ANY MID BLOCK OPENINGS TO CONSIDER? -. YES ......X
_ NO ANY SIDE STREETS TOO CLOSE FOR OPENING? YE8__ NO_X_ STANDARD TURN LANE WIDTH 11 ' STANDARD NOSE WIDTH 5 l 3 Oo.:umC'Tll If 9qS 580
ATTACHMENT A Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III DRlVEWAYS: MAXIMIMUM RESIDENTIAL GRADE N/A MAXIMIMUM COMMERCIAL GRADE .=....:5CX-=-o_ MINIMUM COMMERCIAL DRIVEWAY WIDTH 26' B-B SIDE STREET CONSIDERATIONS: TURNING RADIUS, MINlMUM
--lfL PAVEMENT THICKNESS 6" -8 " COMMERCIAL DRlVEWAY THICKNESS _--=-6'_' _ DRAINAGE TOPICS STORM SEWER DESIGN CRITERIA: TxDOT CITY X HYDRO-35 TP-40 INLET DEPTHS (APPROPRIATE FOR PAVEMENT
THICKNESS) 4 ' MINIMUM COVER LATERALS BRIDGESIBOX CULVERTS INVOLVED 100 YEAR FLOOD PLAIN CONSIDERATION4 DocU1TlCTlIII.998.:180 2'. YES---=-:X__ NO _ __.::....1'__ FT FREEBOARD
ATTACHMENT A Supplemental Agreement to Master Agreement Governio{: Transportation Major Capital Improvement Proj ects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III PERMITS COE 404 PERMITS NEEDED TNRCC 401 PERMIT CDC PERMIT EIS 􀁁􀁄􀁁􀁾􀁅􀁒􀁍􀁉􀁔 YES NO X YES NO X YES NO X YES NO X YES X (Jf> $50,000 ofpedestrian (acilities) NO ANY OTHER PERMITS
FROM OTHER AGENCIES SUCH AS TXDOT, DFW AIRPQRT, DART ETC.? YES ----=-=X:......-_ NO _ UTILITIES LIST OF ALL KNOWN UTILITIES . TXU gas and electric AT&T Southwestern Bell DOCUMENT KNOWN
RISKS (TRA lines, Transmission Towers, Lone Star Gas Valve Stations) FOR OUR UTILITY PARTNERS: ARE UTILITIES ON EXISTING STREET R,O,W.? N/A DO UTILITIES OWN THEIR R.O.W. OR HAVE PREVIOUS
EASEMENTS? YES HAS WORK ORDER BEEN ISSUED FOR SUE (Subsurface Utility Engineering) ? No 5 Dcxumenl " 998580
ATTACHMENT A Supplemental A2reement to Master A2reement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III ANY UNUSUAL CONSIDERATIONS ? 􀁟􀀮􀀮􀀮􀀮􀀮􀀺􀀮􀁎􀀮􀀮􀀺􀀮􀀮􀀮􀀽􀀽􀁏􀁾 --=-R-O-W ACQUISITION RIGHT OF WAY CONSTRAINTS, IF ANY, PROVIDE A LIST AND DESCRIPTION ALONG WITH DATA FOR RISK
ASSESSMENT: ANY NON-ROUTINE, i.e., CEMETARY, JUNK YARD) OLD CHURCHES) SERVICE STATIONS, CONTAMINATED SOILS, LANDFILLS, NOISE WALL CONSIDERATIONS, TRAILER PARKS, TREE ORDINANCES? YES
X NO _ ANY NON-CONFORMING ISSUES? YES _ NO X R-O-W MAP NEEDED FIELD NOTES NEEDED R-O-W PLATS NEEDED RELOCATION ASSISTANCE INVOLVED PARKING/LOSS OF PARKING CONSIDERATIONS HISTORICAL SITE
CONSIDERATION 6 DOl:umcl'lI" 99BSBO YES X NO YES X NO YES X NO YES NO X YES X NO YES NO X
ATTACHMENT A Supplemental A2reement to Master A2reement Governin2 Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III USUAL CITY TOPICS OF CONCERN DESIGN STANDARDS TO BE USED? ORDER OF PRECEDENCE OF STANDARDS. NCTCOG Standard Specifications (or Public Works Construction & Town o(Addison Standard
Construction Specifications: Addison. AUXILIARY LANES? NO PROVISIONS FOR FUTURE WIDENING? LANDSCAPING? ---=.Y-=E=.S _ NO EXPOSED AGGREGATE DRIVEWAYS, SIDEWALKS? ,,--._----=-:..NO=---_
STAMPED/COLORED CONCRETE? YES IRRlGATION? YES. BRICK PAVERS? YES STREET LIGHTING? YES TRAFFIC SIGNALS? Yes PAVEMENT MARKINGS? Yes. BIKE LANES (EXTRA WIDTH)? No NEW SIDEWALKS? Yes BUS
TURNOUTS? No. BUS STOPS OR BUS SHELTERS? No. WATER UTILITY BETTERMENTS? Minor water line extension. 7 Documall _ 9Q8S80 􀀮􀁾
1111111111111111111111111111111111111I
ATTACHMENT A Supplemental Ai:reement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III WATER UTILITYRELOC.? Yes SAN. SEWER BETTERMENTS? NO SAN. SEWER RELOC.? NO RETAINING WALLS? Yes (STONE, BLOCKS, GABIONS, PROPRlETARY TYPES) SOD, SEEDING, TOPSOIL?__-=B""""'lo:;..::;c..:..:;.,k.=.;
So=d::....;:o;..:..:;n-=a;.:;.:.ll....:;.;;im..:.:,tp;;o.:..r.=.ov.;..;::e=d-=a.:....::re'-=as=.:... DRAINAGE IMPROVEMENTS? Install one storm sewer trunk with laterals crossinf under
from opposite side inlets. Also. utilize velocitydissipaters at outfall end ofthe two cross-drain 9' x 5 'structures. RR CROSSING IMPROVEMENTS? Yes GRADE SEPARATIONS? Yes RAMPS OR CONNECTORS TO TXDOT FACILITIES? NO SPECIAL SCHOOL OR
EMERGENCY VEHICLE CONSIDERATIONS . -ANY NEARBY OR ADJACENT SCHOOLS, CITY HALL, FIRE OR POLICE DEPARTMENT REQUIRING SPECIAL CONSIDERATION? '. NO DOCUMENT POTENTIAL SITES FOR PUBLIC AND
OR NEIGHBORHOOD MEETINGS. The Stone Cottage 4901 Addison Circle Road PUBLIC INVOLVEMENT CITY COUNCIL APPROVAL OF ALIGNMENT, REQUIRED? HAVE ALL NEIGHBOR GROUPS PROVIDED EARLY INPUT? 8
Do;:wnall" 998580 YES --=X-=----_ NO __ YES N/A NO --
ATTACHMENT A Supplemental A2reement to Master A2reement Governin2 Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III NEIGHBORHOOD MEETING, REQUIRED YES NIA NO _ IF REQUIRED WHO CONDUCTS, CITY OR COUNTY? City lead with County participation CONSTRUCTIBILITY REPORT FROM fNSPECTION 8TAFF, DOCUMENT
ANY AND ALL ISSUES THAT MAY AFFECT PROJECT SCOPE, BUDGET, CONSTRUCTffiILTY, THE PROJECT SCHEDULE AND/OR THE SAFETY OF PROJECT? N/A 9 Dacwncrll': 998580
ATTACHMENT B RESOLUTION NO. R99-Q39 A RESOLUTION BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, APPROVING THE TECHNICALLY PREFERRED ALIGNMENT FOR ARAPAHO ROAD PHASE II/III. WHEREAS,
the Town desires to further extend Arapaho Road from Addison Road west to Marsh Lane: and WHEREAS, an engineering report entitled Alignment Study for Proposed Arapaho Road Extension,
dated January 1999, was prepared for the Town; and WHEREAS, the Study proposes a Technically Preferred Alignment for Arapaho Road Phase 111111; and WHEREAS, a depiction of the Technically
Proposed Alignment is attached to this Resolution; nOW. therefore, BE IT RESOLVED BY THE CllY COUNCIL OF THE TOWN OF ADD\SON, TEXAS: THAT, the City Council does hereby approve the Technically
Preferred Alignment for Arapaho Road Phase 11/111. OFFICE OF THE CITY SECRETARY R99-039
ATTACHMENT B DULY PASSED BY THE CITY COUNCIL OF THE TOWN OF ADDISON. TEXAS, this the 27th day of April, 1999. Mayor ATIEST: 􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀽􀀽􀁌􀀺􀁾􀁾􀁉􀁾􀀭􀀬􀀭􀀭􀀭􀀭􀁜􀁻 City Secretary
OFFICE OF THE CITY SECRETARY R99-039
ATTACHMENT B I I II ).5 "0 Ql: 􀁉􀁾 􀁾 0 s 􀁾 ,'2-:-'§ .tr II c.. 􀁾 -----PROPOSED ARAPAHO ROAD EXTENSION ARAPAHO ROAD PHASE I ( UNDER CONSTRUCTION ) PROPOSED ARAPAHO ROAD EXTENSION'
FFICE OF THE CITY SECRETARY R99-039 _ _. __ ._ 􀁾􀀮􀁾􀀮 0---.. 0 -_ --"'.'
DATE SUBMlTTED: Novemberl8, 2002 FOR 􀁃􀁏􀁕􀁎􀁃􀁾MEETING: November 26, 2002 Council Agenda Item: _ SUMMARY: This item is to request Council approval to enter into a Supplemental Agreement
to the Master Interlocal Agreement with Dallas County governing Transportation Major Capital Improvement Projects for the purpose of Transportation Improvements on Arapaho Road. FINANCIAL
IMPACT: Approval ofthe Supplemental Agreement to the Master Interlocal Agreement will allow the Town to receive a grant for improvements on Arapaho Road, in the amount of $1,432.812.00,
from Dallas County through their Capital Improvement Program. BACKGROUND: In Fiscal Year 2000, the Dallas County Commissioners Court replaced its traditional bond financing approach
to funding infrastructure improvements with a programmed Major Capital Improvement Program. This Program is implemented by issuing an annual countywide call for projects to identify
and fund needed roadway improvements within the County, with local governments submitting candidate projects for potential selection and funding. The Town of Addison submitted a total
ofsix projects. Pursuant to Court Order 2000-2117, dated October 17, 2000, Dallas County Commissioners Court approved certain projects for inclusion in Program Years 2004, 2005, and
2006 ofthe Transportation Major Capital Improvement Program. County funding for a portion of construction ofthe following roadway related improvements in the Town of Addison was established:
Project Amount Arapaho Road, Phase III (Addison Rd. to Surveyor Blvd.) Midway Rd. Signal Improvements (Spring VaHey Rd. to Dooley) $1,432,812 196,000 Funds for Midway Rd. and Arapaho
Rd. are available to the Town ofAddison in Fiscal Years 2005 & 2007, respectively. The remaining cost for Midway Road signal upgrade will be funded from the North Central Texas Council
of Government's Congestion Mitigation and Air Quality Improvement and Surface Transportation/Metropolitan Mobility Grant Program. The remaining cost ofconstruction ofthe third phase
of Arapaho Rd. will be funded from the Town's General Obligation Bond Program.
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A Master Agreement was prepared between the Town of Addison and Dallas County, and approved by both parties, which provides the basis for cost participation in the approved roadway improvements.
This agreement also established 􀁤􀁥􀁳􀁩􀁧􀁾 utility relocation, and construction responsibilities of each party. Subsequent to approval ofthe Master Agreement by the Town and Dallas
County Commissioners Court, a Supplemental Agreement (see attached supplemental agreement) was prepared for the proposed Arapaho Road improvements project, and must be approved by each
party. This agreement establishes project specific design guidelines, as well as contractual rights and responsibilities, for the Arapaho Road improvements project (see attached resolution).
RECOMMENDATION: Staffrecommends Council authorize the City Manager to enter into a Supplemental Agreement to the Master Interlocal Agreement with Dallas County governing Transportation
Major Capital Improvement Projects for the purpose of Transportation Improvements on Arapaho Road.
TOWN OF ADDISON, TEXAS RESOLUTION NO. 􀁒􀁾 _ A RESOLUTON OF TIlE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A SUPPLEMENTAL AGREEMENT TO THE
MASTER INTERLOCAL AGREEMENT WITH DALLAS COUNTY GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS FOR THE PURPOSE OF TRANSPORTATION IMPROVEMENTS ON ARAPAHO ROAD. WHEREAS, on
July 30, 2002, the Town of Addison and the County of Dallas entered into a Master Interlocal Agreement for Transportation Improvements which allows the Town to receive certain grants
from Dallas County through its Capital Improvements Program; and WHEREAS, the Master Interlocal Agreement provides for supplemental agreements to establish the contractual rights and
responsibilities of the Town and the County as it relates to road improvements approved by the Town and approved by the County for inclusion in its Transportation Major Capital Improvements
Program; and WHEREAS, transportation improvements on Arapaho Road from Addison Road to Surveyor Boulevard have been approved by the Town and approved by the Commissioners Court of the
County for inclusion in its Transportation Major Capital Improvements Program; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS: Section 1. That the City
Council does hereby authorize the City Manager to enter into a Supplemental Agreement to the Master Interlocal Agreement with the County of Dallas, Texas for the purpose of transportation
improvements on Arapaho Road from Addison Road to Surveyor Boulevard. Section 2. That this Resolution shall take effect immediately from and after its passage. PASSED AND APPROVED by
the City Council of the Town of Addison this 26th day of November 2002. Mayor ATTEST: Carmen Moran, City Secretary 􀁾􀁚􀀺􀀻􀁓 TO FORM: KenC. 􀁄􀁩􀁐􀁰􀁥􀁬􀀧􀁾 Documcnlll: 1027256 .; '\
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STATE OF TEXAS § COUNTY OF DALLAS § SUPPLEMENTAL AGREEMENT TO MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS THIS SUPPLEMENTAL AGREEMENT to the MASTER AGREEMENT
GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS ("MASTER AGREEMENT") is made by and between the Town of 􀁁􀁤􀁤􀁩􀁳􀁯􀁾 Texas, hereinafter called "CITY", and the County of
Dallas, Texas, hereinafter called "COUNTY'\ acting by and through its duly authorized officials, for the purpose of Transportation Improvements on ARAPAHO ROAD from ADDISON ROAD to SURVEYOR
BOULEVARD inside Dallas County, which is on the North Central Texas Council ofGovemment's Regional Thoroughfare Plan. Article I. INCORPORATED DOCUMENTS This SUPPLEMENTAL AGREEMENT incorporates
the MASTER AGREE1vIENT authorized by Court Order No. 2002-1375 dated July 30, 2002 and ATTACHMENT A, Design and Construction Criteria, as if each was reproduced herein word for word.
These documents together define the scope ofthe project with an agreed upon preliminary alignment. The MEMORANDUM OF AGREEMENT was waived by the parties at the Pre-design Charrette held
for this project on October 3, 2001. As agreed by the parties at said Charrette, the Design and Construction Criteria (ATTACHMENT A) was prepared in lieu of the :MEMORANDUM OF AGREE:MENT
and said Criteria is hereby approved by COUNTY and agreed upon by the parties. Article ll. EFFECTIVE DATE TIllS SUPPLEMENTAL AGREEMENT BECOMES EFFECTIVE WHEN SIGNED BY THE LAST PARTY
WHOSE SIGNING MAKES THE RESPECTIVE AGREEMENT FULLY EXECUTED (THE ''EFFECTIVE DATE"). Article III. A. B. C. D. THE PARTIES COVENANT AND AGREE AS FOLLOWS: CITY shall provide project management
of the Project as designated LEAD AGENCY from commencement ofplanning to completion of construction. CITY shall execute the necessary agreements for the implementation of design and
construction of the ARAPAHO ROAD PROJECT mutually agreed upon and incorporated herein by this SUPPLEMENTAL AGREElvIENT. CITY shall, and does hereby provide City Council Resolution No.
R99-039 (ATTACHMENT B), adopting the approved preferred alignment for the project. CITY shall pay for initial professional services required for scoping, preliminary and primary design,
such funds to be reimbursed pursuant to the MASTER AGREElv1ENT. As CITY is funding such initial project costs, Paragraph E of Article XI of the MASTER AGREEMENT, requiring CITY to escrow
an amount adequate for such costs, shall not apply to this project. SUPPLEMENTAL AGREEMENTFOR ARAPAHOROAD PROJECT Page 10/2
The Town of Addison, State of Texas, has 􀁥􀁾􀁥􀁣􀁵􀁴􀁥􀁤 this Agreement pursuant to duly authorized City Council Resolution 􀁾 Minutes dated the day of , 2002. The County of Dallas,
State of 􀁔􀁥􀁸􀁡􀁳􀁾 has executed this Agreement pursuant to Commissioners Court Order Number and passed on the day of , 2002. TOWN OF ADDISON By: _ CITY MANAGER ATTEST: BY:------------CITY
SECRETARY DASTOFORM: COUNTY OF DALLAS BY: _ COUNTY JUDGE APPROVED AS TO FORM: Janet R. Ferguson hief, Civil Section alias County District Attorney's Office SUPPLEMENTAL AGREEMENTFOR
ARAPAHO ROAD PROJECT Page2of2
ATTACHMENT A Supplemental A2reement to Master A2reement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III Date: April 2002 PAVEMENT AND ALIGNMENT TOPICS PAVEMENT SECTION PAVING DESIGN CRITERIA NCTCOG Standard Specifications for Public Works Construction & Town ofAddison Standard Construction
Specifications ROW WIDTH: Existing: _-=-N:.:..:./A..:....-_ Proposed: _8;:::;..;:O;....'-----'T"-'v__ p.:....-._ PAVEMENT WIDTH: Existing: NIA Proposed:. 2 -22 ' No. of lanes proposed:
__􀀴􀁾􀁟 PARKWAY: Proposed Width varies Proposed Sidewalk Width 4 ' Minimum Parkway cross faJI slope maximum 2.08% GRADE REQUIREMENTS: Is TC 6" below adjacent ground criteria to be followed?
NO Any deep cuts, high fills? YES -BRIDGE APPROACHES PAVEMENT CROSS FALL PROPOSED MINIMUM MAXIMUM Doc:umall JI' 99858Q 114 inlft 118 inlO 114 inlO
ATTACHMENT A Supplemental 􀁁􀁾􀁲􀁥􀁥􀁭􀁥􀁮􀁴 to Master A2reement Governine Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road,
Phase III VERTICAL GRADE: MINIMUM MAXIMUM 0.5% 6% CENTERLINE ALIGNMENT POSITION: IN CENTER OF EXISTING ROW? N/A OFFSET FROM CENTER N/A ON BRAND NEW ALIGNMENT? YES CRASH CUSHIONS /ATTENTUATORS
rNVOLVED YES _ NO X RAILROAD CROSSINGS INVOLVED YES-=-=X'---_ NO _ NOTE: IF CURRENT CROSSING IS NOT USED, IS ABANDONMENT AN OPTION? YES---NO ----=-=-X__ 2 Documenl" 9'98$80
ATTACHMENT A Supplemental A2reement to Master Aereement Governin2 Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III PAVEMENT STRUCTURE DESIGN WHEEL LOAD 2.700.000 Equivalent 18,000 lb single axle loads BUS AND HEAVY TRUCK TRAFFIC YES _--=-X=----__ NO ROADWAY CLASSIFICATION MINIMUM PAVEMENT STRUCTURE
THICKNESS: 8 JJ 'MINIMUM PAVEMENT BASE OR SUBGRADE THICKNESS: 6" Of' DESIGN SPEED . POSTED SPEED MEDIANS MEDIAN WIDTH 45 MPH 40 MPH 15' (F -FJ ANY MID BLOCK OPENINGS TO CONSIDER? ".
YES --:X:..::......-_ NO ANY SIDE STREETS TOO CLOSE FOR OPENING? YES__ NO X STANDARD TURN LANE WIDTH JI ' STANDARD NOSE WIDTH 5 ' 3 DocLlmClll" 998580
ATTACHMENT A Supplemental A2reement to Master Al:reement Governinl: Transportation Major Capital Improvement Proj ects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III DRIVEWAYS: MAXIMIMUM RESIDENTIAL GRADE N/A MAXIMIMUM COMMERCIAL GRADE 􀀮􀀺􀀮􀀮􀀮􀀮􀀺􀀵􀂰􀁁􀁾􀁯􀁟 MINIMUM COMMERCIAL DRIVEWAY WIDTH 26' B-B SIDE STREET CONSIDERATIONS: TURNING RADIUS,
MINIMUM 􀁾 PAVEMENT THICKNESS 6" -8 JJ COMMERCIAL DRlVEWAY rHICKNESS _---=-6_" _ DRAINAGE TOPICS STORM SEWER DESIGN CRITERIA: TxDOT CITY X HYDRO-35 TP-40 INLET DEPTHS (APPROPRIATE FOR
PAYEMENT THICKNESS) 4 ' MINIMUM COVER LATERALS BRIDGESIBOX CULVERTS INVOLVED 100 YEAR FLOOD PLAIN CONSIDERATION4 DocumC'llI It. 998580 2', }' YES----=-:X'--_ NO _
ATTACHMENT A Supplemental A2reement to Master Agreement Governin2 Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III PERMITS COE 404 PERMITS NEEDED TNRCC 401 PERMIT CDC PERMIT EIS ADA PERMIT YES NO X YES NO X YES NO X YES NO X YES X (If> $50,000 ofpedestrian facilities) NO ANY OTHER PERMITS FROM
OTHER AGENCIES SUCH AS 􀁔􀁘􀁄􀁏􀁔􀁾 DFW AIRPQRT, DART ETC.? YES ---=-=X'---_ NO _ UTILITIES LIST OF ALL KNOWN UTILITIES _ . TXUgas and electric AT&T Southwestern Bell DOCUMENT KNOWN
RISKS (TRA lines, Transmission 􀁔􀁯􀁷􀁥􀁲􀁳􀁾 Lone Star Gas Valve Stations) FOR OUR UTILITY PARTNERS: ARE UTILITIES ON EXISTING STREET R.O.W.? N/A DO UTILITIES OWN THEIR R.O.W. OR HAVE
PREVIOUS EASEMENTS? YES HAS WORK ORDER BEEN ISSUED FOR SUE (Subsurface Utility Engineering) ? No 5 Document II 998580
ATTACHMENT A Supplemental Agreement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III ANY UNUSUAL CONSIDERATIONS? _--=-N-'--=O=----____=_ R-O-W ACQUISITION RIGHT OF WAY CONSTRAINTS, IF ANY, PROVIDE A LIST AND DESCRIPTION ALONG WITH DATA FOR RISK ASSESSMENT: ANY NON-ROUTINE,
i.e., CEMETARY, JUNK YARD, OLD CHURCHES, SERVICE STATIONS, CONTAMINATED SOILS, LANDFILLS, NOISE WALL CONSIDERATIONS, TRAILER PARKS, TREE ORDINANCES? YES X NO _ ANY NON-CONFORMING ISSUES?
YES _ NO X R-O-W MAP NEEDED FIELD NOTES NEEDED R-O-W PLATS NEEDED RELOCATION ASSISTANCE INVOLVED PARKINGILOSS OF PARKING CONSIDERATIONS HISTORICAL SITE CONSIDERATION 6 Document' 998580
YES X NO YES X NO YES X NO YES NO X YES X NO YES NO X
ATTACHMENT A Supplemental A2reement to Master Agreement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III USUAL CITY TOPICS OF CONCERN DESIGN STANDARDS TO BE USED? ORDER OF PRECEDENCE OF STANDARDS. NCTCOG Standard Specifications (or Public Works Construction & Town ofAddison Standard
Construction Specifications: Addison. AUXILIARY LANES? NO PROVISIONS FOR FUTURE WIDENING? LANDSCAPING? 􀀭􀀭􀀭􀀭􀀺􀀺􀁙􀀮􀀮􀀺􀀺􀀺􀀺􀀺􀁅􀁾􀁓 _ NO EXPOSED AGGREGATE DRIVEWA􀁙􀁓􀁾 SIDEWALKS?:....._----:..
:..N=-O_ STAMPED/COLORED CONCRETE? YES IRRIGATION? YES. BRICK PAVERS? YES STREET LIGHTING? YES TRAFFIC SIGNALS? Yes PAVEMENT MARKlNGS? Yes. BIKE LANES (EXTRA WIDTH)? No NEW SIDEWALKS?
Yes BUS TURNOUTS? No. BUS STOPS OR BUS SHELTERS? No. WATER UTILITY BETTERMENTS? Minor water line extension. 7 Docum(lll /I 998S80 􀀮􀁾
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ATTACHMENT A Supplemental Al:reement to Master Al:reement Governing Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road, Phase
III WATER UTILITY RELOC.? Yes SAN. SEWER BETTERMENTS? NO SAN. SEWER RELOC.? NO RETAINING WALLS? Yes (STONE, BLOCKS, G.ABIONS, PROPRIETARY TYPES) SOD, SEEDING􀁾 TOPSOIL?__􀀭􀀽􀁂􀁾􀁬􀁯􀁾􀁣􀁾􀁫􀀮􀀽􀀮􀀻�
�􀁯􀀽􀁤􀀺􀀮􀀮􀀺􀁯􀀺􀀮􀀺􀀮􀀺􀁮􀀻􀀮􀀮􀀻􀀺􀀺􀁡􀁾􀁬􀀮􀀮􀀺􀀮􀀺􀁩􀁭􀁾􀁰􀀻􀀺􀀺􀀮􀀺􀀮􀁲􀁾􀁯􀀮􀀺􀀮􀀻􀀺􀁶􀁥􀁾􀁤􀀭􀀽􀁡􀀮􀀻􀀮􀀮􀀻􀀺􀁲􀁥􀀺􀀻􀀮􀀺􀀻􀀻􀁡􀀮􀀺􀀮􀀻􀀮􀁳􀀮 DRAINAGE IMPROVEMENTS? Install
one storm sewer trunk with laterals crossinf under from opposite side inlets. Also, utilize velocity dissipaters at outfall end ofthe two cross-drain 9' x 5 'structures. RR CROSSING
IMPROVEMENTS? Yes GRADE SEPARATIONS? 􀁹􀁾 RAMPS OR CONNECTORS TO TXDOT FACILITIES? NO SPECIAL SCHOOL OR EMERGENCY VEHICLE CONSIDERATIONS . 'ANY NEARBY OR ADJACENT SCHOOLS, CITY HALL,
FIRE OR POLICE DEPARTMENT REQUIRlNG SPECIAL CONSIDERATION? .. NO DOCUMENT POTENTIAL SITES FOR PUBLIC AND OR NEIGHBORHOOD MEETINGS. The Stone Cottage 4901 Addison Circle Road PUBLIC INVOLVEMENT
CITY COUNCIL APPROVAL OF ALIGNMENT, REQUIRED? HAVE ALL NEIGHBOR GROUPS PROVIDED EARLY INPUT? 8 Docwnall' 􀁾􀀸􀁓􀀸􀁑 YES --=X-=---_ NO __ YES N/A NO --
ATTACHMENT A Supplemental A2reement to Master A2reement 􀁇􀁯􀁶􀁥􀁲􀁮􀁩􀁮􀁾 Transportation Major Capital Improvement Projects DESIGN AND CONSTRUCTION CRITERIA PROJECT NAME: Arapaho Road,
Phase III NEIGHBORHOOD MEETING, REQUIRED YES N/A NO _ IF REQUIRED WHO CONDUCTS, CITY OR COUNTY? City lead with County participation CONSTRUCTIBILITY REPORT FROM INSPECTION STAFF, DOCUMENT
ANY AND ALL ISSUES THAT MAY AFFECT PROJECT SCOPE, BUDGET, CONSTRUCTIBILTY, THE PROJECT SCHEDULE AND/OR ·f THE SAFETY OF PROJECT? N/A 9
ATTACHMENT B RESOLUTION NO. R99-039 A RESOLUTION BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS. APPROVING THE TECHNICALLY PREFERRED AL1GNMENT FOR ARAPAHO ROAD PHASE 11/111. WHEREAS,
the Town desires to further extend Arapaho Road from Addison Road west to Marsh Lane; and WHEREAS, an engineering report entitled Alignment Study for Proposed Arapaho Road Extension,
dated January 1999, was prepared for the Town; and WHEREAS, the Study proposes a Technically Preferred Alignment for Arapaho Road Phase 111111; and WHEREAS, a depiction of the Technically
Proposed Alignment is attached to this Resolution; now. therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS: THAT, the City Council does hereby approve the Technically
Preferred Alignment for Arapaho Road Phase 11/111. ·it OFFICE OF THE CllY SECRETARY R99-039
ATTACHMENT B DULY PASSED BY THE CITY COUNCIL OF THE TOWN OF ADDISON, TEXAS, this the 27th day of April, 1999. Mayor ATIEST:􀁌􀁾􀁉􀁖􀁾􀁾􀁜􀁻 City Secretary OFFICE OF THE CITY SECRETARY
R99-039
ATTACHMENT B I I " "0 􀁾 Ii' I 􀁾 0 g ClI:. ,:I :I '0 .11 il et ! -----PROPOSED 􀁾􀁒􀁁􀁐􀁁􀁈􀁏 ROAD EXTENSION ARAPAHO ROAD PHASe: I ( UNDER CONSTRUCTION ) PROPOSED ARAPAHO ROAD EXTENSION
􀁾􀁆􀁉􀁃􀁅 OF THE CITY SECRETARY R99-039
COWLES &THOMPSON A Professional Corporation ATTORNEYS AND COUNSELORS ANGELA K. WASHINGTON 214.672.2144 AWASHINGTON@COWLESTHOMPSON.COM November 7, 2002 Mr. Steve Chutchian Assistant City
Engineer Town of Addison P.O. Box 9010 Addison, TX 75001-9010 RE: Supplemental Agreement to Master Interlocal Agreement with Dallas County Governing Transportation Major Capital Improvement
Projects Dear Steve: As we discussed, enclosed is a resolution authorizing the City Manager to enter into the supplemental agreement to the Master Interlocal Agreement with Dallas County
for the purpose of transportation improvements on Arapaho Road. Once this resolution has been approved by the Council, the resolution number and date should be inserted into the agreement
(which is also enclosed) and it should be executed by the City Manager and forwarded back to the County for consideration by the Commissioners COllrt. As you wilJ note, the agreement
has been approved as to form by Ken Dippel. If you have any questions, please give me a call. AKW/yjr Enclosures c: Mr. Kenneth C. Dippel, w/finn o ALL A S Oocumenl t/: 1027287 T Y L
E R 901 MAIN STREET SUITE 4000 DALLAS, TEXAS 75202-3793 TEL 214.672.2000 FAX 214.672.2020 WWW.COWLESTHOMPSON.COM
COWLES &THOMPSON A Professional Corporation ATTORNEYS AND COUNSELORS ANGELA K. WASHINGTON 214.672.2144 AWASHINGTON@COWLESTHOMPSON.COM June 3,2002 Mr. Steve Chutchian Assistant City Engineer
Town of Addison P.O. Box 9010 Addison, TX 75001-9010 RE: Master Agreement Governing Transportation Major Capital Improvement Projects Dear Steve: As we discussed, enclosed for execution
by the Town of Addison are two approved originals of the Master Transportation Agreement with Dallas County. Once executed, these agreements, along with the associated council resolution
and minutes, must be forwarded to Dallas County. If you have any questions, please give me a call. AKW/yjr Enclosures c: Mr. Ken C. Dippel, City Attorney (w/o Enclosure) D ALL A S Documcm
II' 1003390 T Y l E R 901 MAIN STREET SUITE 4000 DALLAS} TEXAS 75202-3793 TEL 214.672.2000 FAX 214.672.2020 WWW.COWLESTHOMPSON.COM
Steve Chutchian From: Sent: To: SUbject: Alberta Robinson [ARobinson@dallascounty.org] Tuesday, November 12, 200210:49 AM SChutchian@ciaddison.tx.us Arapho Road Bid Schedule Thanks so
much Steven for the information. We will be looking at this closely and may consider it for projects that may impact commercial and business areas. Thanks again. ABR 1
Steve Chutchian To: Cc: Subject: awashington@cowlesthompson.com Jim Pierce; jhill@cowlesthompson.com Supplemental Agreement/Dallas County Angela -we met with the Dallas County Public
Works Dept. staff today, and agreed to sign the Supplemental Agreement, with two changes: a. Sheet # 8 -where it asks if we have held neighborhood meetings, we need to check yes, instead
of no. b. Sheet # 5 -Add Dallas Water Utilities to the list of known affected utilities. If you can send these revised sheets, with the original signed copy that I mailed to you, we
will gel the City Manager to sign the originals. Thanks. Steve C. 1
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DALLAS COUNTY PUBLIC WORKS CAPITAL IMPROVEMENT PROGRAM 5 PHASE PROJECT DELIVERY SYSTEM October 13, 2000
PHASE 1 --PLANNING & PRELIMINARY DESIGN STEP ONE, PROJECT DEFINITION • A start with analysis that precedes selection ofprojects for County's CIP for a given Program Year. Analysis will
include risk assessments from various perspectives -political, Right of Way, utilities, technical, funding, safety, environmental, and traffic factors. • After PY selections are made,
Initial Interlocal Agreement (ILA) is coordinated and signed between Cities, County and any other stakeholders. The goal will be to include city partners who are totally committed to
the projects they submit, and are willing and able to be cost sharing partners in all phases, to include design, whenever feasible. We will also explore roles for each stakeholder all
focused on assuring timely project delivery. We will clearly define Project Management and total team responsibilities. We intend to use Partnering Principles of Trust, Commitment, and
Shared Vision throughout the life ofthe project. • A Pre-design Charrette may be planned and executed executed with all stakeholders (Cities, utilities, County, any private parties or
other decision-makers), dependent upon project complexity and number ofunknowns. This will include an orientation walk-tbru ofthe project site, which includes right ofway assessment.
We will highlight specific City zoning and other ROW requirements. • An initial contract will be signed with the best qualified consultant to either perform the entire preliminary design,
or participate in Phase 1 as a liaison etc. If signed before the Charrette, the consultant will participate in that event.
PHASE 1 --PLANNING & PRELLMINARY DESIGN STEP TWO, PRELIMINARY DESIGN • Decision on use of Subsurface Utility Engineering (SUE) will be made after the Charrette, before initiating design.
SUE determination should take funding sources into account. Hopefully our partners, including utilities, will be willing to participate. This information will be critical for designers
to use as they launch the design. • County, city, or joint team of in-house designers or selected AlE fmn begins initial design. Objective is to resolve all alignment issues, in close
partnership with all stakeholders. Preliminary surveying'requires estimating centerline and ascertaining existing ROW. County PM and Inspectors will assure an effective Constructibility
Review is completed. In most projects a consultant will be brought in as early as possible in Phase I with the possibility for an amendment to the contract after concept design is complete.
City partners will be involved in the selection process. The decision to amend the contract for completion of the Primary Design will be made after an interim evaluation is completed
using the County's consultant evaluation system. • Phase 1 ends with approved preliminary alignment and profile and preliminary sizing of bridges and drainage structures along with SUE
determination. Preliminary environmental or permitting investigations will have begun. Basically the level ofeffort will approximate that required of the Preliminary Schematic and Environmental
Assessment Phase that currently is required on the STPIMM projects.
PHASE 2 --PRIMARY DESIGN • Negotiation of amendment to contract with consulta,nt for Primary Design is the initial task, with Scope ofWork now well defmed by all Phase 1 effort and includes
geo tech, utility analysis or SUE early in the process. Part of negotiations includes defmitive delivery dates for various phases and reVIews. • Consultant works closely with all stakeholders
--under the guidance and direction ofthe County PM, in a partnering mode. Any available internet-based Project Management tools, including extranets, will be used to optimal effect during
the life ofthe project. • Constructibility reviews will be incorporated at key points during design. • Environmental analyses and neighborhood public workshops are to be included during
this phase. • Traffic and Utilities data will be considered in design, with data from partner city, County, NCTCOG, or consultant. Agreed upon level ofS.D.E. will be key input into design
details. • Any required environmental impact analysis will be included in this this phase. Common sense will be used to address significant issues without wasting time on clearly unimportap.t
areas. The goal is to execute environmentally sustainable development that improves the overall quality oflife of our joint customers, the transportation users and citizens of Dallas
County and the partner city. • Early involvement on ROW issues will be important, and early provision of ROW documents will be a critical milestone ofthe design contract. • PM completes
interim evaluation of consultant l'
PHASE 3 -DESIGN COMPLETION & RIGHT-OF-WAY INITIATION • Begins with the delivery of the R-O-W documents to the County by the consultant. Standards and scheduling will be clearly spelled
out in writing within Consultant's contract. County or City ROW functional manager works to assure efficient execution ofROW planning and execution services, as part of the Project Matrix
Team. This includes management of ROW Services IDIQ contract, if this delivery tool is used. • County or City Project Manager monitors and tracks progress. Resolves issues as they develop,
keeping all stakeholders in the net, using e-tools and networking. Any available internet-based Project Management tools, including extranets, will be used to optimal effect during the
life ofthe proj ect. • ROW acquisition begins, using in-house or ROW consultant on IDQ contract. PM works closely with ROW functional people to assure all acquisition activities stay
on track, issues are brought to conclusion, logical design changes are made, etc. PM uses Matrix Team and assures appropriate leadership required to assure project delivery dates are
met. • County decides, in consultation with other stakeholders, the packaging of the construction contract (early enough to preclude re-work by consultant). • Consultant to make minor
changes resulting from property owner requests. • Design consultant completes work on provided schedule, however, in rare instances may be asked for expert testimony at Eminent Domain
hearings. • County and Partners evaluate Consultant using standard evaluation.system. Consultant is given opportunity to evaluate Countys project management process, also.
PHASE 4 -RQW & Utility Adjustment • ROW acquisition is carried to completion. • We will use partnering principles as well as results ofS.V.E. to assure utility adjustments are accomplished
in time to keep scheduled project advertisement and contract award dates. • County or City Project Manager tracks and resolves issues and work and schedules, using Matrix Team. • All
work is done to prepare project for letting (Ready to Advertise). • City works as part ofMatrix Team to expedite utility relocations. • Consultant may be kept on call for unique projects
or if required to complete requested Engineering During Construction (EDe) services, such as shop drawing submittal review.
PHASE 5 --CONSTRUCTION • Project is advertised and bids opened. • Final Supplemental City County Agreement is completed with each Partner giving approval of final funding on a timely
basis. • Construction contract is awarded and notice to proceed is given. • Partnering & pre-construction meeting scheduled, planned, and 􀁥􀁸􀁾􀁣􀁵􀁴􀁥􀁤 with key stakeholders in attendance.
• Construction proceeds on schedule with Construction Management services provided by County or city partner. Partnering principles and spirit of Partnering (Trust, Commitment, and Shared
Vision) are maintained throughout the project construction phase. • As-builts are provided for ultimate 􀁯􀁷􀁮􀁥􀁾 from marked-Up construction plans. • Project is formally turned over
to the City for maintenance. • Evaluations are completed in fmal form on consultant, using interim evaluation results. • Close out project report including lessons learned. These will
be captured by using an After Action Review (AAR) session with the entire Project Matrix Team. • Conduct one year follow up inspection in conjunction with all applicable stakeholders
􀁾 -!'-... -.' • 􀁾 _ t 􀀭􀁾 .. --...... -" :.' ':-"-.": ,.:;...... ':.'·'·DALLAS.CO.lJNT·Y ,:. -' ..'. ,,":: ,..' , ...,.--PlJBLICWO:R:KS-i --: MAJOR eAPITAL IMPROVEMENT PROGRAM 5 PHASE
PROJECT DELIVERY SYSTEM , , .. ' Developed lInder Public Work's Strategic Plan .. Goal #4, Prepare for the Future Objective 4-.3 -"Reengineer olir design, 􀁒􀁏􀁾 and. construction program
and PM processes for"MCIP . .projects"
". :. PHASE 1 --PLANNING & PRELIMINARY DESIGN ,-!.'-, 􀁓􀁔􀁅􀁐􀀮􀁏􀁾􀀢􀁐􀁒􀁏􀁾􀁃􀁔 􀁄􀁾􀁾􀁾􀁲􀁉􀁏􀁎 • •• I • ;-:. 􀀮􀀧􀁾 • • -.'. • A start with analysis that' 􀁰􀁲􀁥􀁾􀁥􀁤􀁥􀁳 selection
"of projects 􀁮􀁯􀁭􀁩􀁾􀁾􀁴􀁥􀁤by cities 􀂷􀁦􀁾􀁩 Couritis MCIP for' 􀁾 :..... given Program Year (year in which the project funding is available for construction). Analysis will include
risk assessments from various perspectives --political, Right ofWay, utilities, technical, funding, safety, environmental, and traffic factors. • MeIP project selections are approved
by Conunissioners Court in a total slate, and each project is assigned to a specific Program Year. An initial "kick-off' 􀁭􀁥􀁥􀁴􀁾􀁧will be scheduled with each city, to go over the
projects in their city that have approved funding. An initial decision will be made on which entity (County, City or other entity) is the Lead Agency for project delivery. To launch
the entire MeIP program, an initial MeIP Master Agreement) will be developed, using a partnering session with all cities to secure input and buy-in. After development, the Master is
coordinated and signed between Cities, County and any other financial stakeholders. The goal will be to include city partners who are totally committed to the projects they submit, and
are willing and able to be cost sharing partners in all phases, to include design, whenever feasible. Partnering and Project Management principles 􀁷􀁩􀁾􀁬 be embedded in the document,
which will focus primarily on project delivery 􀁾􀁤 not legal jargon. We will also ,explore roles for each"st"akeholder all focused.on . . assuring timely project delivery. . " '. .'
.' .' ...'. STEP T\VO, PRELIMINARY DESIGN • Decision on use of Subsurface Utility Engineering (SUE) will be made after the Charrette, before initiating design. SUE determination should
take funding sources into account. Hopefully our partners, including utilities, will be willing to participate. This infonnation will be critical for designers to use as they launch
the design. A decision decision will be made to use the consultants S.U.E. capability or to use the County's Indefinite Delivery Quantity (IDQ) consultant. • County, city, or joint team
of 􀁩􀁮􀁾􀁨􀁯􀁵􀁳􀁥designers begins initial design. Objective is to 􀁲􀁥􀁾􀁯􀁬􀁶􀁥 all alignment issues,Jn close partnership with aU 􀁳􀁴􀁡􀁫􀁥􀁨􀁯􀁬􀁤􀁥􀁲􀁳􀁾 . Preliminary surveying
requires estimating centerline and ascertaining existing ROW. CountyPM and Inspe'ctors will assure"an ' effective Constructibility Review is completed at the appropriate time. In most
projects a consultant will be brought in for Phase I with an option to renew or extend the consultants contract after concept design is complete. City partners will be invited to participate
in the design consultant selection process. The decision to extend the contract will be made after an interim evaluation is completed using the County's consultant evaluation system.
• A Pre-Design Charrette maybe planned and executed with all stakeholders including both.political and technical decision makers 􀀨􀁣􀁩􀁴􀁩􀁾􀁳􀀬 utilities, County, any private parties
or other decisionmakers). The 􀁰􀁵􀁲􀁰􀁯􀁾􀁥ofthe meeting is· to proVide preliminary design information, receive input on , -􀁩􀁳􀁳􀁵􀁾􀁳􀁊 􀁲􀁾􀁳􀀮􀁯􀁬􀁶􀁾 􀁩􀁾􀀮􀁳􀁵􀁥􀁳 and" then
"forge 􀁣􀁾􀁮􀁳􀁥􀁮􀁳􀁵􀁳 􀁯􀁾 􀁾􀁥 preferred 􀁡􀁬􀁾􀁥􀁭􀁡􀁾􀁩􀁶􀁥􀀮􀂷 􀁾􀁩􀁾 aI.lows 􀁾􀁨􀁥 .design to proceed 􀁾􀁤􀁾􀁲􀁥􀁾by cpntroye"rsy or 􀁬􀁡􀁴􀁥􀀢􀀢􀁳􀁴􀁡􀁫􀁾􀁨􀁯􀁬􀁤􀁥􀁾􀀮􀁾􀁰􀁵􀁴􀀮􀀢􀂷􀁬􀀧􀁨
􀁟􀁥􀀮􀀢􀁭􀁥􀁥􀁴􀁩􀁮􀁧􀀢􀀧􀁖􀁩􀁮􀀮􀁢􀁥􀀢􀁦􀁲􀁯􀁾 1.5 to 3 .."· ", hours dependmg upon the complexity and the number of 􀁩􀁳􀁳􀁵􀁾􀁳􀀧to resolve... 'ThIs will mclude aii"· . orientation
walk-thro ofthe project site, when this is beneficial. We will highlight specific CitY ' transportation standards, including amenities, landscape architecture, zoning and otherROW requirements.
• Phase 1 ends with approved preliminary"alignment and profile and preliminary sizing ofbridges and drainage structure$ along with SUE determination, as well as any required environmental
analyses. A Preliminary Design Report will be included as a deliverable for the design consultant.. Preliminary 􀁥􀁮􀁶􀁩􀁲􀁯􀁾􀁥􀁮􀁴􀁡􀁬or·pennitting investigations will have begun.
Infonnation on road elevations will be included. The design will be in the range of50% to 60% complete. ..
1/PHASE 2 PRIMARY DESIGN ., 􀀮􀂷􀂷􀁾􀀺􀁎egotiation 􀀨􀀻􀀩􀁦􀀺􀁦􀁩􀁮􀁾􀁬 􀁱􀁯􀁾􀁴􀁲􀁡􀁣􀁾 􀀧􀁷􀁬􀁾 co.nsultant-isJhe iriitial 􀁾􀁾􀁾 ''Yith 􀀮􀁳􀁱􀁯􀁰􀁾 􀀧􀁾􀁦􀁗􀁯􀁴􀀺􀁫 􀁾􀁯􀁷􀀮 '. "
• well defined by" all Phas'e 1 e.rfon 􀁾􀁤􀀮􀁭􀁣􀁬􀁵􀁤􀁥􀁳 geo 􀁴􀁥􀁣􀁨􀁾 􀁴􀁩􀁾􀁩􀀮􀁬􀁩􀁴􀁙..􀀸􀁮􀁡􀁬􀁹􀁾􀁩􀁳 􀁯􀁲􀁓􀁾􀂷􀂷􀁥􀁡􀁲􀁬􀁙􀀮􀂷􀀮􀀧􀀬􀂷􀀬􀀬􀀺 in the process. Part ofnegotiations
includes definite delivery dates for various phases and reviews. • Consultant works closely with all stakeholders --under the guidance and direction of the COWlty PM, in a partnering
mode. This means we plan to expedite design reviews ,and 􀁣􀁯􀁮􀁳􀁯􀁬􀁩􀁤􀁡􀁴􀁾 and resolve any conflicting guidance from the various entities (cities, county and others) to build a
win-win situation. We prefer 'design review conferences' instead ofsimply passing out design documents and collecting input from each partner separately. Allow reasonable time for review
and then gather all the partners and conclude the review in one sitting is our preferred mode • Constructibility reviews will be incorporated at key points during design, around the
􀀷􀀰􀀭􀀸􀀰􀁾 􀀧􀁣􀁯􀁾􀁰􀁬􀁥􀁴􀁩􀁯􀁮 stage. . . • Environmental analyses and neighborhood public workshops are to be concluded during this phase. • Traffic and Utilities data will be
considered in design, with data from partner city, County, NCTCOG, or consultant. • Federal projects will involve environmental ,impact analysis and Public Meetings. We will push for
Categorical Exclusions, when this would appear to be a common sense solution (total urban environment with no discemable environmental impacts). • Early involvement on ROW issues will
be impoftant, and early provision of 􀁾􀁏􀁗 documents ,will be a part ofthe design contract
. PHASE 3 -DESIGN COMPLETION & RIGHT-OF-WAY INITIATION . 􀀧􀀮􀁾 .\' .. . . ... ": . 􀁾 " . .--',-. ........ ..-' .. . .".. . . .. 􀁾 .-'--.-.... ' ': 􀁾 􀀮􀁾􀀬 -.--• . Formally begins
with the 􀁤􀁥􀁬􀁩􀁾􀁥􀁲􀁙 -of the 􀁒􀀭􀁏􀁾􀁗 􀁤􀁯􀁾􀁾􀁮􀁩􀁥􀁮􀁴􀁳 -to the 'Count}/by' tile :'. consultant. Standards and scheduling will be clearly spelled out in writing withip. Consultant's
contract. ," • County Project-Manager monitors and tracks progress. Key is that the PM does not· "hand-offt the project to the ROW division, but stays actively "involved in project management.
PM will use the matrix project team concept to track and keep the project on schedule. PM resolves issues as they develop, keeping all stakeholders in the net, using e-tools and partnering
principles. , • .RcoOnWtrac􀁡t􀁣.􀁱􀁵􀁩.􀁳.􀁩􀁴􀁩􀁯􀁾 begins, using in.-ho' .use.orR-O'W.􀀭􀁣􀀹􀁮-􀁳􀁵􀁬.􀁾􀁮􀁴'...o.n.IDQ'a_cqu.I'sition.se.'rv.ices • County decides, in consultation
with other stakeholders, the packaging of the construction contract (early enough to preclude re-work by consultant). • Consultant to make minor changes resulting from property owner
requests. • Design consultant completes work on provided schedule, however, in rare instances may be asked for expert testimony at Eminent Domain hearings. • County and Partners evaluate
Consultant using standard evaluation system. Consultant is given opportunity to evaluate Countys project management process, also. .a
PHASE 4 -ROW & Utility Adjustment ',' , , -, -• -, -• ". --• --• , ' ...', • 􀁾 • '; " : • ". • -. • ' • • \". -,' •••• -􀁾􀀮􀀺 --'" •• ' .' ••􀁾􀀮 \ • -': ---, -." ':, • J" -' -. -'-ROW
acquisition-is carried to'completion, again 􀀺􀁵􀁄􀀮􀁤􀁥􀁲􀀧􀁴􀁨􀁥􀀢􀁡􀁣􀁴􀁩􀁶􀁾 􀁰􀁲􀁯􀁪􀂢􀁾􀁴 􀁾􀁾􀁲􀁩􀁡􀁧􀁥􀁭􀁥􀁮􀁴􀀧 and leadership ofthe PM, with proactive activity ofthe ROW acquisition
team. If the ' city or another partner such as TxDOT is the ROW acquisition agency, the PMwill still track carefully the progress and proactively lead efforts to remove obstacles, etc.
to keep progress on schedule. • The PM will use partnering principles as well as results ofS.U.E. to assure utility adjustments are accomplished in time to keep scheduled project advertisement
and contract award dates. Based on successful partnering efforts for 2 years with major utility providers (including the UPRR), the PM will assure the attached Essential Elements ofUtility
Partnering and GUIDELINES FOR ASSURING ,SMOOTH RELATIONSHIPS BETWEEN LOCAL GOVERNMENTS AND UPRR are adhered'to by'all matrix team members '_ • County projeCt manager tracks and resolves
issues and work .and 􀁳􀁣􀁨􀁥􀁤􀁵􀁩􀁥􀁳􀁾 • The PM completes all work on Plans, Specs, and Estimates (pSE to prepare project for advertising for bids. • Consultant may be kept on call
for unique projects. or if required to complete requested Engineering During Construction (EDe) services, such as shop drawing submittal review and consultation on design intent, assumptions,
etc. The intent is to capture the best part ofthe effort and focus that the consultant or in-house design team has just expended in designing the project.
I,' PHASE 5 --CONSTRUCTION ." .. 􀀮􀁾 .•.'. 􀁾 'PM'does all work to 􀁡􀁤􀁶􀁥􀁩􀁴􀁩􀁳􀁥􀁰􀁲􀁯􀁩􀁾􀁣􀁴 and wdrkS 􀀧􀁩􀁖􀁩􀁴􀁨􀁐􀁵􀁲􀁣􀁨􀁾􀁳􀁩􀁮􀁧 nept rmbid 􀀺􀁯􀁰􀁥􀁾􀁧􀀻􀀧 • PM assures
an additional supplement to the Master is completed with each Partner, giving approval offmal funding, based on bid amounts, on a timely basis. • PM completes all work for construction
contract award. PM works with all partners to assure a logical 􀁾􀁤 timely notice to proceed is given. This order to begin work and the contract time period will be based on status ofutility
relocations, any city requirements, etc. • PM schedules and prepares for Partnering & pOre-construction meeting, assuring the meeting is on the Director and Assistant Director's calendars.
PM also assures 􀁾􀀱􀀱 the right stakeholders are at the meeting and prepared to launch the construction phase successfully • ."Construction 􀁰􀁲􀁯􀁣􀁥􀁾􀁤􀁳 on schedule 􀁾􀁩􀁴􀁨 Construction
􀁍􀁾􀁡􀁧􀁥􀁭􀁥􀁲􀁩􀁴 􀁳􀁥􀁲􀁶􀁩􀁣􀁥􀁾 􀁰􀁾􀁯􀁶􀁩􀁤􀁥􀁤 by County or city" 􀁰􀁡􀁲􀁬􀁮􀁥􀁲􀀢􀁾 PM and project Team "assure 􀁐􀁡􀁉􀁭􀁾􀁲􀁩􀁮􀁧 􀁰􀁾􀁮􀁣􀁩􀁰􀁬􀁥􀁳􀀢 􀁡􀁮􀁾 "splrif" (Trust,
Commitment, and,Shared Vision) are maintained throughout the"project . construction phase. • PM assures constant communication with customers and other project stakeholders. This may
include a construction oriented Public Infonnation Neighborhood Meeting, as well as periodic project 􀁮􀁥􀁷􀁳􀁬􀁾􀁴􀁴􀁥􀁲􀁳􀁊 notices ofkey construction events or phasing, meeting with
neighborhood interests (property owners, schools, churches, businesses, etc). We are interested in not only achieving a high quality end-product, but also in delivering the project in
a user-fri.endly manner. • PM assures ultimate owner is provided As-bu.i1ts "made from marked-up construction plans. • PM plans and conducts an After Action Review (AAR) to assess what
happened and brainstonn any lesson-Ieamed. If appropriate, this will also be a "partnering success celebration." • PM conducts one year follow up inspection in conjunction with all applicable
stakeholders
.-.: -. ATIACHEMENT 1 Dallas County Project Delivery Team's Essential Elements ofUtility Partnering , 􀁾 :,2002 "1.-' ,Know: ,the 􀀢􀀬􀂷􀁵􀁴􀁩􀀱􀁨􀁩􀁥􀁳􀁾􀀮􀀮 􀀢􀁣􀁾􀁳􀁴􀁯􀁭􀁥􀁲􀁳􀀬
􀁡􀁾􀁤􀀮􀀬 ' 13. Do 􀀬􀁾􀁯􀁴􀀮 ',begin 􀁩􀁭􀀧􀁰􀁬􀁥􀁭􀁾􀁮􀁴􀁩􀁮􀁧 _'-a '" project , 'remeinb'er' that,', 􀁜􀁖􀁾􀀬 "have: 􀁾􀁨􀁥􀀢 􀁳􀀬􀁡􀁾􀁥􀀮 ". ... schedule :'without 'total feedback
from "'all customers. 'companies."· ,-' . ' " '. ' " ' 2. Make utilities move only if absolutely necessary to achieve the project purpose. 3. Move only once if the move is, in fact"
essential. 4. Get involved ,: with actual field reconnaissance early. Include and engage Project Representatives or Constructibility personnel very early. 5. Get the acquiring agency's
Right of Way personnel involved early. ,6. Schedule.. initial ,Utility Partnering Conference' early. Mal<e 􀁰􀁡􀀤􀁥􀁾􀁧 the theme and 􀁴􀁨􀁥􀀧􀁦􀁩􀁾􀁳􀁴 topic. Do it on the job$ite to
increase the effectivene'ss.. -7. Involve and Invite Utility representatives to Neighborhood or Public Meetings. 8. Distribute roadway plans early to get started with the utility planning.
9. Coordinate with all utilities to ensure that one has no negative impact on another. Coordination should ensure that enough right of way is acquired to acconunodate all ofthe facilities.
10. When plans are changed, get them to utility companies promptly. Provide a list of changes for our partners. 11. Communicate with utilities frequently to ensure knowledge' of changing
personnel and appropriate contact person. 12. Review utility company's plans, comment on the plans and implement the coordination long before fieldwork neects to begin. 14. Identify
the precise sequence of relocations that need to ocellI. Many companies are predecessors of other companies' relocations. Communicate this sequence to all utilities and other stakeholders.
Ensure that the sequence is streamlined as much as possible. 15. One way of ensuring the streamlining of the sequence is web-based notification when each company is complete or is scheduled
to be complete. Scheduling is as important as the sequence. 16. Consider that seasonal shutdown restrictions win 􀁾􀁡􀁶􀁥 significant and adverse 􀁳􀁣􀁨􀁾􀁾􀁵􀁬􀁥 impacts, sometimes
up 'to :one year.' Also' , consider 'that certain times' of day are restricted from utility relocation. In addition, develop procedures for emergency situations and learn the appropriate
uwindows of 􀁯􀁰􀁰􀁏􀁲􀁴􀁵􀁮􀁩􀁴􀁹􀁾􀀱for change-overss etc. 17. Share accurate, infonnation with all companies and see that they share information with each other. Share resources if
possible. 18. Communicate the need to follow City Ordinances, particularly those relating .to traffic control, backfill and pavement restoration. Tramc 'control plan must be filed and
approved. 19. Insure that the companies have measures for handling complaints about their work and that they do not inconvenience our mutual customers more than is absolutely essential.
􀁒􀁥􀁾􀁥􀁭􀁢􀁥􀁲􀀬 0 R R !! Prepared by Janet Norman and IrvGriffin from input from many stakeholders stakeholders during numerous partnering sessions in 2001 and 2002. Revised August
􀀲􀀲􀁾 2002.
ATTACHMENT 2 GUIDELINES FOR ASSURING SMOOTH RELATIONSHIPS BETWEEN LOCAL GOVERNMENTS AND UPRR • Start Early Coordination -S.et up a meeting with Steve Marchenke to share project selection
lists to ascertain projects with UPRR 􀁾􀁰􀁡􀁣􀁴􀁳􀁾 Then on Impacted projects, share preliminary de$igns, invite uPRR. to early meetings; such as stakehoidei predesign chariettes;public'
􀁷􀁯􀁲􀁾􀁨􀁯􀁰􀁾􀀬 etc.' -..-."<. ... '-, ".:...:..'::. -. ':'.-• Work out"precisely the 􀁬􀁯􀁣􀁡􀁴􀁩􀁾􀀭􀁲􀁩 ilf"railroad project impacts;\?efoie 􀁾􀁯􀁮􀁨􀁩􀁾􀁴􀁩􀁮􀁧 UPRi.·.-·􀁔􀁨􀁩􀁾
,. . speeds the coordination process greatly. Use MAPSCO location, subdivision, and RR Mile Post where ever possible -• Use the UPRR.com \vebsite for a \vealth of information, maps,
etc. This can save time in answering questions and can provide much information about UPRR, inqluding points of 􀁣􀁯􀁮􀁴􀁡􀁣􀁾 e-mail and telephone information, instructions, applications,
specifications, DOT 􀁾􀁲􀁯􀁳􀁳􀁩􀁮􀁧 information, permit requirements, ROW agreements, etc. Very, very valuable. Our in-house or consultant designers need to explore this web-site 􀁾􀁥􀁦􀁯􀁲􀁥
launching road design whenever there is going to be a RR crossing. Procedures and responsibilities are clearly laid out, as are design guidelines and specifications. Avoid nasty surprises
that can impact project costs ifnot budgeted. • Expect the UPRR o\vned ROW to contain many other utilities (telecommunications, pOlver, pipelines, etc), that you ,viII have to pay to
relocate. These are private easements the utilities have paid for and the project will have to bear the costs of relocation. UPRR is a good source of information on the potential conflicts
that you \vill encounter. Budgeting accurately for these costs will avoid nasty surprises later. .• Do not eyen think about changing Exhibit B of the standard 􀀮􀁡􀁧􀁲􀁾􀁥􀁾􀁾􀁮􀁴􀀮
-UPRR-h,as..... agreements to work out in 23 states, and their lawyers are very vigilant to watch for precedeJ:lts that might bind UP elsewhere. Work on win-wins in the body of the agreement.
• Avoid adversarial actions and relationships, instead try the partnering approach. UPRR \vill respond in-kind. They desire to maintain integrity in relations with all their conununities.
Do not presume upon them (e.g., impossible responses on coordination that you failed to start timely, making demands they cannot meet, presuming the worst). • Look for \vays to forge
lvin"lvins, for UPRR and the local community. Understand that USDOT has a policy since 1992 to reduce at-grade RR crossings by 25%. This puts tremendous pressure on RR's to accomplish
this goal. Does your community have a number oflittle-used crossings? Explore ways to eliminate them and UPRR can do much to meet the needs of your current project. • When appropriate,
have our attorneys communicate directly with UPRR att9rneys. The key is to have worked out all the coordination we can before that, using the infonnation, 􀁣􀁯􀁮􀁴􀁾􀁣􀁴􀁳 and principles
described in these guidelines. Then, the Project Manager should stay involved to assure that . going down "legal rabbit trails" is avoided whenever possible. Ifwe follow the spirit ofwin-win,
then both sides will have better results, even if our attorneys are involved, as they have to be. • When you're in doubt and have searched all the readily available information, call
Steve Martchenke, Ken Rouse, or Doug Feagan. Even though they have large territories to cover, they are never too busy to help 􀁹􀁾􀁵 proactively solve a problem and forge a win-win.
If you have a "folder number," this will save them much time in looking up the project file information. Steve Martchenke Ken Rouse DoygFeagan 817-878-4596 281-350-7609 402-997-3619
.. Jim Pierce ·..._-_:..;.-.-.--... -,--.-,..-, --_.-.---: -;--.:-....􀁾􀀢􀀺􀀻􀀮 􀀬􀁾 .. -_. , ,., --' " From: Sent: To: Cc: Subject: HelP ProJect Cost EstImation H... Edith Ngwa [ENgwa@dallascounty.
org] 􀁾 .. Friday. November 02. 2001 3:36 PM jcosby@airmail.net; Jim.sparks@cedarhilltx:com; Jpierce@ci.addison.tx.us; Kbolton@ci.desoto.tx.us; Dschwartz@ci.duncanville.tx.us; Rwunderlich@cLgarland.t
x..us; rlarkins@ci.grand-prairie.tx.us; Mdadgostar@ci.highland-parlctx.us; Jcline@ci.irving.tx.us; rberry@ci.mesquite.tx.us; Jspeer@ci.university-park.tx.us; Randy.walhood@cityofcarrollton.com;
batkinson@cityofsachse.com: cityadministrator@cockrell-hill.tx.us; Walter_ragsdale@cor.gov; Ahendrix@pbw.ci.dallas.tx.us; cityofhutchins@prodigy.net 'IRodriguez@dallascounty.org; JHedge@dallascDunty.
org MCIP Project Cost Estimates Good Day All! During our 2001 MCIP kick-off meeting earlier this year, we projected that the final selection of projects will take place on or around
October 31st. However, due to some discrepancies between the project cost estimates you submitted and those that our staff came up with, we have decided to move that date to December
30th while we attempt to resolve these discrepancies. please find attached our project cost estimate methodology. We will be faxing out to you detailed cost estimate break-downs for
each individual project by the end of the work day today. Please contact our Senior Design Engineer, Jack Hedge (214-653-6420), as soon as possible if you wish to set up a meeting to
discuss these new estimates. If we do not hear from you by November 15, 2001, we'll proceed to use the new estimates in our final project evaluation and selection. Thanks in advance
for cooperation! Edith B. Ngwa, Ph.D Senior Transportation Planner Dallas County Public Works 411 Elm Street, Suite # 400 Dallas, TX 75202 1
􀁾􀁟􀀮􀀺􀀮􀀮􀀺􀀮􀀮􀀮􀀭􀀬􀀭􀀺􀀮􀀮􀀧􀀻􀁾􀀮􀁾􀁟􀀮􀀬􀀭􀁾􀀧􀀭􀀭􀀻􀀭􀀭􀀻􀁟􀀮􀁾􀀮􀀺􀀮􀀭􀁟􀀭􀀭􀀭􀀭-----:.' -􀀮􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀁾􀁾􀀮􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀁟􀀮 -----'--'---'---'-'-...;.-'-;:_"""
Nov-D2-Dl 03:43P PADl -FACSIMILE TRANSMISSION COVER SHEET DATE: SENTBV: TO: COMPANY: November 2, 2001 lscla Rodri guez DALLAS COUN1'Y PUBLIC WORKS DEPARTMENT 41 I ELM STREET, 4TH 􀁆􀁔􀁾􀁏􀁏􀁒
DALLAS, TEXAS 75202 Phone: 214-653-6417 Fax: 214-653-6416 Jiln Pierce P.E., Assistant Director -Public Works City of Addison FAX NUMBER: 972-450-2834 -PHONE NO.: 972-450-2879 NO. OF
PAGES (Inc. Cover Sheet): _.. COMMENTS: --._----Please Review Attached documents and contact Jack 'Hedge ifyou __􀁾􀁟 have any questions about the cost estimate. (214) 653 -6420 Also=,
check your email for a message from Edith Ngwa, our Senior Transportation Planner for more information. Please ca1l214-653-6417 if there are any difficulties or problems in the transmission
ofthis fax.
11% of construclion cost 9.5% of construction cost 7o/u ofconstruction cost 􀀺􀀮􀀺􀁾 :;........ 􀀺􀀧􀀭􀁾􀀢􀀬􀀬􀀭􀀺􀀬􀀬􀁾􀀬􀀬􀀧􀀭 I ;' -: ,: EO"'d -􀁟􀁾􀀮 ,._' •••• " r _ Dallas County
MCIP Project Cost Estimation Methodology Pavement and Drainage1 + Bridge2 + Traffic Signals3 + Street Lighting4 + RR CrossingS = Subtotal (STI) + Inflation (3o/olyr STI for 6yrs) + Materials
(2o/C) ST1) :;;;;; Construction Cost Total + Design cost6 + ROW cost + SUE and Utility costs' = Subtotal (ST2) + Project Delivery cost(lO% ST2) = Total Project Cost , Includes p:!Ycmcnt,
􀁳􀁵􀁢􀁧􀁲􀁡􀁤􀁾􀁊 and stann drainage improvements. Hike lanes (lwo 5ft lanes), sidewalks, cmd handicap ramps are added ifrequesled on applic.1lion. '2 Bridge cost estimalC is S50/sq.ft.
3 Traffic Signal roadway reconfigumtion is $110,000 for a 6x6 􀁬􀁡􀁬􀁜􀁾 􀁩􀁮􀁬􀁣􀁲􀁳􀁣􀁣􀁴􀁩􀁯􀁮􀁾 $99,000 {or a 6x4 lane 􀁩􀁮􀁬􀁥􀁉􀁳􀁥􀁣􀁴􀁩􀁏􀁉􀁜􀁾 SHR,OOO for a 6x2 lane intersection.
􀁅􀁾􀀱􀁩􀁭􀁮􀁴􀁥􀁳 are for NEW lmffic signals. " Slrcc:1 Lighting is $3,520 per light per 200ft. i Railroad crossing is $161,100 for a 41anc divided roadway (ISO median); and $246»300
for a 6 Janc divided roadway (50ft mcdinn) 6 Design COSl: SO -1 million = $ 1-SmiUion = $ S -2Smi1lion = 7 SUE is (4} 0 -2% of conslruction COSI, depending on Ole number of ul11iliC5.
Utility cost as Slaled on application is added d1711:£O 'lO-ZO-I\ON
􀁟􀀮􀀭􀁟􀀮􀀭􀀭􀁾􀀭􀀭􀀭􀁾􀀭􀀭􀀭􀀭 􀀭􀁾􀀭􀀭􀀮􀀮􀀮􀀻􀀭􀀭􀀭􀀭􀀮􀁾􀁾􀀮􀀮􀀮􀀺􀀮􀁟􀁾􀀭 􀀮􀁾􀀭􀁉􀁟􀀭􀁾􀀧􀀢 -•• -••.• _._ Nov-02-01 03=44P P.04 [ . ,., Jl" --$0.00 __H_ , .._.-$0.00--$0.00 􀁾􀁟...
,..·.\\\..\.\l·......􀁣􀁾...._ $770.000.00 I ConstructionC:= , ,,"","'€i':.9.&99.jO0 i Cost Design Cost 􀀱􀀽􀀽􀀻􀀻􀀻􀀻􀀻􀀻􀀻􀀻􀀻􀀻􀁩􀀺􀁩􀁩􀁩􀁩􀀺􀁩􀀺􀀽􀀽􀀤􀀹􀀽􀁏􀀽􀁏􀀽􀁏􀀽􀁏􀀽􀀮􀁯􀁾􀁯􀁾
ROW Cost " _c _􀁟􀀭􀁾􀀹􀀮􀀺􀀮􀁑􀁑 . UtiHty Cost -"'--'-"__"W $0.09 . I.. )} City 􀁛􀁾􀁾􀁤􀁩􀁓􀁏􀀺􀁾􀀺􀀺􀀺􀀺􀀺 􀀺􀁾􀁊 length 1--!2l miles Proposed 􀁉􀁂􀁾􀀢 Line 􀁒􀁾􀁾􀁉􀀮􀁾􀁰􀀢􀁧􀁲􀁡􀁤􀁥
=i 􀁲􀀽􀀺􀁾􀁧􀁨 􀀱􀁾􀀮􀁴􀀱􀁊􀀭􀀺􀁾􀁾􀀮􀁾􀀬􀀮 ::,:::, 􀀺􀀬􀀺􀀬􀁾􀀺􀀮 ....•_: :::,,, 􀀺􀁾 Enrlirlg: 􀁛􀁾􀁾􀂧􀁩􀂣􀀢􀀢􀀢􀁾􀀭􀁳􀀢􀀧􀀺􀀢􀀧􀀢􀁰􀁾􀀭􀁲􀁫􀀭􀁷􀀭􀁃􀁴􀁾􀀭􀀨.􀀹􀀢􀁾􀀧􀀢􀀢􀀧􀁾􀁲􀀮􀀭􀁾􀁭􀀭􀁮􀁲􀀭􀁩􀁶
􀁾􀀭􀁊􀀮􀀮􀀢􀀢􀀧􀁟􀀮􀀺􀀮􀀬􀀬􀀺􀀮::: ---C-ity Estimate: "TO County Estimate(DC): Paving and Drainage Bridge Cost DC lighting Cost DC: Signal Cost DC; Rail Road Cost DC: 1 ,:,.w.w..•􀁪􀀹􀁾􀀮􀀹...(Lj
SubtotaI: L__...􀁾􀁟..w_"-_"1 􀁴􀁌􀁬􀁑􀀮􀁾􀀹􀀮􀀮􀁾􀀮􀁾􀁟􀀹􀀮􀀮􀁾􀁊 􀁊 Inflalion (3% for 6 􀁹􀁥􀁾􀁲􀀤􀀩 L-􀁟􀁩􀀡􀁪􀀸􀀱􀁾􀁏􀁏􀀮􀀰􀁾􀁴􀁊 Materials (2%) I 􀁩􀁬􀀮􀀵􀁾􀁩􀁑􀁑􀁝 Construction
Tota! 1.. , 􀀬􀀮􀀭􀀮􀁟􀁯􀁊􀁾􀀴􀀮􀁴􀀹􀀮􀁑􀀹􀀮􀀺􀀮􀁑􀁂􀀮􀀮􀁬 Design Cost DC: $101 640.00 t ROW Cost DC: . ..-.._.􀀮􀀡􀀮􀀹􀁊􀁾􀀲􀀮􀁊 SUE and Utility Costs 􀁄􀁾 2. OlON 􀁾􀀹􀂷􀀰􀀮􀁓􀁌􀁝
Sub Total: C=.t' 􀁾."'.,tnftft<_ $1,025",,640.00 f _....,....z; Lt'project Delivery Cost DC: [ 1102a§4.00 D( : Total Project 􀁃􀁟􀁩􀀿􀁑􀁑􀁾􀁯􀁯􀁯􀀮􀁯􀁣􀁦􀁊 Total Project Cost DC:[__
" 􀀮􀁟􀁩􀁌􀁭􀀮􀀡􀁾􀀰􀀴􀀮􀀰􀁑􀁊 J' 􀁾􀁳􀁴 to City .L _ 􀀡􀁾􀂧􀁓􀁍􀀩􀁏􀁏􀀮􀁑􀁏 􀀢􀀺􀁾 __. Comments Regarding Cost by City: Comments Regarding Cost by County: This cost estimate was prepared
by Traffic signal upgrades. SUE is 0% and design IS 11% Parsons Transportation Group In of construction cost. January 2000. I MCIP# .. I Project , Locatiol1 Beginning ••••_-....􀁾􀁾
a 􀁾􀂷􀂷􀂷􀂷􀂷􀂷􀂷􀂷􀂷􀂷􀀭􀁴􀀢􀀧􀀶􀀮􀀺􀁃􀂫􀀱􀀺􀁾 •
' . 􀀮􀀮􀀺􀀮􀁾􀁾􀀮􀀺􀀮􀀮􀀮􀀮􀀮􀀮􀀮􀀺􀀭􀀺􀀮􀀮􀀮􀀮􀀺􀀮􀀭 􀀭􀀮􀁾􀀭􀀭􀀭􀀢􀀭􀀭􀀧􀀮􀀭 .. ---------------, ....,:... -Nov-02-01 03:44P P.os MCIP# Project Location BeginningCity Estimate: County
Estimate(DC): Paving and Drainage $192}030.00 t Bridge Cost DC -.60-_•••$_•0.•....0•••0_. Design Cost $3,000.00 l ROW Cost $72.000.00 e UtiIity Cost 􀁉􀁾􀀺􀀺 􀂷􀀺􀁾􀂷􀂷􀂷􀁾􀀺􀀺􀁾􀀭􀀺􀁾􀁾􀀺􀂷􀀺􀂷􀀻􀀮�
�􀀬􀀮􀀺􀀺􀁗􀀺􀁑􀁧􀀺􀀭􀁪 􀁃􀁯􀁮􀁳􀁴􀁲􀁵􀁣􀁴􀁩􀁯􀁮􀁌􀁾 ..,.".._......􀀢􀁾..􀁾􀁾􀀮􀁗􀁾􀀬􀀧􀁏􀁏􀁏􀁅􀀹 i Cost Lighting Cost DC: .":" 􀁾 , .,. _""*!Q...Q.9":" . Signal Cost DC: $15.75000 Rail
Road Cost DC: -..-., "..,,,.1Q£Q...j Su btotal: [._.....":"....", , 􀀮􀀡􀁾􀁾􀀮􀀮􀀼􀀲􀀺􀀹􀂣􀀮􀁊 Inflation (3% tar 6 􀁹􀁾􀁾􀁲􀁊􀁜􀀩 L-..::i37.400.40 􀁾 Materials (2%) 􀁃􀀺􀀺􀁪􀁾􀀬􀀱􀀵􀀵􀀬􀀶􀁴􀁬
Construction Total [ __..._-.-.....􀁾􀁾􀁩􀁾􀂧..QQJ Design Cost DC: $3.000.00 ROW Cost DC: ._ 􀁟􀀮􀁟􀀮􀁊􀀮􀁊􀁾􀀡􀁊􀀻􀁏􀁏􀀮􀁑􀁦􀁌􀁴 SUE al'ld Utility Costs rnJ: .:: .. "::::::: :iQ:Q9J
, 􀁳􀀺􀁲􀁾􀁩􀀺􀀺􀁡􀁾􀁬􀁩􀁶􀁥􀁲􀁹 Cost 􀁄􀁾􀀧􀀢 ( 􀁾􀀭􀁾􀀻􀁾 I Total Project Project L ..􀀺􀀺􀀺􀀺􀀺􀁾􀀲􀀴􀀸􀀮􀀰􀀰􀀮􀀰􀁑􀀮 i lTota) Project Cost Dc:l 􀁟􀁾 1477,21􀁾􀀬􀂧􀁑􀁪 Cost.toCity
.L._._....􀁾􀁵􀁾􀁾􀀹􀀸􀀬􀀴􀁯􀁯􀀮􀀰􀁾 1 _ ..-__ Comments Regarding Cost by City: Comments Regarding Cost by County: This project was bid in late 1999 but No SUE and design is a flat $3000
to rebid the was never awarded because of lack of ! project. Contlgency is 5% that is added to the fight·of-way. The total amount bid! construction items. The paving and drainage is
based was $147,560. The bid price has 􀁾 on Addison's bid that were received in 1999 with 2 been adjusted upward by 6% for ; years of Inflation. inflation, and 5% has been added to t
that for contingencies. Engineering I costs are for re-bidding the project t and bid phase services. Right·ot-way I cost figured at $8.00/square foot for i gROO 􀁳􀀹􀁵􀁡􀁲􀁾 􀁴􀁾􀀮􀁾􀁴...............
........__...._.--A".....l
Nov-02-01 Q3:45P P.06 MCIP# Project location Heglnnmg l. ,?'li City I&fdison : : ::: 􀀬􀁾􀁬􀁥􀁮􀁧􀁴􀁨 L"..... 01 miles Proposed Belt Line/Dallas Parkway Single Point 􀁾 􀁾􀀽􀁾􀁾􀁾􀁧􀁨
Urban I !.pt:!ange .. f 􀁬􀂧􀁩􀁾􀁌􀁾􀁦􀀮􀀧􀁾􀁝􀁯􀁡􀁤 At 􀁄􀁡􀁬􀀮􀁾􀁾􀁾...􀁾􀁾􀀮􀀡􀀧􀁘.....J Belt Line -3, Dallas Pkwy· 3 i __􀁾􀁬􀀺 City Estimate; Design Cost I $240.000.00 ROW Cost L_--.--......-"1fc.&90.00 Utility Cost 1.._.. ::: 􀁪􀀳􀀹􀁽􀁾􀀹􀀮􀀹􀀮􀀮􀀺􀀮􀁾􀀹􀁊 County
Estimate(DC): Paving and Drainage -11..062,160.00 Bridge Cost DC .......__􀁾􀀮􀁾􀀡􀀰􀀶􀀲􀀱􀀱􀀶􀀰􀀮􀀰􀁾 ... Lighting Cost DC: $31.68000 􀀮􀁾􀁉􀁬􀀻􀁴􀁾􀁋􀁴􀂫􀀢􀁾•• 􀁴􀀮􀂷􀂷􀁾􀂷􀀮􀀭􀀻􀀬􀂷􀀮􀀧􀁜􀁾􀀧􀀺􀁴�
�􀁴....ot.l Signal Cost DC: [_It $110,OOO.oqJ Rail Road Cost DC: I $0.00 r 􀁴􀀢􀀮􀁾􀀢􀀺􀀢􀀮􀂷􀀮􀂷􀀮􀁜􀁾􀀧􀁜􀁕􀁾􀁾􀂷􀀮􀂷􀀮􀂷...."':";:"'.......·.·.":.tul SubtotaI: [.......-OI..._._.......􀀡􀁾􀁾􀁾􀁾􀀲
􀀮􀁑􀀻􀁰..9.J Inflation (3% for 6 years) I, 􀀤􀀴􀀰􀀱􀀺􀁾􀀬􀀬􀀸􀁯􀀮􀀰􀀰 l Materials (2%) I 􀁩􀀡􀁾􀀮􀀳􀀲􀀰􀀮􀀰􀀰 I Construction Total [ ""."''''" 􀁊􀀮􀀮􀁾􀀲􀀮􀀡􀀮􀁾􀁾􀁾􀀢􀀹􀀹􀀮􀁑􀀮􀁴􀀲􀁧􀁊
Design Cost DC: $258,324.00 J ROW Cost DC: _ _.j140&.Q9PJ?_J SUE and Utility Costs OC : $70,788.00 I I., ......:,"=--􀀺􀀤􀀳􀀮􀀷􀀸􀀸􀀮􀀬􀁾􀁾􀁛􀁾􀁾􀁾􀀮􀁊 I 􀀡􀁾􀀿􀀸􀀬􀀸􀁾􀁮􀁌􀀲􀀰 i SUE
is 1.5% and design is 110/0 of constr'uetion cost. t, Assumed that consutlant's construction cost is correct 􀁾 without contigency cost. New sidewalks and bridge I widening. 􀁾 ...􀂷􀀮􀀬􀁜􀀢􀀽..􀁾...
._k.......􀀮􀀮􀀮􀀭􀁾...􀁾􀀢􀂷􀀮􀀬.....".. ':.-...........􀁟􀁾􀀮􀁾.......=_" ••• • ....",.•J Comments Regarding Cost by County: Total Project Cost DC:[-.:_:..........._ .. :.:: 􀁾􀁾􀁾􀀱􀀶􀀷􀁦􀀱􀀴􀀮􀀳�
�􀁾􀀹􀁪 Sub Total: . Project Delivery Cost DC: $2,060,000.00 I IJ ••• 􀁾􀀮􀂷􀀮􀀧􀀺􀁾􀁣 ......... Canstruction[_o Cost Ij:􀁾II􀁾 t 􀀧􀀭􀀢􀁾􀁟􀀭􀁟􀀮􀁟...-..........._au_--.......􀁟􀁾􀁾
Total Projectc::􀀺􀀺􀀺􀀡􀀲􀀺􀁾􀁓􀁏􀁏􀀬􀁏􀁏􀁏􀀮􀁏􀁏 ] Cost to .City 􀁃􀁾􀀬 􀀤􀀲􀀮􀁾􀁑􀁑􀁊􀀮􀁑􀀮􀁑􀁾􀀲􀀮􀁑􀀮􀁊 Comments Regarding Cost by City: A project cost estimate was prepared by
Barton Aschman. based upon schematic design, in October 1997. The cost estimate was revised to present day as shown above.
_--_-= _0 􀀮􀁟􀁯􀁾􀀭􀁾 ...... 􀁾􀀭􀀮􀁉􀁉 ..L"'·__􀁯􀁾􀁟􀀢􀀧 ••• _ Nov-02-01 03:4SP P607 􀁲􀁾􀁃􀁉􀁐􀀣 _. I Project I Location 􀀸􀁥􀁧􀁬􀁮􀁮􀁳􀁮􀁾 I: 581 City 􀀱􀁍􀀮􀁾􀁊􀁳􀁯􀁮 .-1 Length
l.-.--m miles Proposed A ·3. DP -3 t : I· Through Dallas parkway S8 toNS U·turn r: Lanes ...... ' i 􀁲􀁮􀀡􀀡􀀡􀀲􀀮􀁾􀁴􀁩􀀺􀁾 at 􀁁􀁲􀁡􀁥􀁡􀁨􀁾 􀁒􀁏􀁾􀁤:::=__j rndlOg: 􀀱􀁾􀁾􀁾􀀢􀀢􀀢􀀢􀁾􀁾􀀢􀀢􀀢􀀻􀀺􀁾
􀀢􀀭􀀧􀁾􀀭􀁾􀀭􀀮􀁾􀁾􀀭􀀱􀀡􀀮􀀭􀁯􀁾􀀭.􀁌..􀀭.-.....-.._-...-.._..-...􀀭􀁾 I $266.800.00 --$:3d8.000 00 $0.00 􀁾􀁣􀁭􀁡􀀮􀁾􀁴􀀮􀀧􀁜􀁉􀁦􀁴􀁱􀀬.....􀀢􀀺􀀮􀂷􀁾􀀮􀁉••·.·"'••":":"".':. •• $22.000.00
City Estimate= construction[.,.,...,.., , ""'" 􀁾􀀮􀀶􀀮􀀶􀀰􀀺􀀰􀀰􀀰􀀮􀀰􀀰 f Cost Design Cost 􀁾􀀽􀀽􀀽􀀤􀀽􀀹􀀽􀁏􀀽􀀮􀁏􀁾􀁏􀀽􀁏􀀽􀀮􀀰􀀪􀁏􀀽􀀻􀁩 ROW Cost -_.._......_ ....lI!p·Q.Q. £ Utility
Cost $0.00 i Total Project [:: 􀀽􀁟􀁩􀀷􀁾􀁏􀁤􀁏􀁏􀁏􀀮􀁑􀁑􀁪 Cost to City _c::: .::: $600,000.00 I Comments Regarding Cost by City: A cost estimate, based upon 􀁾 schematic design, was
prepared by J parsons Transportation Group In April I 1999. IiI't County Estimate(DC): Paving and Drainage Bridge Cost DC Lighting Cost DC: Signal Cost DC: Rail Road Cost DC: 1.-_..$.9.:.2.9«J
Subtotal: [_.... 􀁾􀁾􀀲􀀮􀀮􀁣􀁩􀁬􀁩􀂧􀁝 Inflation (3% (or 6 yCClrs) I 􀁾􀀡􀀮􀀱􀀴􀀬􀀶􀀿􀀬􀀴􀀻􀁑􀁑􀁊 Materials (2%) 􀁾 Construction Tctal r w.•.􀁾􀀢•.•.';".""•., .•,..•.•...􀁾􀁬􀀮􀀮􀁧􀁴􀀮􀁾􀀮􀁾..􀁾􀀹􀀮
􀀮􀀺􀀮􀁧􀀮􀁑􀀧􀀢..J Design Cost DC; $84 058.00 ROW Cost DC: ...__...__.. ..._.....__. $O.OC? .. SUE and Utility Costs Q( 􀁾􀁟􀀮􀀮 􀁾􀀱􀁨􀀱􀁾.... Sub Total: [ i' I 􀀤􀁾􀀺􀀹􀀱􀀶􀀸􀀱􀀮􀀬􀀿􀁾J
Project Delivery Cost DC: C __􀀮􀀮􀁪􀂧􀂧􀁾􀁀􀁬􀁑􀁊 Total Project Cost DC: [_,:_::_._ ................-..............􀁩􀁾􀀹􀀻􀀮􀀮􀁯􀀮􀀴􀁾􀀵􀀨.􀀶􀀴􀀻.􀀮􀀻􀀮􀀹􀁾􀀮􀀱􀀺􀀮􀀻􀀮􀀰􀀮􀀮􀁊􀁩 ........J
Comments Regarding Cost by County: SUE=1.5% Design is 11% Added inflation and other cost to Parson's estimate. Traffic signal is upgraded.
•/.J 􀀭􀁟􀀭􀀭􀀭􀀧􀀮􀀮􀀭􀀭􀀭􀁾􀁾􀀭􀀬􀁾􀀮􀀧􀁾􀀢􀀧􀀧􀀭􀀭􀀭􀀧􀁾􀀭􀀭􀀧-_ --' 􀁾􀀧 -_...:_, -􀁾 .. ,:,-_ 􀀬􀀮􀁟􀀮􀁾􀀭􀀬􀁟.. __ -_., .. ,. ,. _. DATE SUBMITTED: May 15, 2002 FOR COUNCIL MEETING:
May 28, 2002 Council Agenda Item: _ SUMMARY: This item is to request Council approval to enter into a Master Interlocal Agreement with the County ofDallas, Texas for Transportation Improvements
on roads that are on the Central Texas Council ofGovernment's Regional Thoroughfare Plan. FINANCIAL IMPACT: Approval ofthe Master Interlocal Agreement will allow the Town to receive
certain grants from Dallas County through their Capital Improvement Program. BACKGROUND: In Fiscal Year 2000, the Dallas County Commissioners Court replaced its traditional bond financing
approach to funding infrastmcture improvements with a programmed Major Capital Improvement Program. This Program. is implemented by issuing an aimual countywide call for projects to
identify and fund needed roadway improvements within the County, with local governments submitting candidate projects for potential selection and funding. The Town ofAddison submitted
a total ofsix projects. Pursuant to Court Order 2000-2117, dated October 17, 2000, Dallas County Commissioners Court approved certain projects for inclusion in Program Years 2004, 2005,
and 2006 ofthe Transportation Major Capital Improvement Program. County funding for a portion ofconstruction ofthe following roadway related improvements in the Town ofAddison was established,
as listed below: Project Amount Arapaho Road, Phase III (Addison Rd. to Surveyor Blvd.) Midway Rd. Signal Improvements (Spring Valley Rd. to.Dooley) $1,432,812 196,000 Funds for Midway
Rd. and Arapaho Rd. are available to the Town ofAddison in Fiscal . Years 2005 & 2007, respectively. The remaining cost for Midway Road signal upgrade will be funded from Street Capital
Project funds. The remaining cost ofconstruction of the third phase ofArapaho Rd. will be funded from the Town's General Obligation Bond Program..
.􀀮􀁯􀀭􀀭􀀭􀀽􀀧􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀧􀀭􀀭􀁾 􀁾􀁥􀀮􀀮􀀺􀀭􀀬􀀮􀁟􀀮􀀬􀀭􀁟􀀮􀀬􀁟􀀮􀁟􀀮􀁟􀁾 􀁾􀁟􀁟􀀧􀁟􀁟.............􀁟􀀧􀁟􀁾 ••• _,"' .•. ." . 􀁾 , .... ---.--------------...-------------A
Master Agreement (copy attached) was prepared between the Town ofAddison and Dallas County, which provides the basis for cost participation ofthe approved roadway improvements. This
agreement also establishes 􀁤􀁥􀁳􀁩􀁾 utility relocation, and construction responsibilities ofeach party. Subsequent to approval ofthe Master Agreement by the Town and Dallas County
Commissioners Court, a Supplemental Agreement for each project will be submitted to each party for approval that will set project specific design guidelines for each project. RECOMMENDATION:
Staffrecommends Council authorize the City Manager to enter into a Master Agreement with the County ofDallas, Texas, for Transportation Improvements on roads that are on the North Central
Texas Council ofGovernments Regional Thoroughfare PIan.
STATE OF TEXAS COUNTY OF,DALLAS §§§ a) MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL 􀁉􀁍􀁐􀁒􀁏􀁾􀁍􀁅􀁎􀁔PROJECTS TffiS MASTER AGREEMENT is made by and between the Town of
Addison, Texas, hereinafter called "CITY", and the' County of Dallas, Texas, hereinafter called "COUNTY", acting by and through its duly authorized officials, which desire to enter into
an Interlocal Agreement, hereinafter called MASTER AGREEMENT, for the purpose of Transportation Improvements on roads inside Dallas County that are on the North Central Texas Council
of Government's Regional Thoroughfare Plan. WITNESSETH WHEREAS, pursuant to Court Order 2000-2117, dated October 17, 2000, COUNTY Commissioners Court approved participation in Transportation
Major Capital Improvement Projects for the Program Years 2004,2005, and a portion of 2006 within the cities inside Dallas County; and WHEREAS, the approved project lists may be modified,
updated or approved by the Commissioners Court on a periodic, as-needed basis; and ,WHEREAS, 􀁾􀁨􀁡􀁰􀁴􀁥􀁲 791-ofthe Texas Government Code, as'amended, provides authorization for local
governments to enter into interlocal agreements; ---NOW THEREFORE, TIDS AGREEMENT, is hereby made and entered into by CITY and COUNTY for the mutual consideration stated herein: AGREEMENT
ARTICLE I. DEFINITIONS: THE FOLLOWING DEFINITIONS ARE INCORPORATED ' , INT,O THIS AGREEMENT FOR ALL PURPOSES. 1' ,.,:.i' AMENDMENT shall mean, 􀁾 written document executed by aU parties
detailing changes, additions or deletions in the MASTER AGREElvIENT. b) c) d) CITY shall mean the Town ofAddison, County ofDallas, State ofTexas. , COUNTY shall mean the County ofDallas,
State ofTexas. DIRECT PROJECT & PROGRAM COSTS shall mean those costs that can b,e identified . specifically with a particular project or program cost objective. These costs generally
include compensation of employees for the time devoted and identified specifically to the perfonnance ofthe project or program, cost ofmaterials acquired, consumed or expended specifically
for the purpose of the project or program; equipment changes; damage claims and other. approved' capital expenditures; change orders; damage claims; travel expenses incurred specifically
to 1 Dccument II: 930780
. . carry out the project including, but not limited to, design, right-of-way, road or street drainage, utility relocation and adjusbnent and construction. Direct Cost does not include
either CITY or COUNTY general overhead. . e) EFFECTIVE DATE shall mean the date of the signature of the last person necessary for this MASTERAGREEMENT to become effective. " f) INDIRECT
COSTS shall mean those costs" which have been incurred for common or joint purposes. These costs benefit more than one cost objective and cannot be readily identified with a particular
final project or program cost objective· without effort disproportionate to the results achieved. g) INTERLOCAL AGREEl\1ENTS shall mean contracts or agreements entered into between CITY
and COUNTY in accordance with Texas Government Code Chapter 791. b) LEAD AGENCY shall mean that entity responsible for project management, including, but not limited to planning, design,
right-of-way acquisition, approved utility relocation or adjustment and construction. i) MASTER AGREElVIENT shall mean this document including all incoIporated documents, attachments,
and exhibits. j) MEMORANDUM OF AGREE:MENT (MOA) shall mean a written 􀁤􀁯􀁣􀁾􀁥􀁮􀁴 which 􀁩􀁮􀁣􀁾􀁲􀁰􀁯􀁲􀁡􀁴􀁥􀁳 the· results. of the PREDESIGN 􀁃􀁾􀁔􀁔􀁅􀀮 Said MOA shall at a minimum
identify the overall funding scheme, and basic scope ofthe. PROJECT. " k) PARCEL OR PARCELS shall mean those tracts ofland and improvements located either wholly or partially thereon,
identified by COUNTY, CITY or other STAKEHOLDER as required for right-of-way requirements of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or
other CITY or COUNTY real property ownership and all additional real property to be utilized for the PROJECT. I) PREDESIGN CHARRETTE shall mean a meeting of decision-making STAKEHOLDERS
"and other members of the PROJECT TEAM for the purpose of entering into a ?\.ffiMORANDUM OF AGREEMENT for the overall funding, alignment and scope of 􀁴􀁨􀁾 PROJECT•. m) 'PROJECT MANAGER
shan "mean the person appointed by the Lead Agency who is assigned the primary duty for assuring Project Team coordination and timely project delivery. There will be only one PROJECT
􀁾􀁁􀁇􀁅􀁒assigned to a PROJECT. . . n) PROJECT TEAM shall mean representatives from COUNTY, CITY, and other STAKEHOLDERS as may be mutually agreed upon by COUNTY, CITY and STAKEHOLDER
or otherwise with responsibility for delivering the completed PROJECT. 0) PROJECT(S) shall mean the road improvements approved by the COUNTY for inclusion in the Transportation Major
Capital Improvements Program. approved by the 􀁃􀁯􀁾􀁳􀁳􀁩􀁯􀁮􀁥􀁲􀁳 Court and approved by the CITY andlor other applicable STAKEHOLDERS. 2 Documenr II: 930780
·.. ,-,.. :_..-.---...:-. ... 􀀮􀁾􀀮􀁾􀁾 ......􀁾 􀁾􀀭􀁟􀀢􀀺􀀺􀀺􀀺􀀺􀀺􀀧􀀺􀀢􀀢􀀧􀀺 􀁾􀀭􀀭􀁉􀀭􀀺􀁾􀀽􀀺􀀭􀁾􀁾􀀺􀀢􀀧􀀭􀀽􀀧􀀭􀀺􀀺􀀺􀀻􀁾􀁾􀀧􀀺􀀧􀀭 -:...􀀭􀀺􀀮􀀺􀀮􀂷􀀺􀀮􀀺􀀮􀀮􀀮􀀮􀁾􀂷􀀮􀀺􀀽􀀰􀀺􀀭􀀽􀁾􀀲􀀧􀁾
􀀺􀀺􀀮􀀮􀀺􀀺􀀭􀁟􀁾􀀬􀂷􀀺 􀀧􀀺􀀢􀂷􀁟􀀭􀀺􀁾􀁾􀀺􀀢􀀺􀀧􀀺􀀢􀀧􀀭􀀭􀁾 __A": .• 􀁾􀂷􀀧􀀺 •. 􀁾􀀭􀀭􀁾 -, : _' _.' 􀁟􀁾 􀀭􀀮􀀺􀁾􀀧 _-._:.::-:.. p) ROAD or STREET AMENITY shall mean PROJECT features
not included in the STANDARD BASIC PROJECT DESIGN including but not limited to street pavers, colored concrete, planters, irrigation, decorative lighting, special signage, or any other
feature above and beyond the STANDARD BASIC PROJECT DESIGN or any increase in capacity in excess ofCOUNTY determined requirements based on anticipated future traffic flow. . . 'q) ,RIGHT
OF WAY (ROW)shaU' mean that real property, (either existing, or required in 􀁦􀁾􀁥 and! or easement) identified by COUNTY, CITY, 'or other proj'ect STAKEHOLDER as necessary for the construction
of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real property ownership and all additional real property to be utilizedJor
the PROJECT. r) STANDARD BASIC PROJECT DESIGN shall mean the standard COUNTY-approved CITY criteria for paving, bridges, drainage and appurtenances, traffic control items including pavement
marking, warranted uniform signals, street light foundations, pull boxes, conduit, 􀁾􀁩􀁤􀁥􀁷􀁡􀀱􀁫􀁳􀀬 medians, storage/tum lanes, access, required structural retaining walls and standard
driveways excluding ROAD OR STREET AJvffiNITIES, or such design criteria as may be mutually agreed upon in a project specific 􀁓􀁕􀁐􀁐􀁌􀁾􀀺􀁍􀁅􀁎􀁔􀁁􀁌AGREEMENT. ' s) SUPPLEMENTAL AGREEMENT
shall mean an agreement subsequent to this document which is entered into to establish the contractual rights and responsibilities of the CITY and COUNTY as it relates to the PROJECT.
t) ,STAKEHOLDER shall mean any governinental' or, quasi-govermilental ep.tity making a financial contribution to the PROJECT. ' ' u) TxDOT shall mean mean the Texas Department ofTransportation.
--v) UTILITIES shall mean each City Utility, public utility, common carrier, governmental or quasi-governmental facility, fiber optic facility, or other facility located within the limits
of the Project by virtue of Texas or Federal Law or agreement between the entity and the CITY, COUNTY, or STATE OF TEXAS. w) CITY UTILITY shall mean those owned or operated by CITY which
require, relocation or adjustment for the purpose of the construction of the PROJECT as identified by PROJECT plans. x) UTILITY IN PUBLIC RIGHT-OF-WAY shall mean all UTILITIES located
within,the limits of the PROJECT by virtue of Texas or Federal Law or agreement between the. entity and 􀁾􀁡􀁾 . y} UTILITY IN PRIVATELY OWNED RIGHT-OF-WAY shall mean all UTILITIES,
excluding CITY UTILITIES, whose facilities are located within the limits of the PROJECT , by virtue ofsatisfactorily documented pre-existing real property ownership. z} UTILITY BETTERMENT
shall mean any increase in the capacity of any UTILITY'S Facility adjusted or relocated as a part ofthe PROJECT as compared to the existing Facility, or any upgrading of the UTILITY'S
Facility above the standard practices, devices or'materials, specified by the UTILITY and customarily used by CITY or UTILITY on projects solely 3 Docwntnt tI: 930780
financed by CITY or UTILITY. Provided, however, that any upgrading necessary. to successfully accomplish the PROJECT shall not be considered a Betterment, and further, that any increase
in the capacity of the Utility Facility resulting solely from the replacement of devices or materials no longer regularly manufactured, processed or installed shall not be considered
a Betterment, provided that such replacement shall be only to the standard devices or materials 􀁣􀁵􀁲􀁲􀁥􀁮􀁴􀁾􀁹 used on other projects financed solely by 􀁾􀁉􀁔􀁙 or UTILITY. This
meaning shall apply to utilities that are part of the project as well, as the standard basic street components (See "STANDARD BASIC'PROJECT DESIGN'l ARTICLE ll. PERIOD OF THE AGREEMENT
This MASTER AGREEMENT becomes effective when signed by the last party whose signing makes the respective agreement fully executed (The "Effective Date"). This MASTER AGREEMENT shall
be an annual agreement and shall automatically renew without further action by either party unless or until terminated as provided in Article IV (Tennination) or the expiration often
(10) years, whichever shall first occur. ARTICLE III. AMENDMENTS This Master Agreement may be amended with the mutual consent of the CITY and COUNTY. Any amendment must be in writing
and approved by the parties' respective governing bodies. ARTICLE IV. TERMINATION, DEFAULT, TIME OF, THE ESSENCE AND FORCE MAJEURE 1. TERMINATION A. This MASTER AGREEMENT may be terminated
by any ofthe following conditions: (1) By expiration ofterm ofthe agreement. (2) By mutual written consent and agreement ofCOUNTY an,d CITY. (3) By either party, by notice in writing
establishing the effective date oftennination to the ' other party as consequence ofthe party being in .default ofthe provisions of this Agreement or any SUPPLEiv.1ENTAL AGREE:rvmNT
or failure to timely provide funding, with proper allowances being 􀁲􀁮􀁡􀁤􀁾 for circumstances beyond the 􀁣􀁯􀁮􀁴􀁲􀁾􀁬 ofthe 􀁤􀁥􀁦􀁡􀁵􀁾􀁴􀁩􀁮􀁧 party. (4) By either party with ninety
(90) 4ays 􀁷􀁲􀁩􀁴􀁴􀁥􀁾 􀁾􀁾􀁴􀁩􀁾􀁥 to the other party. B. Should either party terminate this MASTER AGREEMENT as herein provided, all existing, fully executed SUPPLEMENTAL AGREEl\1ENTS
made under this MASTER AGREE:MENT shall not be terminated and shall automatically incorporate all the provisions ofthis MASTER AGREEMENT. C. In the event that any SUPPLEMENTAL AGREEMENT
is terminated prior to completion of the PROJECT, no additional Costs shall be incurred other than Costs due and payable at the time of termination for services actually perfonned or
that shall become due and payable due to such termination. The LEAD AGENCY, to the extent permitted" . may tennmate all project contracts) unless written notice is given by either party
to the' 4 Document II: 930780
...:.....:::;,w.:.., ---_--􀀭􀁾􀀭􀀺􀀭􀀭􀀭􀀭􀁟􀁾􀁾􀀭􀀽􀀭􀁴􀀺􀀬􀀺􀀺􀁟􀀺􀀺􀀮􀂷􀁾__􀀮􀀺􀀻􀀭􀀺􀁟􀁁􀀺􀀮􀁾􀀮􀀭 ..;'.,-.: 􀂷􀁾􀀢􀀬􀀢􀀧􀂷􀁟􀀺􀀮􀀭􀁟􀀮􀀧􀀮􀀢􀀻􀀮􀀺􀁟􀀭􀀮􀀭􀀱􀀧􀀮􀀻􀁁􀁟􀀧􀀺􀀧􀀢􀀮􀀺􀀺􀀮􀀮􀀷􀂷􀁟􀀺�
�􀁟􀀮 • 􀁾__A" 􀁾􀁟􀁾 ._._ -'. -􀀧􀁦􀁾 • ••• 1",--, -1;-__ • _ other of its intent to complete the PROJECT, and prepare a final accounting for the PROJECT. D. If the PROJECT is terminated
by the CITY prior to the award of any construction contract and the PROJECT is located witl$ the CITY limits, CITY shall pay to COUNTY the ful,1 amount expended by COUNTY on the PROJECT
and COUNTY shall transfer to CITY its -rights and all d:eliverables that itmay be entitled to receive under the existing professional services or other project contracts or agreements.
Such amount shall be included in the final accounting for the PROJECT. Such amount shall be due and payable in full ninety (90) days subsequent to the termination, or thirty (30) days
subsequent to delivery of final accounting. E. Once the construction contract has been let, with the approval of the other party, the SUPPLEMENTAL AGREEMENT for that PROJECT cannot be
terminated until completion ofthe construction. F. In the event that a PROJECT is terminated either party may, upon written notice, take over the project and prosecute the work to completion
by contract or otherwise at their sole cost and expense. In the event that the party completing the work is not the LEAD AGENCY, it is agreed that the PROJECT MANAGER will furnish to
the completing party a listing of current records pertaining to any outstanding obligations or other records or information required by any project contract, including any Work Order,
or requested in writing by completing party in either printed or electronic format or both. The LEAD AGENCY agrees to cooperate with the completing party. The LEAD AGENCY .will use its
best efforts to transfer 􀁴􀁾 the completing party all contracts. Obligations under such contracts shall become the sole obligation <?f the 􀁣􀁯􀁾􀁰􀁬􀁥􀁴􀁩􀁮􀁧party upon transfer. Completing
party agrees to tirilely pay all future obligations under such contract as they become due and payable. Completing party hereby releases the LEAD AGENCY from any and all liability under
such assigned contracts subsequent to date of transfer, effective upon the transfer date. LEAD AGENCY shall exercise its best efforts to insure a transition of services without iri.terruption
G. Either party shall have the right to retain copies of all data, information, engineering, studies, or other items produced to the date oftem:Unation. H. Provisions B through G will
survive the termination of this MASTER AGREE:MENT and any SUPPLEMENTAL AGREEMENT and shall be a continuing obligation until the transition of services, all payments made and the PROJECTS
are. complete. All items listed or required in this provision shall be' furnished by LEAD AGENCY to completing party without additional 􀁾􀁯􀁳􀁴 or expense to completing party.' . .
2. FORCE MAJEURE: Neither COUNTY nor CITY shall be deemed in violation of this Contract if it is prevented from performing any of its obligations hereunder by reason of, for or through
strikes, stoppage of labor, riot, fire, flood, invasion, insurrection, accident, order of court, judge or civil authority, an act of God, or any cause reasonably beyond the party's control
and not attributable to its neglect. In the event of such 􀁾 occurrence the time for performance of such obligations or duty shall be suspended until such time that such inability to,
perform, shall be removed. The party claiming the suspension shall give notice of such impediment or 5 Document II: 930780
􀁾􀀭􀀭..=:::::::::.'::---" --..; 􀀭􀁾􀀭 I', 􀁾􀀮 􀁾􀀭􀀻􀁾 .i.. ---------u:. :':::=-.__ ..'7-:-::-" -__ delay in performance to the other party within ten (10) days of the knowledge of
such occurrence. Each party shall make all reasonable efforts to mitigate the effects of any suspension. ARTICLE V. INDEMNIFICATION -..COUNTY and CITY agree that both COUNTY and CITY
shall each be responsible for their own negligent acts or oinissions or other tortious conduct in the course of performance, of this MASTER AGREEMENT, without waiving any sovereign or
governmental immunity available to either COUNTY or CITY under Texas law and without waiving any available defenses under Texas law. Nothing in this paragraph shall be construed to create
or grant any rights, contractual or otherwise, in or to any third persons or entities. ARTICLE VI. NOTIFICATION A. When notice is permitted or required by this master agreement, it shall
be in writing and shall be presumed delivered when delivered in person or three (3) days subsequent to the date placed, postage prepaid, in the U.S. mail, certified or registered, return
receipt requested and addressed to the parties at the following address. B. All notices and correspondence to COUNTY by CITY shall be mailed or delivered by hand as follows: DALLAS.COUNTY
PUBLIC WORKS Donald R. Holzwartht P.E., Diiector 411 Elm Street, Suite 400 Dallas, Texas 75202-3389 C. All notices and correspondence from COUNTY to CITY shall be mailed or delivered
by hand as follows: DlRECTOR OF PUBLIC WORKS TOWN OF ADDISON P.O. BOX 9010 ADDISON, TX 75001-9010 'D. Bither party hereto 'may' 􀁦􀁲􀁾􀁭 .time to' time' 􀁤􀁥􀁳􀁩􀁾􀁡􀁴􀁥 another' and
different address for -' 􀀮􀀭􀀮􀀺􀀧􀀭􀀺􀁾􀀺􀀮􀀬􀁾􀀧 receipt ofnotice by giving written notice ofsuch'change ofaddress to the'other party. " ARTICLE VII. CITY COVENANTS AND AGREES AS
FOLLOWS: A. To execute the necessary agreements for the implementation of design and construction of the PROmCTS mutually agreed upon and incorporated herein by SUPPLEMENTAL AGREEMENT.
. 6 Doc:wnent II: 930780
· B. Provide CITY Council Resolution adopting approved preferred 􀁡􀁬􀁩􀁧􀁮􀁭􀁥􀁮􀁴􀁾 proposed estimated budget, and commitment to meet rROJECT funding for each milestone as specified
herein or in a SUPPLEMENTAL AGREEMENT. C. CITY agrees to share the funding of each PROJECT with COUNTY on an equal share basis (50%/50%), or as otherwise agreed upon cost sharing arrangement
as specified in a SUPPLEMENTAL AGRE;EMENT with the following exclusions: CITY shall bear the entire cost of: 1. CITY owned utilities relocation or adjustment such as water and sanitary
sewer facilities, except utility adjustments directly attributable to stonn sewer improvement conflicts; 2. ROAD or STREET AMENITIES including but not limited to street pavers, colored
concrete, planters, decorative lighting, special signage, or any other feature over the STANDARD BASIC PROJECT DESIGN; 3. UTILITY BETTERMENTS and ROAD or STREET AMENITIES. 4. CITY PROJECT
TEAM participation or project management (if the CITY has LEAD AGENCY Responsibility) Direct Costs which are not supported by a detailed hourly accounting system; 5. CITY Indirect Costs.
When mutual 􀁷􀁲􀁩􀁴􀁴􀁾􀁮 agreement has been reached as to PROJECT limits by COUNTY and CITY. at ,the Predesign Charretle, CITY agrees to acquire right-of-way reqUired· for designated
projects by voiuntary dedication, the subdivision platting process· and/or other legal means, to the maximum extent possible, and to ensure through the building permitting process that
legally required setbacks are adhered to in order to limit encroachment upon the required right ofway. CITY agrees to fund ROW not acquired but reasonably expected to be. CITY' also·
agrees to fund the removal of improvements that are encroachments within existing or proposed right ofway 􀁾􀁲􀁥􀁡􀁳􀀮 In the event of any pr.oposed use of the PROJECT. right-of-way
that will conflict with the proposed PROJECT and CITY is unable to obtain such right-of-way as described above, CITY shall notify COUNTY of such conflict. COUNTY and CITY shall determine
if the acquisition of the conflicting parcel would be in the best interest of the PROmCT. In the event that agreement is reached and the parcel is acquired such cost shall be included
in the pro rated cost ofllie project in the agreed upon proportio:os. CITY hereby grants COUNTY authoritY to enter into eminent domain proceedings· within the CITY limits on specific
right-of-way alignments approved by both the .CITY and COUNTY where COUNTY is LEAD AGENCY or where COUNTY by mutual agreement between the parties has the responsibility to acquire the
right-ofway for the PROJECT. D. To require all Utilities located within or using the present public right of way on all designated transportation projects within CITY's municipal limits
to adjust and/or relocate said Utilities as required by the proposed improvement of the designated transportation Project. CITY Utilities shall be relocated or adjusted at no cost to
COUNTY except as may be specifically set forth in this MASTER AGREE:MENT or. any SUPPLEMENTAL AGREEMENT. 7 7 Document N: 930780
--􀁾􀀭 .-:,__ I •• 􀀺􀀮􀀭􀁾 E. CITY agrees to fully cooperate on issues relating to billboards, advertising signs, nonconfonning uses, zoning and similar restrictions and to exercise
its best efforts to provide variances when possible to minimize cost and delay of PROJECT. Additional PROJECT cost caused· or contributed to by CITY ordinance, zoning, non-confonning
use detennination or other requirement shall be paid in full by CITY. Additional PROJECT costs caused or contributed to by 􀁡􀁾􀁯􀁰􀁴􀁩􀁯􀁮 ofor changes to ordinances or laws made by
either party .subsequent to execution of the SUPPLEMENTAL AGREEMENT· for the· PROJECT shall be borne in full by the party making such adoption or change. . F. To the extent allowed by
law, including, but not limited to, all contracts, franchise agreements, or other legal means, CITY shall require the adjustment andlor relocation of UTILITIES to be accomplished and
finalized, as expeditiously as possible after approval of final plans to prevent PROJECT schedule delays. Notwithstanding anything contained herein to the contrary, all UTILITIES shall
be adjusted or relocated and the right-of-way clear for construction not later than thirty (30) days prior to the award of the construction contract. CITY will notify the COUNTY and
other STAKEHOLDERS when utility conflicts would impact progress of the project completion. COUNTY and CITY agree to work in partnership and with all STAKEHOLDERS to solve the problem
to include· helping to engage elected officials in the problem resolution wi.th the goal to prevent delays in the commencement or prosecution ofconstruction on the PROJECT. G. Where
new stonn drainage facilities are in conflict with CITY owned water and sanitary sewer systems, and the storm sewer design cannot be modified, after submission of an 􀁡􀁣􀁣􀁥􀁰􀁴􀁾􀁢􀁬􀁥schedule
ofwork and cost estimate by the CITY to the COUNTY and COUNTY approval, the actual costs of the necessary adjustment of CITY water 􀀧􀁾􀁤 sewer· utilities shall be pro ·rated at the·
overall percentageagreed to by· CITY and COUNTY for cost sharing. CITY shall be responsible for funding one hundred percent (100%) of any BETTERMENTS. Except as provided herein, all costs for adjustment
and/or relocation of utilities in the public right of way shall be the responsibility of the Utility Owner or of the CITY UTILITY. Any PROJECT delay or other damages caused by CITY UTILITY'S
failure to timely relocate or 􀁾􀁤􀁪􀁵􀁳􀁴 the facility shall be at the entire cost ofCITY.. H. To provide for continuing surveillance and control of right of way to prevent the construction,
placement, storage or encroachment of any signs, personal property or other appurtenances in the right ofway. In the event that the aforementioned features are allowed by CITY to encroach
on necessaty ROW during the duration ofthe projeet, CITY shall bear the entire cost ofremoval or relocation ofsaid encroachment. t. To provide to COUNTY for COUNTY'S or COUNTY'S designee
use, at no cost, adequate copies of all construction standards, codes, (specifically including zoning and dev:elopment codes), plats, specifications, guidelines, standards or any other
pertinent information as determined by COUNTy to be required for the completion of the PROJECT. Additionally, CITY shall furnish COUNTY, at no cost, such documents as necessary to keep
all items previously furnished to COUNTY current. J. Actively. participate and provide authorized representation with decision making power at PREDESIGN CHARRETTE, preconstruction meeting,
partnering meetings and project team meetings which are necessroy to project development/completion and ,fiduciary relationships. 8 Document 􀁾􀀻 930780 '. 􀀭􀁾􀀭􀀺...
--;,---:-:=:-I__􀁾􀀭􀀭􀀭􀀭􀀭􀀽􀀬􀀬􀀭􀀺􀀭􀀺􀀭􀀭 ._----􀁾􀀺􀀮􀀽􀀮􀀺􀀮􀀮􀁟􀀽􀀮􀀺􀀺􀀮􀀮􀀽􀁾􀁟􀀺􀀮􀀮􀀮􀀺􀀮􀀽􀀮􀀮􀀮􀀮􀀻􀀮􀀮􀀭􀀺􀀮􀀺􀀮􀀺􀀭􀀺􀀮􀀺􀀮􀀭􀁾􀁾􀀺􀀭􀀭..-..:.:= 􀁟􀀭􀀮􀀺􀀮􀀮􀀮􀀮􀀭􀀮􀀺􀀬.􀁾.􀀺􀁾.
:..:...-L--,.L.--_.... __ ...L.." ...... ! -:". 􀀺􀁵􀁾 􀀬􀀭􀁾􀀺 􀀺􀀺􀀧􀀮􀁾 􀁾􀁾 -: .-_' _-_ -._._-';";';; 􀁾 :_,_---_-:..:. __-__ _ . _ K. CITY agrees to provide timely review of interim
submittals. "Timely review" will be agreed upon during the PREDESIGN CHARRETTE as a part of the PROJECT schedule. CITY further agrees that ifno review notes are submitted by CITY in
writing to COUNTY on a timely basis, plans are approved as submitted. L.· CITY agrees that it will pay '-all 􀁡􀁤􀁤􀁾􀁴􀁩􀁯􀁮􀁡􀁬 project cost -for any CITY requested-discretionary change,
including, but not limited to STREET AMENITIES AND UTILITY' BETTERMENTS, in or addition to the design or construction of the project subsequent to the CITY opportunity to review the
sixty five percent (65%) design plans. M. Provide at CITY's cost for the continuing maintenance of all PROJECT ROW, such as mowing, drainage, trash removal, etc., during the period between
acquisition and construction. N. Subsequent to the completion of a PROJECT, that the CITY will be responsible for all future maintenance, operation and control of the PROJECT, without
cost or contribution from the COUNTY. O. Bear the entire cost of design, construction and administration for landscaping, streetscaping, streetlighting, as such items are not included
in the STANDARD BASIC PROJECT DESIGN and other ROAD OR STREET AMENITIES specified ot requested by CITY in excess ofSTANDARD BASIC PROJECT DESIGN. --. P.. It is the intent -of this MASTER'
AGREE1vIENT' that the' COUNTY will be' the LEAD.-_ AGENCY. In the event that the CITY and COUNTY agree in writing that CITY will manage and administer one or more PROJECTS, CITY and
COUNTY will enter into a .SUPPLE:MENTAL AGREE:MENT as to that project(s). In such instance, CITY agrees to assume all LEAD' AGENCY responsibilities except as may be set forth -in the
SUPPLEMENTAL AGREEMENT as determined by mutual consent. ARTICLEvm. UTILITY IMPACTS A. In cases where a UTILITY IS LOCATED IN A PRIVATELY OWNED RIGHT-OFWAY, and it is necessary to relocate
the facility or make adjustments by reason of the. widening or improvement of the designated project, the COUNTY (or CITY if acting as LEAD AGENCY) will, after submission by utility
􀁣􀁯􀁭􀁰􀁾􀁹 ofright ofway documentation-' and cost estimates acceptable to the CITY, COUNTY and other-STAKEHOLDERS,,assign , the actual costs for the relocation and/or adjustment ofsaid
utility to the PROmC!. B. In cases where a UTll.,ITY IN PUBLIC RIGHT-OF-WAY, excluding CITY UTILITIES, occupies any portion of the PROJECT RIGHT-OF-WAY by Texas or Federal 'Law or by
agreement with the CITY that allows or permits the CITY to cause the' relocation of the utility for the construction of the project, the CITY shall timely require and enforce the relocation
or adjustment requirement at no cost to the project. In the event that the CITY has no legal or contractual right to cause the relocation, the relocation or adjustment shall be relocated
or adjusted and all cost shall be a Project Cost. CITY and COUNTY shall use their best efforts and take all steps necessary to insure, that such relocation or adjustment shall not conflict
with or delay the PROJECT schedule. 9 Document I: 930780
.. 􀁾􀀮􀀺􀁾􀀮􀀺􀀮􀀺􀀺􀀮􀁾􀀮􀀺􀀺􀀺􀀺 : .􀀮􀀮􀀮􀀮􀀺􀀻􀀺􀁌􀁟􀁾􀀮􀀺􀀮􀀮􀀮􀀮􀁾􀀺􀀭􀀮 􀀭􀀺􀁾􀀺􀁾􀀬􀀧􀀺􀀧__._-:.: _.;' -:"".:: __ 􀀮􀁟􀀮􀁾􀀻􀀭􀀭􀁾 􀁟􀀮􀁾 ..... .. _. __ ..:,..__􀁾􀁟􀁟􀁟_ •
_ 􀁾 .. 􀁾 :.: ... 􀁾 􀀮􀁾 .... _ ARTICLE IX. COUNTY AGREES AS FOLLOWS A. To provide as a PROJECT Cost preliminary engineering which will define project details,· e.g., location, scope
of work and specific right of way alignment for each improvement. Such prelimiriary engineering shall be submitted to the CITY for approval, prior to " proceeding with the final design
and any right ofway 􀁡􀁣􀁱􀁵􀁩􀁳􀁩􀁴􀁩􀁯􀁮􀁾 B. To provide as a PROJECT Cost for the construction of transportation improvements based upon design criteria confonning to STANDARD BASIC
PROJECT DESIGN in conformity with applicable CITY ordinances and standards, to the extent of Commissioners Court approved program funding. Scope of work shall include the agreed upon
design standards as the basis for improvement criteria. Deviations from mutually agreed upon application of CITY standards and/or design criteria shall require prior approval of CITY.
Where CITY standards do not exist, TxDOT standards as of the EFFECTIVE DATE of this MASTER AGREEMENT shall be utilized unless otherwise mutually agreed by SUPPLEMENTAL AGREEMENT. C.
To actively participate and provide authorized representation at PREDESIGN CHARRETTE, preconstruction meeting, partnering meetings and project team meetings which are necessary to project
development and completion and fiduciary relationships. D. To provide project management of each Project where COUNTY is LEAD AGENCY from "commencement ·to completion of construction..
CITY and COUNTy may further agree by mutual consent". to redefine proj eet management· roles as· beneficial ." to the· PROJECT as defined in the MOA and SUPPLEMENTAL AGREEMENTS. E. Upon
receipt ofwritten request detailing the infonnation requested, to provide information related to the PROJECT to CITY or CITY'S designee at no cost to the CITY. F. 􀁾􀁏􀁕􀁎􀁔􀁙 agrees
to provide timely timely review of interim submittals and hereby agrees that if no review notes are submitted by COUNTY (if CITY is filling the role as PROJECT MANAGER) in· writing to
CITY, plans are approved as submitted. "Timely review" will be agreed upon during the PREDESIGN CHARRETTE, as part ofthe project schedule. G. To submit final engineering plans for review
and written approval by CITY at least thirty .(30).days prior to advertising for constructi.on. . H. To provide for the acquisition, including acquisition by Eminent Domain, of the necessary
additional right of way, on designated projects, in accordance with minimum.·standard requirements and utilizing existing public right ofway to the maximum extent possible as a PROJECT
cost. . I. To require all contractors to secure all necessary permits required by CITY on said construction projects. J. To furnish record drawings ofconstruction plans for the permanent
records ofCITY within twelve (12) months upon completion and acceptance of the transportation improvement· · PROJECT. 10 . Document M: 930780 􀁟􀁾􀀮􀁾􀀮 I
-----. .;...-----'"--------K. In and for Ten Dollars ($10.00) and other good and valuable consideration, including the future obligation ofmaintenance, operation, control and acceptance
of liability therefore to transfer, by QuitClaim Deed, all PROJECT related easements acquired by COUNTY to CITY. L. In the event COUNTY and CITY agree in Writing that CITY will be the
LEAD AGENCY for the agreed upon PROJECT, COUNTY -will reimburse CITY for agreed costs as detailed in Article XI (FUNDING) in an amount not to exceed the PROJECT cost as approved by Dallas
County Commissioners Court and incorporated in the SUPPLEMENTAL AGREEMENT. All COUNTY payments shall be in accordance with COUNTY Policies and Procedures or as may be mutually agreed
between the parties and incorporated in a SUPPLEMENTAL AGREEMENT. '--' /.-' -ARTICLEX. r..REDESIGN CHARRETTE A. CITY and COUNTY, as specified in Articles VII and IX, respectively, will
designate officials or representatives to participate in a Predesign Charrette to be conducted on a' mutually agreeable date and location. At least part of this meeting will be conducted
on the PROJECT site. B. Results from Predesign Charrette will identify the general project scope and the general preferred alignment of the 􀁰􀁲􀁯􀁪􀁥􀁣􀁾􀀬 and project administration
and 􀁭􀁡􀁮􀁡􀁧􀁥􀁭􀁥􀁾􀁴 roles, to include the PROJECT MANAGER. Additionally" key project team participants shall -be identified at the Predesign Charrette.· . .' -C. At the conclusion
of the Predesign Charrette a SUPPLEMENTAL AGREEMENT shall be produced which outlines the identified roles and scope for the Project. ARTICLE XI. FUNDING A. CITY and COUNTY mutually agree
to proportionately fund the DIRECT PROJECT & PROGRAM costs as agreed by the parties in a SUPPLE:MENTAL AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEIv.IENT, COUNTY
shall bear fifty percent (50%) of the total DIRECT PROJECT & PROGRAM costs excluding the ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTllJTIES, UTILITY -BETTERMENT, INDIRECT
COST, COST, DIRECT COST, not supported by 'detailed 􀁨􀁯􀁾􀁬􀁹􀀮 accounting system and. other items as specified in this MASTER -AGREEMENT ot__ any , SUPPLEMENTAL AGREEIvlENT. COUNTY
shall not be responsible for any art;lount of funding in excess of the PROJECT not-to-exceed amount as shown in the PROJECT SUPPLEMENTAL AGREEMENT. Unless otherwise specified in the
SUPPLEMENTAL AGREEI\ffiNT, CITY shall bear fifty percentage (50%) of all DIRECT PROmCT AND PROGRAM costs. In addition CITY agrees to fund all other CITY cost as provided herein, incJuding,
but not limited to, ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY BETTERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting system
and other items as specified in this MASTER AGREEMENT or any SUPPLErvIENTAL AGREEMENT. 11 Doamtmt': 930780
􀂷􀁾 . . B. Unless otherwise stated in a SUPPLEMENTAL AGREEJvIENT, the milestones for each project shall be (1) preliminary and primary design (2) right-of-way acquisition and utility
relocation or adjustment and (3) construction. The LEAD AGENCY shall prepare an estimated cost for each milestone. Upon approval of the cost by the other party, each party shall fund
its share of the respective milestones by placing that amount of money in an escrow account or otherwise encumber the funds to insure that the LEAD AGENCY will have sufficient funding
available . from· current revenue for the timely payment of PROJECT milestone costs. The LEAD AGENCY may bill the other party for periodic payments for the actual amount of work completed
toward the completion ofthe milestone. Upon completion ofthe milestone, the nonmanagement party will be furnished a notice that such work has been completed and the amount of funding
that may be utilized to pay subsequent milestone Project cost. Notwithstanding any other term or condition contained herein or in any SUPPLE:MENT AGREEMENT, neither party will be required
to award any contract until written certification has been received that funding has been placed in escrow or encumbered for the payment ofthe non-awarding party's portion ofthe PROJECT
cost. -,.-􀁾 . C. In the event that the cost of the PROJECT shall exceed the not-to-exceed amount, CITY and COUN1Y agree to either reduce the scope of construction or seek additional
funding to complete the PROJECT at the agreed upon cost share percentages. At the termination of the PROJECT, the LEAD AGENCY will do a final cost accounting oftbe PROJECT. In the event
that the amount paid by either party exceeds its portion ofthe actual cost, the difference will be remitted to such party. In the event that additional funds are due, the LEAD AGENCY
will bill the other party who agrees to pay such funds within thirty (30) days ofreceipt ofsuch billing. D. If CITY 􀁥􀁬􀁾􀁣􀁴􀁳􀂷 to manage PROJECT; COUNTY Will reimbUrse CITY baSed
·on invoices for actual costs expended in accordance with COUNTY invoicing policy. E. Upon execution of a SUPPLE:MENTAL AGREEMENT, CITY shall escrow an amount adequate for initial project
costs which COUNTY may use to pay for initial professional setvices required for scoping, preliminaI)', and primary design. ARTICLE XII. NO THIRD-pARTY BENEFICIARY ENFORCEMENT It is
expressly understood and agreed that enforcement of the tenns and conditi9ns of this Agreement and all right of action relating to such enforcement shall be strictly reserved to CITY
and COUNTY and nothing contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person on this Agreement.· It is the express intention o(
CITY and the COUNTY 􀁾􀁡􀁴 any entity other than CITY or the COUNTY receiving 􀁳􀁥􀁲􀁶􀁩􀁾􀁥􀁳 or . benefits under this agreement shall be deemed an incidental beneficiary oniY. This
Agreement· is intended only to set forth the contractual right and responsibilities ofthe agreement parties. ARTICLE XIII. RIGHT OF ENTRY The CITY agrees that COUN1Y shall have the right
to enter upon the PROJECT area "for the time period necessary for the completion of the Project. CITY agrees to furnish such police or other CITY personnel as requested BY COUNTY for
traffic control or other 􀁰􀁵􀁢􀁾􀁣 safety, .. matters at no cost to the PROJECT or COUNTY. 12 DoaJmcn18: 930780
--􀁾􀀺􀀽􀀻􀀺..􀁾􀁟􀀺􀀮􀁾􀁟􀀺􀀧􀀧􀀧􀀻􀀺􀀧􀀺􀀺􀁟􀂷􀀺􀀺􀀺􀀧􀁩􀀮􀁾􀀢􀁟􀂷􀀮􀁾􀁟􀀮􀀮􀀮􀀺􀀮􀀮􀀮􀀮􀀺􀀺􀀺􀀮􀀮􀀮􀀭􀁟􀀭􀀮􀀮􀀺 _-..:=:= _-•. 􀁾􀀭􀀮􀀧.• _-_. -. ,_." ...._..􀁟􀀮􀁾􀀮 0__' .-. -':.••:
􀀮􀀭􀁟􀁾􀀮􀀻 -•• • Article XIV. LIST OF PROJECTS CITY agrees that it has been furnished with a list of the potential PROJECTS as approved by the Dallas County Commissioners Courts, subject
to the agreement between the parties of a SUPPLEMENTAL AGREEIvtENT. CITY stipulates and agrees that the Commissioners Court _ Order approving the projects identifies the potential PROJECT
location and describes the type of project in sufficient detail that the CITY is fully aware of the location and type of projects being considered. ",'ot:· ARTICLE XV. MISCELLANEOUS
GENERAL PROVISIONS A. Applicable Law. This Agreement and all matters pertinent thereto shall be construed and enforced in accordance with the laws of the State of Texas and exclusive
venue shall be in Dallas County, Texas. Notwithstanding anything herein to the contrary, this Agreement is expressly made subject to COUNTY's Sovereign Immunity, Title 5 of Texas Civil
Practice and Remedies Code, and all applicable State ofTexas and Federal laws. B. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto and may
not be modified except by an instrument in writing executed by the parties hereto as herein 􀁰􀁲􀁯􀁶􀁩􀁤􀁾􀁤.. C: Severability.. If any provision of this Agreement shall be held-invalid,
void or unenforceable, . the remaiillng provisions hereof shaIl not be affected or lmpaired, -and such: remaiillng provisions shall 􀁲􀁥􀁭􀁾 in full force and effect. . D. DefaultIWaiverlMitigation.
It is not a waiver of default if the non-defaulting party fails to declare immediately a default or delays in taking any action. Pursuit of any remedies set forth in this Agreement does
not preclude pursuit ofother remedies in this Agreement or provided by law. E. Federal or State of Texas Funding._ In the event that any work or part thereof is funded by State of Texas
or U. S. Government funding and any statute, rule, regulation, grant, 􀁾􀁯􀁮􀁴􀁲􀁡􀁣􀁴 provision or other State of Texas or U. S. Government law, rule, regulation or other provision
imposes additional or greater requirement(s) than stated herein, CITY agrees to timely comply therewith without additional cost or expense to COUNTY. . , . F. Headings. The titles which
are used following the number of each paragraph are only for convenience in locating various provisions of this AGREEMENT and shall not be deemed to affect the interpretation-or construction
of such provision. G. Number and Gender. Words of any gender used in this AGREEMENT shall be held and construed to include any other gender; and words in the singular shall include the
plural and vice versa, unless the text clearly requires otherwise. H. Counterparts. This AGREEIvIENT may be executed in multiple counterparts, each of which shall be deemed an original,
but all ofwhich shall constitute one and the same instrument. . 13 Document N: 930780
930780􀀽􀀮􀀬􀀽􀀽􀀭􀁾__􀁾􀀧􀀻􀀢􀀧􀁾􀀺􀁾􀀮􀁾􀀺 􀀺􀀧􀀺􀀧􀀧􀀧􀁾􀁾􀁩􀀺􀀮􀁩􀀮􀀮􀀺􀀮􀀮􀀮􀀮􀂷 ..􀀭􀀬􀀭􀁾􀁩 ,,: 􀁾􀀭􀀺􀀢􀀧__􀁾􀁾􀀢 􀁟􀀮􀁾􀁟􀀭..:-􀀭􀀮􀀬􀁾􀀭􀁾􀀮􀁾􀁟􀀬􀀮􀀺􀁯 ...􀁾􀀭􀀬 ': 􀁾􀀭􀀭􀀭􀀬􀀭􀀮􀀧
-.; 􀀮􀁾􀀢 --..-'. :.--.--.__ : . _ ... "_.. c_ ------.-.• ..__. __ • t The Town of Addison, State of Texas, bas executed the Agreement pursuant to duly authorized CITY Council Resolution
, Minutes Dated the __day of , 200_ • The County of Dallas, State of Texas, has executed this agreement pursuant to Commissioners.Court Order Number and passed on the __day of -' 200
• TOWN OF ADDISON COUNTY OF DALLAS, TEXAS COUNTY OF DALLAS, TEXAS .BY: BY: RON WHITEHEAD, CITY MANAGER LEE JACKSON, COUNTY Jl,JDGE DATE: --------ATTEST: -BY:-.--"""""""------CITY SECRETARY
APPROVED AS TO FORM: By: _ CITY ATTORNEY Document II: 930780 DATE: _ APPROVED AS TO FORM: BY:, _ Janet Ferguson, Deputy Chief, Civil Section Dallas County 􀁄􀁩􀁳􀁴􀁲􀁩􀁾􀁴 􀁁􀁴􀁴􀁾􀁲􀁮􀁥􀁹􀀧􀁳
Office 14
COWLES &THOMPSON A Professional Corporalion ATTORNEYS AND COUNSELORS ANGELA K. WASHINGTON 214.672.2144 AWASHINGTON@COWLESTHOMPSON.COM August 28, 2002 Mr. W. Bowen Weems Assistant District
Attorney Criminal District Attorney's Office Administration Building, 5th Floor 411 Elm Street, Suite 500 Dallas, TX 75202 RE: Supplemental Agreement to Master Agreement Governing Transportation
Major Capital Improvement Projects Dear Mr. Weems As requested, enclosed is a copy of my cover letter and the Supplemental Agreement originally forwarded to you on May 2, 2002. Please
let me know if you have any changes, questions or concerns. AKW/yjr Enclosure c: Mr. Steve Chutchian, Town of Addison Mr. Ken Dippel, City Attorney D ALL A S T Y L E R q01 MAIN STREET
SUITE 4000 OALLAS, TEXAS 75202 37'33 TEL 214.672.2000 FAX 214.£172.2020 WWW.COWLESTHOMPSON.COM
DALLAS COUNTY PUBLIC WORKS Dear Dallas County Partner: Welcome to the Dallas County Major Capital Improvement Program (MCIP) Application Process. In this diskette /package, you will
find four documents and/or forms that will be of use to you as you go through the process of selecting and submitting potential thoroughfare projects for Dallas County Major Capital
Improvement funding. The documents /forms contained in this application file /package are as follows: 1. Capacity Spreadsheet II. Quickcap III. RISK ANALYSIS sheet IV. MCIP Application
You are NOT required to turn in (I) and (ll) above, however, you do need to turn in (TIl) and (IV). FORM(S) YOU ARE NOT REQUIRED TO TURN IN TO DALLAS COUNTY: I) The Capacity Spreadsheet
(1.): This spreadsheet is provided as a tool to assist.you in determining the overall operational quality ofpotential projects to be submitted for MCIP -funding. It requires that you
input raw data (existing traffic volume, project length, number of accidents, etc. etc.) in the appropriate cells ofthe spreadsheet and the spreadsheet automatically calculates the current
operational capacity ofthe roadway. The operational capacity (Total Quality Rating) is rated on a scale of 0-100. The lower the score (closer to zero), the lower the operational quality
ofthe roadway, and therefore the greater the need for the proposed improvement. We recommend that you use this spreadsheet program as a preliminary evaluation tool to narrow down the
potential number ofprojects you submit for Dallas County funding. II) Quickcap (II.) is your instruction guide on how to use the Capacity Spreadsheet (1.). It is up to you whether you
choose to use item (I) above. It is a scientific roadway operational analysis tool that mayor may not be needed by your city in deciding which projects are of greater need for improvement
and therefore should be submitted for improvement. We will not be collecting any information from (1). FORMS TO BE TURNED IN TO DALLAS COUNTY: ill) The RISK ANALYSIS sheet (III) and
. IV) The MCIP· · Application (IV) are the two forms that are required for submittal. The MeIP application (IV) is the actual application form for proposed improvement funding while
the risk analysis sheet is a supplement to the application form and a new addition to this 􀁹􀁥􀁡􀁲􀁾s 􀁡􀁰􀁰􀁬􀁩􀁣􀁡􀁴􀁩􀁯􀁾 process. The latter is a written request for your overall
physical assessment 􀀨􀁒􀁏􀁗􀁾 utilities, and other structural issues) ofthe project being submitted. These two 􀁦􀁯􀁲􀁾􀁳 (paper or electronic 􀁣􀁯􀁰􀁹􀀩􀁾 should be completed and mailed
to: 411 Elm Street, 4th Floor Dallas, 􀁔􀁾􀁸􀁡􀁳 75202 (214) 653-715
Edith Ngwa, Ph.D Senior Transportation Planner Dallas County 411 Elm 􀁓􀁴􀁲􀁥􀁥􀁾 4th Floor Dallas, TX 75202 You may also email the application forms to engwa@dallascounty.org or fax
to 214-653-6416. The deadline for application submittal is April 27, 2001 at 4pm. Ifyou have any questions on the application process, you may contact Edith Ngwa at 214-6536522 or Isela
Rodriguez at 214-653-6417. We look fOlWard to working with you on Dallas County 2001 MCIP Call for Projects! ,I'
2001 Dallas County Call For Projects APPLICATION INFORMATION Submitting Agency: Contact Person: Address: TX Telephone Number: e-mail address: Location: Beginning: Ending: Functional
Classification: Av. # of Accidents: (over past 3 years) Facsimile Number: @PROJECTINFORMATION MAPSCO: Project Length: Avg Posted Speed: Avg Operating Speed: Traffic Volume: Traffic Volume
Source: Through lanes Left turn lanes Right turn lanes Sidewalks Bicycle Lanes Bridges Existing Proposed Description of Proposed Improvement(s): KDescribe Project Here.}
PROJECT COSTINFORMATION Total Project Cost: Right-of-way Cost: Engineering/Design Cost: Utility Cost: Construction Cost: Local Cost Contribution: in percent of total cost: Supporting
Comments Regarding Cost: {Use this section to justify project cost estimate.}
PROJECT RISK ANALYSIS IASSESSMENT SHEET Project Name: ------_ Project Location (Ending): ------_ City: 􀁾􀀭􀀭􀀭􀀭􀀭􀀭 _ 1. Right ofWay Is ROW available? a) Yes b) No Utility Easement
Utility easements present? a) Yes b) No Any Comments on ROW availability? _ 2. Utilities /Railroad ooooo ooooo Check Utilities present: Water lines, Gas lines TRAlines Transmission Lines
Cable Electricity lines Railroad lines Underground vaults Other underground utilities _ Any historical designations__---_ 3. Safety What safety issues exist? o Gas lines o Transit (Dart
line) o School o Church o Other------------------
4. Environmentaloooo o What environmental issues exist? Parks Floodplains Lakes Cemeteries Other _ 5. 6. Traffica) Posted Speed, mph b) Peak hour operational speed mph c) Off-peak operational
speed mph Structural Conditions a) Pavement condition, _ b) Drainage condition i) Any undersized bridges Yes No ii) Culverts present? Yes No c) Bridges present? Yes No d) Any road sections
under 100 year BFE? Yes No 7. Opposition Possibility of Individual or neighborhood group opposition? _Yes _No If yes, explain: 􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭 _ 8. Other Comments:􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭�
�􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭 -END-..
FY 2000 MAJOR CAPITAL IMPROVEMENT PROGRAM DALLAS COUNTY Prepared Jointly by the Dallas County Department of Public Works and the North Central Texas Council of Governments Proposed Evaluation
Methodology to Score and Rank Candidate Thoroughfare System Improvements INTRODUCTION In Fiscal Year 2000, the Dallas County Commissioners Court replaced its traditional bondfinancing
approach to funding infrastructure improvements with a programmed Major Capital Improvement Program. The underlying theory of this new approach is that a project will take five years
from approval of funding to final construction, and that every year projects will be authorized for funding and projects will be completed. Thus, in any given calendar year, there will
always be projects in each of the various phases of implementation (i.e. design, right-of-way acquisition, construction). thereby allowing for the more efficient use of personnel and
resources. In contrast. under the bond-financing method. all projects are authorized at the same time and are constructed at the same time. This approach creates a project '\vave"-initially,
there is a flurry of design activity, and the necessity of design resources; then, the wave passes to right-of-way acquisition, and the design resources become underutilized while right-of-way
is bulked to handle the "wave"; finally, the projects pass to construction, creating the need to invest in construction-related resources. while the design and right-ofway resources
are underutilized. With the new financing and programming approach) the IIproject wave" is eliminated, and all project activities are occurring simultaneously (although not necessarily
on the same project) andl more importantly, continuously. Thus. valuable resources are always being utilized and the funds that previously would have needed to be expended on additional
resources (as a result of the l'waveu effect) can instead be devoted to infrastructure. This Program will be implemented by issuing an annual county-wide call for projects to identify
and fund needed roadway improvements within the county, with local governments submitting candidate projects for potential selection and funding under this program. An annual "Call-for-projectsll
is an improvement over the traditional method of calling for projects every five years. The advantages of an annual call are twofold. First, with fewer submittals per Call. the quality
of submittals. both of the projects submitted and the submittals themselves, will improve, as staff will be able to devote more time per submittal. Second, an annual Call provides more
flexibility for cities to determine infrastructure needs
2 based on changes that may have recently occurred or will soon be occurring, such as a new development or infrastructure. instead of trying to determine needs based on a conjecture
of what might occur five years into the future. EVALUATION CRITERIA In order to evaluate candidate projects in an equitable and consistent manner, ten evaluation criteria have been developed
which will be applied to each project submittal to establish a basis for scoring and ranking projects. This ranking will identify which projects provide the greatest benefit to the county
based on factors such as mobility, costeffectiveness, safetYt and air quality. The proposed evaluation methodology is presented below. Each of the ten evaluation criteria will initially
be assigned a maximum value of 10 points, with 100 points being the total maximum aggregate score possible for a given project. In addition to the uequal weight" scenario, other weighting
scenarios can also be evaluated to determine which scenario most appropriately addresses the needs of Dallas County. -TECHNICAL METHODOLOGYFOR MODELING PROPOSED IMPROVEMENTS: Travel
Model Forecast Procedures The Dallas-Fort Worth Regional Travel Model (DFWRTM) is the planning tool used to help estimate current and future travel demand needs and allows detailed project
evaluation to occur. The Major Capital Improvement Program must have a way of testing and evaluating the mobility benefits of a wide range of potential roadway projects. including the
addition of new thoroughfare streets,the extension of existing thoroughfares, and the rehabilitation of existing thoroughfares. The DFWRTM is the tool used to accomplish this analysis. In order to assess and quantify the
benefits of the projects submitted under this Call-forProjects, it is necessary to develop four different roadway network analyses. These four different network analyses simulate both
baseline (year 1995 no-build) and future year conditions with and without the effects of the proposed projects. The four network analyses that will be used to evaluate the benefits of
the projects submitted for the Major Capital Improvement Program are as follows: • Analysis 1: The first analysis replicates conditions as they existed in 1995, the year the model was
validated for, using the roadway network that existed in 1995 and 1995 demographic data for population, employment, and number of households. • Analysis 2: The second analysis predicts
year 2025 conditions assuming a nobuild, or lido-nothing" scenario. In this analysis, the 1995 existing-conditions roadway network used in the first analysis is modeled using year -2025
demographics. This analysis shows the performance of the transportation system in the year 2025 if no improvements are made to it. • Analysis 3: The third analysis predicts year 2025
conditions assuming that all the projects submitted for funding are implemented and constructed. This is accomplished by coding into the 1995 no-build roadway network all the projects
submitted under this Call for Projects, creating a year 2025 build build network. This
3 year 2025 build network will be modeled using year 2025 demographic assumptions. • Analysis 4: The fourth analysis predicts year 2025 conditions assuming an lIall_ or-nothing" scenario.
This scenario uses the year 2025 build network and year 2025 demographic assumptionsl but doesn1t use the typical lIcapacityconstrainedlJ technique to model traffic in which only a finite
number of trips can be assigned to a particular roadway segment. With an llall-or-nothinglJ assignment, an infinite number of trips can be assigned to a particular segment. and where
several different routing options are available, all trips are assigned to the most desirable route (based on criteria specified). For this analysis, trips are assigned to the route
with the best travel time, based on speed and distance only. This analysis is used to score projects under the Travel Desire Rating. EVALUATION CRITERIA AND TECHNICAL METHODOLOGYFOR
SCORING PROJECTS Evaluation Criteria Functional Classification Rating -(10 Points) This evaluator assigns points based on functional classification as designated in the 2000 Regional
Thoroughfare Plan. For any given project. the functional class assigned to the project will be the classification of the highest classifjed facility which can reasonably be assumed to
be either directly or indirectly positively impacted by the proposed project. Example Arterials A and B are parallel arterials one-mile apart. Freeway X runs perpendicular to both A
and B and has interchanges at both. Approximately one-quarter mile from and parallel to Freeway X the City is proposing to build a four-lane roadway that will intersect both A and B.
Scenario 1: Freeway X is the only existing roadway that connects with both Arterials A and B. Thus. a motorist on A wanting to use B must use Freeway X. Under this scenario, the City1s
new roadway would be scored as a freeway. as it is reasonable to assume that it will reduce congestion on Freeway X by eliminating the necessity of all local traffic going from A to
8 to use Freeway X. In other words, there is a certain percentage of local traffic that is only using Freeway X by default that would divert to an alternate route. By eliminating this
local traffic from Freeway X, its congestion is reduced and its reserve capacity is increased. Scenario 2: Freeway X is one of several roadways that connect with both Arterials A and
B. Thus, a motorist on A wanting to use 8 does not necessarily need to use Freeway X. Under this scenario, the City's new roadway would be scored by its own functional classification,
as it is reasonable to assume that it will not reduce congestion on Freeway X because other routes for local traffic to travel from A to 8 already exist. In other words, local traffic
diversion from the Freeway is already occurring, and the addition of another alternate route will not have an impact on the operation of the Freeway.
4 Each project wHl receive a score based on the classifications shown in Table 1. Table 1 Functional Classification Rating Functional Classification Designation Score Regional Arterial
10 Points Freeway (existing and proposed) 7 Points Other Arterial 3 Points Not on Regional Thoroughfare Plan oPoints Speed Delay-Rating -(10 Points) Each candidate project submitted
for funding will be assigned a speed-delay rating based on the anticipated improvement to travel times and speeds that will result from the roadway improvement. This will be calculated
by taking the difference between the posted roadway speed limit (maximum free-flow speed) and a current observed speed on the facility (current operating speed)1 divided by the length
of the project. For intersection projectsl the higher of the posted speeds for the intersecting roads (and ultimately the length of the roadway with the higher speed) should be used
to calculate the speed delay rating. Each city submitting a project for funding wiIJ be asked to collect collect and provide recent peak-hour speeds which will be used in calculating
this rating. Using speed delay as an evaluation criterion takes into account both the traffic congestion on and the physical condition of the roadwaYI both of which affect the operating
speed. The delay rate is defined as the difference between the time it takes to travel a set distance at the posted speed limit without stopping (free-flowing) and the actual time (observed)
it takes to travel that same distance (accounting for traffic control delay and congestion), divided by the distance traveled l expressed in minutes per mile. A 1996 report by Metroplan,
the Council of Governments for Central Arkansasl established a delay rate congestion threshold of 0.41 minutes per mile. based on criteria established in the Highway Capacity Manua/l
vehicle limitations, and driver perceptions. In other words, a facility is considered congested when its delay rate is equal to or greater than 0.41 minutes per mile. This number corresponds
to the the difference in time it takes to travel one "mile at 55 miles per hour versus traveling one mile at 40 miles per hour. From this delay rate, a numeric value for congestion,
the IIdegree of congestionl ' or DOC1 has been defined as follows: DOC = Delay Rate -0.410 Thus, a facility at the congestion threshold. that is, with a delay rate of 0.41, has a DOC
of 0.000. A facility operating at its maximum free flow speed has a delay rate of 0.00 and a corresponding DOC of -0.410. In order to provide insight into the magnitude of congestion,
eight congestion categories were defined --five for congested facilities and three for non-congested facilities. The DOC
5 threshold for each of the eight categories is shown in Table 2. along with the points assigned for each category. Table 2 Speed-Delay Rating Criteria Category "Degree of Congestion"
Score Extreme Greater than 4.499 10 Points Severe Between 1.499 and 4.498 8 Points Serious Between 0.499 and 1.498 6 Points Moderate Between 0.213 and 0.498 5 Points Mild Between 0.001
and 0.212 4 Points Borderline Between -0.168 and 0.000 2 Points Acceptable Between -0.410 and -0.167 1 Point None Less than -0.411 oPoints Traffic Volume Rating -(10 Points) This rating
evaluates the project according to the magnitude of traffic-flow improvement that can be expected to result by making the proposed improvement to the facility. The Traffic Volume Rating
is calculated by taking the difference between a llbuild" and alina-build" condition. which yields the additional traffic resulting from making the improvement. Specifically. year 2020
traffic projections will be generated with and without the improvements in place in order to model the anticipated change. Projects showing the greatest amount of traffic improvement
will receive a higher score for this criterion. Specifically, this criterion is calculated by taking the difference between two year 2020 travel model runs. the lIbuild" condition (Analysis
3) and the "no-build" condition (Analysis 2). The difference between these two analyses is the expected change in traffic volumes resulting from making the proposed improvement to the
facility. In general, projects showing the largest amount of traffic improvement wiIJ receive a higher score for this criterion. The maximum score available for this criterion will be
ten points. The range of possible scores will be determined after the analyses are complete and the data is available to determine minimum and maximum values. Traffic Volume Growth Rating
-(10 Points) The Traffic Volume Growth Rating is derived from the growth in traffic volumes expected to occur on each candidate segment of roadway between the current condition (year
1995) and the future travel model projection (year 2020). This rating assumes that the project is not in operation in the current year and that it will be operational by the future forecast
year. Points will be assigned to each project based on the percentage of growth estimated to occur during this time period. Specifically, the percent change between traffic volumes in
the year 2020 Ilbuild" network (Analysis 3) and the 1995 lIexisting condition" network (Analysis 1) will be calculated. Projects showing the largest amount of change will receive the
higher scores. The
6 maximum score available for this evaluator is ten points. The range of possible scores for this criterion will not be determined until after the model runs are complete and the minimum
and maximum values are derived. Travel Desire Rating -(10 Points) This rating will score each candidate project based on its inherent attractiveness and desirability assuming there is
no congestion at all on the facility. When congestion is factored into the equation, roadways that may be more direct and desirable to travel on are sometimes avoided because of high
levels of congestion, even though they are the preferred routes. This evaluation criteria is derived by Jooking at the difference between a year 2020 capacity-constrained model run (Analysis
3), which takes into account the congestion on the roadway, and an Ilall-or-nothing" model run (Analysis 4), which assumes that there is no congestion on any roadway. The lIall-or-nothing"
model run allows vehicle trips to choose the preferred route (based on shortest distance distance and fastest speeds) regardless of any effects due to congestion. The percent difference
between the two model runs shows whether the facility is being used because it is the most direct and preferred path rall-or-nothingJl ) or whether traffic is being diverted to the facility
due to congestion on other routes (capacity-constrained). The maximum score available for this criterion is ten points. The range of possible scores will be determined after the travel
model runs are complete and the maximum and minimum values are identified. Benefit-Cost Ratio Rating -(10 Points) This rating is calculated based on the ratio of benefits resulting from
the proposed improvement to the cost of the improvement. The benefits for each project are determined from the reduction in travel-time delay experienced on the roadway segment with
and without the candidate roadway improvement. Local government and Dallas County staff will estimate the costs for each project. Benefits used in the BIC ratio are calculated from the
delay savings gained from an increase in capacity or speeds on the segment (if, in fact, a gain is induced). The reduction in delay is calculated from the increase in average daily loaded
speeds, which are derived from the traver model runs. This analysis compares the modeled speeds before an improvement (Analysis 2) and the speeds after the improvement (Analysis 3).
After average daily loaded speeds and 24-hour projected traffic volumes are determined for both Ana(ysis 2 and Analysis 3, a benefit-cost ratio is calculated based on the following equation:
TAB TAe --􀁾􀁶􀁯􀁴􀀭􀁖􀁯􀁾􀀺􀀺􀁾􀀩 -􀀨􀁶􀁯􀁦􀀧􀁖􀁏􀀽􀁾􀁇􀁔􀁈􀁾 x DAO xVOTx NOD ( TOTAL COST X CRF )
TAB TAC --􀁦􀁉􀀨􀁖􀁏􀁾􀁖􀁏􀁌􀁆􀁁􀁃􀀢􀁌􀁅􀁎􀁇􀁔􀁉􀁉􀀩 -􀀨􀁖􀁏􀁾􀀢􀁖􀁏􀁌􀁆􀁁􀁃􀀮􀁌􀀮􀀮􀁥􀁭􀁔􀁈􀀩􀁜􀁬 xDAO xvcrr xNOD 􀁾 SPEEOA SPEEDB 􀁾 ( TOTAl COST X CRF) 7 Where: TAB = Total Annualized
Benefit ($) TAC = Total Annualized Cost ($) VOlA = 24-Hour Volume from Run 2 (no-build scenario) VolB = 24-Hour Volume from Run 3 (build scenario) VOLFAC = 0.6, volume factor (peakloff-peakldirection
al dist.) Length = Length of Project (miles) SpeedA = Link Speed from Run 2 (no-build scenario) SpeedB = Link Speed from Run 3 (build scenario) DAO = 1.29 persons per vehicle, Daily
Auto Occupancy VOT = $9.70 per houri Value of Time NOD = 260 per year, Number of Days for annual benefit Total Cost = Total Project Cost ($) CRF = 0.06646. Capital Recovery Factor (40
yrs @60/0) Points are assigned to each project based on the ratio of the total annualized benefits divided by the total annualized cost. Table 3 provides the scoring ranges with their
corresponding benefit-cost ratios. Table 3 Benefit-Cost Ratio Rating SIC Ratio Score 0-0-0.50 oPoints 0.51-0.75 1 Points 0.76 -1.00 2 Points 1.01-1.25 4 Points 1.26 -1.50 5 Points 1.51
-2.00 6 Points 2.01 -3.00 7 Points 3.01 -5.00 8 Points 5.01-10.00 9 Points 10.01 or greater 10 Points
$ Lb. 8 Accident Rate Rating -(10 Points) Each candidate project will receive an accident rating based on the raw accident rate per million vehicle miles. Each city will be asked to
provide three years worth of actual accident data for each roadway segment submitted for review. Projects with a higher accident rate over this threeyear period will receive a higher
rating. After all the accident data has been analyzed, a range of scores will be developed between zero and ten points, based on the magnitude of accidents reported. Air Quality JEnergy
Conservation Rating -(10 Points) Each project submittal will be evaluated based on its overall impact toward improving the quality of the region's air. The Dallas-Fort Worth region is
currently designated as a nonattainment area by the U.S. Environmental Protection Agency based on past exceedances of the national ambient ozone standard. In order to promote regional
air quality goals and objectives, each project will be quantified in terms of air quality reductions. Specifically, the dollars per pound of nitrous oxide (NOx) emission reductions will
be calculated and each project will receive a score based on its reduction potential. Emission reductions wiIJ be calculated by estimating emissions before and after the improvement
is in place, and taking the difference. Projects contribute positively toward air quality reductions, in general, when speeds approach 50 miles per hour and operating performance is
improved. The following formula provides the methodology for calculating emission reductions on a project-by-project basis. [ (TOTAL COST x CRF) x C1 ] [ (VOLgx EFgx LENGTH) -(VOLAX
EFAx LENGTH)] x 260 DAYSNEAR Where:VOLB = EFB = Length = VOLA = EFA = Total Cost = CRF = C1 = $J1b. = 24-hour modeled volume before improvement (Analysis 2) Emission factor based on
speeds from Analysis 2 grams/mile) Project Length (miles) 24-hour modeled volume after improvement (Analysis 3) Emission factor based on speeds from Analysis 3(grams/mile) Total project
cost ($) 0.06646, Capital Recovery Factor ( 40 yrs @6%) 454 grams per pound (conversion factor. grams to pounds) Dollars per pound of NOx emissions reductions
9 Points will be assigned to each project based on the ratio of the annualized cost to the annualized NOx emissions reductions. Table 4 provides the scoring ranges for this evaluation
criterion. Table 4 Air Quality I Energy Conservation Rating $ J Lb. Of Nox Reductions Scoring Range > 100.0 oPoints 50.0 -99.99 3 Points 10.00 -49.99 5 Points 5.00 -9.99 7 Points < 4.99
10 Points Sustainable Development! Redevelopment! USmart Growth" Rating (10 Points) Each project submittal will be evaluated with respect to encouraging regional sustainable development
or "smart growth" patterns (Le. densification of the urban core counties) or redevelopment of distressed areas. There will not be a sliding scale of points available for this criterion.
Each project will either receive the full 10 points or will receive a zero. A project located within a census block classified as IIDistressedl ! or IIUnder-UtHizedll as defined in the
Dallas County Tax Abatement Policy (see attached maps) will receive the full 10 points; all other projects will receive a zero. The aforementioned policy defines a "DistressedlJ area
as a census block whose median family income is less than or equal to 150% of the poverty level for a Dallas area family of four or a census block contained within a federally or state-designated
enterprise zone. An uunder-utilized" area is a census block that meets three of following five criteria: 1) Low population growth (percentage change in population that is less than the
County average for 1980-1995) 2) Low employment growth (percentage change in employment that is less than the County average for 1990-1995) 3) Low traffic congestion (roadways where.
in 1995, no more than 300/0 of lane miles exceeded free-flow traffic levels during peak hours) 4) Low property values (median value of owner-occupied structure is no greater than 50%
of the County median) 5) Predominantly low/moderate income population (at least 51 % of population earns less than 800/0 of the Dallas area median household income) For census blocks
that are at least two-thirds (2/3) undeveloped, only one of the five criteria listed above need to be met to qualify as llunder-utilitized."
10 Intermodall Multimodall Social Mobility Rating -(10 Points) Each project submitted for funding will receive a score based either on its ability to involve more than a single mode
of travel or its long-term economic development potential that could benefit the community. There will be a sliding scale of points available for this criterion. There are three separate
elements that comprise this scoring criteria. These three elements are: • Infrastructure Investment Project -A capital project with a likelihood of producing long-term economic benefits
as opposed to an operational project which only provides direct benefits for a given short time period. (10 points) • Social Mobility Project -A social mobility project is one that provides
transportation services to individuals or groups who need some form of transportation due to an inability to utilize existing forms of transportation. This can include services to the
elderly and disabled or economically disadvantaged individuals. (10 points) • Multi-Modal linter-modal Projects -Projects that facilitate non-SOV (single occupant vehicle) modes or provide
for the interaction of two or more transportation modes in a given area. Transit (bus/rail) -(10 points) School Bus -(7 points) Bicycle Paths -(5 points) Pedestrian Paths -(3 points)
Projects that incorporate any combination of the above 4 modes of transportation will receive the full 10 points. Special Case Rating Methodology , Special Case #1 -If all or part of
a roadway consisted of a new roadway, then it was not possible to calculate a Speed Delay Rating, a Benefit-Cost Ratio Rating, or an Air Quality Rating. In these cases, the Speed Delay
Rating, the Benefit-Cost Ratio Rating, and the Air Quality Rating are all given zero points, and the maximum points for the Traffic Volume Rating are increased to 30. This is accomplished
by multiplying the Traffic Volume Rating by three. Special Case #2 -In certain situations, the Benefit-Cost Ratio may be misleading because the traffic induced by the capacity improvement
was so great that the resulting congestion was higher than without the improvement. This signifies that the project is highly warranted. Projects falling under the Special Case #2 category
will receive zero points for the BenefitCost Ratio Rating, and the maximum allowable points for the Traffic Volume Rating will be increased to 20. This is accomplished by multiplying
the points assigned to the Traffic Volume Rating by two. Special Case #3 -The criteria which use percent change as a basis for scoring, Traffic Volume Growth Rating and Travel Desire
Rating, could be misleading if the absolute value
11 of the traffic volumes is less than 5,000 in the year 2025. To avoid overrating these projects, the maximum points available for the Traffic Volume Growth Rating Criteria and the
Travel Desire Rating will be reduced to five for each rating element. This is accomplished by dividing the score for these two criteria by two. LOCAL COSTPARTICIPATION MULTIPLIER In
order to aide in the successful implementation of the Dallas County MCIP. it is imperative to accept only those projects for funding that have a strong commitment from all the stakeholders.
One strong indicator of this commitment is the value of resources being contributed. In order to reward those projects with strong commitments. a multiplier based on the value of the
local commitment (as a percentage of the total project value) will be applied to the aggregate scores. This multiplier will be equal to 1 plus the percent of local match. expressed as
a decimal. Thus. if a City commits to a match of 50 percent of a project's value, that project's aggregate score will be multiplied by 1.50 in determining the final score. For a match
of 20%. the multiplier is 1.20. As the financial resources of all possible stakeholders are not equal. said multiplier may be considered to be inherently biased against those possible
stakeholders with limited resources. Therefore. in order to mitigate this perception of inherent bias, bonus points will be assigned to those cities where 600/0 of the land area falls
in census blocks defined as IIDistressed" or 51 0/0 Low/Moderate Income. This bonus consists of adding 0.3 to the multiplier for any project submitted by a city qualifying for the bonus.
For example. the multiplier for a project submitted by a qualifying city contributing 200/0 of the total cost of the project will be 1.50 (1.20 plus 0.30), the same multiplier applied
to a project for a nonqualifying city contributing 50%. Example 1. Projects for Cities A, B. C, and D all finish with aggregate scores of 80. Cities AI B. C. and D agree to contribute
50% • 200/0. 00/0. and 20% , respectively, of the cost of the project. City D qualifies for the 60% local match multiplier bonus. The multiplier for the four projects are as folJows:
City A -1.50 City B -1.20 City C -1.00 City D-1.50 The final point totals for the four projects, computed by multiplying the aggregate total by the mUltiplier, are as follows:
12 City A -120.0 City 8-96.0 City C -80.0 City D -120.0 Example 2. City Q is a qualifying city and contributes 200/0 of the project cost. Q's project finishes with an aggregate score
of 70 and a total score 105.0. City Rig project finishes with an aggregate score of 100, but since R is not willing to commit local resources (and is nonqualifying). the project finishes
with a total score of 100.0. below QIS . So does City S's project with a total score of 102.0, which finished with a higher aggregate score of 85 but was supported with a 200/0 local
commitment (S is a non-qualifying city) resulting in a multiplier of 1.20 compared to QIS 1.50.
Location of Distressed Areas and Census Block Groups that are at Least 51 % Low/Moderate Income N 1990 BLOCK GROUPS DISTRESSED AREAS * PREOOMJNATELY LOWIMOOERATE W E INCOME BLOCK GROUPS
8 0 8 Miles S 􀁾􀁪􀁾􀁾􀁾􀁾􀁾􀁾􀀮 􀁩􀁩􀁩􀁩􀁬􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁾􀁩 i.
Location of Distressed Areas and Under-Utilized Areas Under Dallas County Tax Abatement Policy. 1990 CENSUS TRACTS DISTRESSED AREAS UNDER·UTlUZED AREAS s SCALE: 1" =4 MILES
DALLAS COUNTY PUBLIC WORKS TO: FROM: AlIl.'P.Wering Cities , 􀁄􀁯􀁾􀁤􀁌􀀬 Holzwarth Director ofPublic Works DATE: 17 January 2000 SUBJECT: 2001 Major Capital Improvement (MCIP) 'Call
for Projects'. Dallas County is ready to launch the second year of its Major Capital Improvement Program (MCIP). The 2001 program will consider projects for funding in fiscal years 2006
and 2007. 􀁂􀁾􀁳􀁥􀁤 on the success of last year's program, owed largely in part to the tremendous cooperation and feedback we received from you, the 2001 program will be similar to
last year's, with the exception of some minor changes to the funding, methodology and schedule. The proposed schedule for this year's program is as follows: MILESTONE Kickoff Meeting
Application Submittal Deadline Preliminary Evaluation Completed Cities' Review Deadline Final Evaluation and Ranking Final Selection and Court Approval TARGETDATE January 31, 2001 April
27, 2001 (4pm) June 29, 2001 July 29, 2001 August 17, 2001 October 30,2001 Notice from the above schedule that a kickoff meeting has substituted for the 'Call for Projects' notice. Whereas
last year a written notice was issued to solicit projects for improvement, this year we are proposing a kickoff meeting to be held at the Dallas County 􀁃􀁯􀁾􀁩􀁳􀁳􀁩􀁯􀁮􀁥􀁲􀁳􀀧 Courtroom
at 411 Elm Street, Dallas, on Wednesday, January 31st, 2001 from 2:"-Spm', We"strongly encourage you to attend this very important meeting. During this meeting, we'll provide you with
an overview ofthe MCIP, highlighting recent changes made to the program funding, methodology, and schedule, and we will demonstrate the completion of the application process, We anticipate
that this kickoff meeting will also provide an opportunity for you to ask questions and receive answers about all matters relating to the Major Capital Improvement Program. 411 Elm Street,
4th Floor Dallas, 􀁔􀁾􀁸􀁡􀁳 75202 (214) 653-7151
In preparation for the above 􀁭􀁥􀁥􀁴􀁩􀁮􀁧􀁾 you will find the following attached: e a tentative agenda, C) a copy of our modified evaluation methodology with a one-page summary highJighting
recent changes, C a copy of the Court-approved MCIP Master Inter-local Agreement, and C) a document outlining our Five-Phase Project Delivery System. We suggest that you carefully review
the above documents before the January 31st kickoff meeting and that if you have any questions before then, to contact either Don Cranford, Assistant Director, or Dr. Edith Ngwa, Senior
Transportation Planner, at (214) 653-7151. Thank you in advance for your cooperation. I look forward to another opportunity to partner with you at the January 31 st kickoff meeting.
2001 Major Capital Improvement Program Kick-Off Meeting January 31,2001, 2-5pm AGENDA • 2:00-2:20pm • 2:20-3:00pm • 3:00---4:00pm••• •• • 4:00-5:00pm • 5:00pm Gather, Network, Coffee
Welcome, Overview of Meeting and Introductions Short Presentations: Review of2000 MCIP Application, Evaluation and Selection Process Overview of2001 MCIP Program Recommended Changes
for 2001 Proposed Schedule for 2001 Sample Application Forms and Demonstration of 2001 Application Process Discussion, Question and Answer Session Break!
Summary of Changes to the Dallas County MCIP Evaluation Methodology The 2000 MCIP Call for Projects provided the first opportunity to test the MCIP evaluation methodology on real life
projects. In performing that evaluation, we discovered that we could improve in several areas to compensate for some inherent biases of the methodology. These biases and the suggestions/recommendatio
ns for remedying them include the following: .. New construction Projects score higher than widening or intersection projects: Special case # 1 of the evaluation methodology awards points
to projects that in part or entirely consist of a new roadway, and for which, therefore, it is not possible to calculate a speed delay) a benefit-cost, and an air-quality rating. For
these cases, the traffic volume rating is multiplied by 4. It is recommended that the traffic volume rating be multiplied by 3, instead of4 as is stated in the 2000 MCIP methodology.
... Intersection project speeds not reflected in model: The higher of the two speeds on the intersecting roads should be used to calculate the Speed Delay rating for intersection improvement
projects. ... BikewaylPedestrian projects scored low: New bikeway and pedestrian projects under the current methodology are evaluated under the assumption that no roadway currently exists
on their proposed path. Given that assumption)they usually score no points on several (at least 8) of the criteria that are roadway-based. It is recommended that these projects incorporate a mode split using the nearest road and
assuming a traffic and safety reduction, if appropriate. .. Inter-Modal I Multi-Modal Rating is too general: The current methodology awards equal amount of points (10) to all projects
that demonstrate multi-modallinter-modal use irrespective of the type of mode. It is recommended the modes be rated on a sliding scale basis as follows: Transit 10; school buses 7; bike
5, and sidewalks 3. ... Cost Estimating needs to be automated for consistency: It is recommended that a cost estimating element be added to the evaluation software so that project costs
can be automatically developed and can be consistent across the board for similar types of improvement. .. Functional classification scoring awards more points for freeways not county-wide
thoroughfares: It is recommended that regional arterials be awarded more points (10) under the Functional Classification rating, than freeways (5). In the current methodology, it is
the other way round. Such a change would enable regional arterials (the MCIP's priority) to rank better than state freeways. .. Accident rate criteria too subjective: The accident criteria
should be based on raw accident rate per 1 million vehicle miles as opposed to the number of correctable accidents-a determination which is often left up to subjective judgement.
FY 2000 MAJOR CAPITAL IMPROVEMENT PROGRAM DALLAS COUNTY Prepared Jointly by the Dallas County Department of Public Works and the North Central Texas Council of Governments Proposed Evaluation
Methodology to Score and Rank Candidate Thoroughfare System Improvements INTRODUCTION In Fiscal Year 2000, the Dallas County Commissioners Court replaced its traditional bondfinancing
approach to funding infrastructure improvements with a programmed Major Capital Improvement Program. The underlying theory of this new approach is that a project will take five years
from approval of funding to final construction. and that every year projects will be authorized for funding and projects will be completed. Thus, in any given calendar year, there will
always be projects in each of the various phases of implementation (i.e. design. right-of-way acquisition. construction). thereby allowing for the more efficient use of personnel and
resources. In contrast, under the bond-financing method, all projects are authorized at the same time and are constructed at the same time. This approach creates a project '\vave"-initially,
there is a flurry of design activity, and the necessity of design resources; then, the wave passes to right-ot-way acquisition, and the design resources become underutilized while right-ot-way
is bulked to handle the 'waveJJ ; finally, the projects pass to construction. creating the need to invest in construction-related resources, while the design and right-ofway resources
are underutilized. With the new financing and programming approach, the llproject wave" is eliminated, and all project activities are occurring simultaneously (although not necessarily
on the same project) and, more importantly, continuously. Thus, valuable resources are always being utilized and the funds that previously would have needed to be expended on additional
resources (as a result of the lwave" effect) can instead be devoted to infrastructure. This Program will be implemented by issuing an annual county-wide call for projects to identify
and fund needed roadway improvements within the county, with local govemments submitting candidate projects for potential selection and funding under this program. An annual lICall-for-projects"
is an improvement over the traditional method of calling for projects every five years. The advantages of an annual call are twofold. First, with fewer submittals per Call, the quality
of submittals. both of the projects submitted and the submittals themselves, will improve, as staffs will be able to devote more time per submittal. Second. an annual Call provides more
flexibility for cities to determine infrastructure needs
2 based on changes that may have recently occurred or will soon be occurring, such as a new development or infrastructure, instead of trying to determine needs based on a conjecture
of what might occur five years into the future. EVALUATION CRITERIA In order to evaluate candidate projects in an equitable and consistent manner, ten evaluation criteria have been developed
which will be applied to each project submittal to establish a basis for scoring and ranking projects. This ranking will identify which projects provide the greatest benefit to the county
based on factors such as mobility, costeffectiveness, safety, and air quality. The proposed evaluation methodology is presented below. Each of the ten evaluation criteria will initially
be assigned a maximum value of 10 points, with 100 points being the total maximum amount possible for a given project. In addition to the lIequal weighfJ scenario, other weighting scenarios
can also be evaluated to determine which scenario most appropriately addresses the needs of Dallas County. TECHNICAL METHODOLOGYFOR MODELING PROPOSED IMPROVEMENTS: Travel Model Forecast
Procedures The Dallas-Fort Worth Regional Travel Model (DFWRTM) is the planning tool used to help estimate current and future travel demand needs and allows detailed project evaluation
to occur. The Major Capital Improvement Program must have a way of testing and evaluating the mobility benefits of a wide range of potential roadway projects, including the addition
of new thoroughfare streets, the extension of existing thoroughfares, and the rehabilitation of existing thoroughfares. The DFWRTM is the tool used to accomplish this analysis. In order
to assess and quantify the benefits of the projects submitted under this Call-forProjects, it is necessary to develop four different roadway network analyses. These four different network
analyses simulate both baseline (year 1995 no-build) and-future year conditions with and without the effects of the proposed projects. The four network analyses that will be used to
to evaluate the benefits of the projects submitted for the Major Capital Improvement Program are as follows: -• Analysis 1: The first analysis replicates conditions as they existed in
1995, the year the model was validated for, using the roadway network that existed in 1995 and 1995 demographic data for population, employment, and number of households. • Analysis
2: The second analysis predicts year 2025 conditions assuming a nobuild, or IIdo-nothingJl scenario. In this analysis, the 1995 existing-conditions roadway network used in the first
analysis is modeled using year 2025 demographics. This analysis shows the performance of the transportation system in the year 2025 if no improvements are made to it. • Analysis 3: The
third analysis predicts year 2025 conditions assuming that all the projects submitted for funding are implemented and constructed. This is accomplished by coding into the 1995 no-build
roadway network all the projects
3 submitted under this Call for Projects, creating a year 2025 build network. This year 2025 build network will be modeled using year 2025 demographic assumptions. • Analysis 4: The
fourth analysis predicts year 2025 conditions assuming an lIall_ or-nothingJl scenario. This scenario uses the year 2025 build network and year 2025 demographic assumptions. but doesn't
use the typic"al IIcapacityconstrained" technique to model traffic in which on[y a finite number of trips can be assigned to a particular roadway segment. With an !lall-or-nothing" assignment.
an infinite number of trips can be assigned to a particular segment, and where several different routing options are available, all trips are assigned to the most desirable route (based
on criteria specified). For this analysis, trips are assigned to the route with the best travel time, based on speed and distance only. This analysis is used to score projects under
the Travel Desire Rating. EVALUATION CRITERIA AND TECHNICAL METHODOLOGY FOR SCORING PROJECTS Evaluation Criteria Functional Classification Rating -(10 Points) This evaluator assigns
points based on functional classification as designated in the 1999 Regional Thoroughfare Plan Update. For any given project, the functional class assigned to the project will be the
classification of the highest classified facility which can reasonably be assumed to be either directly or indirectly positively impacted by the proposed project. Example Arterials A
and B are parallel arterials one-mile apart. Freeway X runs perpendicular to both A and B and has interchanges at both. Approximately one-quarter mile from and parallel to Freeway X
the City is proposing to build a four-lane roadway that will intersect both A and B. Scenario 1: Freeway X is the only existing roadway that connects with both Arterials A and B. Thus,
a motorist on A wanting to use B must use Freeway X. Under this scenario, the City's new roadway would be scored as a freeway, as it is reasonable to assume that it will reduce congestion
on Freeway X by eliminating the necessity of all local traffic going from A to B to use Freeway X. In other words, there is a certain percentage of local traffic that is only using Freeway
X by default that would divert to an alternate route. By eliminating this local traffic from Freeway X. its congestion is reduced and its reserve capacity is increased. Scenario 2: Freeway
X is one of several roadways that connect with both Arterials A and B. Thus. a motorist on A wanting to use B does not necessarily need to use Freeway X. Under this scenario, the City1s
new roadway would be scored by its own functional classification, as it is reasonable to assume that it will not reduce congestion on Freeway X because other routes for local traffic
to travel from A to 8 already exist. In other words, local traffic diversion from the Freeway is already occurring. and the addition of another alternate route will not have an impact
on the operation of the Freeway.
4 Each project will receive a score based on the classifications shown in Table 1. Table 1 Functional Classification Rating Functional Classification Designation Score Regional Arterial
10 Points Freeway (existing and proposed) 7 Points Other Arterial 3 Points Not on Regional Thoroughfare Plan aPoints Speed Delay-Rating -(10 Points) Each candidate project submitted
for funding will be assigned a speed-delay rating based on the anticipated improvement to travel times and speeds that will result from the roadway improvement. This will be calculated
by taking the difference between the posted roadway speed limit (maximum free-flow speed) and a current observed speed on the facility (current operating speed), divided by the length
of the project. For intersection projects. the higher of the posted speeds for the intersecting roads (and ultimately the length of the roadway with the higher speed) should be used
to calculate the speed delay rating. Each city submitting a project for funding will be asked to collect and provide recent peak-hour speeds which will be used in calculating this rating.
Using speed delay as an evaluation criterion takes into account both the traffic congestion on and the physical condition of the roadway. both of which affect the operating speed. The
delay rate is defined as the difference between the time it takes to travel a set distance at the posted speed limit without stopping (free-flowing) and the actual time (observed) it
takes to travel that same distance (accounting for traffic control delay and congestion). divided by the distance traveled. expressed in minutes per mile. A 1996 report by Metroplan,
the Council of Governments for Central Arkansas, established a delay rate congestion threshold of 0.41 minutes per mile, based on criteria established in the Highway Capacity Manual,
vehicle limitations. and driver perceptions. In other words. a facility is considered congested when its delay rate is equal to or greater than 0.41 minutes per mile. This number corresponds
to the difference in time it takes to travel one mile at 55 miles per hour versus traveling one mile at 40 miles per hour. From this delay rate, a numeric value for congestion. the lldegree
of congestion" or DOC, has been defined as follows: DOC = Delay Rate -0.410 Thus, a facility at the congestion threshold, that is. with a delay rate of 0.41, has a DOC of 0.000. A facility
operating at its maximum free flow speed has a delay rate of 0.00 and a corresponding DOC of -0.410. In order to provide insight into the magnitude of congestion, eight congestion categories
were defined --five for congested facilities and three for non-congested facilities. The DOC
5 threshold for each of the eight categories is shown in Table 2, along with the points assigned for each category. Table 2 Speed-Delay Rating Criteria Category "Degree of Congestion"
Score Extreme Greater than 4.499 10 Points Severe Between 1.499 and 4.498 8 Points Serious Between 0.499 and 1.498 6 Points Moderate Between 0.213 and 0.498 5 Points Mild Between 0.001
and 0.212 4 Points Borderline Between -0.168 and 0.000 2 Points Acceptable Between -0.410 and -0.167 1 Point None Less than -0.411 aPoints Traffic Volume Rating -(10 Points) This rating
evaluates the project according to the magnitude of traffic-flow improvement that can be expected to result by making the proposed improvement to the facility. The Traffic Volume Rating
is calculated by taking the difference between a "build" and a "no-buildJl condition, which yields the additional traffic resulting from making the improvement. Specifically, year 2020
traffic projections will be generated with and without the improvements in place in order to model the anticipated change. Projects showing the greatest amount of traffic improvement
will receive a higher score for this criterion. Specifically, this criterion is calculated by taking the difference between two year 2020 travel model runs. the I'build" condition (Analysis
3) and the IIno-build" condition (Analysis 2). The difference between these two analyses is the expected change in traffic volumes resulting from making the proposed improvement to the
facility. In general, projects showing the largest amount of traffic improvement will receive a higher score for this criterion. The maximum score available for this criterion will be
ten points. The range of possible scores will be determined after the analyses are complete and the data is available to determine minimum and maximum values. Traffic Volume Growth Rating
-(10 Points) The Traffic Volume Growth Rating is derived from the growth in traffic volumes expected to occur on each candidate segment of roadway between the current condition (year
1995) and the future travel model projection (year 2020). This rating assumes that the project is not in operation in the current year and that it will be operational by the future forecast
year. Points will be assigned to each project based on the percentage of growth estimated to occur during this time period. Specifically. the percent change between traffic volumes in
the year 2020 llbuildll network (Analysis 3) and the 1995 "existing condition" network (Analysis 1) will be calculated. Projects showing the largest amount of change will receive the
higher scores. The
6 maximum score available for this evaluator is ten points. The range of possible scores for this criterion will not be determined until after the model runs are complete and the minimum
and maximum values are derived. Travel Desire Rating -(10 Points) This rating will score each candidate project based on its inherent attractiveness and desirability assuming there is
no congestion at all on the facility. When congestion is factored into the equation, roadways that may be more direct and desirable to travel on are sometimes avoided because of high
levels of congestion. even though they are the preferred routes. This evaluation criteria is derived by looking at the difference between a year 2020 capacity-constrained model run (Analysis
3). which takes into account the congestion on the roadway, and an "all-or-nothing" model run (Analysis 4), which assumes that there is no congestion on any roadway. The "all·or-nothingJl
model run allows vehicle trips to choose the preferred route (based on shortest distance and fastest speeds) regardless of any effects due to congestion. The percent difference between
the two model runs shows whether the facility is being used because it is the most direct and preferred path rall-or-nothingll) or whether traffic is being diverted to the facility due
to congestion on other routes (capacity-constrained). The maximum score available for this criterion is ten points. The range of possible scores will be determined after the travel model
runs are complete and the maximum and minimum values are identified. Benefit-Cost Ratio Rating -(10 Points) This rating is calculated based on the ratio of benefits resulting from the
proposed improvement to the cost of the improvement. The benefits for each project are determined from the reduction in travel-time delay experienced on the roadway segment with and
without the candidate roadway improvement. Local government and Dallas County staffs will estimate the costs for each project. Benefits used in the BIC ratio are calculated from the
delay savings gained from an increase in capacity or speeds on the segment (if. in fact. a gain is induced). The reduction in delay is calculated from the increase in average daily loaded
speeds, which are derived from the travel model runs. This analysis compares the modeled speeds before an improvement (Analysis 2) and the speeds after the improvement (Analysis 3).
After average daily loaded speeds and 24·hour projected traffic volumes are determined for both Analysis 2 and Analysis 3, a benefit-cost ratio is calculated based on the following equation:
TAB TAe --􀁲􀁊􀀨􀁖􀁏􀁾􀁖􀁏􀁌􀁆􀁁􀁃􀀮􀁌􀀮􀁅􀁎􀁇􀁔􀁈􀀩 -􀀨􀁶􀁯􀁥􀀮􀁖􀁏􀁉􀁆􀁾􀀪􀁌􀁅􀁎􀁇􀁔􀁈􀀩􀁜􀁬 x DAO x VOT x N 􀁾 SPEEDA SPEEDB 􀁾 00 ( TOTAl COST X CRF)
7 Where: TAB = TAC = VOlA = VolB = VOLFAC = Length = SpeedA = Speeds = DAO = VOT = NOD = Total Cost = CRF = Total Annualized Benefit ($) Total Annualized Cost ($) 24-Hour Volume from
Run 2 (no-build scenario) 24-Hour Volume from Run 3 (build scenario) 0.6. volume factor (peakloff-peakldirectional dist.) Length of Project (miles) Link Speed from Run 2 (no-build scenario)
Link Speed from Run 3 (build scenario) 1.29 persons per vehicle, Daily Auto Occupancy $9.70 per hour. Value of Time 260 per year. Number of Days for annual benefit Total Project Cost
($) 0.06646, Capital Recovery Factor (40 yrs @60/0) Points are assigned to each project based on the ratio of the total annualized benefits divided by the total annualized cost. Table
3 provides the scoring ranges with their corresponding benefit-cost ratios. Table 3 Benefit-Cost Ratio Rating BIC Ratio Score 0-0.50 oPoints 0.51 -0.75 1 Points 0.76 -1.00 2 Points 1.01-1.25
4 Points 1.26 -1.50 5 Points 1.51 -2.00 6 Points 2.01 -3.00 7 Points 3.01 -5.00 8 Points 5.01 -10.00 9 Points 10.01 or greater 10 Points Accident Rate Rating -(10 Points) Each candidate
project will receive an accident rating based on the raw accident rate per million vehicle miles. Each city will be asked to provide three years worth of actual accident data for each
roadway segment submitted for review. Projects with a higher accident rate over this threeyear period will receive a higher rating. After all the accident data has been analyzed, a range
of scores will be developed between zero and ten points. based on the magnitude of accidents reported.
$ Lb. 8 Air Quality I Energy Conservation Rating -(10 Points) Each project submittal will be evaluated based on its overall impact toward improving the quality of the region's air. The
Dallas-Fort Worth region is currently designated as a nonattainment area by the U.S. Environmental Protection Agency based on past exceedances of the national ambient ozone standard.
In order to promote regional air quality goals and objectives, each project will be quantified in terms of air quality reductions. Specifically, the dollars per pound of nitrous oxide
(NOx) emission reductions will be calculated and each project will receive a score based on its reduction potential. Emission reductions will be calculated by estimating emissions before
and after the improvement is in place, and taking the difference. Projects contribute positively toward air quality reductions, in general, when speeds approach 50 miles per hour and
operating performance is improved. The following formula provides the methodology for calculating emission reductions on a project-by-project basis. [ (TOTAL COST x CRF) x Cl ] [ (VOLBx
EFB x LENGTH) -(VOL...X EFAx LENGTH)] x 260 DAYS/YEAR Where:VOLa = EFB = Length = VOLA = EFA = Total Cost = CRF = C1 = $/Ib. = 24-hour modeled volume before improvement (Analysis 2)
Emission factor based on speeds from Analysis 2 grams/mile) Project Length (miles) 24-hour modeled volume after improvement (Analysis 3) Emission factor based on speeds from Analysis
3(grams/mile) Total project cost ($) 0.06646, Capital Recovery Factor ( 40 yrs @6%) 454 grams per pound (conversion factor. grams to pounds) Dollars per pound of NOx emissions reductions
Points will be assigned to each project based on the ratio of the annualized cost to the annualized NOx emissions reductions. Table 4 provides the scoring ranges for this evaluation
criterion. Table 4 Air Quality I Energy Conservation Rating $ I Lb. Of Nox Reductions Scoring Range > 100.0 oPoints 50.0 -99.99 3 Points 10.00 -49.99 5 Points 5.00 -9.99 7 Points < 4.99
10 Points
9 Sustainable Development! Redevelopment! "Smart Growth" Rating (10 Points) Each project submittal will be evaluated with respect to encouraging regional sustainable development or IIsmart
growth" patterns (Le. densification of the urban core counties) or redevelopment of distressed areas. There will not be a sliding scale of points available for this criterion. Each project
will either receive the full 10 points or will receive a zero. A project located within a census block classified as IIDistressed" or IIUnder-Utilized" as defined in the Dallas County
Tax Abatement Policy will receive the full 10 points; all other projects will receive a zero. The aforementioned policy defines a "Distressed" area as a census block whose median family
income is less than or equal to 1500/0 of the poverty level for a Dallas area family of four or a census block contained within a federally or state·designated enterprise zone. An "under-utilized"
area is a census block that meets three of following five criteria:. 1) Low population growth (percentage change in population that is less than the County average for 1980·1995) 2)
Low employment growth (percentage change in employment that is less than the County average for 1990-1995) 3) Low traffic congestion (roadways where, in 19951 no more than 300/0 of lane
miles exceeded free-flow traffic levels during peak hours) 4) Low property values (median value of owner-occupied structure is no greater than 500/0 of the County median) 5) Predominantly
low/moderate income population (at least 510/0 of population earns less than 800/0 of the Dallas area median household income) For census blocks that are at least two-thirds (2/3) undeveloped1
only one of the five criteria listed above need to be met to qualify as llunder-utilitized." Intermodall Multimodall Social Mobility Rating -(10 Points) Each project submitted for funding
will receive a score based either on its ability to involve more than a single mode of travel or its long-term economic development potential that could benefit the community. There
will be a sliding scale of points available for this criterion. There are three separate elements that comprise this scoring criteria. These six elements are: • Infrastructure Investment
Project -A capital project with a likelihood of producing long-term economic benefits as opposed to an operational project which only provides direct benefits for a given short time
period. (10 points) • Social Mobility Project -A social mobility project is one that provides transportation services to individuals or groups who need some form of transportation due
to an
10 inability to utilize existing forms of transportation. This can include services to the elderly and disabled or economically disadvantaged individuals. (7 points) • Multi-Modal/lnter-modal
Projects -Projects that facilitate non-SOV (single occupant vehicle) modes or provide for the interaction of two or more transportation modes in a given area. Transit (bus/rail) -(10
points) School Bus -(7 points) Bicycle Paths -(5 points) Pedestrian Paths -(3 points) Projects that incorporate any combination of the above 4 modes of transportation will receive the
full 10 points. Special Case Rating Methodology Special Case #1 -If all or part of a roadway consisted of a new roadwayI then it was not possible to calculate a Speed Delay Rating, a
Benefit-Cost Ratio Rating, or an Air Quality Rating. In these cases, the Speed Delay Rating, the Benefit-Cost Ratio Rating, and the Air Quality Rating are all given zero points, and
the maximum points for the Traffic Volume Rating are increased to 30. This is accomplished by multiplying the Traffic Volume Rating by three. Special Case #2 -In certain situations,
the Benefit-Cost Ratio may be misleading because the traffic induced by the capacity improvement was so great that the resulting congestion was higher than without the improvement. This
signifies that the project is highly warranted. Projects falling under the Special Case #2 category will receive zero points for the BenefitCost Ratio Rating, and the maximum allowable
points for the Traffic Volume Rating will be increased to 20. This is accomplished by multiplying the points assigned to the Traffic Volume Rating by two. Special Case #3 -The criteria
which use percent change as a basis for scoring, Traffic Volume Growth Rating and Travel Desire Rating, could be misleading if the absolute value of the traffic volumes is less than
5,000 in the year 2020. To avoid overrating these projects, the maximum points available for the Traffic Volume Growth Rating Criteria and the Travel Desire Rating will be reduced to
five for each rating element. This is accomplished by dividing the score for these two criteria by two.
11 LOCAL COST PARTICIPATION MULTIPLIER In order to aide in the successful implementation of the Dallas County CMIP, it is imperative to accept only those projects for funding that have
a strong commitment from all the stakeholders. One strong indicator of this commitment is the value of resources being contributed. In order to reward those projects with strong commitments,
a multiplier based on the value of the local commitment (as a percentage of the total project value) will be applied to the aggregate scores. This multiplier will be equal to 1 plus
the percent of local match, expressed as a decimal. Thus, if a City commits to a match of 50 percent of a project's value, that project1s aggregate score will be multiplied by 1.50 in
determining the final score. For a match of 200/0, the multiplier is 1.20. As the financial resources of all possible stakeholders are not equal, said multiplier may be considered to
be inherently biased against those possible stakeholders with limited resources. Therefore, in order to mitigate this perception of inherent bias, bonus points will be assigned to those
cities where 600/0 of the land area falls in census blocks defined as "Distressed" or 510/0 Low/Moderate Income. This bonus consists of adding 0.3 to the multiplier for any project submitted
by a city qualifying for the bonus. For example, a the multiplier for a project submitted by a qualifying city contributing 200/0 of the total cost of the project will be 1.50 (1.20
plus 0.30), the same multiplier applied to a project for a nonqualifying city contributing 50%. Example 1. Projects for Cities A, 8, C, and D all finish with aggregate scores of 80.
Cities AI 8, CI and D agree to contribute 500/01 200/0, 0% , and 200/01respectively, of the cost of the project. City D qualifies for the 60% local match multiplier bonus. The multiplier
for the four projects are as follows: City A-1.50 City B-1.20 City C -1.00 City D -1.50 The final point totals for the four projects, computed by multiplying the aggregate total by the
multiplier, are as follows: City A-120.0 City 8 -96.0 City C -80.0 City D -120.0 Example 2. City Q is a qualifyingcity and contributes 200/0 of the project cost. Q's project finishes with an aggregate score of 70 and a total score 105.0. City RJs project finishes with an aggregate score of 100,
but since R is not willing to commit local resources (and is nonqualifying), the project finishes with a total score of 100.0, below Q's. So does City S's project with a total score
of 102.0, which finished with a higher aggregate score of 85 but was supported with a 20% local commitment (S is a non-qualifying city) resulting in a multiplier of 1.20 compared to
Q's 1.50.
1990 BLOCK GROUPS DISTRESSED AREAS PREOOMINATELY LOWIMOOERATE INCOMtBLOCK GROUPS 8 0 i 8iMiles s
Location of Distressed Areas and Under-Utilized Areas Under Dallas County Tax Abatement Policy. I I 1990 CENSUS TRACTS DISTRESSED AREAS UNDER-UTIUZED AREAS s SCALE: 1" = 4 MILES
-j STATE OF TEXAS § COUNTY OF DALLAS § MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS THIS MASTER AGREEMENT is made by and between the City of . Texas,
hereinafter called "CITyl!, and the County of Dallas, Texas, hereinafter called "COUNTyll, acting by and through its duly authorized officials, which desire to enter into an Interlocal
Agreement, hereinafter called MASTER AGREEMENT, for the purpose of Transportation Improvements on roads inside Dallas County that are on the North Central Texas Council of Government's
Regional Thoroughfare Plan. WITNESSETH WHEREAS, pursuant to Court Order 2000-2117, dated October 17, 2000, County Commissioners Court approved participation in Transportation Major Capital
Improvement Projects for the Program Years 2004, 2005, and a portion of 2006 within the cities inside Dallas County; and WHEREAS, the approved project lists may be modified, updated
or approved by the Commissioners Court on a periodic, as-needed basis; and WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides authorization for local governments
to enter into inter10cal agreements; and NOW THEREFORE, THIS AGREEMENT, is hereby made and entered into by CITY and COUNTY for the mutual consideration stated herein: AGREEMENT Article
1. all purposes. DEFINITIONS: The following definitions are incorporated into this agreement for a) AMENDMENT shall mean a written document executed by all parties detailing changes,
additions or deletions in the MASTER AGREEMENT. b) CITY shall mean the City of , County ofDallas, State of Texas. c) COUNTY shall mean the County ofDallas, State of Texas. d) DIRECT
PROJECT & PROGRAM COSTS shall mean those costs that can be identified specifically with a particular project or program cost objective. These costs generally include MASTER AGREEMENT-11/10/00
1
compensation of employees for the time devoted and identified specifically to the performance of the project or program, cost of materials acquired, consumed or expended specifically
for the purpose of the project or program; equipment changes; damage claims and other approved capital 􀁥􀁸􀁰􀁥􀁮􀁤􀁩􀁴􀁵􀁲􀁥􀁳􀁾 change orders; damage claims; travel expenses incurred
specifically to carry out the project including, but not limited to, design, right-of-way, road or street drainage, utility relocation and adjustment and construction. Direct Cost does
not include either CITY or COUNTY general overhead. e) EFFECTIVE DATE shall mean the date of the signature of the last person necessary for this MASTER AGREEMENT to become effective.
1) INDIRECT COSTS shall mean those costs which have been incurred for common or joint purposes. These costs benefit more than one cost objective and cannot be readily identified with
a particular final project or program cost objective without effort disproportionate to the results achieved. g) INTERLOCAL AGREEMENTS shall mean contracts or agreements entered into
between CITY and COUNTY in accordance with Texas Government Code Chapter 791 . h) LEAD AGENCY shall mean that entity responsible for project management, including, but not limited to
planning, design, right-of-way acquisition, approved utility relocation or adjustment and construction. i) MASTER AGREEMENT shall mean this document including all incorporated documents,
attachments, and exhibits. j) MEMORANDUM OF AGREEMENT (MOA) shall mean a written document which incorporates the results of the PREDESIGN CHARRETTE. Said MOA shall at a minimum identify
the overall funding scheme, and basic scope ofthe PROJECT. k) PARCEL OR PARCELS shall mean those tracts of land and improvements located either wholly or partially thereon, identified
by COUNTY, CITY or other STAKEHOLDER as required for right-of-way requirements of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY
or COUNTY real property ownership and all additional real property to be utilized for the PROJECT. I) PREDESIGN CHARRETTE shall mean a meeting of decision making STAKEHOLDERS and other
members of the PROJECT TEAM for the purpose of entering into a :MEMORANDUM OF AGREElV1ENT for the overall funding, alignment and scope ofthe PROJECT. m) PROJECT MANAGER shall mean the
person appointed by the Lead Agency who is assigned the primary duty for assuring Project Team coordination and timely project delivery. There will be only one PROJECT MANAGER assigned
to a PROJECT. n) PROJECT TEAM shall mean representatives from COUNTY, CITY, and other STAKEHOLDERS as may be mutually agreed upon by COUNTY, CITY and STAKEHOLDER or otherwise with responsibility
for delivering the completed PROJECT. 0) PROJECT(S) shall mean the road improvements approved by the COUNTY for inclusion in the Transportation Major Capital Improvements Program approved
by the Commissioners Court and approved by the CITY and/or other applicable STAKEHOLDERS. p) ROAD or STREET STREET AMENITY shall mean PROJECT features not included in the STANDARD BASIC
PROJECT DESIGN including but not limited to street pavers, colored concrete, planters, irrigation, decorative lighting, special signage, or any other feature above and beyond the MASTER
AGREEMENT-11/10/00 2
STANDARD BASIC PROJECT DESIGN or any increase in capacity in excess of COUNTY determined requirements based on anticipated future traffic flow. q) RIGHT OF WAY (ROW) shall mean that
real property, (either existing, or required in fee and/or easement) identified by COUNTY, CITY, or other project STAKEHOLDER as necessary for the construction of the PROJECT. Such Right-of-way
shall include both the existing street, road, drainage or other CITY or COUNTY real property ownership and all additional real property to be utilized for the PROJECT. (r) STANDARD BASIC
PROJECT DESIGN shall mean the standard COUNTY-approved CITY criteria for paving, bridges, drainage and appurtenances, traffic control items including pavement marking) warranted uniform
signals, street light foundations, pull boxes, conduit, sidewalks, medians, storage/turn lanes, access, required structural retaining walls and standard driveways excluding ROAD OR STREET
AMENITIES, or such design criteria as may be mutually agreed upon in a project specific SUPPLEMENTAL AGREEMENT. (-s)(s) SUPPLEMENTAL AGREEMENT shall mean' an agreement subsequent to
this document which is entered into to establish the contractual rights and responsibilities-of the CITY and COUNTY as it relates to the PROJECT. (t)(t) STAKEHOLDER shall mean any governmental
or quasi-governmental entity making a financial contribution to the PROJECT. (1I) (u) TxDOT shall mean the Texas Department of Transportation. (v) UTILITIES shall mean each City Utility,
public utility, common carrier, governmental or quasigovernmental facility, fiber optic facility, or other facility located within the limits of the Project by virtue of Texas or Federal
Law or agreement between the entity and the CITY, COUNTY, or STATE OF TEXAS. (w)CITY UTILITY shall mean those owned or operated by CITY which require relocation or adjustment for the
purpose ofthe construction ofthe PROJECT as identified by PROJECT plans. (x) UTILITY IN PUBLIC RIGHT-OF-WAY shall mean all UTaITIES located within the limits of the PROJECT by virtue
of Texas or Federal Law or agreement between the entity and the CITY. (y) UTaITY IN PRIVATELY OWNED RIGHT-OF-WAY shall mean all UTILITIES, excluding CITY UTILITIES, whose facilities
are located within the limits of the PROJECT by virtue of satisfactorily documented pre-existing real property ownership. 􀁾 UTILITY BETTERMENT shall mean any increase in the capacity
of any UTILITY'S Facility adjusted or relocated as a part of the PROJECT as compared to the existing Facility, or any upgrading ofthe UTILITY'S Facility above the standard practices,
devices or materials, specified by the UTILITY and customarily used by CITY or UTILITY on projects solely financed by CITY or UTILITY. Provided, however, that any upgrading necessary
to successfully accomplish the PROJECT shall not be considered a Betterment, and further, that any increase in the capacity of the Utility Facility resulting solely from the replacement
of devices or materials no longer regularly manufactured, processed or installed shall not be considered a Betterment, provided that such replacement shall be only to the standard devices
or materials currently used on other projects financed solely by CITY or UTILITY. This meaning shall apply to utilities that are part of the project as well as the standard basic street
components (See "STANDARD BASIC PROJECT DESIGN"). MASTER AGREEMENT-11/10/00 3
Article ll. PEIDODOFTHEAGREEMENT This MASTER AGREEMENT becomes effective when signed by the last party whose signing makes the respective agreement fully executed (The "Effective Date").
This MASTER AGREEMENT shall be an annual agreement and shall automatically renew without further action by either party unless or until terminated as provided in Article IV (Termination)
or the expiration often (10) years, whichever shall first occur. Article ill. AMENDMENTS This Master Agreement may be amended with the mutual consent of the CITY and COUNTY. Any amendment
must be in writing and approved by the parties' respective governing bodies. Article IV. TERMINATION. DEFAULT, TIME OF THE ESSENCE AND FORCE MAJEURE 1. TERMINATION A. This MASTER AGREEMENT
may be terminated by any ofthe following conditions: a)(l) By expiration oftenn ofthe agreement. 􀁾􀀨􀀲􀀩 By mutual written consent and agreement of COUNTY and CITY. e)(3) By either
party, by notice in writing establishing the effective date of termination to the other party as consequence of the party being in default of the provisions of this Agreement or any
SUPPLEMENTAL AGREErvIENT or failure to timely provide funding, with proper allowances being made for circumstances beyond the control of the defaulting party. d)(4) By either party with
ninety days written notice to the other party. B. Should either party terminate this MASTER AGREEMENT as herein provided, all existing, fully executed SUPPLEMENTAL AGREEMENT made under
this MASTER AGREEMENT shall not be terminated and shall automatically incorporate all the provisions ofthis MASTER AGREEMENT. C. In the event that any SUPPLEMENTAL AGREEMENT is terminated
·prior to completion of the PROJECT, no additional Costs shall be incurred other than Costs due and payable at the time oftermination for services actually performed or that shall become
due and payable due to such termination. The LEAD AGENCY, to the extent permitted, may terminate all project contracts, unless written notice is given by either party to the other of
its intent to complete the PROJECT, and prepare a final accounting for the PROJECT. D. If the PROJECT is terminated by the CITY prior to the award of any construction contract and the
PROJECT is located within the CITY limits, CITY shall pay to COUNTY the full amount expended by COUNTY on the project and COUNTY shall transfer to CITY its rights and all deliverables
that it may be entitled to receive under the existing professional services or other project contracts or agreements. Such amount shall be included in the MASTER AGREEMENT-11/10/00 4
final accounting for the PROJECT. Such amount shall be due and payable in full ninety (90) days subsequent to the termination, or thirty days subsequent to delivery of final accounting.
E. Once the construction contract has been let, with the approval of the other party, the SUPPLEMENTAL AGREEMENT for that PROJECT cannot be terminated until completion ofthe construction.
F. In the event that a PROJECT is terminated either party may, upon written notice, take over the project and prosecute the work to completion by contract or otherwise at their sole
cost and expense. In the event that the party completing the work is not the LEAD AGENCY, it is agreed that the PROJECT MANAGER will furnish to the completing party a listing of current
records pertaining to any outstanding obligations or other records or information required by any project contract, including any Work Order, or requested in writing by completing party
in either printed or electronic format or both. The LEAD AGENCY agrees to cooperate with the completing party. The LEAD AGENCY will use its best efforts to 􀁴􀁲􀁾􀁳􀁦􀁥􀁲 to the completing
party all contracts. Obligations under such contracts shall become the sole obligation of the completing party upon transfer. Completing party agrees to timely pay all future obligations
under such contract as they become due and payable. Completing party hereby releases the LEAD AGENCY from any and all liability under such assigned contracts subsequent to date of transfer,
effective upon the transfer date. LEAD AGENCY shall exercise its best efforts to insure a transition of services without interruption G. Either party shall have the right to retain copies
of all data, 􀁩􀁮􀁦􀁯􀁲􀁭􀁡􀁴􀁩􀁯􀁮􀁾 engineering, studies, or other items produced to the date oftermination. H. Provisions B through G will survive the termination of this MASTER AGREEMENT
and any SUPPLEMENTAL AGREEMENT and shall be a continuing obligation until the transition of services, all payments made and the PROJECTS are complete. All items listed or required in
this provision shall be furnished by LEAD AGENCY to completing party without additional cost or expense to completing party. 2. FORCE MAJEURE: Neither COUNTY nor CITY shall be deemed
in violation of this Contract if it is prevented from performing any of its obligations hereunder by reason of, for or through strikes, stoppage of labor, riot, fife, flood, invasion,
insurrection, accident, order of court, judge or civil authority, an act of God, or any cause reasonably beyond the party's control and not attributable to its neglect. In the event
of such an occurrence the time for performance of such obligations or duty shall be suspended until such time that such inability to perform, shall be removed. The party claiming the
suspension shall give notice of such impediment or delay in performance to the other party within ten (10) days of the knowledge of such occurrence. Each party shall make all reasonable
efforts to mitigate the effects of any suspension. Article v. INDEMNIFICATION COUNTY and CITY agree that both COUNTY and CITY shall each be responsible for their own negligent acts or
omissions or other tortious conduct in the course ofperformance ofthis MASTER AGREEMENT, without waiving any sovereign or governmental immunity MASTER AGREEMENT-11/10/00 5
available to either COUNTY or CITY under Texas law and without waiving any available defenses under Texas law. Nothing in this paragraph shall be construed to create or grant any 􀁲􀁩􀁧􀁨􀁴􀁳􀁾
contractual or 􀁯􀁴􀁨􀁥􀁲􀁷􀁩􀁳􀁥􀁾 in or to any third persons or entities. Article VI. NOTIFICATION A. When notice is permitted or required by this MASTER AGREE:MENT, it shall be in
writing and shall be presumed delivered when delivered in person or three (3) days subsequent to the date placed, postage prepaid, in the U. S. Mail, Certified or Registered, Return
Receipt Requested and addressed to the parties at the following address. B. All notices and correspondence to County by City shall be mailed or delivered by hand as follows: Dallas County
Public Works Donald R. Holzwarth, P.E., Director 411 Elm Street, Suite 400 Dallas, Texas 75202-3389 C. All notices and correspondence from County to City shall be mailed or delivered
by hand as follows: [Title of Appropriate City Official] City, Texas D. Either party hereto may from time to time designate another and different address for receipt of notice by giving
written notice ofsuch change of address to the other party. Article VII. CITY COVENANTS AND AGREES AS FOLLOWS: A. To execute the necessary agreements for the implementation of design
and construction of the PROJECTS mutually agreed upon and incorporated herein by SUPPLE:MENTAL AGREEl\IENT. B. Provide City Council Resolution adopting approved preferred alignment,
proposed estimated budget, and commitment to meet PROJECT funding for each milestone as specified herein or in a SUPPLElVIENTAL AGREEMENT. C. CITY agrees to share the funding of each
PROJECT with COUNTY on an equal share basis (50%/50%), or as otherwise agreed upon cost sharing arrangement as specified in a SUPPLEMENTAL AGREEMENT with the following exclusions: CITY
shall bear the entire cost of: 1. CITY owned utilities relocation or adjustment such as water and sanitary sewer facilities, except utility adjustments directly attributable to storm
sewer improvement conflicts; MASTER AGREEMENT-11/10/00 6
2. ROAD or STREET AMENITIES including but not limited to street pavers, colored concrete, planters, decorative lightingJ special signage, or any other feature over the STANDARD BASIC
PROJECT DESIGN; 3. UTILITY BETTERMENTS and ROAD or STREET AMENITIES,:. 4. CITY PROJECT TEAM participation or project management (if the CITY has LEAD AGENCY Responsibility) Direct Costs
which are not supported by a detailed hourly accounting system; 5. CITY Indirect Costs. When mutual written agreement has been reached as to PROJECT limits by COUNTY and CITY at the
Predesign Charrette, City agrees to acquire right-of-way required for designated projects by voluntary dedication, the subdivision platting process and/or other legal means, to the maximum
extent possible, and to ensure through the building permitting process that setback requirements are imposed to limit encroachment upon the required right of way. CITY agrees to fund
ROW not acquired but reasonably expected to be. CITY also agrees to fund the removal of improvements that are encroachments within existing or proposed right ofway areas. In the event
of any proposed use of the PROJECT right-of-way that will conflict with the proposed PROJECT and CITY is unable to obtain such right-of-way as described above, CITY shall notify COUNTY
of such conflict. COUNTY and CITY shall determine if the acquisition of the conflicting parcel would be in the best interest of the PROJECT. In the event that agreement is reached and
the parcel is acquired such cost shall be included in the pro rated cost ofthe project in the agreed upon proportions. CITY hereby grants the COUNTY authority to enter into eminent domain
proceedings within the city limits on each specific right ofway alignment as approved by the CITY and COUNTY. D. D:--·--To require all Utilities located within or using the present public
right of way on all designated transportation projects within CITY's municipal limits to adjust and/or relocate said Utilities as required by the proposed improvement of the designated
transportation Project. CITY Utilities shall be relocated or adjusted at no cost to COUNTY except as may be specifically set forth in this MASTER AGREEMENT. E. CITY agrees to be cooperative
on issues relating to billboards, advertising signs, nonconforming uses, zoning and similar restrictions and to exercise its best efforts to provide variances when possible to minimize
cost and delay of PROJECT. Additional PROJECT cost caused or contributed to by CITY ordinance, zoning, non-conforming use detennination or other requirement shall be paid in full by
CITY. F. _CITY shall require the adjustment and/or relocation ofUTnJTIES to be accomplished and finalized, as expeditiously as possible after approval of final plans to prevent PROJECT
schedule delays. Notwithstanding anything contained herein to the contrary, all UTILITIES shall be adjusted or relocated and the right-of-way clear for construction not later than thirty
(30) days prior to the award of the construction contract. CITY will notify the COUNTY and -other STAKEHOLDERS when utility conflicts would impact progress of the project completion.
COUNTY and CITY agree to work in partnership and with all STAKEHOLDERS to solve the problem to include helping to engage elected officials in MASTER AGREEMENT-11/1 DIDO 7
the problem resolution with the goal to prevent delays In the commencement or prosecution of construction on the PROJECT. G. Where new storm drainage facilities are in conflict with
CITY owned water and sanitary sewer systems, and the storm sewer design cannot be modified, 􀁡􀁦􀁴􀁥􀁾 submission of an acceptable schedule ofwork and cost estimate by the CITY to the
COUNTY and COUNTY approval, the actual costs of the necessary adjustment of CITY water and sewer utilities shall be pro rated at the overall percentage agreed to by CITY and COUNTY for
cost sharing. CITY shall be responsible for funding one hundred percent (100%) of any BETTER1v1ENTS. Except as provided 􀁨􀁥􀁲􀁥􀁩􀁮􀁾 all costs for adjustment and/or relocation of utilities
in the public right of way shall be the responsibility of the Utility Owner or of the CITY UTll...ITY. Any PROJECT delay or other damages caused by CITY UTllJTY'S failure to timely relocate
or adjust the facility shall be at the entire cost of CITY. H. To provide for contInuIng surveillance and control of right of way to prevent the construction, placement, storage or encroachment
of any 􀁳􀁩􀁧􀁮􀁳􀁾 personal property or other appurtenances in the right of way. In the event that the aforementioned features are allowed by CITY to encroach on necessary ROW during
the duration ofthe project, CITY shall bear the entire cost of removal or relocation ofsaid encroachment. I. To provide to COUNTY for 􀁃􀁏􀁕􀁎􀁔􀁙􀁾􀁓 or COUNTY'S designee use, at no
cost, adequate copies of all construction standards, codes, (specifically including zoning and development codes), plats, specifications, guidelines, standards or any other pertinent
information as detennined by COUNTY to be required for the completion of the PROJECT. Additionally, CITY shall furnish COUNTY, at no cost, such documents as necessary to keep all items
previously furnished to County current. 1. Actively participate and provide authorized representation with decision making power at PREDESIGN CHARRETTE, preconstruction meeting, partnering
meetings and project team meetings which are necessary to project development/completion and fiduciary relationships. K. CITY agrees to provide timely review of interim submittals. "Timely
􀁲􀁥􀁶􀁩􀁥􀁷􀀧􀁾 will be agreed upon during the PREDESIGN CHARRETTE as a part of the PROJECT schedule. City further agrees that if no review notes are submitted by CITY in writing to
COUNTY on a timely basis, plans are approved as submitted. L. City agrees that it will pay all additional project cost for any CITY requested discretionary change, including, but not
limited to STREET AMENITIES AND UTll."lTY BETTER1v1ENTS, in or addition to the design or construction of the project subsequent to the City opportunity to review the sixty five percent
(65%) design plans. M. Provide at 􀁃􀁉􀁔􀁙􀁾s cost for the continuing maintenance of all PROJECT ROW, such as mowing, 􀁤􀁲􀁡􀁩􀁮􀁡􀁧􀁥􀁾 trash removal, etc., during the period between
acquisition and construction. MASTER AGREEMENT-II/IO/OO 8
N. Subsequent to the completion of a PROJECT, that the CITY will be responsible for all future maintenance, operation and control of the PROJECT, without cost or contribution from the
COUNTY. O. Bear the entire cost of design, construction and administration for landscaping, streetscaping, streetlighting, as such items are not included in the STANDARD BASIC PROJECT
DESIGN and other ROAD OR STREET AlvIENlTIES specified or requested by CITY in excess ofSTANDARD BASIC PROJECT DESIGN. P. It is the intent of this MASTER AGREEMENT that the COUNTY will
be the LEAD AGENCY. In the event that the CITY and COUNTY agree in writing that CITY will manage and administer one or more PROJECTS, CITY and COUNTY will enter into a SUPPLEMENTAL AGREEMENT
as to that project(s). In such instance, CITY agrees to assume all LEAD AGENCY responsibilities except as may be set forth in the SUPPLEMENTAL AGREEMENT as determined by mutual consent.
Article VIII. UTILITY IMPACTS. A. In cases where a UTILITY IS LOCATED IN A PRIVATELY OWNED RIGHT-OFWAY, and it is necessary to relocate the facility or make adjustments by reason of
the widening or improvement of the designated project, the COUNTY (or CITY if acting as the LEAD AGENCY) will, after submission by utility company of right of way documentation and cost
estimates acceptable to the CITY, COUNTY and other STAKEHOLDERS, assign the actual costs for the relocation and/or adjustment of said utility to the PROJECT. B. In cases where a UTILITY
IN PUBLIC RIGHT-OF-WAY, excluding CITY UTILITIES, occupies any portion of the PROJECT RIGHT-OF-WAY by Texas or Federal Law or by agreement with the CITY that allows or permits the CITY
to cause the relocation of the utility for the construction of the project, the CITY shall timely require and enforce the relocation or adjustment requirement at no cost to the project.
In the event that the CITY has no legal or contractual right to cause the relocation, the relocation or adjustment shall be relocated or adjusted and all cost shall be a Project Cost.
CITY shall take all steps necessary to insure that such relocation or adjustment shall not conflict with or delay the PROJECT schedule. Article IX. COUNTY AGREES AS FOLLOWS: A. To provide
as a PROJECT Cost preliminary engineering which will define project details, e.g., location, scope of work and specific right of way alignment for each improvement. Such preliminary
engineering shall be submitted to the CITY for approval, prior to proceeding with the final design and any right ofway acquisition. B. To provide as a PROJECT Cost for the construction
of transportation improvements based upon design criteria conforming to STANDARD BASIC PROJECT DESIGN in conformity with applicable CITY ordinances and standards, to the extent of MASTER
AGREEMENT-11/10/00 9
Commissioners Court approved program funding. Scope of work shall include the agreed upon design standards as the basis for improvement criteria. Deviations from mutually agreed upon
application of CITY standards and/or design criteria shall require prior approval of CITY. Where CITY standards do not exist, TxDOT standards as of the EFFECTIVE DATE of this MASTER
AGREEMENT shall be utilized unless otherwise mutually agreed by SUPPLEMENTAL AGREEMENT. :A.C. To actively participate and provide authorized representation at PREDESIGN CHARRETTE 􀁾
preconstruction 􀁭􀁥􀁥􀁴􀁩􀁮􀁧􀁾 partnering meetings and project team meetings which are necessary to project development and completion and fiduciary relationships. D. To provide project
management of each Project where County is LEAD AGENCY from commencement to completion of construction. CITY and COUNTY may further agree by mutual consent to redefine project management
roles as beneficial to the PROJECT as defined in the MOA and SUPPLEMENTAL AGREEMENTS. E. Upon receipt of written request detailing the information 􀁲􀁥􀁱􀁵􀁥􀁳􀁴􀁥􀁤􀁾 to provide information
related to the PROJECT to CITY or CITY'S designee at no cost to the CITY. F. COUNTY agrees to provide timely review of interim submittals and hereby agrees that if no review notes are
submitted by COUNTY (if CITY is filling the role as PROJECT MANAGER) in writing to CITY, plans are approved as submitted. "Timely review" will be agreed upon during the PREDESIGN CHARRETTE,
as part of the project schedule. G. To submit final engineering plans for review and written approval by CITY at least thirty (30) days prior to advertising for construction. H. To provide
for the acquisition, including acquisition by Eminent Domain, of the necessary additional right of way, on designated projects, in accordance with minimum standard requirements and utilizing
existing public right of way to the maximum extent possible as a PROJECT cost. I. To require all contractors to secure all necessary permits required by CITY on said construction construction
projects. J. To furnish record drawings of construction plansfor the permanent records of CITY within twelve (12) months upon completion and acceptance of the transportation improvement PROJECT. K. In and for Ten Dollars ($10.00) and other good
and valuable consideration, including the future obligation of maintenance, operation, control and acceptance of liability therefor to transfer, by Quit Claim Deed, all PROJECT related
easements acquired by COUNTY to CITY. L. In the event COUNTY and CITY agree in writing that CITY will be the LEAD AGENCY for the agreed upon PROJECT, COUNTY will reimburse CITY for agreed
costs as detailed in Article XI (FUNDING) in an amount not to exceed the PROJECT cost as approved by Dallas County Commissioners Court and incorporated in the SUPPLE:MENTAL AGREEMENT.
All COUNTY payments shall be in accordance with COUNTY Policies and Procedures or as may be mutually agreed between the parties and incorporated in a SUPPLE:MENTAL AGREEMENT. MASTER
AGREE1vIENT-11/10/00 10
Article X. PREDESIGN CHARRETTE A. CITY and COUNTY, as specified in Articles VII and IX, respectively, will designate officials or representatives to participate in a Predesign Charrette
to be conducted on a mutually agreeable date and location. At least part of this meeting will be conducted on the PROJECT site. B. Results from Predesign Charrette will identify the
general project scope and the general preferred alignment of the project, and project administration and management roles, to include the PROJECT MANAGER. Additionally, key project team
participants shall be identified at the Predesign Charrette . C. At the conclusion of the Predesign Charrette a SUPPLEMENTAL AGREEMENT shall be produced which outlines the identified
roles and scope for the Project. Article XI. FUNDING A. CITY and COUNTY mutually agree to proportionately fund the DIRECT PROJECT & PROGRAM costs as agreed by the parties in a SUPPLEMENTAL
AGREEMENT. Unless otherwise specified in the SUPPLEivIENTAL AGREEl\1ENT, COUNTY shall bear fifty fifty percent (50%) of the total DIRECT PROJECT & PROGRAM costs excluding the ROAD OR
STREET A1VIENITIES, relocation or adjustment of CITY 􀁕􀁔􀁬􀁬􀀢􀁉􀁔􀁉􀁅􀁓􀁾 UTll..ITY BETTERMENT, INDIRECT 􀁃􀁏􀁓􀁔􀁾 DIRECT COST not supported by detailed hourly accounting system and
other items as specified in this MASTER AGREEl\ffiNT or any SUPPLEIvlENTAL AGREEivIENT. COUNTY shall not be responsible for any amount of funding in excess of the PROJECT not-to-exceed
amount as shown in the PROJECT SUPPLElVIENTAL AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREElVIENT, CITY shall bear fifty percentage (50%) of all DIRECT PROJECT AND
PROGRAM costs. In addition City agrees to fund all other City cost as provided herein, including, but not limited to, ROAD OR STREET A1VIENITIES, relocation or adjustment -of CITY UTILITIES,
UTILITY 􀁂􀁅􀁔􀁔􀁅􀁒􀁬􀁶􀀱􀁅􀁎􀁔􀁾 INDIRECT COST, DIRECT COST not supported by detailed hourly accounting system and other items as specified in this MASTER AGREElVIENT or any SUPPLErvIENTAL
AGREEMENT. B. Unless otherwise stated in a SUPPLErvIENTAL AGREErvtENT, the milestones for each project shall be (1) preliminary and primary design (2) right-of-way acquisition and utility
relocation or adjustment and (3) construction. The LEAD AGENCY shall prepare an estimated cost for each milestone. Upon approval of the cost by the other party, each party shall fund
its share of the respective milestones by placing that amount of money in an escrow account or otherwise encumber the funds to insure that the LEAD AGENCY will have sufficient funding
available from current revenue for the timely payment of PROJECT milestone costs. The LEAD AGENCY may bill the other party for periodic payments for the actual amount of work completed
toward the completion ofthe milestone. Upon completion of the milestone, the nonmanagement party will be furnished a notice that such work has been completed and aHthe amount of funding
that may be utilized to pay subsequent milestone Project cost. Notwithstanding any other term or condition contained herein or in any SUPPLEMENT AGREEIv1ENT, neither party will be required
to award any contract until written certification has been received that funding fOF·the·,pF0jeet--has been eertified--in-wr-itiflg-·ta--have-been placed MASTER AGREE:NIENT-11/10/00
11
in escrow or encumbered for the payment of the non-awarding party's portion of the PROJECT cost. C. In the event that the cost of the PROJECT shall exceed the not-to-exceed amount, CITY
and COUNTY agree to either reduce the scope of construction or seek additional funding to complete the PROJECT at the agreed upon cost share percentages. At the termination of the PROJECT,
the LEAD AGENCY will do a final cost accounting of the PROJECT. In the event that the amount paid by either party exceeds its portion ofthe actual cost, the difference will be remitted
to such party. In the event that additional funds are due, the LEAD AGENCY will bill the other party who agrees to pay such funds within thirty (30) days of receipt of such billing.
D. If CITY elects to manage PROJECT, COUNTY will reimburse CITY based on invoices for actual costs expended in accordance with COUNTY invoicing policy. E. Upon execution of a SUPPLE:MENTAL
AGREEMENT, CITY shall escrow an amount adequate for initial project costs which COUNTY may use to pay for initial professional services required for scoping) preliminary) and primary
design. Article XII. NO THIRD-PARTY BENEFICIARY ENFORCEMENT. It is expressly understood and agreed that enforcement of the terms and conditions of this Agreement and all right of action
relating to such enforcement shall be strictly reserved to CITY and COUNTY and nothing contained in this Agreement shall give or allow any claim or right of action whatsoever by any
other person on this Agreement. It is the express intention of CITY and the COUNTY that any entity other than CITY or the COUNTY receiving services or benefits under this agreement shall
be deemed an incidental beneficiary only. This Agreement is intended only to set forth the contractual right and responsibilities ofthe agreement parties. Article XII. RIGHT OF ENTRY
The CITY agrees that COUNTY shall have the right to enter upon the PROJECT area for the time period necessary for the completion of the Project. CITY agrees to furnish such police or
other CITY CITY personnel as requested BY COUNTY for traffic control or other public safety matters at no cost to the PROJECT or COUNTY. Article XIV. LIST OF PROJECTS CITY agrees that
it has been furnished with a list of the potential PROJECTS as approved by the Dallas County Commissioners Courts, subject to the agreement between the parties of a SUPPLEMENTAL AGREE1v1ENT.
CITY stipulates and agrees that the Commissioners Court Order approving the projects identifies the potential PROJECT location and describes the type of project in sufficient detail
that the CITY is fully aware of the location and type of projects being considered. MASTER AGREEMENT-11/10/00 12
Article XV. MISCELLANEOUS GENERAL PROVISIONS A. Applicable Law. This Agreement and all matters pertinent thereto shall be construed and enforced in accordance with the laws ofthe State
of Texas and exclusive venue shall be in Dallas County, Texas. Notwithstanding anything herein to the contrary, this Agreement is expressly made subject to County's Sovereign Immunity,
Title 5 of Texas Civil Practice and Remedies Code, and all applicable State of Texas and Federal laws. B. Entire Agreement. This Agreement, constitutes the entire agreement between the
parties hereto and may not be modified except by an instrument in writing executed by the parties hereto as herein provided. C. Severability. If any provision ofthis Agreement shall
be held invalid, void or unenforceable, the remaining provisions hereof shall not be affected or impaired, and such remaining provisions shall remain in full force and effect. D. DefauJt/WaiverlMitig
ation. It is not a waiver of default if the non-defaulting party fails to declare immediately a default or delays in taking any action. Pursuit of any remedies set forth in this Agreement
does not preclude pursuit of other remedies in this Agreement or provided by law. E. Federal or State of Texas Funding. In the event that any work or part thereof is funded by State
of Texas or U. S. Government funding and any statute, rule, regulation, grant, contract provision or other State of Texas or U. S. Government law, rule, regulation or other provision
imposes additional or greater requirement(s) than stated herein, City agrees to timely comply therewith without additional cost or expense to County. F. Headings. The titles which are
used following the number of each paragraph are only for convenience in locating various provisions ofthis AGREEMENT and shall not be deemed to affect the interpretation or construction
of such provision. G. Number and Gender. Words of any gender used in this AGREEl\1ENT shall be held and construed to include any other gender; and words in the singular shall include
the the plural and vice versa, unless the text clearly requires otherwise. H. Counterparts. This AGREEMENT may be executed in multiple counterparts, each ofwhich shall be deemed an original,
but all of which shall constitute one and the same instrument. MASTER AGREElvIENT-11/10/00 13
The City of , State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution , Minutes Dated the __day of , 200_ . The County of Dallas, State of Texas,
has executed this agreement pursuant to Commissioners Court Order Number and passed on the__day of _ 200 . CITY OF-----------BY􀀭􀀭􀀭􀀭􀁾􀀭􀀭􀀭􀀭􀀭􀀭􀀭􀀭 TITLE ATTEST􀀭􀀭􀀭􀀭􀀭􀀭􀁾􀀭􀀭􀀭􀀭􀀭
CITY SECRETARY \ ATTORNEY MASTER AGREEMENT-ll/10/00 COUNTY OF DALLAS BY-------------LEE JACKSON, COUNTY JUDGE APPROVED AS TO FORM: John Dahill, Advisory Chief, Civil Section Dallas County
District Attorney 14
-􀁾 . --.. .,-. _. ,. -'-, -􀁾 --, -􀁾 --DALLAS COUNTY PlTBLIC WORKS CAPITAL IMPROVEMENT PROGRAM 5 PHASE PROJECT DELIVERY SYSTEM October 13, 2000
PHASE 1 --PLANNING & PRELIMINARY DESIGN STEP TWO, PRELIMINARY DESIGN • Decision on use of Subsurface Utility Enaineering (SUE) will be made after the Charrette, before initiating design.
SUE determination should take funding sources into account. Hopefully our partners, including utilities, will be willing to participate. This information will be critical for designers
to use as they launch the design. • County, city, or joint team of in-house designers or selected AJE firm begins initial design. Objective is to resolve all alignment issues, in close
partnership with all stakeholders. Preliminary surveying requires estimating centerline and ascertaining existing ROW. County PM and Inspectors will assure an effective Constructibility
Review is completed. In most projects a consultant will be brought in as early as possible in Phase I with the possibility for an amendment to the contract after concept design is complete.
City partners will be involved in the selection process. The decision to amend the contract for completion of the Primary Design will be made after an interim evaluation is completed
using the County's consultant evaluation system. • Phase 1 ends with approved preliminary alignment and profile and preliminary sizing of bridges and drainage structures along with SUE
determination. Preliminary environmental or permitting investigations will have begun. Basically the level ofeffort will approximate that required of the Preliminary Schematic and Environmental
Assessment Phase that currently is required on the STPIMlv1 projects.
PHASE 2 --PRIMARY DESIGN • Negotiation of amendment to contract with consultant for Primary Design is the initial task, with Scope ofWork now well defmed by all Phase 1 effort and includes
geo tech, utility analysis or SUE early in the process. Part of negotiations includes defmitive delivery dates for various phases and reVIews. • Consultant works closely with all stakeholders
--under the guidance and direction ofthe County PM, in a partnering mode. Any available internet-based Proj ect Management tools, including extranets, will be used to optimal effect
during the life of the project. • Constructibility reviews will be incorporated at key points during design. • Environmental analyses and neighborhood public workshops are to be included
during this phase. • Traffic and Utilities data will be considered in design, with data from partner city, County, NCTCOG, or consultant. Agreed upon level ofS.U.E. will be key input
into design details. • Any required environmental impact analysis will be included in this phase. Common sense will be used to address significant issues without wasting time on clearly
􀁵􀁮􀁩􀁭􀁰􀁯􀁲􀁴􀁾􀁴 areas. The goal is to execute environmentally sustainable development that improves the overall quality oflife ofour joint customers, the transportation users and
citizens of Dallas County and the partner city. • Early involvement on ROW issues will be important, and early provision of ROW documents will be a critical milestone ofthe design contract.
• PM completes interim evaluation of consultant
PHASE 3 -DESIGN COMPLETION & RIGHT-OF-WAY INITIATION • Begins with the delivery of the R-O-W documents to the County by the consultant. Standards and scheduling will be clearly spelled
out in writing within Consultant's contract. County or City ROW functional manager works to assure efficient execution ofROW planning and execution services, as part of the Project Matrix
Team. This includes management of ROW Services IDIQ contract, if this delivery tool is used. • County or City Project Manager monitors and tracks progress. Resolves issues as they develop,
keeping all stakeholders in the net, using e-tools and networking. Any available internet-based Project Management tools, including extranets, will be used to optimal effect during the
life ofthe project. • ROW acquisition begins, using in-house or ROW consultant on IDQ contract. PM works closely with ROW functional people to assure all acquisition activities stay
on track, issues are brought to conclusion, logical design changes are made, etc. PM uses Matrix Team and assures appropriate leadership required to assure project delivery dates are
met. • County decides, in consultation with other stakeholders, the packaging ofthe construction contract (early enough to preclude re-work by consultant). • Consultant to make minor
changes resulting from property owner requests. • Design consultant completes work on provided schedule, however, in rare instances may be asked for expert testimony at Eminent Domain
hearings. • County and Partners evaluate Consultant using standard evaluation. system. Consultant is given opportunity to evaluate Countys project management process, also.
PHA8...E 4 -ROW & Utility Adjustment • ROW acquisition is carried to completion. • We will use partnering principles as well as results ofS.V.E. to assure utility adjustments are accomplished
in time to keep scheduled project advertisement and contract award dates. • County or City Project Manager tracks and resolves issues and work and schedules, using Matrix Team. • All
work is done to prepare project for letting (Ready to Advertise). • City works as part ofMatrix Team to expedite utility relocations. • Consultant may be kept on call for unique projects
or if required to complete requested Engineering During Construction (EDe) services, such as shop drawing submittal review.
PHASE 5 --CON8..TRUCTION • Project is advertised and bids opened. • Final Supplemental City County Agreement is completed with each Partner giving approval offinal funding on a timely
basis. • Construction contract is awarded and notice to proceed is given. • Partnering & pre-construction meeting scheduled, planned, and executed with key stakeholders in attendance.
• Construction proceeds on schedule with Construction Management services provided by County or city partner. Partnering principles and spirit of Partnering (Trust, Commitment, and Shared
Vision) are maintained throughout the project construction phase. • As-builts are provided for ultimate owner from marked-up construction plans. • Project is fonnally turned over to
the City for maintenance. • Evaluations are completed in fmal form on consultant, using interim evaluation results. . • Close out project report including lessons learned. These will
be captured by using an After Action Review (AAR) session with the entire Project Matrix Team. • Conduct one year follow up inspection in conjunction with all applicable stakeholders
,.-
DALLAS COUNTY PUBLIC WORKS DALLAS COllNTY 2001 MCIP TlMELINE MILESTONE Kickoff Meeting . Application Submittal Deadline Preliminary Evaluation Completed Cities' Review ICommentary Deadline
Final Evaluation and Ranking . Final Selection and Court Approval TARGETDATE January 31,2001 Apri127, 2001 (4pm) June 29, 2001 July 29, 2001 August 17, 2001 October 30, 2001 411 8m Street,
4th Aoor . . Dallas. 􀁔􀁾􀁸􀁡􀁳 75202
DALLAS COUNTY PUBLIC WORKS 31 January 2001 MAJOR CAPITAL IMPROVEMENT PROGRAM PROGRAM YEAR 2006/2007 PRELIMINARY ESTIMATES BASIC ASSUMPTIONS: • Gently rolling terrain • 8 inch thick TxDOT
CPCD_concrete pavement wi monolithic curbs over 6 inch thick lime or cement treated subgrade at 7%. Actual pavement structure thicknesses will usually be based on soil tests and AASHTO
design procedure using the legal load limit (80,000 lb.) • Minimal lowering ofthe profile finished grade -only low enough to receive water entering the project. • Minimal fill • An enclosed
concrete stonn sewer system • An average of9.2 median openings/street intersections per mile • An average of 3.7 cross drainage structures per mile • No bridges are included in the costs
below. All new bridges and approaches should be 2 feet above the 100 year flood elevation • No design or preliminary costs are included in the costs below 411 Elm Street, 4th Floor DaJlas,
􀁔􀁾􀁸􀁡􀁳 75202
preJimest2.wdl PRELIMINARY ESTIMATED COSTS 􀁾 New 4 lane divided concrete C&G roadway wi storm sewer $650. plf 􀁾 New 6 lane divided concrete C&G roadway wi storm sewer $750. plf > New
2 lane concrete C&G road"way \vl storm se\ver $325. plf 􀁾 New Slane (continuous left turn lane) concrete roadway wI storm sewer . $700.plf 􀁾 Widen from 4 lane divided concrete to 6
lane divided concrete C&G roadway wI storm sewer. Widen on inside -no additional storm sewer $125. plf 􀁾 Widen from 4 lane undivided concrete to 6 lane divided concrete C&G roadway
wi storm sewer $ 1,220, plf 􀁾 Remove existing 2 lane asphaltic pavement. Build new 4 lane divided concrete C&G roadway wI storm sewer $675.plf 􀁾 Remove existing 2 lane asphaltic pavement.
Build new 6 lane divided concrete roadway wI storm sewer $775. plf 􀁾 Any new bridges can be estimated at $61. per square-foot provided that the structure can be built as a TxDOT standard
CGC ("pan form") structure wI max 30 foot spans. Other designs must be individually estimated
STATE OF TEXAS § COUNTY OF DALLAS § MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS THIS MASTER AGREEMENT is made by and between the City of , Texas, hereinafter
called "CITY", and the County of Dallas, Texas, hereinafter called "COUNTY", acting by and through its duly authorized officials, which desire to enter into an Interlocal Agreement,
hereinafter called MASTER AGREEMENT, for the purpose of Transportation hnprovements on roads inside Dallas County that are on the North Central Texas Council of Government's Regional
Thoroughfare Plan. WITNESSETH WHEREAS, pursuant to Court Order 2000-211 7, dated October 17, 2000, County Commissioners Court approved participation in Transportation Major Capital Improvement
Projects for the Program Years 2004,2005, and a portion of2006 within the cities inside Dallas County; and WHEREAS, the approved project lists may be modified, updated or approved by
the Commissioners Court on a periodic, as-needed basis; and WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides authoriiation for local governments to enter into
interlocal agreements; and NOW THEREFORE, TillS AGREEMENT, is hereby made and entered into by CITY and COUNTY for the mutual consideration stated herein: AGREEMENT Article I. all purposes.
DEFINITIONS: The following definitions are incorporated into this agreement fOf a) AMENDMENT shall mean a written document executed by all parties detailing changes, additions or deletions
in the MASTER AGREEl\ffiNT. b) CITY shall mean the City of t County ofDallas, State ·ofTexas. c) COUNTY shall mean the County ofDallas, State ofTexas. d) DIRECT PROJECT & PROGRAM COSTS
shall mean those costs that can be identified specifically with a particular project or program cost objective. These costs generally include MASTER AGREEMENT-11/10/00 1
compensation of employees for the time devoted and identified specifically to the performance of the project or program, cost of materials acquired, consumed or expended specifically
for the purpose of the project or program; equipment changes; damage claims and other approved capital expenditures; change orders; damage claims; travel expenses incurred specifically
to carry out the project including, but not limited to, design, right-of-way, road or street drainage, utility relocation and adjustment and construction. Direct Cost does not include
either CITY or COUNTY general overhead. e) EFFECTIVE DATE shall mean the date of the signature of the last person necessary for this MASTER AGREElVIENT to become effective. 1) INDIRECT
COSTS shall mean those costs which have been incurred for common or joint purposes. These costs benefit more than one cost objective and cannot be readily identified with a particular
final project or program cost objective without effort disproportionate to the results achieved. g) INTERLOCAL AGREE:MENTS shall mean contracts or agreements entered into between CITY
and COUNTY in accordance with Texas Government Code Chapter 791 . h) LEAD AGENCY shall mean that entity responsible for project management, including, but not limited to planning, design,
right-of-way acquisition, approved utility relocation or adjustment and construction. i) MASTER AGREEMENT shall mean this document including all incorporated documents, attachments,
and exhibits. j) MEMORANDUM OF AGREEMENT (MOA) shall mean a written document which incorporates the results of the PREDESIGN CHARRETTE. Said MOA shall at a minimum identify the overall
funding scheme, and basic scope of the PROJECT. k) PARCEL OR PARCELS shall mean those tracts of land and improvements located either wholly or partially thereon, identified by COUNTY,
CITY or other STAKEHOLDER as required for right-of-way requirements of the PROJECT. Such Right-of-way shall include both the existing street, road, drainage or other CITY or COUNTY real
property ownership and all additional real property to be utilized for the PROJECT. I) PREDESIGN CHARRETTE shall mean a meeting of decision making STAKEHOLDERS and other members of the
PROJECT TEAM for the purpose of entering into a :rvIEMORANDUM OF AGREE?v1ENT for the overall funding, alignment and scope ofthe PROJECT. m) PROJECT MANAGER shall mean the person appointed
by the Lead Agency who is assigned the primary duty for assuring Project Team coordination and timely project delivery. There will be only one PROJECT MANAGER assigned to a PROJECT.
n) PROJECT TEAM shall mean representatives from COUNTY, CITY, and other STAKEHOLDERS as may be mutually agreed upon by COUNTY, CITY and STAKEHOLDER or otherwise with responsibility for
delivering the completed PROJECT. 0) PROJECT(S) shall mean the road improvements approved by the COUNTY for inclusion in the Transportation Major Capital Improvements Program approved
by the Commissioners Court and approved by the CITY and/or other applicable STAKEHOLDERS. p) ROAD or STREET AMENITY shall mean PROJECT features not included in the STANDARD BASIC PROJECT
DESIGN including but not limited to street pavers, colored concrete, planters, irrigation, decorative lighting, special signage, or any other feature above and beyond the MASTER AGREEMENT-11/10/00
2
STANDARD BASIC PROJECT DESIGN or any increase in capacity in excess of COUNTY detennmed requirements based on anticipated future traffic flow. q) RIGHT OF WAY (ROW) shall mean that real
property, (either existing, or required in fee andJ or easement) identified by COUNTY, CITY, or other project STAKEHOLDER as necessary for the construction of the PROJECT. Such Right-of-way
shall include both the existing street, road, drainage or other CITY or COUNTY real property ownership and all additional real property to be utilized for the PROJECT. (r) STANDARD BASIC
PROJECT DESIGN shall mean the standard COUNTY-approved CITY criteria for paving, bridges, drainage and appurtenances, traffic control items including pavement marking, warranted uniform
signals, street light foundations, pull boxes, conduit, sidewalks, medians, storage/tum lanes, access, required structural retaining walls and standard driveways excluding ROAD OR STREET
AMENITIES, or such design criteria as may be mutually agreed upon in a project specific SUPPLEMENTAL AGREEMENT. (s) SUPPLEMENTAL AGREEMENT shall mean an agreement subsequent to this
document which is entered into to establish the contractual rights and responsibilities of the CITY and COUNTY as it relates to the PROJECT. (t) STAKEHOLDER shall mean any governmental
or quasi-governmental entity making a financial contribution to the PROJECT. (0) TxDOT shall mean the Texas Department ofTransportation. (v) UTILITIES shall mean each City Utility, public
utility, common carrier, governmental or quasigovernmental facility, fiber optic facility, or other facility located within the limits ofthe Project by virtue of Texas or Federal Law
or agreement between the entity and the CITY, COUNTY, or STATE OF TEXAS. (w) CITY UTILITY shall mean those owned or operated by CITY which require relocation or adjustment for the purpose
ofthe construction of the PROJECT as identified by PROJECT plans. (x) UTILITY IN PUBLIC RIGHT-OF-WAY shall mean all UTILITIES located within the limits of the PROJECT by virtue of Texas
or Federal Law or agreement between the entity and the CITY. (y) UTILITY IN PRIVATELY OWNED RIGHT-OF-WAY shall mean all UTILITIES, excluding CITY UTILITIES, whose facilities are located
within the limits of the PROJECT by virtue ofsatisfactorily documented pre-existing real property ownership. 00 UTILITY BETTERMENT shall mean any increase in the capacity of any UTILITY'S
Facility adjusted or relocated as a part of the PROJECT as compared to the existing Facility, or any upgrading of the UTILITY'S Facility above the standard; practices, devices or materials,
specified by the UTILITY and customarily used by CITY or UTILITY on projects solely financed by CITY or UTILITY. Provided, however, that any upgrading necessary to successfully accomplish
the PROJECT shall not be considered a Betterment, and further, that any increase in the capacity of the Utility Facility resulting solely from the replacement of devices or materials
no longer regularly manufactured, processed or installed shall not be considered a Betterment, provided that such replacement shall be only to the standard devices or materials currently
used on other projects financed solely by CITY or UTILITY. This meaning shall apply to utilities that are part of the project as well as the standard basic street components (See "STANDARD
BASIC PROJECT DESIGN"). MASTER AGREEMENT-11/10/00 3
Article II. PERIOD OF THE AGREEMENT This MASTER AGREEMENT becomes effective when signed by the last party whose signing makes the respective agreement fully executed (The "Effective
Date"). This MASTER AGREEMENT shall be an annual agreement and shall automatically renew without further action by either party unless or until tenninated as provided in Article IV (Termination)
or the expiration often (10) years, whichever shall first occur. Article III. AMENDMENTS This Master Agreement may be amended with the mutual consent of the CITY and COUNTY. Any amendment
must be in writing and approved by the parties' respective governing bodies. Article IV. TERMINATION, DEFAULT, TIME OF THE ESSENCE AND FORCE MAJEURE 1. TERMINATION A. This MASTER AGREEMENT
may be terminated by any of the following conditions: (1) By expiration of term ofthe agreement. (2) By mutual written consent and agreement of COUNTY and CITY. (3) By either party,
by notice in writing establishing the effective date oftennination to the other party as consequence of the party being in default of the provisions of this Agreement or any SUPPLEMENTAL
AGREElVIENT or failureto timely provide funding, with proper allowances being made for circumstances beyond the control of the defaulting party. (4) By either party with ninety days written notice to the
other party. B. Should either party terminate this MASTER AGREEMENT as herein provided, all existing, fully executed SUPPLEMENTAL AGREEMENT made under this MASTER AGREEMENT shall not
be terminated and shall automatically incorporate all the provisions ofthis MASTER AGREEMENT. C. In the event that any SUPPLEMENTAL AGREEMENT is tenninated prior to completion of the
PROJECT, no additional Costs shall be incurred other than Costs due and payable at the time of termination for services actually performed or that shall become due and payable due to
such termination. The LEAD AGENCY, to the extent pennitted, may terminate all project contracts, unless written notice is given by either party to the other of its intent to complete
the PROJECT, and prepare a final accounting for the PROJECT. D. If the PROJECT is tenninated by the CITY prior to the award of any construction contract and the PROJECT is located within
the CITY limits, CITY shall pay to COUNTY the full amount expended by COUNTY on the project and COUNTY shall transfer to CITY its rights and all deliverables that it may be entitled
to receive under the existing professional services or other project contracts or agreements. Such amount shall be included in the final accounting for the PROJECT. Such amount shall
be due and payable in full ninety MASTER AGREEMENT-11/10/00 4
(90) days subsequent to the tennination, or thirty days subsequent to delivery of final accounting. E. Once the construction contract has been let, with the approval of the other party,
the SUPPLEMENTAL AGREE:MENT for that PROJECT cannot be terminated until completion ofthe construction. F. In the event that a PROJECT is terminated either party may, upon written notice,
take over the project and prosecute the work to completion by contract or otherwise at their sole cost and expense. In the event that the party completing the work is not the LEAD AGENCY,
it is agreed that the PROJECT MANAGER will furnish to the completing party a listing of current records pertaining to any outstanding obligations or other records or information required
by any project contract, including any Work Order, or requested in writing by completing party in either printed or electronic format or both. The LEAD AGENCY agrees to cooperate with
the completing party. The LEAD AGENCY will use its best efforts to transfer to the completing party all contracts. Obligations under such contracts shall become the. sole obligation
of the completing party upon transfer. Completing party agrees to timely pay all future obligations under such contract as they become due and payable. Completing party hereby releases
the LEAD AGENCY from any and all liability under sucb assigned contracts subsequent to date of transfer, effective upon the transfer date. LEAD AGENCY shall exercise its best efforts
to insure a transition of services without interruption G. Either party shall have the right to retain copies of all data, information, engineering, studies, or other items produced
to the date of termination. H. Provisions B through G will survive the termination of this MASTER AGREEMENT and any SUPPLEMENTAL AGREEMENT and shall be a continuing obligation until
the transition of services, all payments made and the PROJECTS are complete. All items listed or required in this provision shall be furnished by LEAD AGENCY to completing party without
additional cost or expense to completing party. 2. FORCE MAJEURE: Neither COUNTY nor CITY shall be deemed in violation of this Contract if it is prevented from performing any of its
obligations hereunder by reason of, for or through strikes, stoppage of labor, riot, fire, flood, invasion, insurrection, accident, order of court, judge or civil authority, an act of
God, or any cause reasonably beyond the party's control and not attributable to its neglect. In the event of such an occurrence the time for perfonnance of such obligations or duty shall
be suspended until such time that such inability to perfonn, shall be removed. The party claiming the suspension shall give notice of such impediment or delay in perfonnance to the other
party within ten (10) days of the lmowledge of such occurrence. Each party shall make all reasonable efforts to mitigate the effects of any suspension. Article V. INDEMNIFICATION COUNTY
and CITY agree that both COUNTY and CITY shall each be responsible for their own negligent acts or omissions or other tortious conduct in the course ofperfonnance ofthis MASTER AGREEMENT,
without waiving any sovereign or governmental immunity available to either COUNTY or CITY under Texas law and without waiving any "available defenses under Texas law. Nothing in this
paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to any third persons or entities. MASTER AGREEMENT-11/10/00 5
Article VI. NOTIFICATION A. When notice is pennitted or required by this MASTER AGREEMENT, it shall be in writing and shall be presumed delivered when delivered in person or three (3)
days subsequent to the date placed, postage prepaid, in the U. S. Mail, Certified or Registered, Return Receipt Requested and addressed to the parties at the following address. B. All
notices and correspondence to County by City shall be mailed or delivered by hand as follows: Dallas County Public Works Donald R. Holzwarth, P.E., Director 411 Elm Street, Suite 400
Dallas, Texas 75202-3389 C. All notices and correspondence from County to City shall be mailed or delivered by hand as follows: [Title of Appropriate City Official] City, Texas D. Either
party hereto may from time to time designate another and different address for receipt of notice by giving written notice ofsuch change of address to the other party. Article VII. CITY
COVENANTS AND AGREES AS FOLLOWS: A. To execute the necessary agreements for the implementation of design and construction of the PROJECTS mutually agreed upon and incorporated herein
by SUPPLEMENTAL AGREEMENT. B. Provide City Council Resolution adopting approved preferred alignment, proposed estimated budget, and commitment to meet PROJECT funding for each milestone
as specified herein or in a SUPPLEMENTAL AGREEMENT. C. CITY agrees to share the funding of each PROJECT with COUNTY on an equal share basis (50%/50%), or as otherwise agreed upon cost
sharing arrangement as specified in a SUPPLEMENTAL AGREEMENT with the following exclusions: CITY shall bear the entire cost 0(: 1. CITY owned utilities relocation or adjustment such
as water and sanitary sewer facilities, except utility adjustments directly attributable to storm sewer improvement conflicts; 2. ROAD or STREET Al\ffiNITIES including but not limited
to street pavers, colored concrete, planters, decorative lighting, special signage, or any other feature over the STANDARD BASIC PROJECT DESIGN; MASTER AGREEMENT-11/10/00 6
3. UTILITY BETTERMENTS and ROAD or STREET AMENITIES.=. 4. CITY PROJECT TEAM participation or project management (if the CITY has LEAD AGENCY Responsibility) Direct Costs which are not
supported by a detailed hourly accounting system; 5. CITY Indirect Costs. When mutual written agreement has been reached as to PROJECT limits by COUNTY and CITY at the Predesign Charrette,
City agrees to acquire right-of-way required for designated projects by voluntary dedication, the subdivision platting process and/or other legal means, to the maximum extent possible,
and to ensure through the building permitting process that setback requirements are imposed to limit encroachment upon the required right of way. CITY agrees to fund ROW not acquired
but reasonably expected to be. CITY also agrees to fund the removal of improvements that are encroachments within existing or proposed right ofway areas. In the event of any proposed
use of the PROJECT right-of-way that will conflict with the proposed PROJECT and CITY is unable to to obtain such right-or-way as described above, CITY shall notify COUNTY of such conflict.
COUNTY and CITY shall detennine if the acquisition of the conflicting parcel would be in the best interest of the PROJECT. In the event that agreement is reached and the parcel is acquired
such cost shall be included in the pro rated cost of the project in the agreed upon proportions. CITY hereby grants the COUNTY authority to enter into eminent domain proceedings within
the city limits on each specific right ofway alignment as approved by the CITY and COUNTY. D. To require all Utilities located within or using the present public right of way on all
designated transportation projects within CITY's municipal limits to adjust andlor relocate said Utilities as required by the proposed improvement of the designated transportation Project.
CITY Utilities shall be relocated or adjusted at no cost to COUNTY except as may be specifically set forth in this MASTER AGREEMENT. E. CITY agrees to be cooperative on issues relating
to billboards, advertising signs, nonconforming uses, zoning and similar restrictions and to exercise its best efforts to provide variances when possible to minimize cost and delay of
PROJECT. Additional PROJECT cost caused or contributed to by CITY ordinance, zoning, non-confonning use detennination or other requirement shall be paid in full by CITY. F. _CITY shall
require the adjustment and/or relocation of UTILITIES to be accomplished and finalized, as expeditiously as possible after approval of final plans to prevent PROJECT . schedule delays.
Notwithstanding anything contained herein to the contrary, all UTILITIES shall be adjusted or relocated and the right-of-way clear for construction not later than thirty (30) days prior
to the award of the construction contract. CITY will notify the COUNTY and other 8TAKEHOLDERS when utility conflicts would impact progress of the project completion. COUNTY and CITY
agree to work in partnership and with all STAKEHOLDERS to solve the problem to include helping to engage elected officials in the problem resolution with the goal to prevent delays in
the commencement or prosecution ofconstruction on the PROJECT. MASTERAGREEMENT-ll/I0/00 7
G. Where new stonn drainage facilities are in conflict with CITY owned water and sanitary sewer systems, and the stonn sewer design cannot be modified, after submission of an acceptable
schedule ofwork and cost estimate by the CITY to the COUNTY and COUNTY approval, the actual costs of the necessary adjustment of CITY water and sewer utilities shall be pro rated at
the overall percentage agreed to by CITY and COUNTY for cost sharing. CITY shall be responsible for funding one hundred percent (100%) of any BETTERMENTS. Except as provided herein,
all costs for adjustment and/or relocation of utilities in the public right of way shall be the responsibility of the Utility Owner or of the CITY UTILITY. Any PROJECT delay or other
damages caused by CITY UTILITY'S failure to timely relocate or adjust the facility shall be at the entire cost of CITY. . H. To provide for continuing surveillance and control of right
of way to prevent the construction, placement, storage or encroachment of any signs, personal property or other appurtenances in the right of way. In the event that the aforementioned
features are allowed by CITY to encroach on necessaryROW during the duration ofthe project, CITY shall bear the entire cost of removal or relocation ofsaid encroachment. I. To provide
to COUNTY for COUNTY'S or COUNTY'S designee use, at no cost, adequate copies of all construction standards, codes, (specifically including zoning and development codes), plats, specifications,
guidelines, standards or any other pertinent information as detennined by COUNTY to be required for the completion of the PROJECT. Additionally, CITY shall furnish COUNTY, at no cost,
such documents as necessary to keep all items previously furnished to County current. J. Actively participate and provide authorized representation with decision making power at PREDESIGN
CHARRETTE, preconstruction meeting, partnering meetings and project team meetings which are necessary to project development/completion and fiduciary relationships. K. CITY agrees to
provide timely review of interim submittals. ''Timely reviewu will be agreed upon during the PREDESIGN CHARRETTE as a part of the PROJECT schedule. City further agrees that if no review
notes are submitted by CITY in writing to COUNTY on a timely basis, plans are approved as submitted. L. City agrees that it will pay all additional project cost for any CITY requested
discretionary change, including, but not limited to STREET AMENITIES AND UTILITY BETTERMENTS, in or addition to the design or construction of the project subsequent to the City opportunity
to review the sixty five percent (65%) design plans. M. Provide at CITY's cost for the continuing maintenance of all PROJECT ROW, such as mowing, drainage, trash removal, etc., during
the period between acquisition and construction. MASTERAGREEMENT-l1/10/00 8
N. Subsequent to the completion of a PROJECT, that the CITY will be responsible for all future maintenance, operation and control of the PROJECT, without cost or contribution from the
COUNTY. O. Bear the entire cost of design, construction and administration for landscaping, streetscaping, streetlighting, as such items are not included in the STANDARD BASIC PROJECT
DESIGN and other ROAD OR STREET ArvrnNITIES specified or requested by CITY in excess ofSTANDARD BASIC PROJECT DESIGN. P. It is the intent of this MASTER AGREEMENT that the COUNTY will
be the LEAD AGENCY. In the event that the CITY and COUNTY agree in writing that CITY will manage and administer one or more PROJECTS, CITY and COUNTY will enter into a SUPPLEMENTAL AGREEMENT
as to that project(s). In such instance, CITY agrees to assume all LEAD AGENCY responsibilities except as may be set forth in the SUPPLEMENTAL AGREEMENT as determined by mutual consent.
Article VIII. UTILITY IMPACTS. A. In cases where a UTILITY IS LOCATED IN A PRIVATELY OWNED RIGHT-OFWAY, and it is necessary to relocate the facility or make adjustments by reason of
the widening or improvement of the designated projeet, the COUNTY (or CITY if acting as the LEAD AGENCY) will, after submission by utility company of right of way documentation and cost
estimates acceptable to the CITY, COUNTY and other STAKEHOLDERS, assign the actual costs for the relocation and/or adjustment of said utility to the PROJECT. B. In cases where a UTILITY
IN PUBLIC RIGHT-OF-WAY, excluding CITY UTILITIES, occupies any portion of the PROJECT RIGHT-OF-WAY by Texas or Federal Law or by agreement with the CITY that allows or permits the CITY
to cause the relocation of the utility for the construction of the project, the CITY shall timely require and enforce the relocation or adjustment requirement at no cost to the project.
In the event that the CITY has no legal or contractual right to cause the relocation, the relocation or adjustment shall be relocated or adjusted and all cost shall be a Project Cost.
CITY shall take all steps necessary to insure that such relocation or adjustment shall not conflict with or delay the PROJECT schedule. Article IX. COUNTY AGREES AS FOLLOWS: A. To provide
as a PROJECT Cost preliminary engineering which will define project details, e.g., location, scope of work and specific right of way alignment for each improvement. Such preliminary
engineering shall be submitted to the CITY for approval, prior to proceeding with the final design and any right ofway acquisition. B. To provide as a PROJECT Cost for the construction
of transportation improvements based upon design criteria confonning to STANDARD BASIC PROJECT DESIGN in conformity with applicable CITY ordinances and standards, to the extent of Commissioners
Court approved program funding. Scope of work shall include the agreed MASTER AGREEMENT-11/10/00 9
upon design standards as the basis for improvement criteria. Deviations from mutually agreed upon application of CITY standards and/or design criteria shall require prior approval of
CITY. Where CITY standards do not exist, TxDOr standards as of the EFFECTIVE DATE of this MASTER AGREEMENT shall be utilized unless otherwise mutually agreed by SUPPLEMENTAL AGREEMENT.
C. To actively participate and provide authorized representation at PREDESIGN CHARRETTE , preconstruction meeting, partnering meetings and project team meetings which are necessary to
project development and completion and fiduciary relationships. D. To provide project management of each Project where County is LEAD AGENCY from commencement to completion of construction.
CITY and COUNTY may further agree by mutual consent to redefine project management roles as beneficial to the PROJECT as defined in the MOA and SUPPLEMENTAL AGREEMENTS. E. Upon receipt
of written request detailing the information requested, to provide infonnation related to the PROJECT to CITY or CITY'S designee at no cost to the CITY. F. COUNTY agrees to provide timely
review of interim submittals and hereby agrees that if no review notes are submitted by COUNTY (if CITY is filling the role as PROJECT MANAGER) in writing to CITY, plans are approved
as submitted. ''Timely review" will be agreed upon during the PREDESIGN CHARRETTE, as part ofthe project schedule. G. To submit final engineering plans for review and written approval
by CITY at least thirty (30) days prior to advertising for construction. H. To provide for the acquisition, including acquisition by Eminent Domain, of the necessary additional right
of way, on designated projects, in accordance with minimum standard requirements and utilizing existing public right of way to the maximum extent possible as a PROJECT cost. 1. To require
all contractors to secure all necessary permits required by CITY on said construction projects. J. To furnish record drawings ofconstruction plans for the permanent records ofCITY within
twelve (12) months upon completion and acceptance of the transportation improvement PROJECT. K. In and for Ten Dollars ($10.00) and other good and valuable consideration, including the
future obligation of maintenance, operation, control and acceptance of liability therefor to transfer, by Quit Claim Deed, all PROJECT related easements acquired by COUNTY to CITY. L.
In the event COUNTY and CITY agree in writing that CITY will be the LEAD AGENCY for the agreed upon PROJECT, COUNTY will reimburse CITY for agreed costs as detailed in Article XI (FUNDING)
in an amount not to exceed the PROJECT cost as approved by Dallas County Commissioners Court and incorporated in the SUPPLEMENTAL AGREE:MENT. All COUNTY payments shall be in accordance
with COUNTY Poliqies and Procedures or as may be mutually agreed between the parties and incorporated in a SUPPLEIv.ffiNTAL AGREEivIENT. MASTERAGREEMENT-ll/I0/00 10
Article X. PREDESIGN CHARRETTE A. CITY and COUNTY, as specified in Articles vn and IX, respectively, will designate officials or representatives to participate in a Predesign Charrette
to be conducted on a mutually agreeable date and location. At least part of this meeting will be conducted on the PROJECT site. B. Results from Predesign Charrette will identify the
general project scope and the general preferred alignment of the project, and project administration and management roles, to include the PROJECT MANAGER. Additionally, key project team
participants shall be identified at the Predesign Charrette . C. At the conclusion of the Predesign Charrette a SUPPLEMENTAL AGREEMENT shall be produced which outlines the identified
roles and scope for the Project. Article XI. FUNDING A. CITY and COUNTY mutually agree to proportionately fund the DIRECT PROJECT & PROGRAM costs as agreed by the parties in a SUPPLEMENTAL
AGREEMENT. Unless otherwise specified in the SUPPLEMENTAL AGREEMENT, COUNTY shall bear fifty percent (50%) of the total DIRECT PROJECT & PROGRAM costs excluding the ROAD OR STREET AMENITIES,
relocation or adjustment of CITY UTILITIES, UTILITY BETTERMENT, INDIRECT COST, DIRECT COST not supported by detailed hourly accounting system and other items as specified in this MASTER
AGREEMENT or any SUPPLEiv1ENTAL AGREEMENT. COUNTY shall not be responsible for any amount of funding in excess of the PROJECT not-to-exceed amount as shown in the PROJECT SUPPLE:tvIENTAL
AGREE:tvIENT. Unless otherwise specified in the SUPPLEIvIENTAL AGREEMENT, CITY shall bear fifty percentage (50%) of all DIRECT PROJECT AND PROGRAM costs. In addition City agrees to fund
all other City cost as provided herein, including, but not limited to, ROAD OR STREET AMENITIES, relocation or adjustment of CITY UTILITIES, UTILITY BETTERMENT, INDIRECT COST, DIRECT
COST not supported by detailed hourly accounting system and other items as specified in this MASTER AGREEMENT or any SUPPLEMENTAL AGREEMENT. B. Unless otherwise stated in a SUPPLEIvlENTAL
SUPPLEIvlENTAL AGREEMENT, the milestones for each project shall be (1) preliminary and primary design (2) right-of-way acquisition and utility relocation or adjustment and (3) construction.
The LEAD AGENCY shall prepare an estimated cost for each milestone. Upon approval of the cost by the other party, each party shall fund its share of the respective milestones by placing
that amount of money in an escrow account or otherwise encumber the funds to insure that the LEAD AGENCY will have sufficient funding available from current revenue for the timely payment
of PROJECT milestone costs. The LEAD AGENCY may bill the other party for periodic payments for the actual amount of work completed toward the completion ofthe milestone. Upon completion
ofthe milestone, the nonmanagement party will be furnished a notice that such work has been completed and the amount of funding that may be utilized to pay subsequent milestone Project
cost. Notwithstanding any other term or condition contained herein or in any SUPPLEMENT SUPPLEMENT AGREEl\ffiNT, neither party will be required to award any contract until written certification
has been received that funding has been placed in escrow or encwnbered for the payment of the non-awarding party's portion of the PROJECT cost. MASTERAGREEMENT-l1/10/00 11
C. In the event that the cost of the PROJECT shall exceed the not-to-exceed amount, CITY and COUNTY agree to either reduce the scope of construction or seek additional funding to complete
the PROJECT at the agreed upon cost share percentages. At the tennination of the PROJECT, the LEAD AGENCY will do a final cost accounting ofthe PROJECT. In the event that the amount
paid by either party exceeds its portion of the actual cost, the difference will be remitted to such party. In the event that additional funds are due, the LEAD AGENCY will bill the
other party who agrees to pay such funds within thirty (30) days ofreceipt ofsuch billing. D. If CITY elects to manage PROJECT, COUNTY will reimburse CITY based on invoices for actual
costs expended in accordance with COUNTY invoicing policy. E. Upon execution of a SUPPLElv.lENTAL AGREEMENT, CITY shall escrow an amount adequate for initial project costs which COUNTY
may use to pay for initial professional services required for scoping, preliminary, and primary design. Article XII. NO THIRD-PARTY BENEFICIARY ENFORCEMENT. It is expressly understood
and agreed that enforcement of the tenns and conditions of this Agreement and all right of action relating to such enforcement shall be strictly reserved to CITY and COUNTY and nothing
contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person on this Agreement. It is the express intention of CITY and the COUNTY that
any entity other than CITY or the COUNTY receiving services or benefits under this agreement shall be deemed an incidental beneficiary only. This Agreement is intended only to set forth
the contractual right and responsibilities of the agreement parties. Article XII. RIGHT OF ENTRY The CITY agrees that COUNTY shall have the right to enter upon the PROJECT area for the
time period necessary for the completion of the Project. CITY agrees to furnish such police or other CITY personnel as requested BY COUNTY for traffic control or other public safety
matters at no cost to the PROJECT or COUNTY. Article XlV. LIST OF PROJECTS CITY agrees that it has been furnished with a list of the potential PROJECTS as approved by the Dallas County
Commissioners Courts, subject to the agreement between the parties of a SUPPLEIvIENTAL AGREE:tv1ENT. CITY stipulates and agrees that the Commissioners Court Order approving the projects
identifies the potential PROJECT location and describes the type of project in sufficient detail that the CITY is fully aware of the location and type of projects being considered. Article
XV. MISCELLANEOUS GENERAL PROVISIONS A. Applicable Law. This Agreement and all matters pertinent thereto shall be construed and enforced in accordance with the laws ofthe State of Texas
and exclusive venue shall be in Dallas County, Texas. Notwithstanding anything herein to the contrary, this Agreement is MASTER AGREEMENT-11/10/00 12
expressly made subject to County's Sovereign Immunity, Title 5 ofTexas Civil Practice and Remedies Code, and all applicable State of Texas and Federal laws. B. Entire Agreement. This
Agreement, constitutes the entire agreement between the parties hereto and may not be modified except by an instrument in writing executed by the parties hereto as herein provided. C.
Severability. If any provision ofthis Agreement shall be held invalid, void or unenforceable, the remaining provisions hereof shall not be affected or impaired, and such remaining provisions
shall remain in full force and effect. D. DefaultIWaiverlMitigation. It is not a waiver of default if the non-defaulting party fails to declare immediately a default or delays in taking
any action. Pursuit ofany remedies set forth in this Agreement does not preclude pursuit of other remedies in this Agreement or provided by law. E. Federal or State of Texas Funding.
In the event that any work or part thereof is funded by State of Texas or U. S. Government funding and any statute, rule, regulation, grant, contract provision or other State of Texas
or U. S. Government law, rule, regulation or other provision imposes additional or greater requirement(s) than stated herein, City agrees to timely comply therewith without additional
cost or expense to County. F. Headings. The titles which are used following the number of each paragraph are only for convenience in locating various provisions ofthis AGREEMENT and
shall not be deemed to affect the interpretation or construction of such provision. G. Number and Gender. Words ofany gender used in this AGREEMENT shall be held and construed to include
any other gender; and words in the singular shall include the plural and vice versa, unless the text clearly requires otherwise. H. Counterparts. This AGREEMENT maybe executed in multiple
counterparts, each ofwhich shall be deemed an original, but all ofwhich shall constitute one and the same instrument. MASTERAGREEMENT-l1/10/00 13
The City of -...J. State ofTexas, has executed the Agreement pursuant to duly authorized City Council Resolution 􀁾􀁾__􀁾􀀬 MiDutes ....;Dated the The County ofDaUas, State ofTexas,
has executed this agreement pursuant to Commissioners Court Order Number and passed on the__day of 􀁾 CITY OF 􀁾􀁟 By -___ TITLE 􀁁􀁔􀁔􀁅􀁓􀁔􀁟􀁾 􀁾__ CITY SECRETARY \ ATTORNEY MASTERAGREENIENT-l1/10
/00 COUNTY OF DALLAS BY -------___ LEE JACKSON, COUNTY JUDGE APPROVED AS TO FORM: 14
Kick -OffMeetIng with City ofAddison December 11, 2000 􀁾􀁾􀁄􀁡􀁬􀁬􀁡􀁳 County--Public Works 􀁾GO 􀁾 􀁾􀁦􀀡􀁊􀁡􀁪􀁯􀁲 Capital Improvement 􀁜􀁦􀀾􀁾􀁾􀀻􀀻􀁟􀁾 z¢o/Program (Me
Public Works MCIP City of Addison Agenda • Overview ofMCIP • Status ofMCIP r.{) 􀁾 e-UJCft/UL z..-4J ( • Master ILA 􀁾􀁾􀁳 􀀩􀁾 veJJ ,,'\ '/ill tVv,fl'it'{ I fife '" \tV J • Implementation
andProposed Schedule ofMCIP • Summary -Initial Identification ofLeadAgency and Pr.ject Team
Public Works MCIP Status ofthe • Callfor Projects-PY04 andPY05 • Five Phase Delivery Process -Spring 00 • City Partnering Meeting -Oct 13 • Approval ofMCIP Project by Comm. Court -Oct
17 􀁾􀀮 MCIP ILA Approval by Comm. Court -Nov 14 • Submittal ofMCIP lLA to Cities -Nov 16 • A&EPolicy and Procedures Approval -Dec 00 • City Approval ofMCIP ILA -Jan 01
Public Works MCIP MasterILA • LeadAgency A-oe4 􀁾 .Predesign Charette 􀁍􀁥􀁥􀁴􀁩􀁮􀁧􀁾􀀢􀀧􀁾􀀢􀀢􀀢 􀀢􀁾􀀢􀀬􀀻􀁾 􀁲􀀺􀁥􀁳􀁻􀁴􀁩􀁾 .p'ey l' g-vl 􀁾􀁁􀀭􀁾 􀀢􀀢􂂬􀀮􀁾􀁯􀁾 􀀦􀀯􀁾􀀩􀁾􀁍􀁅􀁍􀁏􀁒􀁁􀁎􀁄􀁕􀁍OF
AGREEMENT(MOA) /PROJECTSPECIFICAGREEMENT -􀁾􀁾 􀁾􀁁􀁶􀁊{J: A-l---:LeA 􀁾􀀭􀁾􀀮 •Project Manager
Public Works -MCIP Implementation and • Execution of the MCIP ILA by Ci • Consultant Selections -Jan 01 • Schedule Pre-design Charrette Meeting/MOA ,-Jan !Feb 01 • Project Specific Agreements
-Feb/Apr 01 • Commence Preliminary Designs -Jan /May 01
p Public Warks MCIP -Selection of Lead -Establish Project Team -Designate Project Manager
Midway Road City of Addison j.#/("s.t)tV .-P, G • 􀁾􀀯􀀹􀀬 􀁾􀁫􀀧􀀢 .A (l'V/V Project #44 Dallas County Major Capital Improvement Plan N W*E s Map By: Kevin S. Burns Chief Cartographer
Dallas County Public Works
􀁩􀁬􀁾􀁬􀁰􀁾􀀺􀁾􀀮 􀀧􀁩􀁊􀀧􀁲􀁾􀀢􀀢􀀧􀀺􀀱 r 􀀧􀁩􀁌􀀡􀀬􀀡􀀻􀁾􀀩 􀀮􀀱􀀱􀀺􀁾􀀬􀀺􀀺􀀱 ". "" .tt. ,;:. 0.2 BeJt Line Road City of Addison Project #45 Dallas County Major Capital Improvement
Plan N W*E s Map By: Kevin S. Burns ChIef Cartographer Dallas County Public Works
Arapaho Road /ft(Jt-He 0 􀁲􀀻􀁾 City of Addison f J (J, 􀁾􀁾 P 􀁴􀁊􀁾 Project #46 Dallas County Major Capital Improvement Plan N W*E s Map By: KevIn S. Burns Chief Cartographer Dallas
Counly Public Works
Dallas Parkway City of Addison Project #47 Dallas County Major Capital Improvement Plan N W*E s Map By: Kevin S. Burns Chle' Cartographer Dallas County Public Wor1<s
Belt Line Road City of Aqdison Project #48 0.2 0.2 Miles Dallas County Major Capital Improvement Plan N W+E s Map By: Kevin S. Burns Chief Cartographer Dallas County Public Works
construction program and PM processes for CIP projects. (Don Holzwartll, AD's &Jack Hedge) Objective 4.4: Achieve and sustain a "trusted agenf relationship with TxDOT (Irv Griffin) Objective
4.4.1 Develop alessons-learned database for sharing knowledge. (Craig Goodroad) Objec6ve 4.5: Establish procedures and respond to GASB 34 requirements. (Edith Ngwa) Objective 4.6: Develop
Dallas County Thoroughfare Plan. (Edith Ngwa) Objec6ve 4.7: Transition CMAQ Contractor support to department personnel. (Sam Wilson) Objec6ve 4.8: Develop process to accurately estimate
the cost of CIP projects. (Jack Hedge &Edith Ngwa) Objective 4.8.1: Refine cost-engineering to assure competitive unit prices. (Kasem Elkhalid) Objec6ve 4.9: Develop a process to track
newly proposed legislation, etc. (Edith Ngwa) Objective 4.10: Create single source reporting documenllor all financial processes. (Shirley Rapp) Objecfive 4.11: Develop a Public Works
Infoonational Brochure. (Isela Rodriguez) GOAL #5 INVEST IN PEOPLE: Objective 5.1: Establish a professional development system. (Director, AD's, Toni Bacchus &Irv Griffin) Objective
5.1.1: Develop and implement efforts to use TxDOTs training. (Irv Griffin) Objec6ve 5.2: Improved Public Works facilities and furnishings to increase personal productivity. AAR Objecfive
5.3: Assure all PW Team Members have Performance Objectives in place. (All Supervisors) Objec6ve 5.4: Developed Safety Manual for County personnel. AAR Objective 5.5: Develop and implement
improved Construction Document Procedures. (Irv Griffin) l1Jsue3. Number 4 Revised IOtO li02 PUBLIC WORKS DEPARTMENT STRATEGIC PLAN 1999 to 2005 Mission Statement: Our mission is to
improve the quality of life of our customers -the citizens, taxpayers, transportation users, communities, and intemal County partners -by effectively planning, developing, implementing
and administering approved regional public warns transportation projects, supporting maintenance of county-wide roads and bridges, and prOViding real property management services. Vision
Vision Statement: Dallas County Public Works Department........ • A recognized leader in regional transportation planning and coordination. • An effective agent and valued partner for
planning, design, right-of-way acquisition, and construction of high value-added regional transportation projects. • A vital part of Dallas County govemment. • A values based organization;
-Respected, Responsive, Reliable; -demonstrating extraordinary caring.. ... caring leadership of our County people; caring partnerships focused on our customers; caring stewardship of
the fiscal and natural resources we manage. DALLAS COUNTYPUBLIC WORKS Dallas County experienced a surge of economic growth and population expansion in the late nineties. Critical to
the success of sustainable growth is the transportation infrastructure in the County. With over 2 mil/ion people and 32 cities, Dallas County is preparing for the 21st Century with a
renewed sense of energy and excitement. The men and women of the Public Warns Department enthusiastically accept the challenge to be proactive leaders in delivering transportation projects
in a manner that truly delights our customers. Our Strategic Plan consists of our Mission, Vision, Goals and Objectives. DIRECTOR'S INTENT: "Our Strategic Plan represents our best thinking
on what should be driving our collective change efforts. As we work the day-to-day tasks in our job descriptions, our vision and goals are the beacon and aligning force we all need 10
assure that our efforts are orchestrated. Our mission is basic, that we improve the qualilV of me of our customers through our value-added transportation projects and related services.
Our vision is about what we aspire to be. We have a slgnfflcant role to play in the unique and exciting environment of Dallas County. Our cities need us to be proactive leaders since
we have the perspective of the whole County. Our customers -tlie citizens and transportation users. -need us !o 􀁨􀁾􀁶􀁥 􀁴􀁾􀁥 County and region-Wide transportation picture In focus.
In order to be a good leader ana a good partner we need to be robust and sfrong IntemaUy -Respected, Responsive,. ana Reliable. We need to be revolutionary In our thinking in how to
deliver projects while the environment in which we work has become more complex. Given the political, enVironmental, and bureaucratic constraints we face, we need extraordinary efforts
to succeed. We aspire to be indispensable to our customers. Theil elected representatives, the CO!J1missioners and J.udge, should view us as their team of profeSSionals whom they can
count on to deliver vijally needed transportation projects and servicesl on-time and within bUdget. Wlien we truly deligh those whom we serve, our future will be assurea." srRArEGIC
GOALS While our vision is a beacon, the Goals gUide us to more specific action. They become the major categories of effort in which we need to progress. We expect the Goals to change
only infrequently as we proceed up the path of change. As opportunities arise, we may discover other major categories categories of worn mat we need fa accomplish fo achieve our vision.
Our five Goals guide us to achieve revolutionary progress for the benefit of our customers and partners. GOAL #1 REV 0 L UTI 0 N I Z E EFFECTIVENESS: Dramatically improve our project
delivery capability. Use the 3 R's of Restructuring, Reengineering, and Reinvention to assure we are optimally organized, have the most efficient processes and have the right core competencies
to meet future needs. GOAL #2 LEVERAGE TECHNOLOGY: Use the new information management, design and project management tools to help revolutionize ourproductivity. GOAL #3 REVITAUZE PARTNERSHIPS:
Improve the effectiveness of our external partnerships and internal County teamwork. GOAL #4 PREPARE FOR THE FUTURE: Prepare for the next capital investment program through extensive
coordination and assuring we leam from insights gained in executing the 1991 Bond Program. GOAL #5 INVESTIN PEOPLE: Show extraordinary care for our people, assuring that we recruit,
develop and retain the best possible team members for Public Works. i-' 'j
STRATEGIC OBJECTIVES Our Vision and Goals are uitimately achieved Ihrough specific actions -our Objectives. These are concrete plans of action with process and product improvement as
the targeted resuits. They are aimed al the heart of our business -delivering projects to customers in ooncert with our partners. We initially tad<led a finite number of Objectives in
order to stretch but not overwhelm our people. As Objectives are suocessfully completed, an After Action Review (MR) is written to explain 'What Happened' and "Lessons Learned", Often
these reveal the need for new or modified Objectives. As a result we have more than doubied the number of Objectives. By continuing to select the right Objectives, achieving the milestones,
and incorporating measures of progress into our regular processes, we can achieve the kind of lasting and beneficial change 10 achieve our Vision. GOAL #1 REVOLUTIONIZE EFFECTIVENESS:
Objective 1.1: Achieved effective and efficient financial program management. N;R Objective 1.2: Achieve FY 02 & FY 03 targets for encumbering funds in each ofthe 3Program areas. Obiective
1.2.1: Achieve FY 02 & FY 03 design completion and construction award targets. (Alberta Blair-Robinson) Objective 1.2.2: Achieve FY 02 & FY 03 targets for encumbering funds in property
acquisition activities. (Selas Camarillo) Objective 1.2.3: Achieve FY 02 & FY 03 Targets for encumbering planning, transportation and CMAQ funds. (Don Cranford) Objective 1.3: Reengineered
our utility coordination process. N;R Objective 1.3.1: Increase capability through Indefinite Delivery Quality Contract (IDQ) for Subsurface utility Engineering (SUE). MR Objective 1.3.2:
Increased capability through Strategic utility Partnering. MR Objective 1.3.3: Utility relocation Standard Operating Procedure (SOP). (David McSwain) Objective 1.4: Instituted evaluation
systems for design consuilants and construction contractors. MR Objective 1.5: Revised and improved contracts with consultants and cities. MR Objective 1.5.1: Revised ILA contract documents
with cities/other agencies for the Capital Improvement Program (CIP). N;R Objective 1.5.2: Developed systems to bring consultants on-board for CIP. N;R Objective 1.6: Assigned designers
to work as construction project engineers. N;R Objective 1.7: Increase capability to do lab, survey, design, and SUE services through IDQ Contracts. (Jack Hedge &Alberta Blair-Robinson)
Objective 1.7.1: Increase capability to do Minor Engineering with IDQ Contracts. (Jack Hedge) Objective 1.8: Fill vacant designer positions. (Jack Hedge, Alberta Blair-Robinson &Don
Holzwarth) Objective 1.g: Increased ROW acquisition capability for Bond Program and CIP projects. MR Objective 1.10: Revised the Dallas County overall ROW policy. N;R Objective 1.11:
Developed a structured and documented constructibility review process. N;R Objective 1.12: Developed new change order policy and procedures. N;R Objective 1.13: Established a Pavement
Quality Team to evaluate County procedures. N;R Objective 1.14: Dramatically Improved Public Works Financial Management Processes. N;R Objective 1.14.1: Establish a division for financial
&engineering management (Noah New) Objective 1.14.2: Develop written Financial Procedures for department (Matrix Team) Objective 1.14.3 Establish procedures for program/engineering management
(Matrix Team) Obiective 1.15: Establish and maintain a Department Technical Library. (Jack Hedge &Sid Homer) Objective 1.16: Continue to train/develop matrix team process to incorporate
the 5-Phase CIP. N;R Objective 1.17: Develop New Public Works Design Guidelines and Manual. (Jack Hedge) Objective 1.17.1: Document&standardize elements of the design process. (Toni
Bacchus) Objective 1.17.2: Develop, document&standardize checklist plan sets. (Dale Davidson) Objective 1.18: Revisalupdate subdivision policy. (Jack Hedge, David McSwain &Doug Keesey)
Objective 1.19: Developed a Manufactured Home Rental Community Policy.MR Objective 1.20: Fill senior inspector and current vacant inspector positions. (Alberta Blair-Robinson) Objective
1.21: Established Construction utility Coordinator. N;R Objective 1.22: Approved for a Department-wide restructuring initiative for the new CIP. N;R Objective 1.23: Review permitling
requirements for permits issued by DCPW. (David McSwain) Objective 1.24: Review permitling requirements for permits obtained by DCPW. (Jim Smith) Objective 1.25: Revise the Consuilants
Guidelines for preparing ROW documents. (Irv Griffin) Obiective 1.26: Plan for implementation of SWPPP II Requirements. (David McSwain) Obiective 1.27: Develop a business plan and incorporate
business practices. (Noah New) GOAL #2 LEVERAGE TECHNOLOGY: Objective 2.1: Upgraded Public Works computer resources and tools. N;R Objective 2.2: Obtained cell phones for appropriate
people in Public Works. AAR Objective 2.3: Revised and Implemented New Project ManagementTools. N;R Objective 2.4: Improve our project delivery capability through the use of web-based
or other computer linked solutions for project management (Irv Griffin) Objective 2.5: Provided computers and training for inspectors. N;R Objective 2.6: Establish Construction Senior
Technical Coordinator. (Alberta Blair-Robinson) Objective 2.7: Obtain property tax maps and related data using GIS technology. (Craig Marek) Objective 2.8: Improve service to our public
customers & partners through a PW home page (Edith Ngwa) Objective 2.9: Insure all designers, technicians and drafters are trained in Microstation J. (Ja:k Hedge & Toni Bacchus) Objective
2.10: Implementation of Public Works Demain. (Toni Bacchus &Team) GOAL #3 REVITALIZE PARTNERSHIPS: Objective 3.1: General partnering workshops with private sector and PW organizations
FY 00. N;R Objective 3.2: Contract partnering for construction projects initiated in FY gg and FY 00. N;R Objective 3.3: Reestablish and recharge strong ties with internal partners within
PW and Dallas County. (Don Holzwarth) Objective 3.4: Improved the Property Division information distribution process. N;R Objective 3.5: Worked to help streamline the multijurisdictional
review process. MR Objective 3.6: Share lessons learned in CIP process with City partners. (Alberta Blair-Robinson) GOAL #4 PREPAREFOR THE FUTURE: Objective 4.1: Partnered on the 1999
TEA-21 Call for Projects by NCTCOG for CIP. N;R Objective 4.2: Develop recommended transportation elements for the Dallas County CIP. (Don Cranford) Objective 4.3: Reengineer our design,
ROW, and (Conl;mted on reverse page)