An emp/OYll/Hiwned company February 27, 2002 Mr. Steve Chutchian Town of Addison 16801 Westgrove Drive Addison, Texas 75001-9010 .RE:. . Proposal for Professional Engineering Services -REVISED Service Center Improvements· Town ofAddison Dear Mr. Chutchian: In accordance with the comments received on our proposal dated January 9, 2002, "I am pleased to re-submit this Proposal for Engineering Services. This proposal is based on the information received from our meeting, a site visit, a subsequent meeting with Ron Lee and Robin Jones, and comments received on January 24, 2002. Should you have any questions or require additional information please call me at (972) 380-2605, extension 151 or on my mobile phone at (972) 345-5227. Sincerely,-", D. Blacker, PE Program Manager xc: File M:IJOBIPROPOSALIICDlAddlsonlServlce Center Proposal revised 2·27-02.doc 5999 Summerside Drive, Suite 202. Dallas, Texas 75252. Telephone: 972.380.2605. Fax, 972.380.2609. www.pbsj.com ATTACHMENT A Scope of Services PROJECT DESCRIPTION. The project is located at the site of the existing Service Center for the Town of Addison on Westgrove Drive. The project tract is approximately two acres in size and is the existing Service Yard, south of the main Service Center building. The project is proposed as improvements to the existing Service Yard to include the partial enclosure of the material storage bins on the east side; consideration of resurfacing the yard; the addition of a storage building with overhead doors to house the Town's Vactor truck, a water truck and other equipment; the reconfiguration of a bulk waste area; modifications to the existing car port area allowing storage underneath to be kept out of the elements; and general clean-up of the Service Yard to include the removal of existing portable buildings. The storage building will include multiple storage areas to accommodate multiple department storage needs. The storage building will also be provided with water for washout and and radiant heat. Consideration will be given to the disposal and/or treatment of any equipment wash water and storm water that runs off from paved surfaces. Erosion control measures will be investigated for the storm water runoff that currently drains to the southwest corner of the site. It is anticipated that the grades will be kept consistent with the existing grades. PBS&J .WILL PROVIDE TH.E FOLLOWING BASIC SERVICES RELATED TO THE PROJECT: Task 1 -Preliminary Investigation PBS&J will collect all readily available data, surveys, plats, adjacent deeds, benchmarks, as-builts, codes, ordinances, and reports related to the project area. This will also include a site visit by the key team members as well as contacting the utility providers, adjacent property owner and the Town (most of this information has already been gathered). This data will be reviewed to confirm the design requirements and the assumptions set forth in this proposal. During the preliminary investigation, PBS&J will meet with all Service Center departments to review and finalize the project scope. Task 2 -Site Civil Design a. Com;ept Plan -PBS&J will prepare a Concept Plan with one alternate for Client review and approval. The Concept Plan will include preliminary floor plans of the storage building and other structures. b. Construction Documents -PBS&J will prepare construction documents to meet the current Town of Addison standards. These documents will generally include the following: I) Horizontal Control Plan -Plan showing the proposed development and providing overall dimension control for the project including building footprints, sidewalks, driveways, and utilities with their relation to the property lines and existing facilities. 2) Erosion/Sedimentation Control Plan -Plan showing the required protective measures for the proposed improvements and meeting the requirements of the National Pollution Discharge Elimination System (NPDES). 3) Grading and Storm Sewer Plan -Plan(s) showing the finished floor elevations and critical spot elevations for grading improvements. This plan shall provide sufficient finished grades to accurately depict the sidewalk and final ground elevations adjacent to proposed structures and shall meet applicable handicap accessibility requirements. Additionally, every attempt will be made during the site grading to achieve a balance in cut and fill. The plan will include the size, location and dimensional control for the drainage infrastructure, if any. This item includes the drainage design and storm sewer design calculations. 4) Utility Plan -Plan providing the connection between the building and points of service by the developer for water, sanitary, gas (if applicable), and telephone. Includes coordination with MEP engineer and utility companies (this coordination will be limited to providing copies of approved plats and permitted plans and specifications for the project to the utility providers. PBS&J is not responsible for work by others that is not included in the construction contract prepared by PBS&J.) This item assumes that all existing utilities have been adequately sized and that no utility extensions are required beyond the limits of the project area. S) Sitework Specifications -Technical specifications for performing sitework will be shown on the drawings themselves and not in a separate document. A separate document may be provided as an additional service. 6) Details and Sections -Required sitework details, such as curbs, sidewalks, bedding details, paving details, environmental, etc. Task 3 -Utility Review PBS&J will submit preliminary plans to appropriate utility agencies, including the Town, for review and determination of possibre conflicts and/or required adjustments. Plans will be revised as needed to reflect information provided and decisions made. Task 4 -Bid Phase PBS&J will provide the following services relating to the bid phase: a. Develop the advertisement for bid, bid proposal, and any other documents necessary to solicit sealed bids from contractors for the project (the Engineer anticipates using the Town's contract forms, General Provisions and standard technical provisions for the specifications) . b. When the construction documents are finalized, the Engineer will insert a date to receive bids that is determined by the Town c. Provide up to 15 sets of plans and specifications for distribution during the bidding process d. Be available for a pre-bid meeting if it is determined to be necessary e. Attend the bid opening f. Tabulate bids and report the results to the Town g. Contact references of low bidder and report the results Task 5 • Construction Phase Services a. Construction Administration • The purpose of Construction Phase Services is to provide support during construction of the project. It is assumed that the construction of the site will be completed in no more than one phase. PBS&J will provide the following services during construction: 1) Conduct a pre-construction meeting with the contractor and the Town. 2) Review and approve shop drawings submitted by the contractor. 3) Be available to interpret plans, to address construction issues upon request when they arise, and to make four site visits during construction 4) Participate with the Town in making a final inspection of the project. b. Record Documents -PBS&J will prepare Record Drawings based on information provided by the contractor. Record Drawings will be coordinated with the City Inspector for approval. . Task 6 -Architectural, Structural and Mechanical/Electrical/Plumbing Coordination a. Architectural Coordination -PBSJ will coordinate architectural items relating to the building and structures with our in-house Architects. Services will include the specification of the metal storage building and the alternate design of the storage building construction of masonry. b. Structural Engineering -PBSJ will provide structural engineering through the services of a sub consultant. Services to include the foundation and coordination for the metal storage bUilding, the design and detailing of the enclosure over the material storage bins and the extensions on the existing carport. c. MEP Engineering· PBSJ will provide MEP engineering through the services of a sub consultant. Services to include site lighting and site electrical for pole security lighting, lighting and power for the enclosure over the material storage bins and the power supply, lighting, heating and water supply to the metal storage building. Task 7 • Administration and Project Coordination PBS&J will provide the following services for administration and project coordination services: a. Attend four (4) coordination meetings with the Client and/or the Client's representatives in Addison, Texas. b. Assist Client in preparation of schedules and budgets. " c. Provide, at least bi-weekly, a project status report identifying the status of key design and permitting related activities. d. Prepare one preliminary and one final probable construction cost estimate. e. Overall project management and coordination of PBS&J team. PBS&J WILL PROVIDE THE FOLLOWING SPECIAL SERVICES RELATED TO THE PROJECT: Geo-lechnicallnvestigation PBS&J will contract with a gao-technical engineering firm to prepare a subsurface investigation to include the following: a. Explore the site subsurface conditions with 7 borings, 2 in the building area and 5 in the pavement areas. The building bOrings will be extended to a depth of 25 feet and the pavement borings will be extended to a depth of 6 feet below existing grades. b. Identification of pertinent physical and engineering characteristics of subsurface materials encountered during the sampling and testing and observations of the groundwater conditions on the site, to the depths of the borings. c. Recommendations of the type or types of building foundations which would be suitable for the proposed project, and provision of data for use in foundation design and construction. d. Identification and notification of any condition that may cause consideration of any special pavement section. Surveying PBS&J will conduct a topographic survey to reflect i-foot contour intervals and will include existing site features. The survey will include the location of the eXisting water line valves and hydrants, and will include the location and flowline information on the sanitary sewer manholes adjacent to the site. CLARIFICATIONS AND ADDITIONAL SERVICES For the purposes of this proposal, the following services are not included in the Scope of Services: a. Off-site utility improvements. b. Revisions to the approved construction plans. c. Preparation of easements (off-site or off-plat utility, drainage, etc.) d. Sign permitting or design. e. Environmental site assessment f. Services for construction inspection. g. Construction staking. , , h. Services for materials testing. Any of the aboile items can be performed by PBS&J for an additional service. Work will not commence on any item without prior written authorization by the client. SERVICES TO BE PROVIDED BY THE TOWN OF ADDISON: a. Provide available criteria and full information as to the Town's requirements for the project. b. Furnish all applicable data, studies, surveys, preliminary plans, plats, adjacent deeds, benchmarks, as-bullts, codes, ordinances, reports and correspondence related to the project that the Town may have on file for this project. c. Assist the Engineer as necessary to obtain any required data and information from other local, regional, state, and federal agencies. d. Provide the Engineer with a list of all known utility companies and the appropriate contact person(s) for this project. e. Review and provide the Engineer with comments for the conceptual plan and the construction documents at apprOXimately 60% and 90% stages of completion. f. Provide the Engineer with most recent Town specificetions. g. Be available to meet with the Engineer's staff as needed. h. Provide funding for the project. SCHEDULE PBS&J is prepared to begin and provide the services described above for the fees indicated in Attachment "8" within one week after receiving written notice to proceed from the Client. . An employee-owned company February 27, 2002 Mr. Steve Chutchian Town of Addison 16801 Westgrove Drive Addison, Texas 75001-9010 RE:. Proposal for Professional Engineering Services -REVISED Service Center Improvements . Town ofAddison Dear Mr. Chutchian: In accordance with the comments received on our proposal dated January 9, 2002, '1 am pleased to re-submit this Proposal for Engineering Services. This proposal is based on the information received from our meeting, a site visit, a subsequent meeting with Ron lee and Robin Jones, and comments received on January 24, 2002. Should you have any questions or require additional information please call me at (972) 380-2605, extension 151 or on my mobile phone at (972) 345-5227. D. Blacker, PE Program Manager xc: File 􀁍􀀺􀁜􀁊􀁏􀁂􀁉􀁐􀁒􀁏􀁐􀁏􀁓􀁁􀁌􀁾􀁃􀁏􀁜􀁁􀁤􀁤􀁩􀁳􀁯􀁮􀁜􀁓􀁥􀁲􀁶􀁩􀁣􀁥􀀠Center Proposal revised 2-27-02.doc 5999 Summerside Drive, Suite 202 • Dallas, Texas 75252 • Telephone: 972.380.2605 • Fax: 972.380.2609' www.pbsj.com ATTACHMENT A Scope of Services PROJECT DESCRIPTION. The project is located at the site of the existing Service Center for the Town of Addison on Westgrove Drive. The project tract is approximately two acres in size and is the existing Service Yard, south of the main Service Center building. The project is proposed as improvements to the existing Service Yard to include the partial enclosure of the material storage bins on the east side; consideration of resurfacing the yard; the addition of a storage building with overhead doors to house the Town's Vactor truck, a water truck and other equipment; the reconfiguration of a bulk waste area; modifications to the existing car port area allowing storage underneath to be kept out of the elements; and general clean-up of the Service Yard to include the removal of existing portable buildings. The storage building will include multiple storage areas to accommodate multiple department storage needs. The storage building will also be provided with water for washout and and radiant heal. Consideration will be given to the disposal and/or treatment of any equipment wash water and storm water that runs off from paved surfaces. Erosion control measures will be investigated for the storm water runoff that currently drains to the southwest comer of the site. It is anticipated that the grades will be kept consistent with the existing grades. PBS&J WILL PROVIDE THE FOLLOWING BASIC SERVICES RELATED TO THE PROJECT: Task 1 -Preliminary Investigation PBS&J will collect all readily available data, surveys, plats, adjacent deeds, benchmarks, as-bullts, codes, ordinances, and reports related to the project area. This will also include a site visit by the key team members as well as contacting the utility providers, adjacent property owner and the Town (most of this information has already been gathered). This data will be reviewed to confirm the design requirements and the assumptions set forth in this proposal. During the preliminary investigation, PBS&J will meet with all Service Center departments to review and finalize the project scope. Task 2 -Site Civil Design a. Concept Plan -PBS&J will prepare a Concept Plan with one alternate for Client review and approval. The Concept Plan will include preliminary floor plans of the storage building and other structures. b. COi1struction Documents -PBS&J will prepare construction documents to meet the current Town of Addison standards. These documents will generally include the following: 1) Horizontal Control Plan -Plan showing the proposed development and providing overall dimension control for the project including building footprints, sidewalks, driveways, and utilities with their relation to the property lines and existing facilities. 2) Erosion/Sedimentation Control Plan -Plan showing the required protective measures for the proposed improvements and meeting the requirements of the National Pollution Discharge Elimination System (NPDES). 3) Grading and Storm Sewer Plan -Plan(s) showing the finiShed floor elevations and critical spot elevations for grading improvements. This plan shall provide sufficient finished grades to accurately depict the sidewalk and final ground elevations adjacent to proposed structures and Shall meet applicable handicap accessibility requirements. Additionally, every attempt will be made during the site grading to achieve a balance in cut and fill. The plan will include the size, location and dimensional control for the drainage infrastructure, if any. This item includes the drainage design and storm sewer design calculations. 4) Utility Plan -Plan providing the connection between the building and points of service by the developer for water, sanitary, gas (if applicable), and telephone. Includes coordination with MEP engineer and utility companies (this coordination will be limited to providing copies of approved plats and permitted plans and specifications for the project to the utility providers. PBS&J is not responsible for work by others that is not included in the construction contract prepared by PBS&J.) This item assumes that all existing utilities have been adequately sized and that no utility extensions are required beyond the limits of the project area. 5) Sitework Specifications -Technical specifications for performing sitework will be shown on the drawings themselves and not in a separate document. A separate document may be provided as an additional service. 6) Details and Sections -Required sitework details, such as curbs, sidewalks, bedding details, paving detailS, environmental, etc. Task 3 -Utility Review PBS&J will submit preliminary plans to appropriate utility agencies, including the Town, for review and determination of possible conflicts and/or required adjustments. Plans will be revised as needed to reflect information provided and decisions made. Task 4 -Bid Phase PBS&J will provide the following services relating to the bid phase: a. Develop the advertisement for bid, bid proposal, and any other documents necessary to solicit sealed bids from contractors for the project (the Engineer anticipates using the Town's contract forms, General Provisions and standard technical provisions for the specifications) b. When the construction documents are finalized, the Engineer will insert a dale to receive bids that is determined by the Town c. Provide up to 15 sets of plans and specifications for distribution during the bidding process d. 􀁾􀀱􀀧􀁾􀁉􀁾􀁥􀀱􀁥􀁦􀀲􀁆􀀺􀀳􀀩􀀱􀁾􀀮􀀮􀀡􀀽􀁉􀁾􀁃􀀺􀁾􀁦􀀠e. Attend the bid opening f. Tabulate bids and report the results to the Town g. Contact references of low 􀁢􀁩􀁤􀁤􀁥􀁾􀁾􀀠report the results) ( ICe 􀁣􀁾􀀮􀀮􀀮􀀮􀀮􀀮􀀬􀀮􀀮􀀮􀀮􀁣􀀠􀀯􀁉􀀭􀁾􀀠<7;'-􀁣􀀮􀀮􀀮􀀮􀀮􀁾􀀬􀀮Task 5 -Construction Phase Services a. Construction Administration -The purpose of Construction Phase Services is to provide support during construction of the project. It is assumed that the construction of the site will be completed in no more than one phase. PBS&J will provide the following services during construction: VI) Conduct a pre-construction meeting with the contractor and the Town. 2) Review and approve shop drawings submitted by the contractor. 4'L 3) Be available to interpret plans, to address construction issues upon request when q'leC i \1".7 􀁾􀀠they arise, and to make four site visits during construction 􀁦􀁾􀁾􀀢􀀬􀀬􀀱􀀢􀀠1 4) Participate with the Town in making a final inspection ofthe project . . 'lIZ oN • ;,. Sff! c,\I b. Record Documents -PBS&J will prepare Record Drawings based on information \'" 􀁾􀀠I 􀁾􀀠provided by the contractor. Record Drawings will be coordinated with the City £t:"v III I Inspector for approval. . ,MJ-r ,f'l!fO, Task 1) -Architectural, Structural and MechanicallElectricalfPlumbing 􀁾􀁲􀀯􀀨􀀨􀀱􀀯􀀠Coordination a. Architectural Coordination -PBSJ will coordinate architectural items relating to the building and structures with our in-house Architects. Services will include the speCification of the metal storage building and the alternate design of the storage building construction of masonry. b. Structural Engineering -PBSJ will provide structural engineering through the services of it sub consultant. Services to include the foundation and coordination for the metal storage building, the design and detailing of the enclosure over the material storage bins and the extensions on the existing carport. c. MEP Engineering -PBSJ will provide MEP engineering through the services of a sub consultant. Services to include site lighting and site electrical for pole security lighting, lighting and power for the enclosure over the material storage bins and the power supply, lighting, heating and water supply to the metal storage building. Task 7 • Administration and Project Coordination PBS&J will provide the following services for administration and project coordination services: 􀁉􀁴􀁦􀁊􀀧􀀺􀁊􀁉􀀭􀀧􀁽􀁜􀁉􀁾􀁷􀁹􀀠a. Attend "four (4) coordination meetings with the Client andlor the Client's representatives in Addison, Texas. b. Assist Client in preparation of schedules and budgets. c. Provide, at least bi-weekly, a project status report identifying the status of key design and permitting related activities. d. Prepare one preliminary and one final probable construction cost estimate. e. Overall project management and coordination of PBS&J team. PBS&J WILL PROVIDE THE FOLLOWING SPECIAL SERVICES RELATED TO THE PROJECT: Geo-technlcallnvestigatlon PBS&J will contract with a geo-technical engineering firm to prepare a subsurface investigation to include the following: a. Explore the site subsurface conditions with 7 borings, 2 in the building area and 5 in the pavement areas. The building borings will be extended to a depth of 25 feet and the pavement borings will be extended to a depth of 6 feet below existing grades. f3<',ew Ii /AJ 􀁾􀁾􀀠11' Be r40HIJr:.d> 1V 7fJtvlV f b. Identification of pertinent physical and engineering characteristics of subsurface materials encountered during the sampling and testing and observations of the groundwater conditions on the site. to the depths of the borings. vc. Recommendations of the type or types of building foundations which would be suitable for the proposed project. and provision of data for use in foundation design and construction. d. Identification and notification of any condition that may cause consideration of any special pavement section. Surveying PBS&J will conduct a topographic survey to reflect Hoot contour intervals and will include existing site features. The survey will include the location of the existing water line valves and hydrants, and will include the location and flowline information on the sanitary sewer manholes adjacent to the site. CLARIFICATIONS AND ADDITIONAL SERVICES For the purposes of this proposal, the following services are not included in the Scope of Services: a. Off-site utility improvements. tve b. Revisions to the approved construction plans . .􀁾􀁾􀀠c. Preparation of easements (off-site or off-plat utility. drainage, etc.) It' d. Sign permitting or design. '---?., Environmental site assessment I,vC t-v.:e ---c!!_Services construction inspection. 17-\15 􀁾􀀠Construction staking. i IV ___ CtPr-TJ;!?PL S:e T f) Y t;:: tV q /"" e-7..iie/􀁦􀀧􀁾􀁃􀁬􀁚􀀭􀁥􀀮􀁳􀁐􀀨􀁊􀁾􀀮􀁦􀀠( 􀁉􀁬􀁉􀁾􀀬􀀠TY UvTG4C7Y/C. , , . U.4 nz 'C P "". h. (,v􀁳􀁥􀁲􀁶􀁩􀁣􀁥􀁳􀁦􀁾􀁾􀁴􀁥􀁲􀁩􀁡􀁬􀁳􀁴􀁥􀁳􀁴􀀧􀁾􀀩􀀧􀀠􀁴􀀮􀀬􀀩􀁉􀁖􀁾􀁔􀀭􀀺􀀻􀀻􀀻􀀺􀀻􀁾􀁾􀁾􀀠Any of the 􀁡􀁢􀁯􀁾􀀢􀁩􀁴􀁥􀁭􀁳􀁣􀁡􀁮􀁢􀁥􀀠performed by P8S&J for an additional service. Work will not commence on any item without prior written authorization by the client. SERVICES TO BE PROVIDED BY THE TOWN OF ADDISON: a. Provide available criteria and full information as to the Town's requirements for the project. b. Fumish all applicable data, studies, surveys, preliminary plans, plats, adjacent deeds, benchmarks, as-builts, codes, ordinances, reports and corresponden::e related to the project that the Town may have on file for this project. c. Assist the Engineer as necessary to obtain any required data and information from other local, regional, state, and federal agencies. d. Provide the Engineer with a list of all known utility companies and the appropriate contact person(s) for this project. e. Review and provide the Engineer with comments for the conceptual plan and the construction documents at approximately 60% and 90% stages of completion. f. Provide the Engineer with most recent Town specifications. g. Be available to meet with the Engineer's staff as needed. h. Provide funding for the project. SCHEDULE P8S&J is prepared to begin and provide the services described above for the fees indicated in Attachment "8" within one week after receiving written notice to proceed from the Client. . " " ATTACHMENT B COMPENSATION FOR SERVICES -;&.f' 9 \ BASIC SERVICES pJI e1 tJ.£ The compensation for Basic Services shall be 􀁾􀀢􀁾􀁾􀁾amount of $25,000.00 to be paid monthly in proportion to the work accomplished. 􀁾􀀠Period of Service: The work will be initiated within one week of the Notice to Proceed and the Final Design will be completed within 40 work days, not including time for Town review of submittals or other circumstances that might delay the project beyond the control of PBS&J. The Bidding Phase will follow approval of the deSign. Construction Administration services will be provided throughout the period of construction. SPECIAL SERVICES The compensation for Special Services shall be as follows: Geo-technical Services -a fixed fee of $4,000 to be paid monthly in proportion to the work accomplished. Topographic Survey -a fixed fee of $2,800 to be paid monthly in proportion to the work accomplished. ADDITIONAL SERVICES Any services provided other than those included in the Attachment A, Scope of Services, including the preparation of change orders after approval of the plans by the Town will be provided as an amendment to this agreement upon determination of the scope and extent of the work to be performed. Amendment to agreement will be based on our standard hourly rates according to the attached rate schedule or a fixed fee agreed upon by both the Town and PBS&J. 'J􀁾􀁾􀁾􀀮--:71--( \ \(1,5flit 11 􀁾􀁴􀀾􀀯􀀠( J \ \'..... 􀀢􀀭􀀭􀀭􀀭􀀮􀀭􀀮􀁾..•,." PBSJ An employee-owned company February 27, 2002 Mr. Steve Chutchian Town of Addison 16801 Westgrove Drive Addison, Texas 75001-9010 RE: Proposal for Professional Engineering Services -REVISED Service Center Improvements Town ofAddison Dear Mr. Chutchian: In accordance with the comments received on our proposal dated January 9, 2002, I am pleased to re-submit this Proposal for Engineering Services. This proposal is based on the information received from our meeting, a site visit, a subsequent meeting with Ron Lee and Robin Jones, and comments received on January 24, 2002. Should you have any questions or require additional information please call me at (972) 380-2605, extension 151 or on my mobile phone at (972) 345-5227. Sincerely, Jo D. Blacker, PE Ie Program Manager xc: File M:IJOBIPROPOSALlICDlAddisonl5ervice Center Proposal revised 2-27-02.doc 5999 Summerside Drive, Suite 202 • Dallas, Texas 75252 • Telephone; 972.3802605 • Fax; 972.380.2609 • www.pbsj.com ATTACHMENT A Scope of Services PROJECT DESCRIPTION. The project is located at the site of the existing Service Center for the Town of Addison on Westgrove Drive. The project tract is approximately two acres in size and is the existing Service Yard, south of the main Service Center building. The project is proposed as improvements to the existing Service Yard to include the partial enclosure of the material storage bins on the east side; consideration of resurfacing the yard; the addition of a storage building with overhead doors to house the Town's Vactor truck, a water truck and other equipment; the reconfiguration of a bulk waste area; modifications to the existing car port area allowing storage underneath to be kept out of the elements; and general clean-up of the Service Yard to include the removal of existing portable buildings. The storage building will include multiple storage areas to accommodate multiple department storage needs. The storage building will also be provided with water for washout and and radiant heat. Consideration will be given to the disposal and/or treatment of any equipment wash water and storm water that runs off from paved surfaces. Erosion control measures will be investigated for the storm water runoff that currently drains to the southwest corner of the site. It is anticipated that the grades will be kept consistent with the existing grades. PBS&J WILL PROVIDE THE FOLLOWING BASIC SERVICES RELATED TO THE PROJECT: Task 1 -Preliminary Investigation PBS&J will collect all readily available data, surveys, plats, adjacent deeds, benchmarks, as-builts, codes, ordinances, and reports related to the project area. This will also include a site visit by the key team members as well as contacting the utility providers, adjacent property owner and the Town (most of this information has already been gathered). This data will be reviewed to confirm the design requirements and the assumptions set forth in this proposal. During the preliminary investigation, PBS&J will meet with all Service Center departments to review and finalize the project scope. Task 2 -Site Civil Design a. Concept Plan -PBS&J will prepare a Concept Plan with one alternate for Client review and approval. The Concept Plan will include preliminary floor plans of the storage building and other structures. b. Construction Documents -PBS&J will prepare construction documents to meet the current Town of Addison standards. These documents will generally include the following: 1) Horizontal Control Plan -Plan showing the proposed development and providing overall dimension control for the project including building footprints, sidewalks, driveways, and utilities with their relation to the property lines and existing facilities. 2) ErQ!\ion/Sedimentation Control Plan -Plan showing the required protective measures for the proposed improvements and meeting the requirements of the National Pollution Discharge Elimination System (NPDES). 3) Grading and Storm Sewer Plan -Plan{s) showing the finished floor elevations and critical spot elevations for grading improvements. This plan shall provide sufficient finished grades to accurately depict the sidewalk and final ground elevations adjacent to proposed structures and shall meet applicable handicap accessibility requirements. Additionally, every attempt will be made during the site grading to achieve a balance in cut and fill. The plan will include the size, location and dimensional control for the drainage infrastructure, if any. This item includes the drainage design and storm sewer design calculations. 4)l.Jtility Plan -Plan providing the connection between the building and points of service by the developer for water, sanitary, gas (if applicable), and telephone. Includes coordination with MEP engineer and utility companies {this coordination will be limited to providing copies of approved plats and permitted plans and specifications for the project to the utility providers. PBS&J is not responsible for work by others that is not included in the construction contract prepared by PBS&J.} This item assumes that all existing utilities have been adequately sized and that no utility extensions are required beyond the limits of the project area. 5) Sitework Specifications -Technical specifications for performing sitework will be shown on the drawings themselves and not in a separate document. A separate document may be provided as an additional service. 6) Details and Sections -Required sitework details, such as curbs, sidewalks, bedding details, paving detailS, environmental, etc. Task 3 -Utility Review PBS&J will submit preliminary plans to appropriate utility agencies, including the Town, for review and determination of possible conflicts and/or required adjustments. Plans will be revised as needed to reflect information provided and decisions made. Task 4 -Bid Phase PBS&J will provide the following services relating to the bid phase: a. Develop the advertisement for bid, bid proposal, and any other documents necessary to solicit sealed bids from contractors for the project (the Engineer antiCipates using the Town's contract forms, General Provisions and standard technical provisions for the specifications) b. When the construction documents are finalized, the Engineer will insert a date to receive bids that is determined by the Town c. Provide up to 15 sets of plans and specifications for distribution during the bidding process d. Be available for a pre-bid meeting if it is determined to be necessary e. Attend the bid opening f. Tabulate bids and report the results to the Town g. Contact references of low bidder and report the results Task 5 -Construction Phase Services a. Construction Administration -The purpose of Construction Phase Services is to provide support during construction of the project. It is assumed that the construction of the site will be completed in no more than one phase. PBS&J will provide the following services during construction: I) Conduct a pre-construction meeting with the contractor and the Town. 2) Review and approve shop drawings submitted by the contractor. 3) Be available to interpret plans, to address construction issues upon request when they arise, and to make four site visits during construction 4) Participate with the Town in making a final inspection of the project. b. Record Documents -PBS&J will prepare Record Drawings based on information provided by the contractor. Record Drawings will be coordinated with the City I nspector for approval. Task 6 -Architectural, Structural and MechanicallElectricallPlumbing Coordination a. Architectural Coordination -PBSJ will coordinate architectural items relating to the building and structures with our in-house Architects. Services will include the specification of the metal storage building and the alternate design of the storage building construction of masonry. b. Structural Engineering -PBSJ will provide structural engineering through the services of a sub consultant. Services to include the foundation and coordination for the metal storage building, the design and detailing of the enclosure over the material storage bins and the extensions on the existing carport. c. j\IIEP Engineering -PBSJ will provide MEP engineering through the services of a sub consultant. Services to include site lighting and site electrical for pole security lighting, lighting and power for the enclosure over the material storage bins and the power supply, lighting, heating and water supply to the metal storage building. Task 7 -Administration and Project Coordination PBS&J will provide the following services for administration and project coordination services: a. Attend four (4) coordination meetings with the Client and/or the Client's representatives in Addison, Texas. b. Assist Client in preparation of schedules and budgets. c. Provide, at least bi-weekly, a project status report identifying the status of key design and permitting related activities. d. Prepare one preliminary and one final probable construction cost estimate. e. Overall project management and coordination of PBS&J team. 􀁰􀁡􀁓􀁾􀁊.. WILL PROVIDE THE FOLLOWING SPECIAL SEllVlCiES RELATED TO THE PROJECT: Geo-technicallnvestigation PBS&J will contract with a geo-technical engineering firm to prepare a subsurface investigation to include the following: a. Explore the site subsurface conditions with 7 borings, 2 in the building area and 5 in the pavement areas. The building borings will be extended to a depth of 25 feet and the pavement borings will be extended to a depth of 6 feet below existing grades. b. Identification of pertinent physical and engineering characteristics of subsurface materials encountered during the sampling and testing and observations of the groundwater conditions on the site, to the depths of the borings. c. Recommendations of the type or types of building foundations which would be suitable for the proposed project, and provision of data for use in foundation design and construction. d. Identification and notification of any condition that may cause consideration of any special pavement section. Surveying PBS&J will conduct a topographic survey to reflect Hoot contour intervals and will include existing site features. The survey will include the location of the existing water line valves and hydrants, and will include the location and flowline information on the sanitary sewer manholes adjacent to the site. CLARIFICATIONS AND ADDITIONAL SERVICES For the purposes of this proposal, the following services are not included in the Scope of Services: a. Off-site utility improvements. b. Revisions to the approved construction plans. c. Preparation of easements (off-site or off-plat utility, drainage, etc.) d. Sign permitting or design. e. Environmental site assessment f. Services for construction inspection. g. Construction staking. h. Services for materials testing. Any of the above items can be performed by PBS&J for an additional service. Work will not commence on any item without prior written authorization by the client. SERVICES TO BE PROVIDED BY THE TOWN OF ADDISON: a. Provide available criteria and full information as to the Town's requirements for the project. b. Furnish all applicable data, studies, surveys, preliminary plans, plats, adjacent deeds, benchmarks, as-builts, codes, ordinances, reports and correspondence related to the project that the Town may have on file for this project. c. Assist the Engineer as necessary to obtain any required data and information from other local, regional, state, and federal agencies. d. Provide the Engineer with a list of all known utility companies and the appropriate contact person(s) for this project. e. Review and provide the Engineer with comments for the conceptual plan and the construction documents at approximately 60% and 90% stages of completion. f. Provide the Engineer with most recent Town specifications. g. Be available to meet with the Engineer's staff as needed. h. Provide funding for the project. SCHEDULE PBS&J is prepared to begin and provide the services described above for the fees indicated in Attachment "B" within one week after receiving written notice to proceed from the Client. ATTACHMENT B COMPENSATION FOR SERVICES BASIC SERVICES The compensation for Basic Services shall be a fixed fee amount of $25,000.00 to be paid monthly in proportion to the work accomplished. Period of Service: The work will be initiated within one week of the Notice to Proceed and the Final Design will be completed within 40 work days, not including time for Town review of submittals or other circumstances that might delay the project beyond the control of PBS&J. The Bidding Phase will follow approval of the design. Construction Administration services will be provided throughout the period of construction. SPECIAL SERVICES The compensation for Special Services shall be as follows: Geo-technical Services -a fixed fee of $4,000 to be paid monthly in proportion to the work accomplished. Topographic Survey -a fixed fee of $2,800 to be paid monthly in proportion to the work accomplished. ADDITIONAL SERVICES Any services provided other than those included in the Attachment A, Scope of Services, including the preparation of change orders after approval of the plans by the Town will be provided as an amendment to this agreement upon determination of the scope and extent of the work to be performed. Amendment to agreement will be based on our standard hourly rates according to the attached rate schedule or a fixed fee agreed upon by both the Town and PBS&J. ian..o9-0Z 17:54 , , From-PBSU F-935 PBSJ An employee'owned CfJmpooy January 9, 2002 Mr. Steve Chulchian Town ofAddison 16801 Westgrove Drive Addison, Texas 75001-9010 11,£: Proposal for Professional Engineering Services Service Center Improvements IV' Addison, Texas (Dalw County) (U v1 .( {11 l'BS&JNo. TBD 􀁾􀁜) 􀁾􀁦􀁬􀁤􀁊􀀠.,./􀁾􀁖􀀯􀀼􀀠\1' Dear Mr, Chutchian; f'f'􀁾􀀠s \ I'P 4"'[112.It was a pleasure meeting with you regarding the proposed improvements to the Service Center. In accordanc and invert ofpavement. _ . . . 􀀭􀀭􀁾􀀮􀀢􀀮􀁾􀁾􀁟􀀠• 􀁐􀁲􀁯􀁰􀁾􀁊􀁩􀁮􀁾􀀺􀁦􀁬􀀿􀀬􀁰􀁥􀁬􀁪􀁭􀁾􀁴􀁥􀁲􀀠(\\'1;111, 􀁦􀁥􀁾􀁾􀁾􀁾􀀺􀁣􀀮􀁾􀁾􀀺􀀬􀀬􀀺􀁾􀀻􀁣􀀺􀁾􀁾􀀻􀀻􀀻􀀻􀀻􀀻􀀧􀁾􀀽􀀺􀁾􀁾􀁾􀀺􀀺􀀲􀀺􀀺􀀻􀀺􀁦􀁾􀀻􀁉􀁾􀁾􀁾􀁝􀀻􀁩􀀺􀀿􀁾􀁾 􀁾􀀠􀁣􀀭􀁾􀀠. Eestaking -The Client assumes responsibility for payment of all re-staking -(and/or staking)·· requested in addition to items indicatad under "Consrruction Staking" above. Restaking will be billed hourly per the: attached Schedule ofFees. Task 7 -􀁁􀁲􀁾􀁨􀁩􀁴􀁥􀁣􀁴􀁵􀁲􀁡􀁬􀀠Coordination PBSJ will coordinate architectural items relating to the building and structures with our in-house 􀀮􀀬􀀠acts. sel-vices will include tbe. specification of the metal storage building and the alternate ...?-casting fthe storage building COnstrUction ofmasonry . 􀁾• Task 8 -Structural Engineering PBSJ will provide structural engineering through the services ofa sub consultant. Services to inolude the foundation and coordination for the metal storage building, the: design and detailing of the enclosure over Ule material storage bins and the extensions on the existing carport. Task 9-MEP Engineering PBSJ will provide MEP engineering through the services of.lt sub consultant. Services to include site lighting and site electrical for pole security Iightin& lighting and power for the enclosure over the From-PBSt) 9723802609 T-884 P.006/007 F-a35 Mr. Steve Chutcl!ian January 9,2002 Page.5 ofS material storage bins and the power supply, lighting, heating and water supply to the metal storage ',-: building. CLARIFICATIONS AND ADDmONAL SERVICES The documents and CADD tiles related to the project will be made available to the Client upon request. ( Reproduction charges may apply. 􀁾􀀠For the purposesI,0fthis proposal, the following services are not included in our Scope ofServices: 􀁾􀀻􀀺􀀭􀀭􀀮􀀮􀀠Geotechnical Investigation or boring location surveys. (May not need geotechnical investigation I' -will be detennined during concept phase) .)\ • Off-site mility improvementS. 􀁾􀁾----. Preparation ofchange orders and addenda. 􀀢􀀺􀁩􀀻􀁾􀀠• Revisions or 􀁃􀁯􀁾􀁩􀁯􀁮􀁳to the approved construction plans. , L • Preparation ofeasements (off-site or off-plat utility, drainage, ere.) '1, • Sign permitting or design. • Traffic-Impact Analyses. • Environmental site assessment • Services for constrUction inspection. • 􀁓􀁓􀁥􀁲􀁶􀁩􀁣􀁾􀁳􀀠for materials testing. • Zoning or Re-zoning. 􀁾􀀧􀀱􀁖􀀠S-f&VI' te-J "F--..Jlt' dk C $vJlAl I rr,.....,1 vvC.::,..V?e. PC I3t,JJ 􀀫􀀵􀁾􀀠F f 􀁾He "1l 5e. "-"e.A/f') 611> if"Il-ptA./Hl/J"-5 ) 􀀢􀀢􀁫􀀱􀀢􀀧􀁾􀀠Any ofthe above items can be perfonned by PBS&J for an additional service. Work will no! commence or ($"VTe. on any item without prior written authorization by the client. fJlV/ft' FV'/f. SCHEDULE 􀁾􀁉􀁌􀀭􀁾'ftt':-f. . . --". 􀁣􀁾􀂷􀀠--'. "".; . 􀁾􀀧􀀮􀀠'." .... ,. C,Cc="·.<_.. ... _ ..􀁾􀁙􀁶􀀠*.' PBS&] is 􀁰􀁲􀁥􀁾􀁤to 􀁢􀁴􀁧􀁭􀁩􀁬􀁮􀁤􀁰􀀮􀀺􀁯􀁾􀁩􀁤􀁾􀀮􀁴􀁨􀁾􀀢􀁳􀁥􀁮􀁲􀁬􀁾􀁤􀁥􀁳􀁣􀁲􀁩􀁾􀁡􀀧􀀸􀀮􀁢􀁏􀁹􀁾􀁾􀁤􀁩􀁣􀁡􀁴􀁥􀁤in4itacJ;;nent-. ". '51 q;,;,:i . loB" immediately upon writteIiauthorization' by the' Clienl-Shouldyou'nii\>e" anyquestioDs OirequirE"". additional infonnation please call me at (972) 380-2605, extension lSI or on my mobile phone at (972) 345-5227. n D. Blacker, PE CD Program Manager xc: File M;UOBIl'ROPOSI\L\lCDlAdd;,onlSavice Conter Imp'" Plop...al,,,,", 􀁊􀁰􀁮􀁾􀀰􀀹􀀭􀀰􀀲. 17,55 From-PBS&! T-8S4 P.007/007 F-9!5 ATTACHMENT Professional Service Center Improvements Addison, Texas B Fee Summary (Dallas County) Dficriptlon Fee Basis (1) Fee Amount 1 -Preliminary Invesil\lation 2 -AdministratiOn and Project Coordination 3 Topographic. Survey 4 -Slle Civil Design Concept Plan Construolion Documents 5 -Permitting and Approvals 6 -Construclion Phase Services TML TM!. I.S 1ML I.S TM is $ $ $ $ is 500 2,0002.800 1.000 8,000 500 Conslruclion Administration -Civil Construction Administration -Structural Construclion Administration. MEP Reoord Drawings EPA Administration and Inspection Construction Staking 1M TM 1M TM 1M TM $ is $ $ $ $ 1,000 500 300 7 -Architectural Servil;l;ls S -Slruc!ural Engineering 9 • MEP Engineering 1M 1M TM $ $ is 2,000 2,000 3,700 ApptoXimate Total Fee is 24,300 RelmbursableslOlteot Costs (estimated) (2) $ 1,500 Notes: 1) Fee Basis is as follows: a. TM -Time and Material tees will be Invoiced on a monthly basis per the PBS&J standard rate schedule and may exceed the fee amount shown. b. TML -TIme 􀁡􀁾􀁤􀀠Mate.rlal with a Umit fees will be Invoiced on· a monlhly basis per the PB.S&J standard rate . c" schedule"and, sh.sDnot􀁾􀁣􀀺􀁥􀁥􀁤the 􀁦􀁥􀁥􀀢􀁥􀁳􀁊􀁩􀀨􀀡􀁬􀁾􀁾􀁛􀀱unless there Is a signiliosrit change In the Soopeln which ease PBS&J will advise the Client and a new fee will be n.:.gbliated and approved.. . c. I.S -Lump Sum fees wnJ be invoiced monthly on a percent complete basis. . 2) The above fee amounts are for labor fees only. Oired project eostslrelmbursable expenses (ie. mileage, copies, etc.) will be biJJed and recoveree! In accordance with the Professional Service Agreement. 3) All submitlal fees, review feeG, r.""rding fees, permit t\le$, construction Inspeolion fees ane! fiscal arrangements will be paid by the Client. •• ..􀁲􀁾􀀰􀀹􀀭􀁄􀁚􀀠17:54 FrQ11l-PSS&J 9723802609 ·1-884 P.OOI/OOT F-S35 PLANNING. ENGINEEltlNG • SURVEYING LANDSCAPE AR(:HlTECTIJRE • CONSTRUCTION MANAGEMENT 5999 Summersidc Drive. Suile 202 PBS] Dall... Texas 75252 972138(l..260S Fax 972/380-2609 facsimile transmittal John BlackerlTO: Mr. Steve Chutcbian FROM: Clarence Daugherty COMPANY: Town ofAddison DA.TE: January 9, 2002 FAXNO.: PA.GES: (CO"",. +) 6 Pages PROJECT: Service Center Improvements PROJECT NO.: SUBJECT: Proposal. for Professional Services COMMENTS: Please caD Katbleen Sawyer 9'12-380-2605]1; 107 ifyou do not re<:eive all pages. 􀀻􀀭􀁾􀀠.... 􀀧􀀭􀀧􀁾􀀮􀀠􀀢􀀮􀀭􀀭􀀮􀀭􀀺􀀺􀁾􀁾􀀠 <' • i ... Memo TO: Steve Chutchian F_"MarkAc:evedO:.dJQv• . CC: Jim Pierce, Mike Murphy, Chris Terry Date: 1121/02 Rr. , , COfTllTlents -PBS&J Proposal 􀁦􀁯􀁬􀁬􀁯􀁷􀁩􀁮􀁾􀁃􀀺􀁏􀁬􀀱􀀱􀁭􀁥􀁮􀁴􀁳􀀺􀀠St eve, Mer reviewing the proposal for engineering services for the Service Center yard project. I offer the 􀀮􀁩􀁾􀁾􀀮􀁟􀀮􀀠.,"' •• 0' • Scope of Project: Define the Storage Building concept to include multiple storage areas to accommodate multiple department storage needs as discussed in our first meeting. • Define general clean up ofthe Service Yard -Removal of porteble buildings? etc ... • Include a Pre-design meeting with all Service Center departments. 1 An employee-owned company January 9, 2002 Mr. Steve Chutchian Town ofAddison 1680 I Westgrove Drive Addison, Texas 75001-9010 RE: Proposal for Professional Engineering Services Service Center Improvements Addison, Texas (Dallas County) PBS&JNo. TBD Dear Mr. Chutchian: It was a pleasure meeting with you regarding the proposed improvements to the Service Center. In accordance with your request, PBS&J is pleased to submit this Proposal for Engineering Services. This proposal is based on the information received from our meeting, a site visit, and a subsequent meeting with Ron Lee and Robin Jones. SCOPE OF PROJECT The project is located at the site of the existing Town of Addison Service Center, in the Town of Addison, Dallas County. The project tract is approximately two acres in size and is the existing Service Yard, south of the main Service Center building. The project is proposed as improvements to the existing Service Yard to include the partial enclosure ofthe material storage bins on the east side; the resurfacing of the yard; the addition of a storage building with overhead doors to house the Town's Vactor truck; a water truck and other equipment; the reconfiguration of a bulk waste area; modifications to the existing car port area allowing storage underneath to be kept out of the elements; and general clean-up of the Service Yard. The storage building will also be provided with water for washout and radiant heat. Wastewater will not be provided. The storm runoff currently drains to the southwest corner ofthe site and the grades will be kept consistent with the existing grades. Erosion will be controlled due to anticipated increased runoff. SCOPE OF SERVICES PBS&J will perform the following professional serviees related to the above referenced project: Task 1 -Preliminary Investigation PBS&J will begin by collecting all readily available data, studies, surveys, preliminary plans, plats, adjacent deeds, benchmarks, as-builts, codes, ordiuances, and reports related to the project area. This will also include a site visit by the key team members as well as eontacting the utility providers, adjacent property owner and the Town (most of this information has already been gathered). This data will be reviewed to confirm the design requirements and the assumptions set forth in this proposal. 5999 Summerside Drive, SUite 202 • Dallas, Texas 75252 • Telephone, 972.380.2605 • Fax, 972.380.2609 • www.pbsj.com Mr. Steve Chutchian January 9, 2002 Page 2 of5 Task 2 -Administration and Project Coordination PBS&J will provide the following services for administration and project coordination services: • Attend four (4) coordination meetings with the Client andlor the Client's representatives in Addison, Texas. • Assist Client in preparation ofschedules and budgets. • Provide, at least bi-weekly, a project status report identifYing the status of key design and permitting related activities. • Prepare one preliminary and one final probable construction cost estimate. • Overall project management and coordination of PBS&J team. • Provide assistance to the Client for the coordination of Utilities, including electric, telephone, cable television, and gas internal and adjacent to the Project. This assistance will be limited to providing copies of approved plats and permitted plans and specifications for the project to the utility providers. PBS&J is not responsible for work by others that is not included in the construction contract prepared by PBS&J. Task 3 -Boundary and Topographic Survey PBS&J will provide the following boundary and topographic survey services: • Topographic Survey -Topographic mapping ofexisting conditions on the 2 ± acres site. The topographic survey will be shot to reflect i-foot contour intervals and will include existing site features. The survey will include the location of the existing water line valves and hydrants, and will include the location and flowline information on the sanitary sewer manholes adjacent to the site. Additional survey services outside of those described above will be done on a time and materials basis. Task 4 -Site Civil Design Concept Pian -PBS&J will prepare a Concept Plan with one alternate for Client review and approval. The Concept Plan will include preliminary floor plans ofthe storage building and other structures. Construction Documents -PBS&J will prepare construction documents to meet the current Town of Addison standards. The construction plans will generally include the following: • Horizontal Control Plan -Plan showing the proposed development and providing overall dimension control for the project including building footprints, sidewalks, driveways, and utilities with their relation to the property lines and existing facilities. • Erosion/Sedimentation Control Plan-Plan showing the required protective measures for the proposed improvements and meeting the requirements of the National Pollution Discharge Elimination System (NPDES). • Grading and Storm Sewer Plan -Plan(s) showing the finished floor elevations and critical spot elevations for grading improvements. This plan shan provide sufficient finished grades to accurately depict the sidewalk and final ground elevations adjacent to proposed structures and shall meet applicable handicap accessibility requirements. Additionally, every attempt will be made during the site grading to achieve a balance in cut and fill. The plan will include the size, location and dimensional control for the drainage infrastructure. This This item includes the drainage design and storm sewer design calculations. Mr. Steve Chutchian January 9, 2002 Page 3 of5 • Utility Plan -Plan providing the connection between the building and points of service by the developer for water, sanitary, gas (if applicable), and telephone. Includes coordination with MEP engineer and utility companies. This item assumes that all existing utilities have been adequately sized and that no utility extensions are required beyond the limits of the project area. • Sitework Specifications -Prepare technical specifications for performing sitework. For the purposes of this proposal the specifications will be shown on the drawings themselves and not in a separate document. A separate document may be provided as an additional service. • Details and Sections -Prepare required sitework details, such as curbs, sidewalks, bedding details, paving details (per geotechnical recommendations), environmental, etc. Task 5 -Permitting and Approvals PBS&J will prepare applications and submit for approval the following permits: • Utility Providers Review and Approval of the Construction Plans • NPDES NOr and SWPPP This processing includes one formal update for each submittal, and one informal update to clear comments. PBS&] is not responsible for the implementation of the SWPPP. Administration of the SWPPP is covered in Task 6. Task 6 -Construction Phase Services Construction Administration -The purpose of Construction Phase Services is to provide support during construction of the project. It is assumed that the construction of the site will be completed in no more than one phase. The following is an outline of the services PBS&] will provide during construction: • PBS&J will be available on request to address construction issues when they arise, and at a minimum make four site visits during each construction phase. Each visit will include a written report of our findings. • Review and approve shop drawings submitted by the contractor. • PBS&J will make a final inspection of the project, as required by the City. The final inspection includes one site visit only. If If additional site visits are required, they shall be completed as an additional service. Record Documents -PBS&J will prepare Record Drawings based on information provided by the contractor. Record Drawings will be coordinated with the City Inspector for approval. EPA Administration and Inspection PBS&J will advise the Client, and act as the Client's representative, with regard to all storm water pollution issues governed by the re-issuance ofNPDES General Permits for Storm Water Discharges For Construction Activities in Region 6 (herein called the "Permit"), dated July 6, J998, as follows: • Administration: PBS&] wjll prepare all EPA associated construction paperwork from the initial Notice ofIntent (NO!) through the final Notice of Termination (NOT), for signature by Client, and submittal to the EPA. • 10bsite Posting: PBS&J will coordinate the posting, as required by the Permit, of the EPA Storm Water Pollution Prevention Plan (SWPPP) and other required Permit information on, or near, the Project site. Mr. Steve Chutchian January 9, 2002 Page 4 ofS • Inspections: PBS&J will provide bi-weekly, andlor rain mandated, EPA required storm water pollution prevention inspections to observe the Contractor(s) adherence to the SWPPP and the integrity of all associated Best Management Practices (BMPs) in an attempt to limit construction related storm water pollution from leaving the site. • Inspection Reports: PBS&] will keep a continual log of all field inspection reports resulting from the required inspections. All reports will include the date, time and weather conditions ofeach inspection and note the use and condition of all BMPs. • Coordination of Corrective Actions: PBS&J will coordinate all required corrective actions with the Contractor(s) andlor Client, and will recommend modifications/improvements to the SWPPP and BMPs as the PBS&J sees fit. Construction Staking -PBS&J will provide one time staking for grading, water, storm sewer, electrical conduit, paving, and perimeter wall or fence necessary for a completed project, as follows: • Prepare control point map, necessary to stake grading, utilities, sewer, storm sewer, parking area, building, perimeter wall and paving. • Rough grading of parking area staked at 50' intervals and points of curvature along the back of curb and invert of pavement, and a stake at the four corners of the building envelope with finished pad elevations marked. • Utilities: o Water lines (stake alignment only, grade when required), fire hydrants and meter areas locations and grade. No service from the meter to the building will be staked; o Alignment and grade of storm sewer lines and structures with changes to pipe size and grade marked; inlet and area drainage location and grade, tops and flow line, and channel alignment and grade; • Final building corners (envelope only) and grade to the finished floor elevation. • Final paving alignment and grade stakes at 50' intervals and points of curvature along the back ofcurb and invert of pavement. • Property line for perimeter (wall, fence). Restaking -The Client assumes responsibility for payment of all re-staking (and/or staking) requested in addition to items indicated under "Construction Staking" above. Restaking will be billed hourly per the attached Schedule ofFees. Task 7-Architectural Coordination PBSJ will coordinate architectural items relating to the building and structures with our in-house Architects. Services will include the specification of the metal storage building and the alternate casting ofthe storage building construction of masonry. Task 8 -Structural Engineering PBSJ will provide structural engineering through the services ofa sub consultant. Services to include the foundation and coordination for the metal storage building, the design and detailing of the enclosure over the material storage bins and the extensions on the existing carport. Task 9 -MEP Engineering PBSJ will provide MEP engineering through the services of a sub consultant. Services to include site lighting and site electrical for pole security lighting, lighting and power for the enclosure over the Mr. Steve Chutchian January 9, 2002 PageS GfS material storage bins and the power supply, lighting, heating and water supply to the metal storage building. CLARIFICATIONS AND ADDITIONAL SERVICES The documents and CADD files related to the project will be made available to the Client upon request. Reproduction charges may apply. For the purposes ofthis proposal, the following services are not included in our Scope ofServices: • Geotechnical Investigation or boring location surveys. (May not need geotechnical investigation -will be determined during concept phase) • Off-site utility improvements. • Preparation ofchange orders and addenda. • Revisions or Corrections to the approved construction plans. • Preparation of easements (off-site or off-plat utility, drainage, etc.) • Sign permitting or design. • Traffic-Impact Analyses. • Environmental site assessment • Services for construction inspection. • Services for materials testing. • Zoning or Re-zoning. Any of the above items can be performed by PBS&J for an an additional service. Work will not commence on any item without prior written authorization by the client. SCHEDULE PBS&J is prepared to begin and provide the services described above for the fees indicated in Attachment "B" immediately upon written authorization by the Client. Should you have any questions or require additional information please call me at (972) 380-2605, extension 151 or on my mobile phone at (972) 345-5227. n D. Blacker, PE CD Program Manager xc: File M,Il0BIPROPOSAI.IICDlAddisonlSorvice CenlO' lmplY P,oposal.doc ATTACHMENT B Professional Fee Summary Service Center Improvements Addison, Texas (Dallas County) Description Fee Basis (1) Fee Amount 1 -Preliminary Investigation TML $ 500 2 -Adminis1ration and Project Coordination TML $ 2,000 3 Topographic Survey LS $ 2,800 4 -Site Civil Design Concept Plan TML $ 1,000 Construction Documents LS $ 8,000 5 -Permitting and Approvals TM $ 500 6 -Cons1ruction Phase Services Construction Administration -Civil TM $ 1,000 Construction Administration -Structural TM $ 500 Construction Administration -MEP TM $ 300 Record Drawings EPA Administration and Inspection TM TM $ $ Construction Staking TM $ 7 -Architectural Services TM $ 2,000 8 -Structural Engineering TM $ 2,000 9 -MEP Engineering TM $ 3,700 Approximate Total Fee $ 24,300 ReimbursableslDirect Costs (estimated) (2) $ 1,500 Notes: 1) Fee Basis is as follows: a. TM -Time and Material fees will be invoiced on a monthly basis per the PBS&J standard rate schedule and may exceed the fee amount shown. b. TML -Time and Material with with a Umit fees will be invoiced on a monthly basis per the PBS&J standard rate schedule and shall not exceed the fee estimate shown unless there is a significant change in the Scope in which case PBS&J will advise the Client and a new fee will be negotiated and approved. c. LS -Lump Sum fees will be invoiced monthly on a percent complete basis. 2) The above fee amounts are for labor fees only. Direct project costs/reimbursable expenses (ie. mileage, copies, etc.) will be billed and recovered in accordance with the Professional Service Agreement. 3) All submittal fees, review fees, recording fees, penmit fees, construction inspection fees and fiscal arrangements will be paid by the Client. Jan109-02 17:54 From-PBS'J, , 9723002609 􀁾[.., 􀁾􀀹􀀴􀀠P,002i007 .' 􀁾􀁰􀀠An employee-owned company January 9, 2002 Mr. Steve Chutchian Town ofAddison 16801 Westgrove Drive Addison, Texas 75001-9010 R€: Proposal for Professional Engineering Services Service Center Improvements Addisoll, Texas (Dallas COllnty) PBS&J No. TBD Dear Mr. Chutchian: It was a pleasure meeting with you regarding the proposed improvements to the Service Center. In accordance with your request, PBS&J is pleased to submit this Proposal for Engineering Services. This proposal is based on the infonnation received from our meeting, a site visit, and a subsequent meeting with Ron Lee and Robin Jones. SCOPE OF PROJECT The project is located at the site oftilICexisting Town ofAd4ison 􀁓􀁥􀁬􀁙􀁩􀁣􀁾􀀠􀁃􀁥􀁮􀁾􀀬􀁩􀁮􀀠the Town ofAddison, Dallas County.' 􀀻􀀱􀁬􀀡􀀬􀀿􀁾􀁰􀁲􀁯􀁪􀁥􀁣􀁴􀀠,tTact.is 􀁾􀁐􀁉􀀻􀁲􀁯􀁸􀁩􀁾􀁾􀁾􀁬􀁹􀁾􀁾􀁡􀁣􀀮􀁲􀁥􀁳􀁭􀀭􀁾􀁩􀀣􀂷􀁡􀁮􀀨􀁩􀀨􀁴􀁨􀁥􀀬􀁣􀀺 􀁸􀀮􀁬􀁳􀁩􀀬􀁬􀁰􀁧􀂷􀁾􀁍􀀧􀀱􀀮􀁥􀀠yif:ll.!south of the mam Service Center bUlldmg".,The, project IS prOp0Sed:as Improvements 'to the:extsting Service Yard to include the partial enclosure ofthe material storage bins on'i!ieelist side; 􀁩􀁩􀁩􀁥􀁾􀁩􀁩􀀧􀁩􀀧􀁉􀁁􀁣􀁬􀁬􀁬􀁧􀁾􀀠􀁾􀀠of the yard; the addition of a storage building with overhead doors to house the Town's Vactor truck; a' water truck and other equipment; the reconfilluration ofa bulk waste area; modifications to the existing car porr area allowing Storage underneath to be kept oul of the elements; and general clean-up of the Service Yard. The storage building will also be provided with water for washout and radiant heat, Wastewater will not be provided. The stonn runoff currently drains to the southwest corner ofthe site and the grades will be kept consistCllt with the existing grades. Erosion will be controlled due to anticipated increased runoff. SCOPE OF SERVICES PBS&J will perform the following professional services related to the above referenced project: Task 1-Preliminary Investigation PBS&J will begin by collecring all all readily available data, studies, surveys, preliminary plans, plats, adjacent deeds, benchmarks, as-built;;, codes, ordinances, and reports related to the project area, This will also include a site visit by the key team members as well as contacting we utility providers, adjacent property owner and the Town (most of this illfonnation has already been gathered). TIlls data will be reviewed to confirm the design requirements and the assumptions set forth in this proposal. 5999 Summerside Orive, Suite 202 • Dallas, Texas 75252 • Telephone: 972.380.2605 • fax, 972,380.2609 • www.pbsj.com From-PSS&J 9723102809 T-B84 p.OOa/007 F-93! Mr. Steve Cbutchlan Januaxy 9, 2002 'Page2ofS Task 2 -Administration and Project Coordination ... 􀁾􀀠PBS&J will provide tne following services for administration and project coordination services: • Attend fOllr (4) coordination meetings with the Client andlor the Client's representatives in Addison, Texas. . • Assist Client in preparation ofschedules and budgets. • Provide, at least bi-weekly, a project status report identifying the status of key design and pczmining related activities. • Prepare one preliminary and one final probable constrUction cost estimate. • Overall project management and coordination of PBS&J team. • Provide assistance to the Client for the coordination of Utilities, including electric, telephone, cable television, and gas internal and adjacent to the Project. This assistance will be limited to providing copies of approved plats and permitted plans and specifications for the project to the utilily providers. PBS&J is not responsible for work. by others that is not included in the construction contract prepared by PBS&J. Task 3 -Boundary and Topographic Survey PBS&J will provide the following boundary and topographic survey services: • Topographic Survey -Topographic mapping ofexisting conditions ou the 2 :!: acres site. The topographic survey will be shot tp reflect I-foot contour intervals and will include existing site features. The survey will include the location ofthe existing water line valves and hydrants, and will iJ101ude tne location and flowline information on the sanitary sewer manholes adjacent to the site. TlISk 4 -Site Civil Design Concept Plan -PBS&J will prepare a Concept Plan with one ahemate for Client review and approval. The Concept P[8J1 will include preliminary floor plans ofthe storage building and other structures. Gonstruction Documents -PBS&J will prepare construction documents to meet the current Town of Addison sWldaxds. The construction plans will generally include the following: • Horizontal Control Plan -Plan shOWing the proposed development and providing overall dimension control for the project including building footprints, sidewalks, driveways, and utilities with their relation to the properly lines and existing facllities. • Erosion/Sedimentation Control Plan-Plan showing the required protective measures for the proposad improvements and meeting the requirements of the National Pollution Discharge Elimination System (NPDES). • Grading and Stann Sewer plan -Plan(s) showing the finished floor elevations and critical spot elevations for grading improvements. This plan shall provide sufficient finished grades to accurately depict the sidewalk and final ground elevations adjaceJ1t to proposed structures and shall meet applicable bandicap accessibility requirements. Additionally, CNery attempt will be made during the site grading to achieve n balance in cut and fill. Tbe plan will include the size, location and dimensional control for the drainage infrastructure. ibis item includes the drainage desisn and Storm sewer design ca.lculations. 􀁊􀁡􀁮􀀮􀁡􀁾􀀭􀁡􀀲􀀠IT:54 From-PBS&J T-884 P.OO4l00T F-9SS Mr. Steve Chutcbian ]anulUY 9, 2002 Page 3 of5 • Utility Plan -Plan providing the connection between the building and points of service by the developer for water, sanitary, gas (if applicable:), and telephone. Includes coordination with MEP engineer and utility companies. This item assumes that all existing utilities have been adeqtllltely sized and that no utility extensions are required beyond the limits of the prqject area. • Sitework Specifications -Prepare technical specifications for performing sitework. For the purposes of this proposal the specifications will be shown on the drawings themselves and not in a separate document. A separate document may be provided as an additional service. • Details and Sections -Prepare required sitework details, such as curbs, sidewalks, bedding details, paving details (per geotechnical recommendations), environmental. etc. Task S -Permitnng and Approvals PBS&] will prepare applications and submit for approval the following permits: • Utility Providers Review and Approval ofthe Construction Plans • NPDBS NO! and SWPPP This procassing includes one fonnal update for each submittal, and one informal update to clear comments. PBS&J is not responsible for the implementation of the: SWPPP. Administration of the SWPPP is covered in Task 6. Task 6 -Construction Phase Services CQ!lstruction Administration -The purpose of Construetion Phase Services is to provide support during construction ofthe project. It is assumed that the conatruetionofthe site will he completed in no more than one phase. The following is an outline of the services PBS&J will provide during construction:', .._": _c•.. •'!"";: -􀁾􀁾􀀠--.-' • -_._,'-. :;.: 􀁾􀀺􀁾􀀵􀁾􀁾􀀺􀀧􀀺􀀻􀀧􀀺􀀠-"':;:;'., .. 􀀺􀁾􀂷􀀮􀀻􀀻􀀼􀀬􀀮􀀧􀀭􀀺􀁾􀁾􀁣􀀭􀀼􀀻􀁲􀀧􀀺..-.: ...􀁾􀀻􀀻􀀮􀀮􀀮__,:.',::.:,· 􀀬􀁾􀀬􀀺􀁾.. ; 􀁾􀀺􀀺􀀠􀀺􀁾􀀻􀁾􀁜􀀧􀀬􀀬􀁾􀁾􀀮􀁾􀀻􀁾􀁾􀁾􀀮􀁾􀁾􀀺􀁟􀁾􀁾􀀧􀁾􀀧􀀠􀁾􀁟􀀭􀀮􀀻􀁾􀀬􀀼􀀬􀀢􀁾􀀬􀀭􀀢􀀠I •. • PBS&J will be available on request to address construction ISsues when 􀁴􀁨􀁥􀁹􀁾􀁳􀁥􀀬􀀮􀁡􀁮􀁴􀁌􀀮􀁡􀁴􀀮􀁡􀁾􀂷􀁟􀀭􀀢􀀢􀀺􀀭􀀬􀀺􀀬􀀬􀀬􀀽􀀬􀀬􀁟.. minimum make four site visits during each construction "phase; Each visiHvm include a" 􀁾􀀠.written report ofour findings. • Review and npprove shop drawings submitted by the contractor. • PBS&! wiil make a final inspection of the project, as required by the City. The final inspection includes one site visit only. If additional site visits are required, they shall be completed as an additional service. Record Documents -PBS&J will prepare Record Drawings based on infonnation provided by the contractOr. Record Drawings will be coordinated with the City Inspactor for approval. EPA Administration and Inspection -p}3S&J will advise the Client, and act as the Client's representative. with regard to all storm water pollution issues governed by the re-issuance ofNPDES General Penn its for Storm Water Discharges For Construction Activities in Region 6 (herein nailed the "Permit"). dated July 6, 1998, as follows: • Administration: PBS&J will prepare all EPA associated construction paperwork from the initial Notice ofInlent (NOI) through the final Notice ofTermination (NOT), for signature by Client, and submittal to the EPA. • Jobsite Posting: PBS&] will coordinate the pOSting, as required by the Permit, of the EPA Storm Water Pollution Prevention Plan (SWPPP) and other required Permit infonnation on. or near, the Prqject site. Jan,09-02 17:54 from-PBS&J, 0128802609 T-884 P.005/DOT f-015 Mr. Steve Chutcbian January 9, 2002 'Page 4 of5 • Inspections: PBS&] will provide bi-weekly, andlor rain mandated, EPA required stonn water pollution prevention inspections to observe the Contractor(s) adherence to the SWPPP and the integrity of all associated Best Management Practices (BMPs) in an attempt to limit construction related stonn water poJlution from leaving the site. • Inspection Reports: PBS!:1 will keep a continual log of all field inspection reports resulting from the required inspections. All reports will include the date, time: and weather conditions ofeach inspection and note the use and condition ofall BMPs. • Coordination of Corrective Actions: PBS&J will coordinate all required corrective actions with the Contraclor(s) andlor Client, and will recommend modifications/improvements to the Swppp and BMPs as the PBS&] sees fit. Construction Staking -PBS!:] will provide one time staking for grading, water, stonn sewer, electrical conduit, paving, and perimeter wall or fence necessary for a completed project, as follows: • Prepare control point map, necessary to stake grading, utilities, sewer, storm sewer, parking area, building, perimeter wall and paving. • Rough grading ofparking area staked at SO' intervals and points ofcurvature along the back ofcurb and invert of pavement, and a stake at the four corners ofthe building envelope with fmished pad elevations marked. • Utilities: o Water lines (stake alignment only, grade when required),. fire hydrants and meter areas locations and grade. No service from the meter to the building will be staked; o. Alignment md grade of storm sewer lines and structures with changes to pipe size and grade marked; inlet and area drainage location and grade, tops and flow line, and channel alignment and grade; • Final building comers (envelope only) and grade to the Imished floor elevation. • Final paving alignment and grade stakes at SO' intervals and points of curvature along the back ofcurb and invert ofpavement. . . . --􀀮􀁾􀀠. • Property li!1e.for perillleter 􀀨􀁷􀁩􀁩􀁬􀁬􀀮􀁊􀁥􀀡􀁩􀁾􀁥􀀩􀀮􀀺􀁩􀀧􀀮􀀬􀀻􀀺􀀺􀀢􀀬􀀢􀀿􀀺􀁾􀀠._<:i 􀀻􀁩􀀢􀁟􀀭􀁾􀀻􀁾􀀻􀀧􀁾􀁩􀀢􀁩􀀧􀁯􀀬􀁾􀁾􀁃􀁪􀀮􀀬􀀻􀀮􀀮􀀻􀀮􀀺􀀺� �􀁾􀀺􀀮􀀻􀁽..;i"::􀁾􀁬􀁩􀀬􀀢􀀻􀁫􀀻􀀻􀀧􀁣􀀺􀁾􀀺􀀻􀀻􀁃􀀷􀀡􀂷􀀻􀀻􀀧􀀻􀀮􀀠Restaking -The Client assumes responsibility for payment of all te-staking (andlor ·staking) requested in addition to items indicated under "Construction Staking" above. Restaking will be billed hourly per the attached Schedule ofFees. Task 7 -Architeclnral Coordination PBS1 will coordinate architectural items relating to the building and structures with our in-house 􀀩􀁡􀁣􀁴􀁳􀀮􀀠Services will include the specification of the metal storage building and the alternate 􀁾􀀠casting fthe storage building construction ofmasonry . 􀁾• Task 8 -Structural Engineering PBSJ will provide structural engineering through the services ofa sub consultant. Services to include the foundation and coordination for the metal storage building, the design and detailing of the the e/\Closure over tbe material storage bins and the extensions on the existing carport. Tnsk 9-MEP Engineering PBSJ will provide MEP engineering througb the services ofa sub consuhant. Services to include site lighting and site electrical for pole security lighting, lighting and power for the enclosure over the J.• n.09-02 17:55 From-PBSU 9723$02809 T-BB4 P.006/007 F-e.s Mr. Steve Cbutchian Januillj' 9, 2002 PageS ofS material stOrage bins and the power supply, lighting, heating and water supply to the metal storage building. CLARIFICATIONS AND ADDITIONAL SERVICES t The documents and CADD flies related to the project will be made available to tbe Client upon request. Reproduction charges may apply. 􀁾􀀠For the purposes, ofthis proposal, the following services are not included in our Scope ofServices: 􀁻􀀺􀁜􀁾􀀻􀀻􀀺􀀺􀀭􀀭􀀭􀀮􀀠􀁏􀁥􀁯􀁴􀁥􀁣􀁾􀁩􀁣􀁡􀁬􀀠Investigation or boring location surveys. (May not need geotechnical investigation 􀀮􀁾􀀠􀁾􀁾-'1;:/>'l 􀁾􀁾􀁌􀀮􀀠v'U -will be determined during concept phase) • Off-site utility improvemenrs. • PreJllll1ltion ofchange orders and addenda. • Revisions or Corrections to the approved construction plans. • Preparation ofeasements (off-site or off-plat utility, drainage, etc.) • Sign pennitting or design. • Traffic-Impact Analyses. • Environmental site assessment &b (. '7':O(O(• Services for constrllOtion inspection. • 􀁓􀁥􀁲􀁶􀁩􀁣􀁾􀁳􀀠for materials testing. • Zoning or Re-zoning. 1fAU'70 S,.ce VI 05 ....-.,v , ifF Sf/TJAt I Y'yvCt.-V?e. F,.,e, SUI f 'A--L -4-5f".&:6 FlY/(, SCHEDULE 01V"W4e fl<::y::. _ c..·. -􀀮􀁾􀀮􀀠"',-, . . 1V1vv -/.:, , PBS&] is 􀁰􀁲􀁥􀁰􀁾to 􀁢􀁥􀁧􀁦􀁵􀀧􀁾􀁤􀀻􀀻􀀢􀁯􀁶􀁩􀁩􀁬􀀶􀀢􀁾􀀠serJloos􀁤􀁥􀁳􀁣􀁾􀀱􀁩􀁾􀁾􀁾􀀱􀁴􀁨􀁥􀁩􀁥􀁥􀁳􀁩􀁩􀁩􀁤􀁪􀁤􀁾􀁤􀀠in AttaChment,c'" Sf t;;5? "B" immediately upon written authorization-by the􀁾􀁃􀁬􀁩􀁥􀁮􀁴􀀢􀀢􀀧􀁓􀁨􀁯􀁵􀁬􀁤􀁹􀁯􀁕􀀢􀁨􀁡􀁶􀁥􀁩􀁭􀁹'questions 'or-require . -. additional infonnation please call me at (972) 380-2605, extensionl51 or on my mobile phone lit (972) 345·5227. J D. Blacker, PE CD Program Manager xo: File M;110BIPROPOSALllCD1Addi,oo\Servioe CtnlCllmprv Proposal.doc JlIO,09-02 17:55 From-PBS&J T-884 P.007/007 F-DS5. ATTAOHMENTB Professional 􀁾􀁥􀁥􀀠Summary Servlee Center ImprovemenlS Addl$on. Texas (Dallas County) Oescriptlon Fee Basis (1) 1 -Preliminary Investigation 2 -Adminl.'ration and Project Coordination :0 -Topographic Survey 4 -􀁓􀁾􀁥􀀠Civil Design ConC$pt Plan Construction Documents 5 -Permillin9 and Approvals S-Construction Phase Services Construction Administration -Civil Construction Admrnlstrafion -strudural Construction Administration -MEP Record Drawings EPA Administration and Inspedlon Construction Staking 7 -Architectum! Services Ii -Slluctural Engineering 9 -MEP Engineering Approximate Total Fee RelmbursablesJOlrect Costs (estimated) (2) Notes: 1) Fee Basis Is as fOllows: TML $ TMl $ lS $ TML $ LS $ TM $ TM :5 TM $ TM $ TM $ 1M $ TM $ TM $ TM $ TM $ $ $ Fee Arnount 500 2,000 2.800 1.000 8,000 500 1,000 500 300 2,000 2,000 3,700 24,300 1.500 a. TM -Time and Malenal fees will be Invoiced on a monlhJy basis per the PBS&J standard tate SehedUfe lind may exceed the fee amount shown. b. TMl-Time and Malerla! with a Umil fees win be Invoiced on a monthly basis pSt the PBS&J standard rate .sehedule anifSiiaiinofexceed thi(i€E! estLriillte,"ShoWn uniessi!iiii'elsasignificanl cI!.fngeln Ihe ScOpe. in . which case PBS&J will advise !he ClIent and anew I'eeWiIl be negotiated and approved. . . c. lS -Lump Sum·fees wiD be Invoiced monthly Miii percent complete baSis. 2) The above ree amounts IiIre for labor fees only. Direct project costslfelmbursable expenses (ie. mileage, copies, etc.) will be billed and recovered In aeeordance with Ihe Professlon",1 Service Agreement. 3) All submittal fees. review fees, recording fee., permit fees, construction Inspection fees and fiscal arrangements wm be paid by the Client 􀁾􀁡􀁲􀁾􀀰􀀹􀀭􀀰􀁚􀀠17,54 From-PSSiJ 9T23802609 1-884 P.OOI/OOT F-935• t PLANNING +ENGINEERING. SURVEYING LANDSCAPE ARClUTECTURE • CONSTRUCTION MANAGEMENT 5999 Summersidc Drive. Suile 202 PBS] Dallas. Texas 75152 9721380-2605 Fax 972/380-2609 facsimile transmittal TO: Mr. Steve Chutcbian FROM: John Blackerl Clarence Daugherly COMPANY: FAXNO.I PROJECT: SUBJECT: Town of Addison Service Center Improvements Proposal for Professional Services DATE: PAGES: PROJECTNO.: JanuatY 9, 2002 (colier +) 6 Pages ---------------------------------------------COMMENTS: P)ease call Kathleen Sawyer 972-380-2605 x 107 ifyou do nut receive all pages. 􀁾􀁾􀀮􀀬􀀻􀀻􀀻􀀺􀀠􀁾􀀢􀀭􀀻..,-:., ' ..•.,...􀁟􀀬􀂷􀀮􀁣􀁟􀀮􀀺􀀺􀁯􀀺􀁟􀀭􀁾􀀮􀀧􀂷􀀺􀂷􀂷􀀮􀁾􀀠 Memo To: Steve Chutchian 􀀱􀀧􀁒􀁉􀁭􀀺􀀢􀀧􀁍􀁡􀁲􀁫􀀺􀁁􀁣􀁥􀁶􀁥􀀼􀀺􀁫􀁲􀀺􀁾􀀧􀀠.. CQ Jim Pierce, Mike Murphy, Chris Terry Dale: 1121/02 Rs: Comments -PBS&J Proposal Steve, After reviewing the proposal for engineering services for the Service Center yard project, I offer lIle following CQrnmel)!s: 􀀮􀀬􀀮􀀭􀀭􀀭􀀮􀀭􀁾􀀭􀀮􀁾􀀠• . Overall proposal looks goodl • Scope of Project: Define the Storage Building concept to include multiple storage areas to accommodate multiple department storage needs as discussed in our first meeting. • Define general clean up oflIle Service Yard -Removal of portable buildings? etc... • Include a Pre-design meeting willl all Service Center departments. 1 --Steve Chutchian To: Daugherty, Clarence Subject: RE: Service Center Clarence -the meeting will be held at our service center conference rOom. The area involved is approximately 1.4 acres, or approximately 280 ft. x 220 ft. in size. I really don't have a good feel for the size of the building or number of vehicles that will be parked or area needed for material storage. We will probably develop that part of the scope with your staff. Originally, We could get by with a metal building at another site we selected. However, after we moved the site to our service center location, we may have to conform to our own requirements for construction (masonry, maybe tilt-wall, etc.). We want/discuss this with you at our meeting. 􀁾􀀠We really don't have any useful information regarding the previously selected site. We are basically starting from scratch. The other site was in the beginning conceptual 􀁳􀁴􀁡􀁾􀁥􀀠and we decided it was better suited for airport related uses. Basically, we know what we want, but we do not not have anything drawn or located on the site. I look forward to seeing you on Tuesday. Thanks. Steve Chutchian -----Original Message----From: Daugherty, Clarence [mailto:CDaugherty@pbsj.comj Sent: Wednesday, November 28, 2001 8:34 AM To: 'steven Chutchian' Cc: Blacker, John D Subject: Service Center John Blacker and I will meet with you on Tuesday, December 4 at 3:00 pm. Where will the meeting be held? If you could answer several questions, it would make our meeting more productive. Where is the site located? What size is it (square feet or acres)? ( I realize that we will get to these details a little later, but if you have rough info now, it would help). Do you have an idea what size the building is to be? or if not, roughly how many vehicles, how much material etc. it needs to hold? Will the building need to be a masonry building that cosmetically fits will into the surroundings or can it be a metal building on an airport or industrial site? You mentioned a site plan for another site that has apparently been abandoned. Does that site plan illustrate the types of uses that are desired on the site we will work on? If so, could we look at a copy of that plan? am flying to Houston this afternoon for TML. If I could get any of this info before I leave, it would be great. I will be available while I am in 1 I HOu&ton on my cell phone, 972 816-7486 or you can email me and I'll pick" it up at night. 2 tvi<' ( fi"i+T f) e'?>.s. /tv!L e r {'csT 􀀿􀁶􀁶􀀴􀁾􀀠A-4i,y R-e p'-ACE"", 􀁥􀁾􀀭􀀧􀀠I.I .. jJtJkI{!(' Su..ppl'j kr S'rf..:...:.., # J;(U.. fM" 􀁓􀁬􀁴􀀩􀁲􀁾􀀡􀀨􀀧􀀠􀁾􀁾􀀯􀁪􀁬􀁮􀁦􀀠... • COl/ire./. wt.tftr /rlAjn 5larttjt.. rtJ.c..k .. fOl;.JeV' 􀁓􀁾􀁰􀁩􀀺􀁊􀀠J..o 􀁾srle. 􀀧􀁔􀁯􀁾􀀱􀀠. ··1 .. . "Ii 20 10{lO I 􀀬􀁾􀀠, 􀀢􀀬􀀧􀁾􀀬􀀠, ",;.' 􀁾􀀬􀀠. v.,' I'· ,,' .. ": ....􀁾􀀠" 􀀢􀀬􀁾􀀺􀀺􀁾􀀬􀀢􀁾􀁰􀀺􀁬􀀮􀀠", • '6nCI'n r II'I'j'f'l'i tIP􀁲􀁮􀀭􀀬􀁯􀀧􀂷􀁲􀁻􀀢􀁳􀀮􀁾()t/I {:);.dMt <;. 􀁾fJ() 038', Sao ( BC)h 􀁴􀀼􀁥􀁬􀁾__􀁕􀁟􀁙􀀮􀀮􀀺􀀺􀁊􀁯􀁾􀁉􀁾􀁊􀁴􀁾􀀴􀀩l I 􀀭􀀭􀀭􀁾􀁉􀁾􀁾􀁉􀀩􀂧􀁲􀀺􀁾􀀠tJd-er n1cuXl 􀁓􀁾􀁾􀁍􀀠􀁥􀁾􀁾􀁬􀀻􀀠􀀱􀀮􀁾􀁾􀁾􀀫􀀭􀁣􀁲􀀩􀁜􀁾􀁾􀀽􀀭􀀽􀁟􀀠-----__-11 􀁾􀁉􀀠􀁉􀁾􀀠K l1...􀁜􀁉􀀮􀀮􀁮􀁊􀁾􀀠X 8 I h'5L ."';,(::.0 #1-:-___ . !;! (i) %.\0 /et􀁾􀀠.::..9) 􀀺􀁓􀀨􀀮􀀻􀀮􀁾􀀯􀁟􀁾􀁉􀁾􀀩􀁏􀁤􀀾􀁰􀀠._ i! : ._---_.. . ..... --􀁾􀁵􀀠􀁾􀀠t€i);,t> ': f' ""C}''': . 􀀬􀁾􀀠; <,H " ,:.: ',,: 􀁬􀀮􀀧􀀩􀀮􀀭􀁾􀁉􀀧􀁾􀀠_,,!o' OL ? '2.. I (lVllfl ' J.. I.. '1· ... , .􀀢􀀢􀀪􀀻􀀺􀁬􀂥􀁾􀁩􀂥􀀺􀀬􀀻􀀻􀀻'j." ,J ;...:::\ ·....,f· >: ' ,,\"" . .􀁾􀀠, , " .', 􀁾􀀢􀀢􀀠'" '" , -, .," ' .. .. ' , .' ".( , 0' 20 ., ,,40' '., " I ' f-,,>':j,;}-:::/' 'GRAPHIC SCA[E,IN FEET "':"',: ';<" . " <.: '; ", :':"::';,:. : 􀁾􀀠. " 􀁾􀀺􀀠􀀧􀀾􀁜􀀧􀁾􀁩􀀧􀀠.: • , • I , .. , REMOVE EX I STI NG ASPHALT DRIVEWAY --+'613.501-......... ',' .,".", I , I 'I J I 1 I 1 I I I r I 1 1 1 1 'AA u,_n..: 􀁾􀀬􀀮􀀠.. ::: . "}'.; .:.::.,!. 􀁾􀀧􀀻􀀢􀀺􀀠􀀮􀁾􀀠􀀺􀀧􀀺􀁾􀀮􀀬􀀠-." 􀁾􀁾􀀮􀀢􀀠-:::. ...􀁾􀀯􀀺􀀠,\.;-.;." 􀁾􀀥􀁾􀀠􀁾􀁾􀀠􀀶􀀱􀁾􀀮􀁯􀁡􀀠, " 􀁾'; r􀀻􀁜􀁾􀀠!':, ,n , "t,. <:l() 􀁾􀁾􀀠• , '--'t 􀁾􀀧􀀠--\',". ., '0' 􀁾􀀬􀀠, 􀀬􀁾􀀬􀀠􀁾􀀬f=. ,. " . , " • 􀀬􀁾􀀻􀀠:,.y. 􀁾􀀠,,', '., .1h ' 􀀧􀀢􀀧􀀶􀁾􀁲􀁦􀀠􀁾􀀧􀁾􀀠􀁾􀀺􀁾􀀠r' 􀀮􀁾􀀠, '[r'.','" 􀀮􀁾􀁾􀀧􀀠:". ',':'" ," -( ..': '.: '.': .\': 􀀯􀀺􀀺􀀧􀁉􀁾􀀠" . )' '••􀀧􀀮􀀺􀁦􀀧􀀻􀀼􀀮􀁾􀀮􀀠􀀴􀀺􀀮􀀺􀁾􀁾􀀺􀀠􀁾􀀺􀁾􀀺􀀻􀀠.. 􀀻􀁾􀀺􀀮􀀻􀁾..􀀺􀀮􀀬􀀺􀀮􀀻􀀮􀀺􀁾􀀮􀀮􀀺􀀺􀀠" .'